In Copy Article

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DeCeMBeR 2005 | JANuARY 2006 * InDesign Magazine 5

by ANNE-MARIE CONCEPCIóNFrind, i yo’r an napprciatd layot dsignr or prodction artist, orcd svral tims

a day to jam th sqar pgs (Word ls) givn to yo by ditors and writrs into rond

hols (yor InDsign layots), hd my story. I yo’v vr placd a Word l and hal-

laghd, hal-crid ovr th convoltd “ormatting” somon “hlpd” yo with, adding

hors to yor job in clan-p tim, hd my story.

Or mayb yo’r a proactiv typ. Hav yo trid crating a Word tmplat or yor col-

lags sing th sam styl nams as th InDsign docmnt thy’ll b pord into, ll o

hlpl styl call-ots, prhaps vn prsntd sam to th intndd srs at mting with a

stp-by-stp handot? And how did that work ot a month latr? (Plas stop laghing.)

Or tll m this. Onc yo have owd in th rst rond o Word ls and styld thm

corrctly, what’s th nxt stp? export it to a prss-rady PDF and go on to th nxt dsign

job? No, now is whn yo bcom ditorial’s slav or th nxt month, doomd to wks o

“dlt th comma, rplac with a smi-colon, this was spposd to b italic, that caption

has th wrong nmbr, rmov this sntnc and i it still dosn’t t thn yo can combin

ths two sctions and pt this lovr paragraph into a sidbar and I’ll snd yo th rst

in an -mail.”

Brothrs and sistrs, I’m hr to tll yo thr is a way ot. Salvation, thin nam is

Adob InCopy.

Brothers and sisters, we freed ourselves from bondage

once when we moved to InDesign. Now let’s unshackle

ourselves from the oppression of Microsoft Word.

InDepth: InCopy

The Next Evolution



6 InDesign Magazine * DeCeMBeR 2005 | JANuARY 2006

InCopy’s Not or You? Think Again.Yo may b on o th thr popl in th world to hav stmbld on th “Oh Yah, W’v

Got this Prodct Calld InCopy” pag dp in Adob’s Wb sit, bt i yo wr lik th

othr two, words sch as “workow” and “ROI” and th dradd “ntrpris” snt yoscrrying or anothr Wb pag, any pag.

evn i yo stck arond long nogh to larn a littl abot it—hmmm, InCopy is a

standalon word procssing program lik Word, bt it also lts ditors accss storis in an

InDsign l and dit thm, yawn—yo likly cam away thinking it was a nich prodct

or nwspapr drons or somthing.

Not so.

Is an InDesign/InCopy Workfow or You?

THE SIGNS POINT TO NO, IF ... DEFINITElY YES, IF ...

The majority o copy comes rom outside

authors and you send them printouts or

editing

Most people eeding you Word articles

and editing them in the layout work on-

site with you

Editorial uses their own copies o InDe-

sign to edit layouts. (Moving to InCopy

would restrict their editing abilities, so

it’s a tough sell.)

Editorial is using MS Word or similar

word processing program

You don’t have a server, or the one youdo have is like a cranky 1985 Caprice.

Everyone’s already using a server or at least some le ser ving, or you’re about to

get one.

Editors’ workstations look like beige ATMs

rom 1977, and there’s no money to

upgrade.

Editors’ computers are airly up-to-date,

or an upgrade is coming soon.

You rely on an outside vendor when you

have computer problems.

You have an on-site IT geek (ocial or

volunteer) who takes care o the server

and upgrades and is open to working

with you on testing the workfow.

Most o your projects have little text and

are short, image-intensive jobs, such as

three-old brochures, CD inserts, display

ads, and posters.

Most o your projects are larger, text-

heavy publications, such as newsletters,

magazines, books, journals, catalogs,

and manuals.




