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Tutorial 1Tutorial 1Using Common Features Using Common Features of Microsoft Office 2003of Microsoft Office 2003

Explore Microsoft Office 2003Explore Microsoft Office 2003

• Microsoft Office 2003, or Microsoft Office 2003, or Office,Office, is a is a collection of the most popular Microsoft collection of the most popular Microsoft programs. programs.

• These programs share many features and These programs share many features and therefore, it's easy to share information therefore, it's easy to share information among them.among them.

• The primary programs are:The primary programs are:• The Word word processing program.The Word word processing program.• The Excel spreadsheet program.The Excel spreadsheet program.• The PowerPoint presentation graphics The PowerPoint presentation graphics

program.program.• The Access database program.The Access database program.• The Outlook information management The Outlook information management

program.program.

Start programs and switch Start programs and switch between thembetween them

• To open a program, click the Start To open a program, click the Start button on the taskbar and then use the button on the taskbar and then use the All Programs menu. All Programs menu. • To open an Office program, you also can click To open an Office program, you also can click

the New Office Document command or the the New Office Document command or the Open Office Document command on the Start Open Office Document command on the Start menu.menu.

• The New Office Document command will The New Office Document command will open the New Office Document dialog box, open the New Office Document dialog box, which you can use to create a new document which you can use to create a new document in any of the Office applications.in any of the Office applications.

• When you have two or more programs or When you have two or more programs or files open, you can switch from one program files open, you can switch from one program or file to another by clicking the appropriate or file to another by clicking the appropriate taskbar button.taskbar button.

Start programs using the Start Start programs using the Start buttonbutton

New, blank Excel workbookNew, blank Excel workbook

A new blank Word documentA new blank Word document

Switch between open applicationsSwitch between open applications

Common Window ElementsCommon Window Elements

Use personalized menus and Use personalized menus and toolbarstoolbars

• In each Office program, you perform In each Office program, you perform tasks using a tasks using a menu commandmenu command, toolbar , toolbar button, or keyboard shortcut. button, or keyboard shortcut. • A menu command is a word on a menu A menu command is a word on a menu

that you click to execute a task.that you click to execute a task.

• A A toolbartoolbar is a collection of buttons is a collection of buttons that correspond to commonly used that correspond to commonly used menu commands.menu commands.

• Keyboard Keyboard shortcutsshortcuts are combinations are combinations of keys you press to perform a of keys you press to perform a command. command.

Menus and toolbar characteristicsMenus and toolbar characteristics

• The menus and toolbars in each Office The menus and toolbars in each Office program can change to “learn” your program can change to “learn” your preferences. preferences. • As you select menu commands and click As you select menu commands and click

toolbar buttons, the ones you use often toolbar buttons, the ones you use often are put on the short personal menu and are put on the short personal menu and on the visible part of the toolbars. on the visible part of the toolbars.

• The ones you don't use are hidden, but The ones you don't use are hidden, but remain available through the double-remain available through the double-arrow button on the menu and the arrow button on the menu and the Toolbar Options button on the toolbars.Toolbar Options button on the toolbars.

Short, personalized menusShort, personalized menus

An expanded, full menuAn expanded, full menu

The Toolbar Options listThe Toolbar Options list

Using Task PanesUsing Task Panes

• A task pane is a window that A task pane is a window that provides access to commands for provides access to commands for common tasks you’ll perform in common tasks you’ll perform in Office programs.Office programs.

Save and close a fileSave and close a file

• To keep a copy of your work for future To keep a copy of your work for future use, you need to save it by giving it a use, you need to save it by giving it a filename.filename. • A filename should be descriptive of the A filename should be descriptive of the

content of the file content of the file • Each filename will automatically have a file Each filename will automatically have a file

extension added that identifies the program extension added that identifies the program in which the file was created in which the file was created

• You will use the Save As dialog box to choose You will use the Save As dialog box to choose a location to save the filea location to save the file

• Once you have saved your work, you can Once you have saved your work, you can close the file by clicking the Close close the file by clicking the Close command on the File menu or the Close command on the File menu or the Close Window button on the menu bar.Window button on the menu bar.

