IOCL Tender - Spent Catalyst

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INDIAN OIL CORPORATION LIMITED Gujarat Refinery

TENDER NO. : JRMM143007

RECOVERY OF PLATINUM FROM SPENT CATALYST

INVITED BY:

CHIEF MATERIALS MANAGER INDIAN OIL CORPORATION LTD. (IOCL),

GUJARAT REFINERY PO: JAWAHARNAGAR

VADODARA PIN: 391320

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INDEX

DOCUMENT PAGE NO.

1. NOTICE INVITING TENDER (NIT) 3 2. PRE QUALIFICATION CRITERIA (PQC) 4 3. INSTRUCTIONS TO BIDDERS & TENDER CONDITIONS FOR BENEFITS/PREFERENCE FOR MSEs 5 13 4. TENDER SPECIFICATIONS AND CONDITIONS 14-20 5. PROFORMA FOR DETAILS OF ANNUAL TURNOVER AS PER PQC 21 6. PROFORMA FOR DETAILS OF PAST EXPERIENCE AS PER PQC 22 7. PROFORMA OF EXCEPTIONS AND DEVIATIONS 23 8. PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING 24-25 9. GENERAL PURCHASE CONDITIONS AND GPC ADDENDUM (UPLOADED SEPARATELY AS ADDITIONAL DOCUMENT) 10. AGREED TERMS AND CONDITIONS (INDIGENOUS) (UPLOADED SEPARATELY AS ADDITIONAL DOCUMENT) 11. AGREED TERMS AND CONDITIONS (IMPORT) (UPLOADED SEPARATELY AS ADDITIONAL DOCUMENT) 12. PRICED SHEDULE (BOQ) PRICED AND UNPRICED (UPLOADED SEPARATELY AS BOQ) 13. DECLARATION OF ACCEPTANCE OF TENDER TERMS (UPLOADED SEPARATELY AS ADDITIONAL DOCUMENT) 14. PROCEDURE FOR OBTAINING DIGITAL SIGNATURE CERTIFICATE BY FOREIGN BIDDERS (UPLOADED SEPARATELY AS ADDITIONAL DOCUMENT)

ALL ABOVE DOCUMENTS FORM PART OF THE TENDER DOCUMENTS.

In the event of any irreconcilable conflicts, the hierarchy for the acceptance shall be

(i) Tender specifications and conditions (ii) Agreed Terms & Conditions (Indigenous) / Agreed Terms & Conditions (Import) (iii) General Purchase Conditions and GPC Addendum.

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INDIAN OIL CORPORATION LIMITED

GUJARAT REFINERY PO: JAWAHARNAGAR, VADODARA-391320

GUJARAT

1. GLOBAL NOTICE INVITING TENDER (NIT) E-TENDER TENDER NO. : JRMM143007 Indian Oil Corporation Limited, a Company incorporated in India and having its registered office at G-9, Ali Yavar Jung Marg, Western Express Highway, Bandra (East), Mumbai-400 051 invites E-tender under TWO BID (PART-I: Techno-Commercial Bid and PART-II: Price Bid) from bonafide experienced bidders of sound financial standing and reputation for the job defined in this tender covering following items. The details of the tender are given below:

Description Recovery of Platinum from Spent Catalyst Qty 21194 KGS Tender No. JRMM143007 Type of tender Open (E-Tender) Tender Fee (in INR) NIL EMD Amount (in INR/USD) INR 67,180/- /USD 1120/- 1. Please submit Earnest Money Deposit by way of Account Payee Demand Draft/Bankers Cheque (In favour of Accounts Officer, Gujarat Refinery, payable at Vadodara) for the amount mentioned above. In case the EMD amount is more than Rs. 1 lac, EMD can be submitted in form of Bank Guarantee in IOCL format (Annexure-A of IOCL GPC). 2. EMD exempted categories: As per MSME Act, 2006 (or Erstwhile NSIC Registered Parties), Central/State PSUs and JVs of IOCL. 3. Please also refer Instruction to bidders for further information on EMD submission. Address of the Tender Issuing Authority: Chief Materials Manager , GUJARAT REFINERY, PO: JAWAHARNAGAR, VADODARA-391320 GUJARAT, Phone- +91-2652237251/2233351 / Fax- +91 2652233350 E-mail : [email protected] Tender document (Non-Transferable) can be downloaded from IOCL e-tendering web site https://iocletenders.gov.in/ from 12/05/2014 10:00 hrs (IST) to 02/06/2014 17:00 hrs (IST). Offer shall be submitted ONLY through online mode on above given IOCL e-tendering website from 21/05/2014 11:00 hrs (IST) to 02/06/2014 17:00 hrs (IST) and un-priced part shall be opened on 03/06/2014 at 15:00 Hrs (IST). Pre-Bid Meeting: All vendors, who have downloaded the tender documents, are advised to attend the pre-bid meeting on 20/05/2014 at 11:00 hrs in the office of tender inviting authority, please confirm your presence in advance. Bids in physical form sent through fax / email / courier / post will not be acceptable. Any corrigendum / time extension / addendum shall be published only on our website https://iocletenders.gov.in and www.indianoiltenders.com only. Place: Vadodara Chief Materials Manager

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2. PRE QUALIFICATION CRITERIA:

2.1 TECHNICAL: i) Bidders must have experience in processing of minimum two lots of spent Pt. catalyst of minimum 5000 Kg each in the last three years and atleast one lot should be from one of the Indian refineries, in recovery of platinum from spent bimetallic catalyst and purification of it up to minimum 99.95%wt purity. ii) Bidders shall submit the documentary evidences in support of fulfillment of the above criteria along with their bids. iii) The credentials of the vendors shall be checked from their enclosed documents.