I yo’r sing InDsign or any sort o pag layot projct containing any amont o

txt (that is, vryon rading this magazin), yo shold pay clos attntion to Adob’s

ndr-marktd littl gm. Why? Bcas it will b yor and yor company’s (or clint’s)

salvation—tim, mony, sanity—i ithr or both o th ollowing sitations apply:Somon ls is writing th txt or yor layot with a word procssor. Yo

ow thir ls in and styl th txt in InDsign, mayb throw in a spllchck.

Somon ls is rviwing (diting, rwriting, copytting) th txt in th

nishd layot rom yor papr or PDF proos. Yo jst mak th changs thy

tll yo to. Yo kp making thm, rond ar rond, ntil thy say it’s okay.

InCopy’s prpos is to trbocharg both o ths scnarios.

InCopy is way byond a nich prodct or highly spcializd InDsign workows. In

act, th targt markt or InCopy isn’t InDsign srs at all, it’s th gargantan Microso

Word sr bas who d Word ls to InDsign-sing art dpartmnts. In virtally vry

company whr writrs and dsignrs work togthr, th ormr otnmbrs th lattr by at last two to on, on v or n to on at magazin or book pblishrs, catalog pro-

dcrs, in-hos dsign tams or markting commnications dpartmnts.

And yo’r th lonlist nmbr on in that ratio. Ar rading this articl, yo’r going

to b th InCopy vanglizr in yor company or yor sak and thirs.

First, thogh, yo nd to amiliariz yorsl with InCopy and why it bats Word’s

pants o, whthr yo’r a dsignr, ditor, or managr.

InCopy Quick Start or DesignersDo yo rmmbr th rst tim yo workd in a pag-layot program and saw yo cold

mak it link to word-procssing ls jst as it linkd to art ls? How yor had rldin dlight at th thoght yo that cold always hav th most p-to-dat vrsion o th

sbmittr’s txt l, atomatically? I sr do, and I clarly rmmbr my chagrin whn I

lost all my txt ormatting th rst tim I chos “updat Link.”

InDsign has th sam atal aw. evn in CS2, th option to “Crat Links Whn Placing

xt and Spradsht Fils” (in Prrncs, trnd o by dalt) works jst n ntil yo

actally want to use th linkd stat to pdat a txt or spradsht l. Poo! Tr gos

any ormatting yo did in InDsign.

What i it workd, thogh? What i th original athors cold pdat thir txt ls on

thir own, and InDsign rad thos changs as thy wr savd, ltting yo know that this

txt l and that on had bn modid via th sam yllow triangl icons in th Links pal-

tt that it ss or modid imag ls? And yo cold pick and choos which to pdat,

and whn yo did, all yor txt ormatting rmaind intact?

Tat’s xactly what InCopy dos or th InDsign sr. Whn yo plac an InCopy doc-

mnt (on that a writr has cratd rom scratch, known as a standalon InCopy l) in

an InDsign layot, th link to th l is mad atomatically. Yo can s th lnam in

yor Links paltt—it nds with ithr .incd (InCopy CS) or .incx (InCopy CS2). Whn th

InCopy sr r-opns th l and mak changs to it, yo gt th littl icon tlling yo it’s

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bn modid as soon as thy sav thir changs. Go ahad and pdat, yo’r not going to

los any o yor omatting by doing so (Figure 1).

In act, InDsign handls linkd InCopy ls vn bttr than it dos linkd imag ls.

A txt ram containing a linkd InCopy story has an icon in its ppr-l cornr thatchangs dpnding on its stats: up to Dat, Modid, and mor. (I’v on wishd imags

had th sam.) So yo gt link stats dback in th layot, no

nd to chck th Links paltt.

Yo can hovr ovr th ram’s icon to s a tool tip tlling

yo who last workd on th l (or who’s got it opn right now).

I th icons bothr yo, hid thm by choosing View > Hide

Frame Edges. In CS2, thr’s vn a paltt ddicatd to track-

ing InCopy story links, calld th Assignmnts paltt, thogh

yo can still s th Links paltt i yo prr.

