Instant Enrollment Business Decision. What is Instant Enrollment Instant Enrollment is a WebAdvisor process that allows students to register for continuing

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    27-Dec-2015

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<ul><li><p>Instant EnrollmentBusiness Decision</p></li><li><p>What is Instant EnrollmentInstant Enrollment is a WebAdvisor process that allows students to register for continuing education classes. The student does not need login credentials or to be a person in Colleague to register.Allows for new student registrationAllows for registration without username/passwordAllows for payment of CE courses</p></li><li><p>FUNCTIONAL ASPECTSInstant Enrollment</p></li><li><p>Set-Up InformationCEWP Non-degree/CE Web Reg Parameters</p><p>1 unique user ID RGUS2 saved list controls available sections3 controls duplicate / data integrity4 ANY allows all students to use Personal ID form5 Student confirmation and staff information</p></li><li><p>User Group Controls - RGUSRGUS and RGCT allows control of registration rights and look up capabilities</p></li><li><p>Control Availability - SavelistInformer query allows specific controls to define courses available for registration through Instant Enrollment</p></li><li><p>Duplicates - DUPCDuplicate Match Criteria prevents duplicate entries of students and allows for identification of existing students</p><p>FieldWeightPenaltyLast Name3010First Name155Middle1510SSN9050Gender515DOB6515Address150City102State83Zip81</p></li><li><p>CommunicationCommunications Management allows for confirmation of enrollment to the student Confirmation may also be sent to staff responsible for monitoring activity or other business processes</p></li><li><p>Implementation LessonsTest your set up parameters test againDiscuss business fit for Instant Enrollment one size does not fit allCommunication between IT, CE and Business Office is imperativeCustom code smoothes the edges IT is your partnerConsider how business process may change</p></li><li><p>STUDENT EXPERIENCEInstant Enrollment</p></li><li><p>Instant Enrollment Student SideAccess through CE website:</p></li><li><p>Search</p></li><li><p>InformationDescription information is pulled from CRS.USER2 and SEC.PRINTED.COMMENTS</p></li><li><p>Person Information</p></li><li><p>Pay for Class</p></li><li><p>BUSINESS ASPECTSInstant Enrollment</p></li><li><p>Wake Tech ImpactWake implemented Instant Enrollment in July 200820083% of all registrations and 6% of web available registrations were made through Instant Enrollment20107.4% of all registrations and 35% of web available registrations were made through Instant Enrollment20119.5% of all registrations and 38% of web available registrations were made through Instant Enrollment (as of 9/14/11)*This represents almost 6,000 registrations in 2010 and is on track to top 7000 registrations in 2011</p></li><li><p>Stakeholders - StudentsInstant Enrollment contributes to:Access to current scheduleAbility to control registration processConvenienceSecurity ability to pay with credit card online</p></li><li><p>Stakeholders - StaffInstant Enrollment contributes to:Ability to provide solutions to studentsAbility to allocate individual resources on other areasTime to focus processes</p></li><li><p>Stakeholders - CollegeInstant Enrollment contributes to:Data integrity not absolute but greater degrees of confidenceMarketing another feature the institution offers to constituentsRe-direct resources otherwise tied to registrationReduce transaction cost of registration positive impact on student repeat potentialControl costs related to personnel required to process paper registration</p><p>*</p></li></ul>