2.2 COMMERCIAL:

i) Tenderer (s) should have annual turnover of Rs. 40,30,960/-/USD 67,120 in any of the last three preceding financial years. Tenderer (s) to submit the copy of audited balance sheet as a proof towards meeting turnover.

ii) Bidders to submit single orders / contracts executed by them for Precious Metal recovery from spent catalyst during any of the last five years ending on last date of the month immediately previous to the month in which last date of bid submission falls as below:

a. Three similar completed order each costing (on landed cost basis) not less than Rs. 20,15,480/-/USD 33,560/- OR.

b. Two similar completed order each costing (on landed cost basis) not less than Rs. 26,87,310/-/USD 44,750/- OR

c. One similar completed order each costing (on landed cost basis) not less than RS. 33,59,140/-/USD 55,940/- The Bidder shall furnish documentary evidence by way of copies of Purchase Order, Invoice , Performance Certificate, Completion certificate, Audited Balance Sheet or Financial Statements including Profit & Loss Account, necessary undertakings etc., along with the un-priced bid to establish that the bidder meets the stipulated Pre-qualification criteria. IOCL reserves the right to complete the evaluation based on the details furnished with the bid without seeking any additional information.

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3. INSTRUCTIONS TO BIDDERS: 3.1 The Bids shall be submitted in 3 (THREE) PARTS (PART-I: Techno-Commercial Bid and PART-II: Price Bid) in electronic form only through Indian Oil e-tendering system on IOCL E-Tendering website ( https://iocletenders.gov.in/). Part III : Analysis Report is to be submitted in physical form in sealed condition.

PART-I: Techno-Commercial Bid i.e. Un-Priced Bid should contain: i. Scanned Copy of EMD Demand draft/Bankers Cheque/Bank Guarantee ii. Documents towards fulfillment of Pre-Qualification Criteria of the Tender. iii. Tender documents, ,Instruction to Bidders, Tender conditions for benefits/preferences for MSEs, Other documents forming part of the Tender documents duly filled. iv. IOCL General Purchase Conditions . v. Agreed Terms & Conditions (ATC) Duly filled. vi. Proforma of Exceptions & Deviations if any. vii. "Proforma of Declaration of Black Listing / Holiday Listing" duly filled. viii. Proforma for declaration of acceptance of tender terms duly filled, signed and stamped. ix. Unpriced Price Schedule(BOQ) indicating Quoted/Not Quoted against Each item(PRICE SHOULD NOT BE FILLED IN UNPRICED BOQ)

Note: In case EMD is applicable, the bidder should also ensure that the above mentioned Original EMD instrument in physical form should be enclosed in a sealed envelope superscribed with Offline EMD, Bidders Name, Tender No., Due Date & Item, duly addressed to CHIEF MATERIALS MANAGER, Indian Oil Corporation Ltd., Gujarat Refinery, P.O. Jawaharnagar, Dist. Vadodara 391 320 and the same should reach to above office on or before last date of bid submission, otherwise the offer is liable for rejection. IOCL shall not be responsible for postal/courier delay, non-receipt or loss in transit. PART-II: PRICED BID should contain: i. Prescribed Price Schedule (BOQ) with Prices. The priced BOQ should be uploaded strictly as per format available with the tender in the website failing which the offer is liable for rejection. PART-III: ANALYSIS REPORT : Parties shall submit the analysis report along with the % guaranteed recovery in sealed condition within 30 days of sampling with the following details: i) Loss on ignition (LOI) ii) Platinum metal content on the total wt basis. iii) The guaranteed recovery

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The above bid is to be submitted in hard copy in physical form should be enclosed in a sealed envelope superscribed with Analysis Report, Bidders Name, Tender No., Due Date & Item, duly addressed to CHIEF MATERIALS MANAGER, Indian Oil Corporation Ltd., Gujarat Refinery, P.O. Jawaharnagar, Dist. Vadodara 391 320 and the same should reach to above office on or before 30 days of sampling date, otherwise the offer is liable for rejection. IOCL shall not be responsible for postal/courier delay, non-receipt or loss in transit. 3.2 Offer shall be submitted ONLY through online mode on above given IOCL e-tendering website during the prescribed period indicated in NIT. The UNPRICED BIDS shall be opened on the date and time indicated in NIT. IOCL reserves the right to extend the Tender due date before bid opening. The PRICED BIDS of the Techno-Commercially acceptable bidders shall be opened on a suitable date for which separate intimation shall be sent. 3.3 Bids in physical form sent through fax / email / courier / post will not be acceptable apart from Part III. 3.4 IOCL shall not be responsible for any delay, non-submission of the offer due to website, internet connectivity or any other problem. 3.5 In case of involvement of foreign vendors, tenders can be submitted either by the vendor directly or by their Indian agent on behalf of them, but not both. The Indian agent should represent only one vendor and he is not allowed to quote on behalf of another vendor for subsequent or parallel tender for the same job. 3.6 Please quote your rates, other charges and applicable taxes & duties in the space provided in the Prescribed Price Schedule (BOQ) only. 3.7 In case any Taxes, Duties, freight and other components asked for in the Tender are not indicated by the Bidder, the same shall be considered to be borne by the Bidder. 3.8 Techno-Commercially acceptable bids shall be evaluated on the basis of Total Cost at IOCL Site (including P&F, Freight, Inspection charges, Taxes & Duties, Transit Insurance and Commercial loadings for deviations to our tender terms) after considering applicable & available Cenvat benefits. Generally the lowest bid (Item-wise) shall be accepted, unless otherwise specified/decided by IOCL in its own Interest. 3.9 Bidder must submit specific loss control aspects of the offered materials. 3.10 Only Biodegradable packing material should be used for supply of materials. 3.11 Suo-moto increase in price or withdrawing of Offer within the validity period shall not be allowed and the Offer shall be rejected. Further the vendor shall be liable for action as per Holiday Listing Procedure of IOCL. Suo-moto price reduction by a