It’s mor common or th dsignr to start th InCopy ballrolling. Yo plac a Word l as sal, thn slct th txt ram

and choos Edit > InCopy > Export > Selection. Nam th

xportd InCopy l and sav it in th srvr oldr holding

yor InDsign l. Whn yo click th Okay btton, th story is

linkd to it in InDsign: T ram sprots th InCopy icon and

yo s its lnam in yor Links paltt. Now yor ditor can

opn th story in InCopy and contin working on it thr.

Yo can vn xport an empty txt ram as an InCopy story,

or thos rar occasions whn a writr is lat (cogh cogh) with an articl, and yo nd

to rsrv spac or it in th layot. As soon as th writr opns th blank story in InCopy,writes something and savs changs, yo can pdat th link in InDsign and th txt ows

in natly in plac.

o s an InDsign/InCopy projct in action, rad my companion articl, “Don’t B

editorial’s Prisonr,” at www.creativepro.com/story/feature/23695.html .

Two Things Designers Shoud Understand About InCopy. Tr’s mch mor yo can do with

linkd InCopy storis than what I’v said so ar—I havn’t vn mntiond how yo can

crat InCopy tmplats complt with yor pblication’s txt styls and colmn width,

nor how mltipl writrs can work on dirnt storis in th sam layot l at th sam

tim, nor how yo can xport imag rams to InCopy CS2—bt that was a “Qick Start,”

ar all.

Nonthlss, bor I go on to th ditorial sid o things (which yo shold rad, it’s

illminating), I want to mak sr yo ndrstand two things.

First, th point o introdcing InCopy to yor company is so that th ditors can writ

and dit to t—in InCopy, thy’ll b abl to s (and dit) thir story xactly as it appars

in th layot, bcas thy actally do opn th ll InDsign layot in InCopy, vn i yo

hav it opn yorsl! (In CS2 thy can optionally opn jst a sprad or two o th layot,

calld an Assignmnt.) Yo may still b snding arond a printot, and thy may still

FIGURE 1: When the designer

exports a text rame to InCopy,

the name o that story le

is added to InDesign’s Links

palette. When an editor saves

changes to the story in InCopy,

InDesign adds the usual yellow

triangle indicating that the le

has been modied. Updating a

linked InCopy story in InDesign

does not aect the ormatting

already applied to it in the

layout. (For more, see “Don’t

Be Editorial’s Prisoner” at

www.creativepro.com/story/

feature/23695.html)

http://www.creativepro.com/story/feature/23695.html









B2B MAGAzINES lET EDITORS ANDDESIGNERS SEE I2ISkokie, Illinois, Hoyt Publishing

produces three monthly business-to-business magazines with InDesign

and InCopy, each one managed by a

team o one or two editors and one art

director.

Ed Ward, art director or P.O.P.

Design magazine (POP = Point o

Purchase), says that since moving to

InDesign/InCopy a little over a year ago,

“We’ve cut two to three days out o our

past ten-day layout cycle (depending

on the olio count o the book). The

number o paper proos has been cut

almost in hal.” The magazine’s editor, Anne

Downes, appreciates the fexibility that

InCopy aords her. “My avorite part o

InCopy is the ability to make changes

right on the page layout,” she said. ‘It’s

easy to see how your changes t on the

layout, plus we can make last-minute

changes right up until press deadline i

necessary.”

Anne still uses Microsot Word or

some things, “like planning documents

and schedules,” and or opening up the

Word les submitted by outside authors

to copy and paste into InCopy. But she

says, “I I am writing something rom

here [or the magazine], I start with an

InCopy document instead o a Word

document.”

