IAS Finances Members Meeting Kuala Lumpur, Malaysia, Tuesday, 2
July 2013 Treasurer: Anton Pozniak Finance SubCommittee: Celia
Christie-Samuels, Alex Muganga Muganzi
Slide 2
GENERAL SITUATION IAS Core 2012 : Audit approved by KPMG,
Surplus of 3K allocated to the General Reserve AIDS 2012 : Audit
approved by KPMG, surplus of $293K, allocated to the General
Reserve to support the Core Activities over 2013/2014 IAS Core 2013
: Balanced with a new fundraising income of $1,4M. IAS 2013 :
Deficit of $923K vs $498K in March AIDS 2014 : Deficit of $986K no
major change since last EC which is lower than revolving fund
allocation and acceptable at this point Revolving Fund For
Conference Institutional Memory & Administration approved by
the partners
Slide 3
2012 RESULT AIDS 2012: As aproved by the EC/GC, the AIDS2012
surplus was allocated as follows: General Reserve for future
conferences & AIDS2012 follow up: $1,300,000 AIDS2014 support
to Global Village, International Scholarship Fund$200,000 AIDS2014
support to maintain lower fee level for l&mi countries$300,000
AIDS2014 Revolving Fund$500,000 AIDS2012 follow up by IAS in
2013$200,000 AIDS Pioneers project$100,000 General Reserve to
support Core expenses over 2013/2014: $293,000 IAS Secretariat: as
projected at the EC in March 2013, the secretariat realized a
surplus of $3K allocated to the General Reserve 2012 Financial
Statements approved by the IAS GC
Slide 4
IAS HQ 2013 Expenses : o ForEx USD/CHF: 80% of the CHF expenses
are now covered by ForEx contracts until the end of 2013 Income : o
Additional commitment since last EC $250K (KAPS) o Pending
opportunities $491K(TasP/KAPS/E2) Working on an emergency budget in
case the fundraising target is not reached (deficit of at least
$700K). The alternative is, as per the IAS HQ 2013 budget
guidelines approved by the Officers in September 2012 and the GC in
December 2012, to reduce the staff count to reach a healthy
financial situation again. Assessment for the above will be
undertaken by the Secretariat in September 2013 and actions will be
taken accordingly if needed and GC will be informed. IAS HQ 2013
projection approved by the IAS GC
IAS HQ 2013 Income projection Stated in U$ 000 MarchJuly2013
CONTRIBUTION FROM GENERAL RESERVE6060 PAST CONFERENCE SURPLUS248248
NON-CONF DONOR COMMITTED200200 NON-CONF DONORFUNDRAISING1,400
SECRETARIAT REMAINING290 P/A & RP PENDING491 P/A REMAINING339
MEMBERSHIPS500500 INTERESTS & MISC. FUNDING144144 SUPPORTED BY
CONFERENCES: IAS 20132,2462,246 AIDS 20141,9061,906 IAS 2015298298
PARTNERSHIPS224224 RESEARCH PROMOTION (Excl. SubG)1,3141,314 ILF
CONTRIBUTION310310 POLICY ADVOCACY CONTRIBUTION7551,005 TOTAL
INCOME$9,605$9,575 TOTAL SURPLUS$32K$2K
Slide 7
IAS 2013 - Kuala Lumpur Fundraising target of $1,6M was raised
to $1,7M As of 1 June, expected fundraising is $1,6M committed (94%
of target). The conference budget now shows a deficit of just over
$900K (incl. 500K allocated to the RF). IAS 2013 projections
approved by the IAS GC
Slide 8
IAS 2013 Budget Summary Stated in U$ 000 Approved
BudgetProjection March 2013 June 2013 IAS ECIAS EC/GC SPONSORS
& DONORS3,0132,652 COMMERCIAL SPONSORSHIP1,025747 REGISTRATION
FEES2,1411,951 OTHER REVENUES 11155 TOTAL REVENUES $6,290 $5,405
LOGISTICS 1,3231,211 EXHIBITION & SATELLITES COSTS158 143
SCHOLARSHIPS 487 367 PROGRAMME 597 567 AV 254 210 IAS CONFERENCE
SECRETARIAT1,4101,247 IT 421 496 COMMUNICATIONS 349 337 EVALUATION
+ QUALITY ASSESSMENT83 28 RESOURCE DEVELOPMENT198 198 REVOLVING
FUND500 500 GOVERNANCE110110 AUDIT / FINANCE260 211 VARIOUS
FINANCIAL COSTS & TICKS411 481 START-UP COSTS 70 74 OTHER LOCAL
COSTS 150 150 TOTAL COSTS $6,779$6,328 TOTAL DEFICIT
-$489-$923
Slide 9
AIDS2014 - Melbourne Deficit of $986K Income o As per budget
guidelines, registration income based on 7,000 full fee paying
participants (vs 8,800 Budgeted for AIDS 2012). o Host country
contribution is half in Melbourne (3.5M) than in the U.S. o The
budgeted income include reserves from AIDS2012 mentioned earlier
Expenses: Overall cost reduced by 14% vs AIDS2012 budget, despite a
venue rental 4x more expensive than D.C. : o From 10 to 6 session
rooms (mini session rooms) o Size of Media Center decreased o Size
of GV reduced with almost 50% o Scholarship programme reduced
AIDS2014 budget approved by the IAS GC
Slide 10
AIDS 2014 Budget Summary Stated in U$ 000
AIDS2010AIDS2012AIDS2014 Audited ReportAudited ReportWorking Budget
SPONSORS & DONORS10,17011,0008,078 COMMERCIAL SPONSORSHIP 4,083
4,7543,830 REGISTRATION FEES 8,99810,3536,783 OTHER REVENUES 482
4781,345 TOTAL REVENUES $23,733$26,585 $20,036 LOGISTICS
4,9394,3054,699 EXHIBITION & SATELLITES COSTS 664 711 448
SCHOLARSHIPS2,369 2,0511,545 LOCAL SECRETARIAT 909 906 472
PROGRAMME2,378 2,326 2,378 PROGRAMME ACTIVITIES 862 897 718 IAS
CONFERENCE SECRETARIAT3,219 4,7293,653 IT1,428 1,3831,018
COMMUNICATIONS1,536 1,571 836 EVALUATION + QUALITY ASSESSMENT 265
209 53 RESOURCE DEVELOPMENT 765 933 736 REVOLVING FUND 0 1,0001,000
GOVERNANCE 354 544 233 AUDIT / FINANCE 952 670 480 VARIOUS
FINANCIAL COSTS & TICKS1,962 1,2161,650 START-UP COSTS 98 255
250 AV1,032 1,282 852 TOTAL COSTS $23,733$24,992$21,022 o
Allocation to AIDS2014 & follow up 1,300 TOTAL SURPLUS / -
DEFICIT$0$293-$986
Slide 11
Revolving Fund For Conference Institutional Memory &
Administration The proposal was approved by the IAS GC Background
The Officers have suggested a new Revolving Fund for our
conferences in complement to the two existing funds with the same
total amount of money that will just be divided differently. The
amount is $2M (25% of the agreed ultimate target of $8M) allocation
IAC RF$3,8M$1,4M$2.4M IAS RF$1,5M$0.6M$0.9M CIM&A RF$2.0M
TOTAL$5.3M$5.3M TOTAL$5.3M$5.3M This third fund will jointly serve
the two conferences, for their conference secretariat,
administration and institutional memory and thereby sustain the
overall Secretariat. Proposal was made to the IAC permanent
partners and approved unanimously (UNAIDS, ICW, GNP+ AND ICASO) on
June 8, 2013.