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supplier shall not be considered for evaluation. However, if the same supplier happens to get the order based on original price bids, the benefit of such reduction shall be availed of for placement of order. 3.12 On account of exigencies if bidders are asked to extend their Offer validity the same should be without any deviation including change in the prices. However, the bidders would be allowed to withdraw their Tender. 3.13 Negotiations shall not be conducted with bidders as a matter of routine. However, IOCL reserves the right to conduct Negotiations. 3.14 IOCL reserves the right to make any changes in the terms and conditions of Tender and to accept or reject any or all the bids without assigning any reason and without incurring any liability to the affected bidder(s). Tender can be abandoned without assigning any reason and no compensation shall be paid for the efforts made by the bidder. 3.15 Payment may be made by E-payment or Cheque at discretion of IOCL. 3.16 Tender is also liable for rejection if the bidder: a) Stipulates the validity period less than what is stated in the Tender Form. b) Stipulates his own conditions. c) Does not disclose the full names and addresses of all his partners or Directors as applicable wherever called for in the tender. d) Does not fill in and sign the required annexure, specifications, etc. as specified in the tender. e) If the tenders contain unacceptable terms and conditions. f) If the tender is not according to the format specified in Tender. 3.17 EMD shall be forfeited and the vendor may be put in holiday list in case: a) The Tender is accepted and the vendor fails to furnish Performance Bank Guarantee (if applicable) or to execute the contracts within the stipulated period. b) In case the tenderer alters/modifies/withdraws the bid suo-moto after opening the bids (unpriced bids in case of 2 bid tender) and within the validity period. 3.18 Bidders should declare if the offered product is based on IOCL (R&D) formulation, and if yes, whether the agreement for royalty payment with IOCL is valid. The vendor should also enclose an undertaking for the applicable royalty rate payable to IOCL (R&D), while submitting the offer. Gujarat refinery shall cross check the applicable royalty from R&D centre, while evaluating the bids. Incentive will be considered while evaluating the bids by applying negative loading to the rates quoted by manufacturers using IOCL (R&D formulations, to the extent of royalty inflow to IOCL (R&D, after adjustment of taxes and surcharges, if any.

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3.19 It shall be the responsibility of the tenderers to fill complete, correct and accurate information in line with the requirements / stipulations of the tender documents, regarding their past experience and other information required to facilitate due evaluation / consideration of their tenders. If any information given by the bidder / tenderer is found to be incorrect in any particular considered by the OWNER to be relevant for the evaluation of the bid / tender, or is found by the OWNER to misrepresent the facts, or if any of the documents submitted by the tenderer / bidder in support of or relevant to the bid /tender is found by the OWNER to be forged, false or fabricated, the owner may reject the bid, and without prejudice to any other right(s) of action or remedy available to the owner, the owner may forfeit the Earnest Money given by the bidder in the form of Earnest Money deposit or bank guarantee in lieu of Earnest Money Deposit in order to compensate the OWNER for the expenses incurred by it in considering the bid (and not by way of penalty) and take action for putting the bidder / tenderer on holiday list for such period as the OWNER in this behalf considers warranted and / or to remove the bidder / tenderer from the approved list of vendors. 3.2 Special Instructions to the Bidder for participating in E-Tender Indian Oil Corporation Ltd. has developed a secured and user friendly e-Tendering system through National Informatics Center (NIC), which enables Vendors / Bidders to Search, View, Download tenders directly and also, enables them to participate & submit online bids on the e-Tendering site https://iocletenders.gov.in in a secured and transparent manner maintaining confidentially and security throughout the tendering process. 3.21 Bidders are advised to download Notice Inviting Tender along with other tender documents from the e-tendering portal https://iocletenders.gov.in free of cost using their digital signature & registered used ID. The tender should be submitted online in softcopy on our e-tendering portal only. The requisite document(s) like Affidavit Format for Non-tampering of Electronic Data, Earnest Money Deposit (if applicable), etc. in original has to be submitted by dropping it in the Tender-box as per tender conditions before the due date and time of tender submission failing which the bid shall be summarily rejected. A scanned copy of the instrument or exemption certificate in case of exempted category has to be uploaded along with clear scanned copies of required documents to substantiate the claim towards their credentials along with the tender documents at the appropriate space. 3.22 Vendor should have a legally valid Class 3 Digital Certificate as per Indian IT Act from the licensed Certifying Authorities operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India (For details regarding Digital

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Certificate Provider please refer to point 8 of Information about DSC on the home page). All interested bidders are requested to register themselves using the link Online Bidder Enrollment on the home page and enroll their digital certificate during their first login attempt. It is advised to take extreme precaution while mapping digital certificate to a particular user profile. Once a digital certificate is enrolled to a user account, it cannot be used for any other registration in the system. 3.23 Bidders are requested to read following conditions in conjunctions with various conditions, wherever applicable appearing with this bid invitation for e-Tendering. The conditions mentioned herein under shall supersede and shall prevail over the contradicting conditions (if any) mentioned elsewhere in the tender documents. Special Instructions to the Bidder for participating in e-Tender 3.3 Procedure to submit On-line Bids For this purpose, Vendors/Bidders are advised to read the instructions available in the homepage of the portal where detailed procedure for submission of bids is available under the section Bidders Manual Kit. 3.31 Tender Search All tenders available on the website can be searched by using the Search Active Tenders menu under Bidders profile. Use any of the searching criteria to search your tender. For a refined search, enter Work Title under Keywords and click Submit. The intended tender(s) should be checked and saved as Favorite by clicking on the check box. The bid submission process will start by clicking the menu My Tenders. 3.32 Size of the Documents Each packet is limited to 10 MB in size. It is advised to the bidder to prepare their bid documents accordingly. 3.33 My Documents Additional 25 MB of space is available in My Documents under My Account section. Document uploaded once under My Documents can also be included for future tenders as per requirement very easily. The repeated uploading of documents under My Documents is not required from tender to tender. To include files from My Documents to the bid, select Yes for Other Important Documents after EMD details. Vendors/Bidders are advised to read the instructions available as Uploading of My Documents as under the section Bidders Manual Kit. 3.34 Preparation of Bids

