Humble Independent School District · Humble Independent School District ... connectivity between campuses as well as networking closest(s) within the campus. ... SFP’s or equivalent

Humble Independent School District

RFP#2018‐001 Page 1 of 36 3/2/2017

PURCHASING DEPARTMENT 20200 EASTWAY VILLAGE DRIVE ‐ HUMBLE, TEXAS 77338

ONE ORIGINAL PROPOSAL RESPONSE, THREE COPIES AND ONE ELECTRONIC VERSION OF YOUR RESPONSE ARE REQUIRED.

COMPANY SUBMITTING PROPOSAL

ADDRESS

CITY STATE ZIP

PERSON SUBMITTING PROPOSAL (PRINT NAME) E‐MAIL ADDRESS

TELEPHONE FAX DATE

SIGNATURE OF AUTHORIZED COMPANY REPRESENTATIVE Please provide your representative’s contact information for Humble Independent School District:

CONTACT PHONE E‐MAIL ADDRESS Preferred method of Purchase Order delivery:

☐E‐mail E‐mail address:

☐Fax Fax number:

RETURN THIS DOCUMENT IN PROPOSAL PACKAGE

Request for Proposal (RFP) # 2018‐001 e‐Rate‐Network Switch Equipment Replacement Project

DUE: Friday, March 31, 2017 Time 10:00 A.M.

PLEASE NOTE DISTRICT IS CLOSED WEEK OF 3/13–17/2017


RFP#2018‐001 Page 2 of 36 3/2/2017

TABLE OF CONTENTS Section I: NOTICE TO PROPOSERS

Section II: TERMS AND CONDITIONS

Section III: AWARD CRITERIA

Section IV: CONTRACT TERM

Section V: PROPOSAL SPECIFICATIONS

Section VI: PROPOSAL FORM

Section VII: INSURANCE REQUIREMENTS

Section VIII: REQUIRED FORMS

A. PROPOSER’S QUALIFICATION STATEMENT

B. REFERENCES

C. TEXAS RESIDENCY CERTIFICATION

D. CERTIFICATION REGARDING LOBBYING

E. RECORD OF RETENTION REQUIREMENTS

F. AFFIDAVIT OF NON‐DISCRIMINATORY EMPLOYMENT

G. CLEAN AIR AND WATER ACT

H. CERTIFICATION OF COMPLIANCE WITH THE ENERGY AND CONSERVATION ACT

I. HUB OR MINORITY OWNED BUSINESS SURVEY

J. DISTRICT PURCHASE ORDER REQUIREMENTS

K. HB 1295 DISCLOSURE

L. TERMS AND CONDITIONS CERTIFICATION

M. SUSPENSION OR DEBARMENT CERTIFICATE

N. FELONY CONVICTION NOTIFICATION

O. CERTIFICATION OF CRIMINAL HISTORY RECORD

P. PROPOSE TO PROVIDE AND STATEMENT OF NON‐COLLUSION

Q. PROPOSER/OFFEROR CONDUCT

R. EXCEPTIONS AND CONDITIONS

S. CONFLICT OF INTEREST QUESTIONNAIRE

T. W‐9

U. NO PROPOSAL NOTIFICATION


RFP#2018‐001 Page 3 of 36 3/2/2017

PURCHASING DEPARTMENT

20200 EASTWAY VILLAGE DRIVE ‐ HUMBLE, TEXAS 77338 Section I. NOTICE TO PROPOSERS: Humble Independent School District (“Humble ISD” or “District) is accepting proposals for e‐Rate‐Network Switch Equipment Replacement Project as specified on the attached pages, until Friday, March 31, 2017 at 10:00 A.M. Documents will be received at the office of the Assistant Director of Purchasing Humble Independent School District, 20200 Eastway Village Drive, Humble, Texas 77338 and should be clearly marked:

VENDOR NAME:______________

Request for Proposal (RFP) #2018‐001 e‐Rate‐Network Switch Equipment Replacement Project

DUE: Friday, March 31, 2017 at 10:00 A.M.

Proposals received after this time and date may not be considered. The Humble Independent School District is not responsible for unmarked or improperly marked proposals. The Humble Independent School District is also not responsible for proposals delivered after the scheduled deadline due to the external or internal mail system. The time and date recorded in the Purchasing Office shall be the official time of receipt. The District will not accept fax or email proposals. Section II. TERMS AND CONDITIONS: This contract may be awarded to one or multiple vendors as determined to provide the best value to Humble Independent School District. Humble ISD reserves the right to negotiate with any or all respondents and accept or reject any and/or all proposals, to waive any formalities and/or irregularities and to award in the best interest of the District. Please be aware that this award does not limit Humble ISD from making purchases from other approved vendors. To review our standard terms and conditions, please visit Humble Independent School District purchasing website, http://humbleisd.net/cms/lib2/TX01001414/Centricity/Domain/65/GENERAL%20TERMS%20AND%20CONDITIONS.doc.pdf All questions received and the corresponding answers will be distributed to all bidders in the form of an addendum. No verbal responses will be provided. The deadline for questions about this proposal will be Friday, March 24, 2017 at 4:30 P.M. The District will not respond to questions after this time and date. All Addendum will be issued and posted to the following link: All the addendums must be acknowledged and returned with your proposal response. All vendor communications must be directed in writing to:

Humble Independent School District Purchasing Department

Email: [email protected] Fax#: 281.641.1091

The Contract shall be put into effect by means of a purchase order(s) executed by Humble Independent School District after this proposal has been awarded. If Humble Independent School District fails to appropriate funds to provide for the annual renewal of a contract, the District may cancel without termination charge. This is provided that the Contractor receives at least 30 days written notice of the termination stating the lack of funding as the reason for the termination.