OSHKOSH, W IS. — Customsheet extruder Pacur devel-oped Lenstar VLF (Very LargeFormat), a large-format len-ticular sheet used for direct-to-lens litho offset printing.The material supports 3-D,flip, animation, morph andzoom effects. Lenstar VLFenables higher-quality effectsand makes sizable printruns of large-format lenticu-lar images economical, saysdirector of marketing BruceHammerbeck.

Technologies such asnewly created resin formula-tions and precision extrusionof the lenticular sheet or lens

enable printers to print imagesdirectly onto the back side of the lens. Previously, graphicswere printed onto paper andthen laminated to a lenticularplastic sheet, a process thatwas time-consuming and cost-prohibitive for high-quantity,large-format print runs, Ham-merbeck explains.

Lenstar VLF is compatiblewith traditional laminatedapplications of large-formatlenticular; however, direct-to-lens printing technology com-bined with a maximum sheetsize of 47.25 inches by 81 inchesalso makes it possible to print

A N O F F I C I A L P U B L I C A T I O N O F T H E I N - S T O R E M A R K E T I N G I N S T I T U T E

®

Vol. 12, No. 6 www.popdesign.com November/December 2005

Page 30

AcriglasImpressionstextured acrylicsheets lookedlike patternedglass yet fabri-cate like acrylicsheet. Ninestandard textures are available.

Circle 22

Page 12

Hankscraft created itsDesigner’s Sketchbookfor P-O-P designers.Drawings, hand-written notes andphotos addressthe company’scustom work and stockitems such as display motorsand audio components.

Circle 3

PublicationsMailAgreement# 40025274

Page 28

CS Hyde’s high-perfor-mance films can be fab-ricated, thermoformed,bonded or heat sealed.Features include tem-perature, chemical andtear resistance; electricalinsulation; and UV resistance.

Circle 15

RUSH ORDERS

Page 52Alsa Corp.describes itspaints, finishesand additives in acatalog. Reflectivepaint, color-shift-ing paint andheat-reactive paintare featured.

Circle 94

Page 47

The SemaSysEzBooklet holderfeatures a two-piece profile thatfits on most shelfedges and flatsurfaces. Fiveclear envelopeshang from thetop hinge. Circle 69

Direct-To-Lens Printing DevelopedLarge-format sheet created for higher-quantity print runs

By Dawn Klingensmith

See Lenstar VLF, Page 16Pacur created Lenstar VLF, a large-format lenticular sheet that supports3-D, flip, animation, morph and zoom effects.

FIELD REPORT LEMONT, IL. — Genisis Packaging &Design Preprint press runs smallquantities with UV coating.

Page 20

FEATURE

Outlook 2006Escalating energy costs, spiked by Katrina, continue to put pressure onmaterials prices; P-O-P producersremain optimistic. Page 22

FORT WORTH, TEXAS – Nova-

media created an edge-lit version of its patented Artlitematerial, EDZLite, whichuses LEDs instead of back-lighting to create halo, 3-Dand neon effects.

The process involvesinserting LEDs, usually onlyfour per sign for a 20-inchsquare unit, into the edge of the sign rather than acrossthe back. This allows thelight to wash over the imageto create uniform illumina-tion in signs that measure1-inch thick. The processallows signs to be shapedinto any form or figure, and

different colors of bulbs canbe used to create special effects. One-watt or 3-watt bulbs can be used, and

the low number needed for a signmakes the 1-watt size economical,

says Thor Daniel Hjaltason,Novamedia’s founder andcreator of the process.

The effect it produces is sim-ilar to the existing Artlite look,he notes, but it is produced ina thinner, more flexible stylewith fewer bulbs.

There is no limit to the sizeof signs that can use the pro-cess, he notes, although largersigns would use thicker sub-strates to provide support. Ituses conventional layering orscreenprinting methods, rath-er than engraving, gluing orother costly processes to cre-ate the look. Pricing has notyet been set, he adds, but he

expects it will be comparableto backlit signs.

