IEEE Technical Activities Volunteer Training IEEE Technical Communities

July 2014

Topics

Value of technical communitiesDescription of IEEE technical communities– Worldwide

– Societies– Technical Councils– Technical Communities– IEEE Standards Association

– Local– Chapters

Nurturing and developing a technical communityCreating a technical community

Value of technical communities

IEEE’s efforts benefit the worldwide technological community at a global level– Aggregate people with similar technical interests to build a

vibrant community leading the field– Foster technological advancement – Disseminate knowledge– Network with professionals and students– Enable professional growth– Nurture the new generation– Feed aspirations– Develop the technical community at worldwide level producing its

leadership– Develop the technical community at local level, providing local

excellence and service to academy, industry, and society

Worldwide & local technical communities

Worldwide technical communities– Defined groups in a particular technical area

– Societies, Technical Councils, Technical Communities (many structured under Technical Activities Board: “TAB”)

– IEEE Standards Association

Local technical communities– Defined by local geographic area

– Regions, Sections (structured under Member and Geographic Activities – “MGA”)

– Chapters (jointly structured under MGA and TAB)

Societies and Technical Councils

Societies– Promote and foster technical communities within a specialized

field of interest through conferences, publications, events, educational activities, and services

Technical Councils– Groups of Societies working together in a technical area across

technological lines, disseminating knowledge through conferences, publications, events, educational activities, and services

Societies

Aerospace & Electronic SystemsAntennas & PropagationBroadcast TechnologyCircuits & SystemsCommunicationsComponents, Packaging, & Manufacturing TechnologyComputational IntelligenceComputerConsumer ElectronicsControl SystemsDielectrics & Electrical InsulationEducationElectromagnetic CompatibilityElectron DevicesEngineering in Medicine & Biology

Societies

Geoscience & Remote SensingIndustrial ApplicationsInformation TheoryInstrumentation & MeasurementIntelligent Transportation SystemsEngineering in Medicine & BiologyGeoscience & Remote SensingIndustrial ApplicationsInformation TheoryInstrumentation & MeasurementIntelligent Transportation SystemsMagneticsMicrowave Theory & TechniquesNuclear & Plasma SciencesOceanic Engineering

Societies

PhotonicsPower ElectronicsPower & EnergyProduct Safety EngineeringProfessional CommunicationReliabilityRobotics & AutomationSignal ProcessingSocial Implications of TechnologySolid-State CircuitsSystems, Man, & CyberneticsUltrasonics, Ferroelectrics, & Frequency ControlVehicular Technology

Technical Councils

BiometricsElectronic Design AutomationNanotechnologySensorsSuperconductivitySystemsTechnology Management

IEEE Society / Technical Council Worldwide Membership All Members (431,191)

Regions 1-6, 47%

Region 7, 4%

Region 8, 18%

Region 10, 26%

Region 9, 5%

Student Members (120,389)

Region 10, 43%Regions 1-6, 27%

Region 8, 19%

Region 9, 7%

Region 7, 4%

Regions 1-6: USARegion 8: Europe, Africa, Middle EastRegion 10: Asia & Pacific

Region 7: CanadaRegion 9: Latin America

(As of December 2013)

Society Memberships by Regions –December 2013(All Grades)

Society Memberships: top 12 Countries + December 2013 (Regions 7 – 10, all Grades)

Technical Communities

Nurture and foster advancement of knowledge in emerging technology and application areasAccomplish this mission through conferences, publications, educational activities, etc. – Cloud Computing– Internet of Things– Smart Cities– Rebooting Computing– Software Defined Networks– Transportation Electrification – Smart Grid– Life Sciences– Green ICT

IEEE Standards Association

Technical community within IEEE that nurtures, develops, and advances global technologiesUmbrella under which technical communities can work to devise standards and standards-related activities worldwide

Society/Technical Council Chapters

Technical community within a specific geographic areaConsist of members from one or more IEEE Societies/Technical Councils who share technical interests and geographical proximityChapter activities include:– Guest speakers– Workshops– Seminars– Conferences– Tutorials

Nurturing & developing a technical community

Goals in developing a technical community

Bring people with similar interests togetherDisseminate knowledge via conferences, publications, and other activitiesMotivate volunteers within technical communityNetwork with others within the technical communityPromote diversity within the organizationFoster leadership development and evolution

Nurturing worldwide technical communities

Organize and participate in technical activitiesConferences– Active participation in Society/Technical Council conferences

– Paper submission– Paper reviewing– Organizing a new conference– Participating in a technical or organizing committee– Organizing special activities in conferences (competitions,

tutorials, special sessions, keynote speakers)

Nurturing worldwide technical communities

Journals– Participate as an editor, author, reviewer, or as a liaison– Organize special issues of journals

Education– Organize workshops, lecture series, symposiums, webinars,

tutorials, etc.