RFP#2018‐001 Page 4 of 36 3/2/2017

Transfer of contract by vendor is prohibited. All invoices must be submitted to Humble Independent School District’s Billing address:

Humble Independent School District Attn: Accounts Payable 20200 Eastway Village Humble, TX 77338 281.641.8000

If your company uses any other billing address, Humble Independent School District will not be responsible for late payments, service charges, etc. Humble ISD’s purchase order number must be referenced on the invoice. Section III. AWARD CRITERIA: Humble Independent School District shall accept the proposal(s) it deems to be in its best interest. Humble ISD does not purchase solely on the basis of low proposal. Final evaluation of this bid will be based on the Texas Educational Code 44.031 (b). In making that determination, the following criteria shall be considered:

Evaluation Criteria Point Value

Purchase Price of eligible goods and services 30 Points

Reputation of the vendor and vendor’s goods or services 15 Points

Quality of the vendor’s goods or services 15 Points

Extent to which the goods or services meet the district’s needs 10 Points

Vendor’s past relationship with the district 5 Points

The impact on the ability of the District to comply with laws relating to historically underutilized businesses

0 Point

Total long‐term cost to the District to acquire the goods or services 5 Points

For contracts for goods and services other than technology, telecommunications, building construction and maintenance, or instructional materials, whether the vendor or vendor’s ultimate parent company or majority owner

has its ultimate principal place of business in this state or

employs at least 500 persons in this state

0 Point

Any other relevant factor specifically listed in the request for the bids or proposals: • Ability to meet project management requirements………………………………...10 Points • Verifiable references……………………………………………………………………………….…5 Points • Proposal form filled in and all District required forms returned complete…5 Points

20 Points

Total 100 Points

Section IV. CONTRACT TERM: The initial contract period and proposal term is from date of award through June 30, 2018. Four 1 year renewal options will be possible upon agreement of both parties in writing.


RFP#2018‐001 Page 5 of 36 3/2/2017

Section V. PROPOSAL SPECIFICATIONS: Humble ISD (the District) is seeking a vendor to provide the District with network switches to replace the existing network switches. All proposals should meet the specifications as outlined in this Request for Proposal. The District intends to purchase and install new distribution and access layer switches in the summer of 2017. This is an e‐Rate project and is intended to meet ALL necessary requirements for e‐Rate funding. All switches purchased with e‐Rate funds will be based upon the award from this Request for Proposal. Any District switch purchases not utilizing e‐Rate funds will be made in a manner offering best value to the District. The goal of the District is to bring our Districts’ wired infrastructure up to current standards with a cushion to allow for future District growth. This project is designed to replace switches to increase WAN connectivity between campuses as well as networking closest(s) within the campus. This RFP allows for upgrades to existing infrastructure for a new design that will provide 40Gb WAN connections for all Secondary campuses (high and middle schools) and 10Gb WAN connections for elementary schools with built in ability of increasing these campuses to 40Gb in the future. In addition, the closest connectivity (MDF to IDF) will be 10Gb links with those switches having the capability of being stacked with the access switches.

Access layer switches located within buildings should support 10Gb connections back to distribution switch with expandability to 40Gb in the near future. Proposals should include upgrade costs of GBIC’s, SFP’s or equivalent parts needed to bring connectivity from 10Gb to 40Gb speeds.

Humble ISD currently uses Cisco switches throughout the District. As a result, the current experience and support skills of the IT staff fall into that product line. Any proposals that include products other than Cisco should include full professional development training options that are available.

Below is a list of the addresses for the campuses and support facilities that are scheduled (but not limited to) for this summer 2017 network switch replacement project.

Support Locations Campus Address City Zip code

Administration 20200 Eastway Village Dr. Unit 101 Humble 77338

James Eggers Instructional Support Center 4810 Magnolia Cove Drive Kingwood 77345