To learn more, circle 1

Signs Illuminated From The EdgeEmbedded LEDs in material create halo, neon-like effects

By Craig Shutt

Novamedia’s EDZLite technology installs LED bulbs along the edge ofsigns to create neon and halo effects with few bulbs.

_ - - i l .in 4 4 7

prr to dit and mark-p that papr proo, bt (drmroll plas) they will b transrring

thos dits to thir storis in InCopy, to th linkd txt rams within th layot on their

comptrs. All yo nd to do is priodically pdat thir storis in th layot. So it’s rally

mor work or thm, lss or yo. Ssssshhhh.

(By th way, in cas yo’r raking abot somon toching yor layot, rlax. Othr

than th linkd storis, th l is rad-only in InCopy. editors can’t mov rams arond or

chang thir dimnsions, thy can’t crat or dlt styl shts, thy can’t add or rmov

pags—all thy can do is dit th contnt within th xisting linkd txt rams and apply

yor styls i thy want (as wll as local ormatting). So in that rspct, it’s bttr than by-

ing thm thir own copy o InDsign and ltting thm go crazy with it, which som o my

clints had rsortd to bor moving to InDsign/InCopy.)




Great Books, Great CS2 Workfow

The Great Books Foundation is dedicated to promoting reading and discussions o great literature. To help support their mission, the Foundation publishes anthologies or all ages.

Great Books moved to InDesign, InCopy, and Version Cue when the rst Creative Suite came out, just to test the

waters. The company has since upgraded to CS2 and is implementing it live or the rst time with six 500-page books.

Not only are the editors using InCopy in-house, but the Foundation’s outside design studios have been instructed in the

workfow as well.

The design rm exports stories to InCopy and updates their layouts with editor’s revisions remotely to and rom Great

Book’s production server via Version Cue 2. That puts them at the bleeding edge o an InCopy CS2 workfow, and Adobe

tech support is trying hard to keep up!

WHAT AN EDITOR SEESHere’s what a spread rom a Great Books publication looks like

in Layout view when an editor opens it in InCopy CS2. (Two other

editing-only views, Galley and Story, are also available.) The

text rames on the right with the small “globe and paper” icons

indicate stories that are available to be checked out and edited.

(Notice that not every rame is editable, such as the ooter and

olio.) Since the editors can see how much space there is to ll,

indicated by the non-printing blue text rames, and can write

and edit with the same styles and onts as the actual layout,

copytting is a breeze.

THE VIEW FROM THE BRIDGEInDesign users at Great Books as well as layout artists

at their outside design rm access Adobe Bridge to see

previews o the InDesign CS2 layout les. Since each

publication is set up as a Version Cue 2 project on Great

Book’s server, both groups can use Bridge’s Versions and

Alternates display mode to access previous versions o

layouts and stories. Version Cue 2 provides remote users

with access to the Version Cue project older on a server

via a log-in.

Although InCopy users can’t access Bridge—unless

it’s installed on their computer, which would require

an additional CS2 license—they have access to the

Version Cue workspace rom within InCopy’s own dialog

boxes. They can save versions o a story and roll back

to previous ones as well. The stand-alone Version

Cue application is bundled with every Creative Suite

purchase, but it needs to be installed on only one

networked computer, typically the server, or everyone in

the InDesign/InCopy workfow to use it.




T scond thing yo nd to know is this: In an InDsign/InCopy st p, th dsignr

is in total control. editors can’t orc a story to b linkd to a layot, only yo can. Yo can

always prvnt thm rom bing abl to dit a linkd story (sch as whn thir “last chanc

dadlin” has passd) by unlinking it in th Links paltt mn, which trns th story backinto a normal InDsign txt ram. In th nd, yo dcid how ar to intgrat InCopy into

th prodction procss, rom jst allowing lat-stag dits or crtain ditors with it, to

making vry story accssibl rom th gt-go.