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The documents to be uploaded should be in the same format as asked in the e-Tender. Price Bid has to be downloaded and saved in the exact format available in the website (i.e. Microsoft 97-2003 Workbook). All relevant details and quotes are to be filled in the same file (e.g. BOQ_1234.xls) and same sheet (e.g. BoQ1). Same file must be used for uploading. Any change in the File name, Sheet name or both will restrict uploading of the Price Bid. 3.35 Tampering of Documents The following shall be considered as Tampering of documents: o Submission of Scanned copy or Photocopy of Price bid (BOQ); o Submission of any file other than original Price Bid (BOQ); o Insertion of additional sheet(s); o Change in content or context of the original file; o Protection of Workbook over and above Sheet Protection done by IOCL. Such bids will be summarily rejected at the time of evaluation. 3.36 Uploading and Confirmation Bid along with all the copies of documents should be submitted in the electronic form only through Indian Oil e-tendering system. Bidder has to ensure that their bid submission is complete in all respect by clicking on the FREEZE BID SUBMISSION button. Any revision or amendment in bid shall be possible after bid submission only upto the due date and time of submission of tender. Bidder in turn will receive an acknowledgement against his/her bid submission. Successful submission of bid can also be verified under My Bids section. 3.37 Help Desk Bidders may contact the following resource persons for any assistance required in this regard. Mr. Ravi Kolkata 8981665512 Mr. Ashwani Mumbai 8879414448 Mr. Shashi Noida 8130634323 Mr. Atul Mumbai 9920638636 Mr. Sawan Noida 8130269544 Mr. Manu Gurgaon 9711276525 Mr. Vikrant New Delhi 9999188919 Mr. Ankit Gurgaon 9717983330 HelpDesk Tel. No. : +91-124-2861244 HelpDesk Email-id : [email protected] [email protected] Business Hours: Mon Fri, 09:00 to 16:00 Hrs India Time (IST) (GMT + 5:30 Hrs) 3.38 Special Note

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Bids can only be submitted / resubmitted before the last date and time of submission as per tender. The system time (IST) displayed on e-tendering web page shall be considered as the reference time for all transactions and no other time shall be taken into cognizance. Bidders are advised in their own interest to ensure that bids are uploaded and submitted successfully in e-tendering system well before the closing date and time of bid. No physical bid shall be accepted except the documents as specified in tender. IndianOil does not take any responsibility in case bidder fails to upload the documents in the portal within specified time. Bidders are requested to provide correct e-Mail address and Mobile No. for receiving updates related to e-tender from time to time. 3.4 Tender Conditions for Benefits/Preference for Micro & Small Enterprises(MSEs Benefits/Preference for Micro & Small Enterprises (MSEs) shall be as per below mentioned Tender Conditions for Benefits/Preference for Micro & Small Enterprises (MSEs): I. As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012 issued vide Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and Medium Enterprises of Govt. of India, MSEs must be registered with any of the following in order to avail the benefits/preference available vide Public Procurement Policy MSEs Order, 2012. a. District Industries Centers (DIC) b. Khadi and Village Industries Commission (KVIC) c. Khadi and Village Industries Board d. Coir Board e. National Small Industries Corporation (NSIC) f. Directorate of Handicraft and Handloom g. Any other body specified by Ministry of MSME II. MSEs participating in the tender must submit on date valid certificate of registration with any one of the above agencies indicating the details of the particular tendered item along with their bid. The certificate should be duly notarized. III. The registration certificate issued from any one of the above agencies must be valid as on close date of the tender. The successful bidder should ensure that the same is valid till the end of the contract period. IV. The MSEs who have applied for registration or renewal of registration with any of the above agencies/bodies, but have not obtained the valid certificate as on close date of the tender, are not eligible for exemption/preference.

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V. The MSEs registered with above mentioned agencies/bodies for the tendered item are exempted from payment of Tender Fee and Earnest Money Deposit(EMD). VI. Purchase Preference Subject to meeting terms and conditions stated in the tender document including but not limiting to prequalification criteria, MSEs registered with above mentioned agencies/bodies for the tendered item shall be allowed Purchase Preference as under: 1. Single item tender (shall not be split) or Multiple items tender (which cannot be split as per tender conditions): In case the L1 price is that of a non MSE bidder, then the MSE bidder (whose price is nearest to L1 price) shall be allowed to supply total tendered value provided its price is within the price band of L1 price + 15 percent and it matches the L1 price. In case the MSE bidder (whose price is nearest to L1 price) refuses to match the L1 price, then the next MSE bidder (whose price is 2nd nearest to L1 price and is within a price band of L1 price + 15%) shall be allowed to supply total tendered value, provided it matches the L1 price and so on. If no MSE bidder whose price is within a price band of L1 price + 15% accepts to match the price of the L1 bidder then the Purchase Order shall be placed on the L1 bidder. 2. Multiple items tender (tenders which can be split): a) MSE bidder(s) is/are L1 for item(s) and the total evaluated price of such items >=20% of the total tendered value: Purchase Preference shall not be applicable for the balance items. b) In other cases, items where the L1 price is that of non MSE bidder(s) and price of MSE bidder(s) is within a price band of L1 price + 15%, such items will be offered to MSE bidder(s) (whose price is nearest to L1 price) for price matching as detailed below. On price matching Purchase Order for such items shall be placed on the concerned MSE bidder(s): (i) Sum Total of the total evaluated L1 price of such items and total evaluated L1 price of items where the L1 price is that of MSE bidder(s), is less than 20% of the total tendered value: All such items will be offered for price matching. In case the MSE bidder (whose price is nearest to L1 price) refuses to match the L1 price, the item will be ordered on the L1 bidder. (ii) Sum Total of the total evaluated L1 price of such items and total evaluated L1 price of items where the L1 price is that of MSE bidder(s) is >=20% of the total tendered value: Such items will be offered for price matching in such a way that the Sum Total of the total evaluated L1 price of such items and total evaluated L1 price of items where the L1 price is that of MSE bidder(s) is at least 20% of the total tendered value. The Items to be offered to MSE bidder(s) will be selected on the basis of the % difference between the L1 price and MSE bidder price (whose price is nearest to L1 price) in ascending order. During this exercise in case the MSE bidder (whose price is nearest to L1 price) refuses to match the L1 price, the item will be ordered on the L1 bidder and will not be replaced by new item for price matching even though the above mentioned 20% of the total tendered value is not achieved. For e.g.