High School Locations

Campus Address City Zip code

Atascocita High School 13300 Will Clayton Parkway Humble 77346

Humble High School 1700 Wilson Road Humble 77338

Kingwood High School 2701 Kingwood Dr. Kingwood 77339

Kingwood Park High 4015 Woodland Hills Kingwood 77339

Quest Early College High School 1700 Wilson Road Humble 77338

Summer Creek High School 14000 Weckford Blvd Houston 77044


RFP#2018‐001 Page 6 of 36 3/2/2017

Middle School Locations


Atascocita Middle School 18810 W. Lake Houston Parkway Humble 77346

Creekwood Middle 3603 Lake Houston Parkway Kingwood 77339

Community Learning Center 18901 Timber Forest Dr. Humble 77346

Humble Middle 11207 Will Clayton Parkway Humble 77346

Kingwood Middle 2407 Pine Terrace Kingwood 77339

Riverwood Middle 2910 High Valley Dr Humble 77345

Ross Sterling Middle 1131 Wilson Road Humble 77338

Timberwood Middle 18450 Timber Forest Dr. Humble 77346

WoodCreek Middle 14600 Woodson Park Dr Houston 77044

Elementary Locations


Atascocita Springs Elementary 13515 Valley Lodge Parkway Atascocita 77346

Bear Branch Elementary 3500 Garden Lake Ln. Kingwood 77339

Deerwood Elementary 2920 Forest Garden Dr. Kingwood 77345

Eagle Spring Elementary 12500 Will Clayton Parkway Humble 77346

Elm Grove Elementary 2815 Clear Ridge Kingwood 77339

Fall Creek Elementary 14435 Mesa Road Humble Humble 77396

Foster Elementary 1800 Trailwood Village Dr. Kingwood 77339

Greentree Elementary 3502 Brookshadow Dr. Kingwood 77345

Hidden Hollow Elementary 4104 Appalachian Trail Kingwood 77345

Humble Elementary 20252 Fieldtree Humble 77338

Jack Fields Elementary 2505 S. Houston Ave. Humble 77396

Lakeland Elementary 1500 Montgomery Ln. Humble 77338

Lakeshore Elementary 13333 Breakwater Path Dr. Houston 77044

Maplebrook Elementary 7935 Farmingham Rd. Humble 77346

Northbelt Elementary 8105 Northbelt Humble 77396

Oak Forest Elementary 6500 Kingwood Glen Kingwood 77346

Oaks Elementary 5858 Upper Lake Dr. Humble 77346

Park Lakes Elementary 4400 Wilson Road Humble 77396

Pine Forest Elementary 19702 W. Lake Houston Parkway Humble 77346

Ridge Creek Elementary 15201 Woodland Hills Dr. Humble 77396

River Pines Elementary 2400 Cold River Dr. Humble 77396

Shadow Forest Elementary 2300 Mills Branch Dr. Humble 77346

Summerwood Elementary 14000 Summerwood Lakes Dr. Houston 77044

Timbers Elementary 6910 Lonesome Wood Tr. Humble 77346

Whispering Pines Elementary 17321 Woodland Hills Dr. Humble 77346

Willow Creek Elementary 2002 Willow Terrace Humble 77345

Woodland Hills Elementary 2222 Tree Lane Kingwood 77339


RFP#2018‐001 Page 7 of 36 3/2/2017

Equipment Specifications

All proposals should include information pertaining to warranties, including processes that Humble ISD will follow to receive product support and/or warranty replacement. Preference will be given to products that provide a lifetime warranty.

Core Distribution chassis:

Chassis should not exceed 16RU Minimum of 60 QSPF+ 40Gb ports can be used, non‐blocking and line rated Capable of BGP Minimum Switch capacity of 2.56Tbps Capable of advanced open standard Layer 3 IPv4/IPv6 routing protocols (i.e. OSPF, VRRP, etc.) Capable of open standard Layer 2 protocols (i.e. Spanning Tree, PVST+, 802.1s, etc.) Must have redundant power supplies and fans Must support VLAN’s, subnetting and traffic routing. Include price quotes for a chassis fully populated with power supplies, fan trays, fabric modules,

management modules, licensing (if needed), power cords, blank panels, and other parts needed for chassis to be operational with all software features enabled.

Core Distribution chassis ‐ QSFP+ 40Gb Blade:

Non‐blocking line rated QSFP+ 40Gb ports Can support SR/LR/ER QSFP+ optics and cables

Core Distribution chassis ‐ SFP+ 10Gb Blade:

Non‐blocking line rated SFP+ 10Gb ports Can support SR/LR/ER/ZR SFP+ optics and cables

WAN distribution switches must be discrete switches:

Minimum of 32 ports of 10/40Gb QSFP+ Aggregated Switch Bandwidth: 2500 Gbps or greater Frame Forwarding Rate: 1.2 Bpps or greater Capable of advanced open standard Layer 3 IPv4/IPv6 routing protocols (i.e. OSPF, VRRP, etc.) Capable of open standard Layer 2 protocols (i.e. Spanning Tree, PVST+, 802.1s, etc.) AC‐powered, dual power supplies Hot‐Swappable Power Supplies, Fan Tray High‐Speed Stacking Front‐to‐back airflow Support VLAN’s, subnetting and traffic routing. Include price quotes for power supplies, fan trays, licensing (if needed), stacking modules, power cords

and other parts needed for switch to be operational with all software features enabled. Switch physical depth dimensions shall not exceed 20 inches


RFP#2018‐001 Page 8 of 36 3/2/2017

Top‐of‐Campus WAN switches must be discrete switches:

Minimum of 48 ports of 1/10Gb SFP+ ports with 4 ports of 10/40Gb QSPF+ Aggregated Switch Bandwidth: 1200 Gbps or greater Frame Forwarding Rate: 900 Mpps or greater Capable of advanced open standard Layer 3 IPv4/IPv6 routing protocols (i.e. OSPF, VRRP, etc.) Capable of open standard Layer 2 protocols (i.e. Spanning Tree, PVST+, 802.1s, etc.) AC‐powered, dual power supplies Hot‐Swappable Power Supplies, Fan Tray High‐Speed Stacking Front‐to‐back airflow Support VLAN’s, subnetting and traffic routing. Include price quotes for power supplies, fan trays, licensing (if needed), stacking modules, power cords


Top‐of‐Rack Access switches must be discrete switches:

