IAS FinancesMembers Meeting

Melbourne, Australia23 July 2014

Treasurer: Anton PozniakFinance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi

GENERAL SITUATION

IAS Core 2013 Deficit of $901K (anticipated $1,080K) covered by the

General Reserve

IAS 2013 Conference Deficit of $255K (anticipated $298K)No contribution to the Revolving

Fund

IAS Core 2014 Deficit of $295K ($97K after review in March)

AIDS 2014 Conference Deficit of $450K No contribution to the

Revolving Fund(vs $280K before

second registration deadline)

IAS HQ 2013

Deficit: $901K

o The deficit was fully covered by the General Reserve• General Reserve is now down from $1,082K to $181K

o No deficit to be carried over 2014

Audited Financial statements approved by the GC

Summarized audited statements can be found in the IAS 2013 Annual Report. Complete audited statements can be obtained from the Secretariat

IAS CORE 2013 simplified‘Stated in U$ 000

IAS Policy RsPPartns. Pioneers Total

(ICAAP-ICASA)

Balance Jan1 1,082 294 2,1373,513

From IAS2011 104104

From AIDS2012 146 50 10050 100 446

Funds released 6868

Revenues 840 645 1,8063,291

TTL Income 2,240 989 4,043 50100 7,422

TTL Expenses 1,570 1,483 2,307 52 275,439

Total 670 (494) 1,736 (2)73 1,983

General ReserveDeficit from Policy (494) 494Deficit from RsP (67) 67Deficit Partners (2)

2Pionneers Project 73

(73) -TTL GR 181 0 1,803 0

0 1,983

IAS 2013 - Kuala Lumpur

Deficit: $255K

o No allocation to the Revolving Fund in 2013o 80% of the deficit covered by the IAS RF ($204K)o 20% by the Conference Institutional Memory RF ($51K)

Audited Financial statements approved by the GC

IAS 2013 – Budget SummaryStated in U$ 000

Projection ProjectionDec2013 Mar2014 ActualsIAS EC/GC IAS EC Audited

SPONSORS & DONORS 2,628 2,6102,608

COMMERCIAL SPONSORSHIP 764 767776

REGISTRATION FEES 1,8311,863 1,904

OTHER REVENUES 8081 81

TOTAL REVENUES $5,303 $5,321$5,369

LOGISTICS 1,1301,135 1,128

EXHIBITION & SATELLITES COSTS 133 133133

SCHOLARSHIPS 320318 315

PROGRAMME 536523 531

AV 210201 200

IAS CONFERENCE SECRETARIAT 1,312 1,3671,397

IT 507481 474

COMMUNICATIONS 451437 448

EVALUATION + QUALITY ASSESSMENT 23 2113

RESOURCE DEVELOPMENT 238 245261

REVOLVING FUND 00 0

GOVERNANCE 9493 88

AUDIT / FINANCE 213220 231

VARIOUS FINANCIAL COSTS & TICKS 253 217168

START-UP COSTS 7474 74

OTHER LOCAL COSTS 156156 162

TOTAL COSTS $5,657 $5,619 $5,624

TOTAL DEFICIT -$353 -$298-$255

IAS HQ 2014 Budget

So far deficit of $295K (vs $97K approved in March), but we have pending proposal to support priorities

Main reasons:

EXPENSESo IAS Virtual (+$70K), approved by the GC in December

INCOMEo Membership income decreased by $40K due to low ticks @ IAS2013 o KAPs: Foundation (-$200K) - who’s not able to support both conference &

priorities the same year

Unrestricted income would prioritize the Core & the General Reserve

The Finance SubCommittee proposes that the EC approves the budget

IAS HQ 2014 – Expenses projectionStated in U$ 000

March JulyMarch July

2014 20142014 2014

GOVERNANCE 576 562 FIXED TERM STAFF466 487

MEMBERSHIP 171 173 PERMANENT STAFF5,462 5,504

EXECUTIVE 421 423 STAFF TRAVEL198 196

FUNDRAISING 463 467 GOVERN. TRAVEL345 345

COMMUNICATIONS 634 639 COMMIT.& SPEAK TRAVEL 132 168I/T 610 616FELLOWSHIPS TRAVEL 270 265HR 149 165CONSULTG FEES & TRAVEL 211 274FINANCE & ADMIN 453 457 OTHER CONTR. SERV