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There are 10 line items in a tender. (A) In 3 line items the L1 price is that of MSE bidder(s) but total evaluated L1 price of these items is less than 20% (B) In 4 line items the L1 price is that of non MSE bidder(s) and price of MSE bidder(s) is within a price band of L1 price + 15%. These 4 line items will be arranged in ascending order as explained above in b)ii). Suppose the total evaluated L1 price of (A) (3 line items where MSE is L1 bidder) along with first 2 line items of (B) adds up to 20% or more of the total tendered value, then first 2 line items of (B) only will offered for price matching. Note: p) Total Tendered value means Total lowest evaluated Price for the entire tender. q) Price means Evaluated Price. r) A line item of the tender shall not be further split in multiple items tender. s) Negotiations shall not be conducted with bidders as a matter of routine. However, IOCL reserves the right to conduct Negotiations with the L1 bidder. In such case the eligible MSE bidder will have to match the Negotiated L1 price. The price band of L1 price + 15% shall be based on pre-negotiated L1 price but all other criteria defined above shall be based on Negotiated L1 price. VII. Out of the twenty percent target of annual procurement from micro and small enterprises four percent shall be earmarked for procurement from micro and small enterprises owned by Scheduled Caste & Scheduled Tribe entrepreneurs. In the event of failure of such MSEs to participate in the tender process or meet the tender requirements and L1 price, four percent sub-target so earmarked shall be met from other MSEs. VIII. To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by District Authority must be submitted by the bidder in addition to certificate of registration with any one of the agencies mentioned in paragraph (I) above. The bidder shall be responsible to furnish necessary documentary evidence for enabling IOCL to ascertain that the MSE is owned by SC/ST. MSE owned by SC/ST is defined as: a. In case of proprietary MSE, proprietor(s) shall be SC /ST b. In case of partnership MSE, the SC/ST partners shall be holding at least 51% shares in the enterprise. c.In case of Private Limited Companies, at least 51% share shall be held by SC/ST promoters.


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4. TENDER SPECIFICATIONS AND CONDITIONS INTRODUCTION Catalytic Refinery Unit (CRU) plant (330,000 MTPA) in Gujarat Refinery was designed & commissioned with Russian collaboration in October 1966. CRU plant has two sections namely Naphtha Hydrotreater (NHT) and Reformer. NHT section prepares the feed for Reformer section by removing the impurities like Sulfur, Chloride, Nitrogen and metals. Reformer section converts this hydro treated naphtha to high RON MS by means of reforming reactions. Different types of Catalysts have been used in the reformer section of the plant since then. The last batch of the catalyst E-603 from M/s. Engelhard had been in operation since Aug 1999 and was replaced with RG 582 A 1.6 catalyst in the last May 2011 shut down. Reformer section used E-603 catalyst in vertical down flow cylindrical internally gunnited reformer reactors (4 nos.) and the fresh catalyst contains 0.30 wt% of Platinum metal on high purity alumina base and about 0.9 -1.1 %wt of chloride to promote acid function of the catalyst in alumina support. The catalyst is in extrudate form and is of 1.4 mm size. The maximum bed volume is about 32.124m3 and can hold around 20MT of catalyst. Since the dehydrogenation, dehydrocyclisation, cracking and isomerisation reactions take place at high temperatures (495C~ 500C) the catalyst activity reduces due to coke lay down on the catalyst. When the catalyst coke content reaches 8-14%wt the activity drops down and requires in-situ regeneration (normally after 12 months of operation) and needs replacement with new charge after its performance is reduced extensively, due to less surface area availability once the catalyst operating life exceeds its guaranteed life. The catalyst guaranteed life is 5 years depending on the severity and H2 to oil mole ratio. Since this catalyst contains 0.3 wt% of Platinum which is a precious metal so it is sent to a suitable party for Platinum recovery after regeneration of catalyst once it becomes spent. The party gives back the recovered metals and disposes off the carrier/support (of nil value). The spent catalyst platinum metal content is expected to be in the same level as that of fresh catalyst. The following is the summary of the recovery process that will be followed:

Prequalification annual turn over, experience, platinum recovery capabilities, etc. Sampling in presence of party representatives and third party arranged by IOCL. Parties to submit the guaranteed recovery platinum and sample assay results (techno-commercial Bid) with in 30 days of sampling date. Parties also to submit Price bid containing the recovery charges. Techno-commercial Bid opening and finalization of assay. Price bid opening. Evaluation Criteria: Current platinum market prices shall be used to identify the party whose recovered platinum value minus the recovery charges is maximum among the parties. Packing of spent catalyst in drums is in IOCLs scope and transportation ex-Gujarat refinery onwards is parties responsibility.