Minimum of 48 ports of 10/100/1000BASE‐T PoE+ ports with 4 ports of 1/10Gb SPF+ Aggregated Switch Bandwidth: 300 Gbps or greater Frame Forwarding Rate: 225 Mpps or greater Non‐blocking full duplex Capable of advanced open standard Layer 3 IPv4/IPv6 routing protocols (i.e. OSPF, VRRP, etc.) Capable of open standard Layer 2 protocols (i.e. Spanning Tree, PVST+, 802.1s, etc.) AC‐powered, dual power supplies, quoted for 48 ports @ 30W Hot‐Swappable Power Supplies, Fan Tray High‐Speed Stacking, capable of stacking with edge switches Front‐to‐back airflow Support VLAN’s, subnetting and traffic routing. Include price quotes for power supplies, fan trays, licensing (if needed), stacking modules, power cords


Edge switches must be discrete switches:

Minimum of 48 ports of 10/100/1000BASE‐T PoE+ Aggregated Switch Bandwidth: 250 Gbps or greater Frame Forwarding Rate: 175 Mpps or greater Non‐blocking full duplex Capable of advanced open standard Layer 3 IPv4/IPv6 routing protocols (i.e. OSPF, VRRP, etc.) Capable of open standard Layer 2 protocols (i.e. Spanning Tree, PVST+, 802.1s, etc.) AC‐powered, dual power supplies, quoted for minimum of 48 ports @ minimum 30W per port Hot‐Swappable Power Supplies, Fan Tray High‐Speed Stacking, capable of stacking with edge switches and top‐of‐rack access switches Front‐to‐back airflow Support VLAN’s, subnetting and traffic routing. Include price quotes for power supplies, fan trays, licensing (if needed), stacking modules, power cords



RFP#2018‐001 Page 9 of 36 3/2/2017

40Gb QSFP+ Extended Range

Distance: 40Km Single Mode Fiber LC Connector

40Gb QSFP+ Long Range


QSFP+ Fan‐out solution

QSFP+ module that breaks down to four 10Gb LC connections that can be used for 10Gb Long range distances

Include any pieces needed for the exception of fiber patch cables 10Gb SFP+ Extended Range


10Gb SFP+ Short Range

Distance: 300m Multi‐Mode Fiber LC Connector

QSFP+ Passive Copper Cable

Length: 0.5 Meters Minimum of 30 AWG (lower number is better) SFF‐8436 QSFP+ Compliant

Scope of Service

1. The successful vendor will

Provide cost estimates for components necessary to upgrade connections from 10Gb to 40Gb (GBIC’s, SFP’s or equivalent)

The vendor is responsible for supplying documentation on all devices needed to implement the new wired network. Adequate training opportunities should be referenced.

All proposals need to have flexibility to adjust to the changes in port density within buildings The response should include manufacturer make and model as well as part numbers of the equipment. It

should also include software to meet the RFP’s requirements, including management software. Responses from all prospective vendors should address pricing, service descriptions, warranty and

support information. Provide two weeks of on‐site engineering support at the beginning of the 2017‐2018 school year.


RFP#2018‐001 Page 10 of 36 3/2/2017

2. The only switches that will be considered must be capable of Layer 3 technologies including but not limited to VLANs, sub‐netting, traffic routing.

Project Management

This project will be coordinated by a Humble ISD project manager. The selected contractor will be required to provide comprehensive project management services on this project. These services will include on‐site inspections, scheduling, close oversight of work crews, weekly reporting, documentation updates, communication and coordination with other parties involved in the overall project. The selected vendors must be willing to work in a cooperative manner with the Humble ISD project manager and with other Humble ISD contractors. These project management services should be quoted as a separate cost

The contractor will be responsible for all tasks requested in this RFP under the direction of a project manager provided by Humble ISD. The contractor will not sub‐contract, or enter into any subcontracting agreements pertaining to this contract without prior written agreement by Humble ISD. Any intention to subcontract parts of this project should be clearly stated in the contractor's response to this RFP.

The individual in the role of project manager will have a critical role in the successful completion of this project. The contractor should include a resume of the individual that they propose for project manager. Humble ISD reserves the right to approve the individual assigned as project manager. Humble ISD expects this project to be the top priority of the assigned individual for the duration of our project. Humble ISD expects this individual to follow our processes and procedures during the project. Humble ISD reserves the right to require a change of project manager at any time if, in our judgment, that would improve the outcome of this project.

The requirements for the project manager include commitment to ownership of this project, organization skills, familiarity with the technical aspects of the project, prompt and forthright communication, attention to details, honoring all commitments, ability to work cooperatively, willingness to conform to Humble ISD processes/procedures, timely materials management, hands on management of work crews, and on‐site presence during campus installations.

REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK


RFP#2018‐001 Page 11 of 36 3/2/2017

Section VI. PROPOSAL FORM:

Network Equipment ‐ Core Chassis

Enter unit pricing information for all items and services proposed for each quantity group.