The Save As dialog boxThe Save As dialog box

Open an existing fileOpen an existing file

• Once you have opened a Once you have opened a program you can program you can createcreate new files new files or open existing ones. or open existing ones. • Files can easily be created or Files can easily be created or

opened through the Open section of opened through the Open section of the Getting Started task pane.the Getting Started task pane.

• When you open a previously When you open a previously created file, you transfer a copy of created file, you transfer a copy of the file from the storage disk to the the file from the storage disk to the computer's memory and it displays computer's memory and it displays on your screen.on your screen.

• While a file is open, you can view, While a file is open, you can view, edit, print or resave it.edit, print or resave it.

The Open dialog boxThe Open dialog box

Get HelpGet Help

• Office HelpOffice Help is like a huge encyclopedia is like a huge encyclopedia stored on your computer that contains stored on your computer that contains information on how to use Office. information on how to use Office.

• To use Help, you can use the What's This? To use Help, you can use the What's This? option within the Help menu. option within the Help menu. • When this option is selected, you can get a brief When this option is selected, you can get a brief

description of any item on your screen by clicking description of any item on your screen by clicking your mouse pointer on it.your mouse pointer on it.

• If you want to know a button's name, you If you want to know a button's name, you can move the mouse pointer over it to view can move the mouse pointer over it to view its ScreenTip, which is a yellow box with the its ScreenTip, which is a yellow box with the button's name. button's name.

• For more in-depth help, you can use the For more in-depth help, you can use the Office Assistant, which is an interactive Office Assistant, which is an interactive guide to finding information from the Office guide to finding information from the Office Help system or the Ask a Question box Help system or the Ask a Question box located on the menu bar. located on the menu bar.

The Ask a Question Help optionThe Ask a Question Help option

The Help Task PaneThe Help Task Pane

• Enables you to search the Help Enables you to search the Help system using keywords or phrases.system using keywords or phrases.

• The Search Results task pane opens The Search Results task pane opens with a list of topics related to the with a list of topics related to the keyword or phrase you entered.keyword or phrase you entered.

• If you are connected to the Internet, If you are connected to the Internet, you might see more search results you might see more search results stored online.stored online.

Help Task Pane with KeywordHelp Task Pane with Keyword

Search Results Task Pane and Help Search Results Task Pane and Help WindowWindow

Using Office on Microsoft.comUsing Office on Microsoft.com

• Office on Microsoft.com is a Web site Office on Microsoft.com is a Web site that provides access to additional that provides access to additional Help resources.Help resources.

• Access current Help topics, read how-Access current Help topics, read how-to articles, and find tips for using to articles, and find tips for using Office.Office.

• To connect to Office on To connect to Office on Microsoft.com, you’ll need Internet Microsoft.com, you’ll need Internet access and Web browser such as access and Web browser such as Internet Explorer.Internet Explorer.

Using Office on Microsoft.comUsing Office on Microsoft.com

Print a filePrint a file

• There are two ways to print a file on There are two ways to print a file on which you are working:which you are working:

1. Press the Print button on the 1. Press the Print button on the Standard toolbar to send your file to Standard toolbar to send your file to the printer using all the default settingsthe printer using all the default settings

2. Select Print on the File menu, 2. Select Print on the File menu, which will open the Print dialog box so which will open the Print dialog box so that you can adjust the printer settings that you can adjust the printer settings

• This is the preferred method if you are This is the preferred method if you are unsure of your settings or need to make unsure of your settings or need to make adjustments. adjustments.

The Print dialog boxThe Print dialog box

Close files and exit programsClose files and exit programs

• You can exit most programs by clicking You can exit most programs by clicking the Close button in the upper-right the Close button in the upper-right corner of the title bar, or by selecting corner of the title bar, or by selecting the Exit command on the File menu. the Exit command on the File menu.

• Either method will close both the file in Either method will close both the file in which you are working as well as the which you are working as well as the program.program.• If you have made any edits to a file, a If you have made any edits to a file, a

dialog box will appear asking if you want dialog box will appear asking if you want to save your changes.to save your changes.

• Closing programs after you are done Closing programs after you are done keeps your Windows desktop keeps your Windows desktop uncluttered, frees up your system's uncluttered, frees up your system's resources, and prevents data from resources, and prevents data from accidentally being lost.accidentally being lost.

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End End Tutorial 1Tutorial 1

Using Common Features Using Common Features of Microsoft Office 2003of Microsoft Office 2003