InCopy Quick Start or Editors and WritersAdob InCopy is a word-procssing program qit similar to Microso Word (and costs

abot th sam as th stand-alon Word sowar) bt is spcically dsignd to intgrat

with Adob InDsign layot ls. It’s compltly cross-platorm, rnning on Windows or

Mac OS X, and can work with InDsign ls cratd on ithr platorm.

Yo can s InCopy as a stand-alon word procssor i yo lik, bt mor on yo’lls it to accss InDsign layot ls and dit storis within thos layots. Instad o wait-

ing or a papr proo o th pblication to mak its way to yor dsk, yo can s InCopy

to opn th actal InDsign l on yor comptr any tim yo lik, vn i th dsignr

and/or othr ditors alrady hav it opn.

Onc opn, yo can print th layot or xport it to PDF withot having to bothr th

dsignr or hnt down th latst proo in th ofc. o writ or dit a story within it, jst

click insid th txt or its mpty placholdr ram and choos Chck Ot Story rom th

mn, paltts, or with a kyboard shortct.

Chcking ot a story maks it ditabl or yo, bt rad-only or anyon ls in th

workgrop who happns to hav it opn. Tat prvnts two popl rom making changsto th sam story at th sam tim. Not vn th dsignr working in th InDsign l will

b abl to dit yor story whil yo’r working on it.

Whil yo’r diting a story yo’v chckd ot, InCopy provids a constant word cont

and copytting stats in a toolbar at th bottom o th window (Figure 2). Yo can s

xactly how mch room yo hav in th layot to writ sinc yo ar in act working in th

actal layot with th actal onts and txt styls st p by th dsignr, bond by th txt

rams thy st p to hold yor story.

Yo hav th ability to ormat txt or apply styl shts (thogh yo don’t hav to); to

import Word ls into yor InCopy storis (CS2 opns Word .docs dirctly rom its Fil

mn) or ct and past thm in; and to xport yor storis to Rich xt Format ls or

sharing with othrs who don’t hav InCopy. (Word can opn RF ls.)

Yo can trn on rack Changs in InCopy to mak dits withot committing to thm,

laving th task o accpting or rjcting yor dits to somon ls in th ditorial ood

FIGURE 2: Regardless o which

o the three views o a layout an

InCopy user works on a story,

the bottom toolbar constantly

shows the active story’s word

count and copytting status.

When the story is overset, the

copyt ino area is in red, when

it ts the text rame perectly, it

turns a happy green. (When a

story is short, the color is light

blue.) (This screenshot is part

o the author’s companion story,

“Don’t Be Editorial’s Prisoner,”

at www.creativepro.com/story/

feature/23695.html)







chain. Or, othrs can add changs in a dirnt color, passing th l to anothr lvl, jst

as yo might b doing now with dirnt-colord inks on papr proos.

Whn yo’r don diting, yo can chck in th story so it’s availabl or othrs to chck

ot. I yo’r sing Vrsion C (r vrsioning sowar that coms with th AdobCrativ Sit), yo can sav a vrsion o a story so yo hav a rcord o yor changs and a

mans to roll back to a prvios vrsion.

InCopy inclds a host o othr word-procssing atrs, sch as spll chck, tabl sp-

port, paragraph and charactr styls, Find/Chang, ootnot spport, and mor.


InCopy AnnoyancesIt ain’t all peaches and cream. InCopy is just another piece o sotware, and like all sot-

ware, it’s not perect. While Adobe adds signicant eatures and xes with each version,

and thousands o workgroups hum along ne with the CS or CS2 versions, you shouldknow what they’re all living with and working around, or now:

There’s no built-in way to notiy workgroup members when a story is ready or their

review.

I you don’t run the ree Version Cue sotware that came with the Creative Suite (which

introduces a certain level o complexity), there’s no provision or versioning or roll-

backs in the workfow. The changes editors make in InCopy are nal as soon as they

save les. There are manual ways to work around this, and o course you could use

Track Changes, color-coded to each sta member. Some third-party plug-ins oer

versioning, too, though they’re relatively expensive.