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The following are the details in the tender documents. 1. SPENT CATALYST DETAILS 2. PRE-QUALIFICATION CRITERIA 3. SAMPLING OF CATALYST AND TESTING 4. WEIGHING AND TRANSPORTATION 5. SELECTION PROCESS 6. PLATINUM RECOVERY, QUALITY AND DELIVERY 7. COST OF RECOVERY 8. OTHER TERMS AND CONDITIONS 1. SPENT CATALYST DETAILS E-603 catalyst a product of M/s Engelhard Corp. contains 0.30 wt% of Platinum metal on high purity alumina base and about 0.9 -1.1 %wt of chloride to promote acid function of the catalyst in alumina support. The catalyst is in extrudate form and is of 1.4 mm size. The catalyst is used for reforming reactions involving dehydrogenation, dehydrocyclisation, and isomerisation and cracking reactions of C5-C9 naphthene and paraffin components to produce aromatics and iso paraffins having higher octane values. As a result of these reactions mainly cracking, coke build up takes place and reduces its activity by reducing its active surface area and needs regeneration after 12 months of operation and once the catalyst surface area is reduced beyond a certain limit it becomes spent and needs to be changed with new charge of catalyst in the reactors. Presently around 21,043 kg of spent catalyst is offered for platinum recovery, the expected amount of Platinum on the catalyst is approximately 59.373 Kg (refer note: 1 to 4 below), however, this quantity may vary. And from 151kg of spent catalyst dust of Barauni Refinery around 0.386kg of Platinum is expected. Note: 1. Expected Pt recovery from spent catalyst E-603 is assumed 99 wt % of 0.3wt% expected platinum present in the spent catalyst. 2. Expected total catalyst from all 4 reactors of Gujarat Refinery (159 drums spent catalyst +1 drum catalyst dust of 129kg) after 10 regenerations is 21,043 kg. 3. The total expected quantity of Catalyst from ~21,043kg is estimated to be approximately 19,991kg after deducting the estimated coke % of 5% on the catalyst 4. Expected Pt recovery from spent catalyst E-603 of 19991kg is ~0.297wt% which is equal to ~59.373kg. (99% of 0.3wt% expected platinum in the catalyst). 5. Catalyst dust of 151 kg having 0.386 kg (expected) is received from Barauni Refinery for platinum recovery along with IOCL JR on non returnable basis 2. PRE-QUALIFICATION CRITERIA The following is the pre-qualification criteria for accepting the tender documents. Meeting all criteria is mandatory.


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2.1 Bidders must have experience in processing of minimum two lots of spent Pt. catalyst of minimum 5000 Kg each in the last three years and atleast one lot should be from one of the Indian refineries, in recovery of platinum from spent bimetallic catalyst and purification of it up to minimum 99.95%wt purity. 2.2 Bidders shall submit the documentary evidences in support of fulfillment of the above criteria along with their bids. 2.3 The credentials of the vendors shall be checked from their enclosed documents. 3. SAMPLING OF CATALYST AND TESTING 3.1 Sample (catalyst) shall be kept in ~210L capacity drums. 3.2 Parties passing the prequalification criteria will be called for sampling of the catalyst as per the sampling guidelines mentioned herewith in point 3.4. 3.3 IOCL will appoint a third party for sampling, weighing and assaying. The Umpire party will be mutually agreed by IOCL and the bidders participating in the pre bid meeting. 3.4 Sampling method will be as under

All the drums of spent catalyst shall be heaped and thoroughly mixed by coning and quartering method (in presence of the vendors' representatives, third party and IOC personnel) to make the contents homogeneous. However, the sampling method may be finalized during pre bid meeting. After the catalyst is mixed thoroughly to get homogeneous mixture, required number of samples of 500 gm shall be drawn from heap for the distribution as under:

- Each party shall be given 2 samples of 500gms each. - 2 samples will be given to the third party for analysis/assaying. - 2 samples shall be retained by IOCL for Umpire analysis if any dispute arises. - IOCL will keep 2 more samples separately as retention samples. 3.5 Parties shall submit the analysis report along with the % guaranteed recovery in seal condition with in 30 days of sampling with the following details.

Loss on ignition (LOI) Platinum metal content on the total wt basis. The guaranteed recovery 3.4 Third party will also test the samples for platinum metal content and report the results to IOCL. The third party analysis will be used as reference and the final platinum metal content shall be determined as per the guidelines mentioned under the Catalyst Assay (point 5).


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4. WEIGHING AND SHIPPING Weighing, Packing and sealing of spent catalyst in ~210L drums will be done by IOCL immediately after sampling. 2.1 After sampling, individual empty drums will be numbered and empty weight will be taken and recorded. After filling the spent catalyst in the drums, each drum shall be weighed for gross weight and sealed (with signatures of all parties including IOCL and third party) in-presence of party representatives, IOCL and third party. 4.2 The successful bidder will have to make necessary arrangement for transportation of spent catalyst from Gujarat Refinery to their works. Insurance coverage will also be taken by the successful bidder. 4.3 The material will be handed over to the party only after the receipt of the bank guarantee. 5. CATALYST ASSAY 5.1 All the parties will be given two samples lot as detailed in the sampling guidelines. 5.2 The evaluation of the samples will be done by the vendor free of cost. The vendor will recover Platinum out of the sample from which they shall give guarantee for recovery and purity. 5.2 Platinum recovery charges per kg of spent catalyst processed and Platinum purification charges per Kg of platinum (or if the party wishes to quote a single rate for recovery and purification, then it is also acceptable) to be submitted as Price bid along with offer. Price bid opening will be done only after fixing the final assay of all the parties. 5.3 Under technical bid the parties are required to report the following