Qty Mfg/Make Model Unit Cost

Mark –up Percentage on Cost

Added Cost for

Installation & Configuration

District Total Cost

Warranty Information Provided

1

2‐4

5+

Network Equipment ‐ Chassis Blades


Network Equipment ‐ WAN Distribution




Added Cost for


District Total Cost


1–2

3–4

5–6

7+



Added Cost for


District Total Cost


1

2‐4

4‐6

6+


RFP#2018‐001 Page 12 of 36 3/2/2017

Network Equipment ‐ Top‐of‐Campus WAN Distribution




Added Cost for


District Total Cost


1–20

21– 40

41– 60

61+

Network Equipment ‐ Top‐of‐Rack Access Distribution




Added Cost for


District Total Cost


1‐100

101‐200

201‐300

301‐400

401+

Network Equipment ‐ Edge Distribution Layer


Qty Mfg/ Make

Model Unit Cost


Added Cost for


District Total Cost


1‐500

501‐1000

1001‐1500

1501‐2000

2001+


RFP#2018‐001 Page 13 of 36 3/2/2017

Network Equipment ‐ 40Gb QSFP+ Extended Range


Qty Mfg/ Make

Model Unit Cost Mark –up Percentage on Cost

District Total Cost


1 ‐10

11‐20

21‐30

31‐40

41+

Network Equipment ‐ 40Gb QSFP+ Long Range


Qty Mfg/ Make


District Total Cost


1 ‐10

11‐20

21‐30

31‐40

41+

Network Equipment ‐ QSFP+ Passive Copper Cable 0 .5M


Qty Mfg/ Make


District Total Cost


1‐10

11‐20

21‐30

31+


RFP#2018‐001 Page 14 of 36 3/2/2017

Network Equipment ‐ 10Gb SFP+ Extended Range


Qty Mfg/ Make


District Total Cost


1 – 50

51‐100

100‐150

151‐200

201+

Network Equipment ‐ QSFP+ Fan‐out solution


Qty Mfg/

Make Model Unit Cost Mark –up

Percentage on Cost

District Total Cost


1 – 5

6‐10

11‐15

16‐20

21+

Network Equipment ‐ 10Gb SFP+ Short Range


Qty Mfg/ Make


District Total Cost


1‐200

201‐300

301‐400

401‐500

501‐600

601+


RFP#2018‐001 Page 15 of 36 3/2/2017

Network Equipment ‐ Stacking Cables .5M


Qty Mfg/ Make


District Total Cost


1‐375

376‐750

751+

Network Equipment ‐ Stacking Cables 1M


Qty Mfg/ Make


District Total Cost


1‐375

376‐750

751+

Network Equipment ‐ Stacking Cables 3M


Qty Mfg/ Make


District Total Cost


1‐25

26‐50

51‐75

76‐100

101+


RFP#2018‐001 Page 16 of 36 3/2/2017

Project Management


VENDOR/CONTRACTOR SPIN #: __________________________________ ___________________________________ Company Authorized Representative (Print) __________________________________ ____________________________________ Signature Date

RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE

Project Management Fee: $ On – site inspections (included in fee above)

Scheduling, coordination and oversight of crews (included in fee above)

Weekly reports on progress, deficiencies etc. (included in fee above)

Resume provided for proposed team member(s) YES NO

Contractor will / will not use subcontract labor on this project: WILL WILL NOT

Other charges not included above: (list with pricing on lines below):


RFP#2018‐001 Page 17 of 36 3/2/2017

Section VII. INSURANCE REQUIREMENTS: Copies of the successful contractor's liability insurance and worker’s compensation certificates are required. This certificate does not amend, extend or alter the coverage afforded by the policies below. A. Comprehensive General Liability Insurance 1. Bodily Injury and Property Damage Combined $1,000,000 2. Products/Completed Operations $2,000,000 3. Fire Damage Limit (each occurrence) $ 500,000 4. General Aggregate Limit $2,000,000 B. Automobile Liability Insurance 1. Bodily Injury Each Person (each occurrence) $1,000,000 2. Property Damage (each occurrence) $1,000,000 C. Workers Compensation Insurance Statutory Limits 1. Employers Liability $1,000,000 D. Umbrella Liability (Excess) (each occurrence/aggregate) $5,000,000 Liability Insurance shall cover premises operations and vendor’s liability, as stated above, with the following endorsements: 1. The school district as an additional insured under all coverage except workers compensation. 2. Thirty (30) day notice of Cancellation or material change. A copy of a certificate of insurance, a certificate of authority of self‐insure issued by the commission, or a coverage agreement (DWC081, DWC082, DWC083, DWC084 or DWC085) showing statutory worker’s compensation insurance coverage for the person’s or entity’s employees providing services on a project is required for the duration of the project/contract. The vendor shall either: 1. Require each of its sub‐contractors to procure and to maintain during the life of the sub‐contract, Comprehensive General Liability Insurance, Automobile Liability Insurance and Sub‐contractors Workers Compensation Insurance (DWC081, DWC082, DWC083, DWC084 or DWC085) of the type and same amounts as specified above, or 2. Insure the activity of its sub‐contractors in its own policy/policies. If the coverage period shown on the Vendor’s current certificate of insurance ends during the duration of the project, the Vendor must, prior to the end of the coverage period, file a new certificate of coverage with Humble showing that coverage has been extended. The Vendor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor code agreements, Texas Labor Code 401.022 (44) for all employees of the vendor providing services on the project for its duration. The Vendor shall post on each project site a notice, in the text form and manner prescribed by the Texas Worker’s Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage.


RFP#2018‐001 Page 18 of 36 3/2/2017

Section VIII: REQUIRED FORMS

IF YOU WISH TO SUBMIT A PROPOSAL:

PLEASE RETURN THE FOLLOWING PAGES COMPLETED & SIGNED.

IF YOU DO NOT WISH TO SUBMIT A PROPOSAL:

RETURN THE NO PROPOSAL NOTIFICATION FORM AT THE END OF THE PACKET.