You can’t edit tables or inline text rames in either o InCopy’s two editing views o a

story (similar to InDesign’s Story Editor), only in Layout view. Since the Track Changes

eature is available only in the same two editing views, this means you can’t track

changes to table copy or anchored rames.

Remote workfows are possible but not really built-in to the eature set. I an o-site

writer or editor wants to participate in the InDesign/InCopy workfow, you’ll have to do

some manual work and appoint an on-site trac cop to manage check-ins and check-

outs.

When editors open an Assignment (an optional subset o the layout, available in CS2

only) instead o the entire InDesign layout le, and they don’t have access to the origi-

nal placed images, they’ll see gray boxes instead o low-res image proxies.

Some InDesign eatures are only partially implemented in InCopy, which can be mad-

dening. For example, InCopy users can work with threaded rames, and hide rame

edges, but can’t Show Frame Threads—they have to guess. InCopy CS2 users can scale

images inside o rames and can access Fitting commands, but they can’t see any

readout o the scale percentage currently in eect.

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T important dirnc is that InCopy ss th sam word-procssing and high-nd

typography atrs as InDsign (in act, InCopy is vry mch a sbst o InDsign), so not

only will yo hav ar gratr control ovr th look o yor txt than yo did with Word,

bt th intgrity o yor txt and ormatting dits will b maintaind whn th dsignrpdats th InDsign l with yor changs.

What Editoria and Management Needs to Understand About InCopy. Look at yor dsignrs.

Do yo s th bags ndr thir ys, th carpal tnnl bracs on thir orarms? Prhaps

a copl lss-than-stllar dsigns hanging on yor wall? Mch o th rason or this is

that thy’v bn wrstling with yor Word ls and yor mark-ps instad o doing what

thy’r bst at: dsigning yor pblications or th gratst cstomr impact.

until thy movd to Adob InDsign, non o yo had any ral choic in th mattr.

Word was th only gam in town or ditors and writrs, vn i it was a compltly dir-

nt program crating ls that dsignrs had to strip and rbild. (QarkXPrss ors aword-procssing mat to Qark calld CopyDsk, bt it is ar clnkir and mor limitd

than InCopy.)

InCopy, in contrast, ss th sam programming cod as InDsign, so ls cratd

and ditd with it t InDsign lik a glov. And it’s jst $249 a sat, no ddicatd srvr

rqird, no xtra sowar or th dsignrs to by. Tr ar companis whos rason or

moving to InDsign was so that thir ditors cold s InCopy. Big dal, yo say? Yo’v

bn working jst n with Word and InDsign, so what’s in it or yo?

InCopy will sav yo tim and mony and giv yo gratr control. It savs tim bcas

mltipl ditors can work on th sam layot l at th sam tim, diting thir individal

storis—Marg and odd ndn’t wait or Jo or Sylvia to nish marking p storis proo bor th printot coms to Marg and odd or mark-p, and no on has to to scribbl

dits on a printot in hops th dsignr will ndrstand, sinc ditors thmslvs will

mak thos changs to th lctronic l. And a grat dal o tim is savd bcas ach

ditor can writ or dit to t th layot rom th start.

Mony is savd not only as a rslt o th tim savings, bt also in papr and tonr

costs—yo’ll nd wr printots bcas th diting ronds ar wr and bcas in

som ronds a printd copy isn’t vn ncssary. editors jst opn p th layot on thir

comptrs, mak thir changs, and sav thm.

editorial control is nhancd bcas o many actors, inclding track changs, vr-

sioning (i yo s Vrsion C as wll), and th simpl plasr o not having to bg th

dsignrs or vry dang look at th layot. I an ditor wants to work on somthing ovr

th wknd, h or sh jst opns th layot in InCopy, prints it ot and taks it along.