Recognize contributors to communityOutreach– Web site– Social media platforms– Newsletters

Nurturing worldwide technical communities

Ensure timeliness of activities within technical community– Incubate new and evolving technical subjects

Expand technical community– Foster relationships with other Society/Technical Councils,

Chapters, and/or Student Branches, in interdisciplinary areas– Foster relationships with Sister Societies at a worldwide level

Embrace and integrate all components of the worldwide technical community– Academy, industry, professionals, students, government

employees

Nurturing worldwide technical communities

Nurture diversity within technical community– Technological background and employment; gender; geographical

origin; age

Nurture future leadership– Train future leaders within technical community– Experienced leaders serve as mentors– Develop young volunteers and provide with increasing

responsibilities– Emphasize that volunteer experience should be personally and

professionally rewarding and enjoyable

Nurturing local technical communities

Organize and participate in local technical activities– Conferences– Educational activities– Recognition– Outreach

Incubate new and emerging technologies and application areas which are of special interest to local area

Nurturing local technical communities

Disseminate knowledge in these special interest areas through activities for the benefit of the local community:– Participate in conferences– Identify key players in your area (distinguished speakers,

volunteers, industry partnerships)– Cultivate educational opportunities (webinars, tutorials,

symposia, etc.)

Nurture diversity within local technical communityEmbrace and integrate components of local communityNurture future leaders of local community

Creating a technical community

Creating a technical community at worldwide level

Technical community within a Society/Technical Council– Identify a topic

– Relevant for the Society/Technical Council– Broad enough within the scope of the Society/Technical Council– Not overlapping with existing technical communities within the

Society/Technical Council– Create the description of topic– Contact the Vice President-Technical Activities and propose the

committee– Suggest people who may be interested in participating if

technical committee will be established– Suggest possible technical activities

How to volunteer at worldwide level

There are many opportunities to volunteer– Organizer of technical activities (education, conferences,

publications, etc.)– Member of Society/Technical Council committee– Chair of Society/Technical Council Committees (technical,

education, conference, publication, etc.)– Society/Technical Council Officer (President/Vice President)– Division Director– TAB Committee Member– TAB Committee Chair– Vice President-Technical Activities– IEEE Board of DirectorsAvailable positions and descriptions found on TAB Nominations and Appointments site, as well as on individual Society/Technical Council Web sitesSelf-nominated or endorsed by another member

Creating a technical community at local level

New Chapter of IEEE Society/Technical Council– Organizer must gather 12 or more signatures from IEEE members

on a petition of interest (graduate student or higher-grade members of the Society/Technical Council)

– Approval is required from Section and Society/Technical Council

New Joint Chapter of Society/Technical Council– Comprised of two or more Societies/Technical Councils with

members who share similar field of interest– Provide broader perspective / potential events and info sharing– Petition approval by Section and Society/Technical Council

Creating a technical community at local level

New Joint Section Chapter– Membership across boundaries of two or more Sections– Only one Section is the “administrative parent,” responsible for

overseeing Chapter– Provide opportunities for reaching out to communities living

nearby and sharing common interests– Petition approval by Sections and Society/Technical Council

Expand an existing Chapter by adding further Societies/Technical Councils

Maintaining a technical community at local level

Regular meetings must be held (2+ per year) at Section meetingsNetworking of people should be promotedOfficers should network regularly and stay in touch with Societies/Technical Councils to which Chapter belongsUnits must report annually to the Section, Society/Technical Council, and IEEE Headquarters– Reporting activities allows Sections to receive more financial support from

IEEE which may be partially transferred to Chapters to fund activities

Technical activities must be organized to build interest in the community including topics and activities of interest to academics, professionals, and students

How to volunteer at local level

Structure in place to build local Chapter activitiesOpportunities for volunteering– Active member (organizer of technical activities)– Secretary– Treasurer– Member of committee– Chair of committee– Vice Chair– Chair

Contacts

Contact Information

For activities and volunteering in Societies and Technical Councils:– Contact President or Vice President of appropriate Society/Technical

Council

For volunteering in TAB and its committees:– Contact IEEE Vice President-Technical Activities; or,– Jayne Cerone, Senior Director, Technical Activities-Volunteer Engagement

– j.cerone@ieee.orgFor activities and volunteering in Chapters:– Contact Chapter Chairs or other officers of the Chapter in your

geographical areaFor Chapter formation:– Rosanne Loyal, Senior Manager, Society & Committee Services

– r.loyal@ieee.org

Any Questions?