RFP#2018‐001 Page 19 of 36 3/2/2017

A. PROPOSER’S QUALIFICATION STATEMENT: Company Name: Corporation ______ Partnership ______ Company Address: Individual ______ Other ______ City: ___________________ State: ______________ Zip Code: ________ Submitted By: ______________________________ _________________ Company Official Phone Number 1. How many years has your organization been in business? ______________________ 2. How many years under present name? _ 3. Under what other names has your organization operated? ______________________________________________________________________ ______________________________________________________________________ 4. How many employees? ___________ 5. If a corporation, answer the following: a. Date of incorporation: __________________________________ b. State of incorporation: __________________________________ c. President's name: __________________________________ d. Vice President's name(s): __________________________________ 6. If an individual or partnership, answer the following: a. Date of organization: __________________________________ b. Name and address of all partners: (State whether general or limited) ________________________________________________________________ ________________________________________________________________ 7. If other than a corporation or partnership, describe organization and name principals. ______________________________________________________________________



RFP#2018‐001 Page 20 of 36 3/2/2017

B. REFERENCES: (preferably school districts) a. District/Company Name: ___________________________________________

Address: ____________________________ Telephone No.: ____________

Contact Person: _ Title: _____________________

E‐mail:________________________________________________________

b. District/Company Name: ___________________________________________



E‐mail:________________________________________________________

c. District/Company Name: ___________________________________________



E‐mail:________________________________________________________

d. District/Company Name: ___________________________________________



E‐mail:________________________________________________________

e. District/Company Name: ___________________________________________



E‐mail:________________________________________________________

8. Is your organization bondable? Yes No If so, to what limits? ____________ ______________________________________________________________________ 9. Please include our organization on your vendor's list for the following categories: ______________________________________________________________________



RFP#2018‐001 Page 21 of 36 3/2/2017

C. TEXAS RESIDENCY CERTIFICATION: In accordance with Article 601g. as adopted by the 1985 Texas Legislature, the following will apply. The pertinent portion of the Act has been extracted and is as follows: (A) Article 601g. State of Political Contracts for Construction, Supplies, Services, Bids by Nonresident, Section (a) in this Act: (1) “Government agency of the state” means: an incorporated city or town, a county, a public school district, a special‐purpose district or authority, or a district, county, or justice of the peace court; (2) “Non‐resident bidder” means a bidder whose principal place of business is not in this state, but excludes a contractor whose ultimate parent company or majority owner has its principal place of business in this state. (3) “Texas resident bidder” means a bidder whose principal place of business is in this state, and includes a contractor whose ultimate parent company or majority owner has its principal place of business in this state. (B) The state or governmental agency of the state may not award a contract for general construction, improvements, services, or public works projects or purchase of supplies, material, or equipment to a nonresident bidder unless the non‐residents bid is lower than the lowest bid submitted by a responsible Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located. I certify that as defined in Article 601g. that: COMPANY NAME:

Yes, I am a Texas resident bidder.

No, I am a Non‐resident bidder.

__________________________________ ___________________________________ Company Authorized Representative (Print) __________________________________ ____________________________________ Signature Date



RFP#2018‐001 Page 22 of 36 3/2/2017

D. CERTIFICATION REGARDING LOBBYING: Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for

influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or

attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form‐LLL, ''Disclosure of Lobbying Activities,'' in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all

subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,00 0 and not more than $100,000 for each such failure.

Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form‐LLL, ''Disclosure of Lobbying Activities,'' in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

* APPLICANT'S ORGANIZATION

PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE Prefix: _______ * First Name: _____________________________________ Middle Name: __________________ Last Name: ________________________________ Suffix: __________

* SIGNATURE: * DATE:



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E. RECORD RETENTION REQUIREMENTS FOR CONTRACTS PAID FOR WITH FEDERAL FUNDS 2 CFR § 200.333: When federal funds are expended by Humble ISD for any contract resulting from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The vendor further certifies that vendor will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or sub grantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.




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F. AFFIDAVIT OF NON‐DISCRIMINATORY EMPLOYMENT:

This company, Contractor, or Subcontractor agrees to refrain from discrimination in terms and conditions of employment on the basis of race, color, religion, sex, or national origin, and agrees to take affirmative action as required by Federal Statutes and rules and regulations issued pursuant thereto in order to maintain and insure non‐discriminatory employment practices.




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G. CLEAN AIR AND WATER ACT:

When federal funds are expended by Humble Independent School District for any contract resulting from this procurement process, the vendor certifies that the vendor will be in compliance with mandatory standards and policies relating with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970, as Amended (42 U.S.C. 1857 (h)), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40 CFR Part 15 as required under OMB Circular A‐102, Attachment O, Paragraph 14(1) regarding reporting violations to the grantor agency and to the United States Environmental Protection Agency Assistant Administrator for the Enforcement. __________________________________ ___________________________________ Company Authorized Representative (Print)

__________________________________ ____________________________________ Signature Date

H. CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT:

When federal funds are expended by Humble Independent School District for any contract resulting from this procurement process, the vendor certifies that the vendor will be in compliance with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321, et seq.; 49 C.F.R. Part 18; Pub. L. 94‐ 163, 89 Stat. 871).

__________________________________ ___________________________________ Company Authorized Representative (Print)

__________________________________ ____________________________________ Signature Date

I. HUB OR MINORITY OWNED BUSINESS (Tracking purposes only): 1. Is your company owned (51% or more) by an individual or individuals designated as minority, woman‐owned or handicapped? YES___NO___ 2. If you answered yes to question number (1), please submit a copy of the applicable certification with your proposal document. Humble Independent School District does not currently maintain set‐asides or give preference to HUB proposals. The above information is solicited for the purpose of statistical tracking only.