InCopy is sprmly xibl. Yo don’t hav to jmp into it whol hog; jst pt it on a

w ditors’ comptrs and lt thm tst th watrs. Yo can asily mix traditional Word

ls and InCopy ls. Tr’s no nd to ditch Word, ithr. Yo’ll still b sing it or

mmos and rports, and yo can still s it to athor original articls as bor.




Tips or a Smooth Transitionak it rom an InCopy trainr and consltant who’s bn on th ront lins: T bttr pr-

pard yo ar bor yo install InCopy on anyon’s machin, th smoothr th transition

to a ll-blown InDsign/InCopy workow will b or vryon.Dsignrs shold hav snt at last a copl projcts to prss sing th typical InDsign/

Word workow rst. Tat way thy can act as a rsorc or nwbi InCopy srs who ar

having trobl with common atrs (paltts, charactr ormatting, txt diting, tc.).

Prpar th ditorial workstations or working with two-pag sprads with imags and

lots o onts. Tis might man astr comptrs, mor RAM, and largr monitors. Ty

don’t nd th ll rpowr o a dsignr’s workstation, bt thy’ll nd mor than what’s

rqird or simpl -mail and word procssing.

Mov to Opnyp vrsions o th onts in yor pblications, i yo’r in a mixd-plat-

orm ntwork (typically, Macs sing InDsign and PCs sing InCopy). Tat way, vryon

can s th sam ont l. I that’s not asibl or vry singl typac yor pblicationss, at last do so or thos onts sd in th body copy, sidbars, and captions that th

ditors will work with. It’s th only way InCopy srs can accratly copyt.

st yor ntwork connctions and b p yor srvr. Both InCopy and InDsign will

ping th srvr vry w sconds to s whthr an opn l on th sr’s local comptr

is p to dat, and i not, srs will tch nw vrsions rom th srvr. InCopy srs opn

and work on ls whil thy’r on th srvr, and thos layots and assignmnts can b big

In CS1, and optionally in CS2, dsignrs also work o th srvr (not locally), which can b

a dramatic chang or som workgrops.

Pt somon in charg o th workow. Tis point prson will gr ot (prhaps with

som hand-holding rom an otsid xprt) th bst workow or yor pblication. T-point prson will also answr sr qstions (rsarching answrs on th orms or with

Adob tch spport as ncssary), provid spport to nw hirs, dcid on sr nams, and

so on. Giv this prson xtra tim, and mayb xtra mony, to b yor Workow Czar.

And nally, tak it slow. Download th r InCopy tryot and tst it on sampl projcts.

Whn yo tak th plng, st asid adqat tim or training (or at last sl-stdy and

xprimntation) bor sing it or projcts in prodction.

Give it a ShotIntrstd? Yo can download a r tryot o InCopy CS2 at www.adobe.com/support/

downloads/main.html that’s lly nctional or 30 days. Yo can install th dmo along-

sid InDsign; thr’s no problm switching btwn th two programs.

I yo hav qstions, I sggst browsing throgh th links on my InCopy Rsorcs

pag at www.senecadesign.com/designgeek/incopy.html . Or jst drop m a lin—as yo

can tll, I’m a born-again InCopy blivr!

ANNE-MARIE CONCEPCIóN is a designer, writer, and Adobe InDesign/InCopy trainer in Chicago

with clients around the world. She’s the co-host o the InDesign Secrets podcast with David Blatner

(www.indesignsecrets.com) and writes the ree tips and tricks e-zine DesignGeek, available at her studio’s

web site, www.senecadesign.com. You can send her your InCopy questions at [email protected].


http://www.adobe.com/support/downloads/main.html


http://www.senecadesign.com/designgeek/incopy.html

http://www.indesignsecrets.com/

http://www.senecadesign.com/

mailto:[email protected]

mailto:[email protected]

http://www.senecadesign.com/

http://www.indesignsecrets.com/

http://www.senecadesign.com/designgeek/incopy.html



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