202 196CONF MGMT 517 522 LEGAL FEES

65 54SCHOLARSHIPS 102 103 OFFICE COSTS

964 962SAT / EXHIB / SPONSORS 128 129 OTHER COSTS

148 150 CONF PROGRAMME 775 783 MEETING COSTS

238 267CONF LOGISTICS 361 365 INTERNAL SERVICES

84 85CONF LOCAL SEC 174 176CONF OFFICE COSTS 747 747PARTNERSHIPS 164 165POLICY / ADVOCACY 988 979RESEARCH PROMOTION 1,355 1,412

IAS VIRTUAL 0 70

TOTAL EXPENSES $8,784 $8,952 $8,784 $8,952

IAS HQ 2014 – Income projectionStated in U$ 000

March July

2014 2014

PAST CONFERENCE SURPLUS145 145

MEMBERSHIPS558 519

INTERESTS & MISC. FUNDING128 130

SUPPORTED BY CONFERENCES:AIDS 2014 / 2016

4,851 4,910IAS 2013 / 2015

514 517PARTNERSHIPS

129 129RESEARCH PROMOTION (Excl. SubG)

1,039 1,132ILF CONTRIBUTION

300 300POLICY ADVOCACY CONTRIBUTION

1,023 875

TOTAL INCOME$8,688 $8,657

TOTAL SURPLUS / (DEFICIT) ($97) ($295)

General Reserve$181

Deficit to carry over in 2015 ($114)

AIDS2014 - Melbourne

Deficit of $450K - No contribution to the Revolving Fund in 2014 Deficit to be taken from the RF

Income:o based on 5,000 fully paying delegates (vs 7,000 in March) which decreases the

registration income by $1,840K Expenses cut after the second registration deadline (total of $ 600K):

o Costs that are lower due to lower number of attendees: less bags, less registration related costs, less volunteers and hostesses needed etc…

o Costs that are lower than expected now that we have a better idea of the local prices: IT, audio-visual, build-up and programme (mainly costs of committee meetings)

o Activities cut:- No simultaneous interpretation of the opening session into the other

UN languages ($50K). - Recording of only half the sessions, instead of all sessions. We will only

equip 7 session rooms out of 14, and ($80K)

The Finance SubCommittee proposes that the EC approves the budget

AIDS 2014 – MelbourneBudget Summary Stated in U$ 000

AIDS2012 AIDS 2014 ProjectionAudited Report ApprovedBudget July-14

SPONSORS & DONORS 11,000 8,078 7,770COMMERCIAL SPONSORSHIP 4,754 3,467 3,644REGISTRATION FEES 10,353 6,412 4,570OTHER REVENUES 478 1,345 1,288 TOTAL REVENUES $26,585 $19,301 $17,272

LOGISTICS 4,305 4,232 3,777EXHIBITION & SATELLITES COSTS 711 432 422SCHOLARSHIPS 2,051 1,514 1,518LOCAL SECRETARIAT 906 547 713 (incl. Legacy costs)PROGRAMME 2,326 2,107 1,865PROGRAMME ACTIVITIES 897 703 705IAS CONFERENCE SECRETARIAT 4,729 3,402 3,254IT 1,383 1,018 933COMMUNICATIONS 1,571 805 855EVALUATION + QUALITY ASSESSMENT 209 45 50RESOURCE DEVELOPMENT 933 668 657REVOLVING FUND 1,000 1,000 0GOVERNANCE 544 423 476AUDIT / FINANCE 670 515 501VARIOUS FINANCIAL COSTS 1,216 1,120 947START-UP COSTS 255 200 201AV 1,282 852 852 TOTAL COSTS $24,992 $19,581 $18,724

o Allocation to AIDS2014 & follow up $1,300 -

TOTAL SURPLUS / - DEFICIT $293 -$280 -$452