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J. DISTRICT PURCHASE ORDER REQUIREMENTS: Vendor: Items and/or services are to be delivered to Humble Independent School District ONLY when a district approved purchase order has been faxed, e‐mailed or called into your company. Under no circumstances, should items and/or services be provided to the district without a properly executed district purchase order. If your company provides any item and/or service without a properly drawn district purchase order, you are NOT GUARANTEED PAYMENT and the item and/or service you provided could be constituted as a donation to the district. Please inform any staff member that handles the Humble Independent School District account of these procedures. You MUST sign this document as acknowledgement that you understand this policy in order for your proposal to be accepted and reviewed. __________________________________ ___________________________________ Company Authorized Representative (Print) __________________________________ ____________________________________ Signature Date



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K. FORM HB 1295 DISCLOSURE: Effective January 1, 2016, Humble Independent School District must comply with the "Disclosure of Interested Parties" requirements mandated by HB 1295, as implemented by the Texas Ethics Commission. Briefly stated, Humble Independent School District may not execute a contract for goods or services that require board approval or exceeding $1 million until the vendor presents the required form disclosing interested parties to the contract. The Texas Ethics Commission has provided an automated electronic disclosure process that both the Vendor and the Humble Independent School District will use to comply with the disclosure requirements. Access to the electronic disclosure process will be posted at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and which currently contains a link to FORM 1295.

I certify that my company has been completed the "Disclosure of Interested Parties" requirements mandated by HB 1295, as implemented by the Texas Ethics Commission, and I have included the notarized copy with my proposal packet.


L. TERMS AND CONDITIONS ACKNOWLEDGEMENT FORM:

Having carefully read the Standard Terms and Conditions and any Special Conditions listed in this document, the undersigned hereby agrees to furnish all goods and services specified on the Humble Independent School District Proposal Form To review our standard terms and conditions, please visit Humble Independent School District purchasing website, http://humbleisd.net/cms/lib2/TX01001414/Centricity/Domain/65/GENERAL%20TERMS%20AND%20CONDITIONS.doc.pdf. __________________________________ ___________________________________ Company Authorized Representative (Print) __________________________________ ____________________________________ Signature Date



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M. SUSPENSION OR DEBARMENT CERTIFICATE:

Non‐Federal entities are prohibited from contracting with or making sub‐awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement for goods or services equal to or in excess of $100,000.00. Contractors receiving individual awards for $100,000.00 or more and all sub‐recipients must certify that the organization and its principals are not suspended or debarred. By submitting this offer and signing this certificate, the proposer: • Certifies the owner/operator has not been convicted of a felony except as indicated on a separate attachment to this offer, in accordance with Sec. 44.034 Texas Education Code, and • Certifies that no suspension or disbarment is in place, which would preclude receiving a federally funded contract under the Federal OMB, A‐102, Common Rule (Sec. 36) __________________________________ ___________________________________ Company Authorized Representative (Print) __________________________________ ____________________________________ Signature Date **Vendor: By signing this form, your company is stating that you have not been debarred from doing business with an entity that is entitled to federal funding**



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N. FELONY CONVICTION NOTIFICATION: State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination contract.” This Notice Is Not Required of a Publicly Held Corporation (I) (We), the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge. Check the appropriate box and sign the form. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable. AUTHORIZED SIGNATURE: My firm is not owned nor operated by anyone who has been convicted of a felony. AUTHORIZED SIGNATURE: My firm is owned or operated by the following individual(s) who has/have been convicted of a felony. __________________________________ ___________________________________ Company Authorized Representative (Print) __________________________________ ____________________________________ Signature Date


Name of Felony: Details of Conviction(s):

COMPANY NAME:


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O. CERTIFICATION OF CRIMINAL HISTORY RECORD INFORMATION REVIEW BY CONTRACTOR‐EMPLOYER: Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts to obtain criminal history records on covered employees. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Contractors must certify to the district that they have complied and must obtain similar certifications from their subcontractors. Definitions: Covered individuals: Individual who have or will have continuing duties related to the service to be performed and have or will have direct contact with students. The District will be the final arbiter of what constitutes direct contact with students. Disqualifying criminal history: (1) a conviction or other criminal history information designated by the District; (2) a felony or misdemeanor offense that would prevent a person from obtaining certification as an educator under Texas Education Code § 21.060, including 19 Tex. Admin. Code §249.16; or (3) one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law or the laws of another state. On behalf of _________________________________________________ (“Contractor”), I certify that [check one]:

[ ] None of Contractor’s employees are covered individuals, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that Contractor’s employees will not become covered individuals. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided.

Or [ ] Some or all of Contractor’s employees are covered individuals. If this box is checked, I further certify that: 1. Contractor has obtained all required criminal history record information regarding its covered individuals. None of the covered individuals has a disqualifying criminal history. 2. If Contractor receives information that a covered individual subsequently has a reported criminal history, Contractor will immediately remove the covered individual from contract duties and notify the District in writing within three business days. 3. Upon request, Contractor will provide the District with the name and any other requested information of covered individuals so that the District may obtain criminal history record information on the covered individuals. 4. If the District objects to the assignment of a covered individual on the basis of the covered individual’s criminal history record information, Contractor agrees to discontinue using the covered individual to provide services at the District.

Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.


[Type a quote from the document or the summary of an interesting point. You can position the text box anywhere in the document. Use the Drawing Tools tab to change the formatting of the pull quote text box.]