Parties shall submit the analysis report along with the %guaranteed recovery in sealed condition within 30days of sampling with the following details - Loss on ignition (LOI) - And platinum metal content on the total spent catalyst wt basis. 5.4 Technical Bid opening and assay evaluation: On opening of the technical bid, the Assay of the individual party will be compared with the third party analysis as mentioned below. Either of the following situations may arise:

If the difference between the assay of the recovered platinum (between third party and the vendor/vendors) is up to 1%, the arithmetic mean of the assay values shall be taken as the final assay. If the difference between the assay of the recovered platinum is greater than 1%, a repeat analysis shall be carried out by the vendor and third party. In case, the difference in the assay of recovered platinum (between vendor and third party) after the repeat analysis ranges upto 1%,


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the arithmetic mean of the assay values shall be taken as the final assay. If the difference between the assay even after repeat analysis exceeds 1%, the following will be done. The assay of the recovered platinum as given by the umpire assayer shall be compared with the assay of third party and the vendor. The closest value between umpire on one side and the third party or vendor on other side shall be taken. Thereafter Arithmetic mean shall be taken e.g. the assay of third party is 98% and that of vendor is 97%, the umpire assay is 97.8%, which is close to third party assay. Thus, the arithmetic mean of umpire assay and third party assay shall be taken as [this case (98+97.8)/2= 97.9%] the final value for platinum recovery. The cost of the umpire assayer shall be borne by the party i.e. vendor or IOCL (on whose behalf third party has done the assay) having the least accurate assay. 6. TENDER EVALUATION 6.1 The tender will be evaluated on the basis of the party which scores high on the following will be awarded the job for recovering the platinum from the spent catalyst.

Net gain = Total value of recovered platinum with desired purity minus Total platinum recovery & purification cost (including transport charges, packing & forwarding charges, taxes, duties etc.) Total value of recovered platinum = Quantity of recovered platinum with minimum 99.95%wt purity in kgs * London Metal Exchange (LME) Platinum price in $/kg * dollar to rupee conversion rate Quantity of recovered platinum in kg = [No. of kgs of spent catalyst as delivered* agreed assay value of % wt of platinum in the spent catalyst* % guaranteed recovery of platinum with minimum 99.95%wt purity]

6.2 For the purpose of platinum value estimation, the published platinum price of London Metal Exchange and exchange rate as on the day of price bid opening will be considered. 7. PLATINUM RECOVERY, QUALITY AND DELIVERY 7.1 Party shall collect the spent catalyst from IOCL Gujarat Refinery and deliver the specified quantity and purity of Platinum metal to Gujarat refinery within 5 months from the date of taking the spent catalyst from Gujarat refinery. 7.2 Full quantity of recovered Platinum should be returned to IOCL, Gujarat Refinery in

sponge form with purity of 99.95% minimum. Each sponge form of platinum will be packed in polythene jars weighing 3-5 kgs. each and should be jointly sealed with vendor's Trade mark, Sr. no., gross weight, tare weight, net weight stamped on it, after drawing samples. Vendor shall furnish the purity certificate for each sponge form of Platinum recovered in addition to the independent testing by 3rd party. The cost of testing by third party shall be borne by the vendor.


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7.3 The recovered Platinum sponge will be weighed, packed and sealed at the plant of vendor but the vendor liability and responsibility extends also for transportation of the material. Hence even after weighment, packing and sealing of material, if there is any anomaly found after transportation and receipt of the material at site, vendor will bear all the responsibility for the same. 7.4 The vendor shall intimate IOCL, Gujarat Refinery about the readiness of sponge form of Platinum. The vendor's testing agency shall draw 4 representative samples of 3 gms. each through coning and quartering from the whole lot and the same shall be sealed by the vendor. One sample shall be sent for testing to the indigenous or foreign testing agency, as may be mutually agreed to (may be decided during pre bid) and out of remaining three samples, two samples will be retained by the Vendor and one sample by IOCL, Gujarat Refinery. 7.5 In case the purity of the platinum is found less than 99.95%, the whole lot will have to be replaced by the vendor free of cost with the sponge form of guaranteed purity and guaranteed quantity as certified by 3rd party inspection agency. 7.6 On receipt of recovered Platinum at IOCL through the packed containers will not be opened unless there is some anomaly/damage etc, however, all the packed containers will be weighed for gross weight and same should tally with the weighment done at vendor's plant. In case any container has to be opened breaking the seal, joint measurements and weights will be recorded on receipt of material in presence of representative of vendor on weighing scale with 0.10 Grams accuracy and any anomaly will be recorded jointly at our refinery site. 7.7 The vendor should confirm that they will undertake all responsibilities for any risk or loss of either used / spent Platinum catalyst or Platinum, while it is in their custody. 7.8 COST OF RECOVERY The successful bidder will have to make necessary arrangement for transportation of spent catalyst from Gujarat Refinery to their works. Insurance coverage will also be taken by the bidder. Bidders shall quote packing and forwarding charges for transporting spent catalyst from Gujarat refinery to their works and there after the delivery of recovered platinum to Gujarat refinery separately. Bidder to indicate separately the taxes and duties applicable on recovery of platinum separately. 8. OTHER TERMS AND CONDITIONS 8.1 Bank guarantee- The successful bidder will have to execute the Bank Guarantee in IOCL format from scheduled nationalized bank for the sum equivalent to the value of Platinum +10%, within 7 days of receipt of the order & before collection of the spent


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catalysts from IOCL. Bank guarantee amount will be calculated on London Metal Exchange prevailing price of Platinum per gm on the date of price bid opening . Bank guarantee charges shall be in vendors scope. The bank guarantee will be calculated on the basis of percentage of Platinum (minimum guaranteed for recovery). The bank guarantee should be valid for contractual delivery period plus 3 months. 8.2 The vendor will also have to submit a performance bank guarantee (P.B.G.). The P.B.G. towards performance of Platinum shall remain valid for 18 months from the date of supply of recovered platinum or the date of acceptance of platinum by the Catalysts Manufacturer, whichever is earlier. 8.3 The vendor will have to arrange for Insurance coverage for value of Platinum in the catalyst while it is in their custody and assign the policy in favour of IOCL Gujarat Refinery till the Platinum is returned to IOCL and accepted by IOCL. Copy of the same insurance policy to be furnished to IOCL. The transport charges of Platinum from vendor's place to IOCL, Gujarat Refinery including packing and forwarding charges and transit insurance for delivery of sponge platinum to IOCL, Gujarat Refinery shall be arranged by the vendor at their own cost. 8.4 Any terms and conditions stipulated by the vendor, while submitting the offer shall be applicable only, if it is specifically accepted by IOCL in writing. 8.5 Along with the initial offer (prequalification) the parties are required to submit the following in a sealed envelope as price bid, which will be opened after finalizing the spent catalyst assay. Platinum recovery charges per Kg of spent catalyst Platinum purification charges per kg of recovered platinum. 8.6 The vendor shall indicate the method of weighing / sampling of Platinum. 8.7 The vendor shall indicate the maximum period for recovery of Platinum and delivering the same to IOCL, as per Agreed terms of our order.


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5. PROFORMA FOR DETAILS OF ANNUAL TURNOVER AS

PER PQC point no. 2.2 i). 1. Annual Turnover in any of the last 3 years 2011 2012 2012 2013 2013- 2014 2. Copies of Audited Balance Sheets & Profit & Loss Account Statement for any of the last 3 financial years i.e. 2011 12 , 2012 13 & 2013-14 are to be attached. PLACE: FULL NAME : DATE: DESIGNATION :


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6. PROFORMA FOR DETAILS OF PAST EXPERIENCE AS

PER PQC

DECLARATION : I/We do hereby certify that the information as furnished above are correct and complete. Documentary evidence are enclosed. PLACE : FULL NAME : DATE : DESIGNATION :

Sl. No Name & full address of the client and contact person Description of Purchase Order items (executed order as per PQC point no. 2.2 ii) Value of Contract (Rupees/US $) Purchase Order reference and date


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7. PROFORMA OF EXCEPTIONS AND DEVIATIONS

Bidder may stipulate here exceptions and deviations to General Purchase Conditions and/ or Bidding Document, if considered unavoidable, separately for Technical and Commercial clauses. Sl. No. Page No. of Bidding Document Clause No. Description of Clause Deviation Proposed By Bidder

Bidder should note that this Annexure has been included in the Bidding Document solely for

the convenience of the Bidder so as to facilitate them to list out the deviations/exceptions both of Technical and Commercial nature from/to the Bidding Document. IOCL will not recognize any deviations/exception(s) which is not listed in this Annexure.

PLACE : DATE : FULL NAME : DESIGNATION :


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8. PROFORMA OF DECLARATION OF BLACK LISTING /

HOLIDAY LISTING In the case of a Proprietary Concern : I hereby declare that neither I in my personal name or in the name of my Proprietary concern M/s. .. which is submitting the accompanying Bid / Tender nor any other concern in which I am proprietor nor any partnership firm in which I am or was involved as a Managing Partner are currently placed on black list or holiday list declared by Indian Oil Corporation Limited or its Administrative Ministry, except as indicated below : (Give particulars of black listing or holiday listing and in absence thereof state NIL). I, hereby do further declare that the following notice(s) have hitherto been issued against proposed action for holiday / black listing and/or the following action for holiday listing / black listing has hitherto been taken, as the case may be, by Indian Oil Corporation Ltd. or its Administrative Ministry in my personal name or in the name of any proprietary concern of mine or against any partnership firm of which I was or am the managing partner. No. and Date of Show-cause Notice/ Period of Holiday Present Status Notice of Holiday / Black Listing Listing/Black Listing (State NONE if there is no such notice or action). In the case of a Partnership Firm We, hereby declare that neither we, M/s. submitting the accompanying Bid / Tender nor any partner involved in the management of the said firm either in his individual capacity or as proprietor of any concern or as partner of any firm in which he/she was a Managing Partner, are currently placed on Black List or Holiday List declared by Indian Oil Corporation Limited or its Administrative Ministry, except as indicated below : (Give particulars of black listing or holiday listing and in absence thereof state NIL). We _____________ hereby further declare that the following notice(s) have hitherto been issued against proposed action for holiday / black listing and or the following action for holiday listing / black listing has hitherto been taken as the case may be, by Indian Oil Corporation Ltd. or its Administrative Ministry against the above firm or any partner involved in the management of the firm in his individual capacity or as proprietor of any concern or as Managing Partner of any firm. No. and Date of Show-cause Notice/ Period of Holiday Present Status Notice of Holiday / Black Listing Listing/Black Listing (State NONE if there is no such notice or action). In the case of Company


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We hereby declare that we are not currently placed on any holiday list or black list declared by Indian Oil Corporation Limited or its Administrative Ministry, except as indicated below : (Give particulars of black listing or holiday listing and in absence thereof state NIL). We, _____________ hereby do further declare that the following notice(s) have hitherto been issued against proposed action for holiday / black listing and / or the following action for holiday listing / black listing has hitherto been taken, as the case may be, by Indian Oil Corporation Ltd. or its Administrative Ministry against the Company. No. and Date of Show-cause Notice/ Period of Holiday Present Status Notice of Holiday / Black Listing Listing/Black Listing (State NONE if there is no such notice or action). It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Limited or its Administrative Ministry, shall have the right to reject my / our bid, and, if the bid has resulted in a contract, the contract is liable to be terminated. Place: Signature of the Bidder.. Date: Name of the Signatory .