PROPOSE TO PROVIDE AND STATEMENT OF NON‐COLLUSION

I/We propose to provide the merchandise and services proposed within this document and if awarded the proposal, do agree to abide by all conditions of the proposal. Furthermore, the undersigned affirms that they are truly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other vendor, and that the

contents of this proposal as to prices, terms or conditions of said proposal have not been PROPOSE


AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. _____________________________________________________________ Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said ____, this the day of , 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath _______________________________________________ Printed name of officer administering oath _______________________________________________ Title of officer administering oath _______________________________________________


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P. PROPOSE TO PROVIDE AND STATEMENT OF NON‐COLLUSION: I/We propose to provide the merchandise and services proposed within this document and if awarded the proposal, do agree to abide by all conditions of the proposal. Furthermore, the undersigned affirms that they are truly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other vendor, and that the contents of this proposal as to prices, terms or conditions of said proposal have not been communicated by the undersigned nor by an employee or agent to any other person engaged in this type of business prior to the official opening of this proposal.


Q. PROPOSER/OFFEROR CONDUCT: In an effort to maintain fairness in the process, all inquiries concerning this procurement are to be directed only to Humble Independent School District Purchasing Department at the address noted in the RFP. Proposers are specifically directed not to contact any Humble Independent School District Board of Trustee members or personnel, other than specified personnel identified in this RFP, for meetings, conferences or technical discussions that are related to the RFP. Unauthorized contact of any Humble INDEPENDENT SCHOOL DISTRICT Board of Trustees member or personnel may be cause for rejection of the proposer’s RFP response. The decision to select a proposal is solely that of Humble Independent School District.


R. EXCEPTIONS AND CONDITIONS OF THE PROPOSER: Any deviations from the item specifications must be noted on the proposal sheet for that item and referenced below. Item specification deviation notations appear on the following items: If there are any exceptions or deviations to the proposal, please state below.



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S. CONFLICT OF INTEREST QUESTIONNAIRE: Effective January 1, 2006, any person or entity who contracts or seeks to contract Humble Independent School District for the sale or purchase of property, goods, or services (as well as agents of such persons) (hereafter referred to as Vendors) are required to file a Conflict of Interest Questionnaire with the District. Each covered person or entity who seeks to or who contracts with Humble Independent School District is responsible for complying with any applicable disclosure requirements.

The Local Government Officers of the Humble Independent School District are:

Board of Trustees:

Position 1 Robert Sitton– Term expires 2017 Position 2 Keith Lapeze – Term expires 2019 Position 3 Angela Conrad – Term expires 2017

Position 4 Charles Cunningham – Term expires 2017 Position 5 Brent Engelage – Term expires 2017 Position 6 Heath Rushing – Term expires 2019 Position Nancy Morrison – Term expires 2019

Superintendent: Dr. Elizabeth Fagen Sec. 176.006 DISCLOSURE REQUIREMENTS FOR VENDORS AND OTHER PERSONS

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a‐1); or (3) has a family relationship with a local government officer of that local governmental entity.

***If no Conflict of Interest exists, please write N/A (Not Applicable) in Box 1, and sign and date in Box 7.


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T. W‐9


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U. NO PROPOSAL NOTIFICATION ( RETURN ONLY IF YOU CHOOSE NOT TO SUBMIT A RESPONSE TO THIS SOLICITATION):

Humble Independent School District requires that any vendor planning not to respond to this proposal must fill out the “No Proposal Notification” and fax it to (281) 641‐1091 or email to [email protected] in order to remain on the proposal list. Humble Independent School District is interested in receiving competitive pricing on all items on which proposals are requested. We place significant value on quality vendors and we also desire to keep your firm as a vendor and a supplier of materials, equipment and/or services. Therefore, it is important for us to determine why you are not submitting a response on the item(s) and/or service(s) described herein. We will analyze your response and attempt to determine if future changes are necessary in our specification development and procedures. I/We did not submit a proposal for the following reasons: 1. Do not supply the requested product/service. 2. Quantities offered or scope of job is too small to be supplied by my company. 3. Quantities offered or scope of job is too large to be supplied by my company. 4. Specifications are "too tight" or appear to be written around a proprietary product. 5. Cannot propose against manufacturer on this item. 6. Cannot propose against jobber/dealer on this item. 7. We are unable to submit proposal within the time frame allowed. 8. Other__________________________________________________________________

_______________________________________________________________________

Please indicate: ___ I do wish to remain on the proposal list. ___ I do not wish to remain on the proposal list. _________ Signature of Authorized Company Representative Date __________________ Company/Vendor Name Proposal Title _______ __________________ Address City State Zip Telephone


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SPECIAL TERMS AND CONDITIONS Responses that do not contain the following completed forms may not be considered:

Included: Form Name: Proposal Response Title Page A. Proposer’s Qualification Statement B. References C. Texas Residency Certification D. Certification Regarding Lobbying E. Record Retention Requirements for Contracts with Federal Funds F. Affidavit of Non‐Discriminatory Employment G. Clean Air and Water Act H. Certification of Compliance with Energy Policy & Conservation Act I. HUB or Minority Owned Business Certification (include documentation if applicable) J. District Purchase Order Requirement K. HB 1295 Disclosure (include notarized form) L. Terms & Conditions Acknowledgement Form M. Suspension or Debarment Certificate N. Felony Conviction Notification O. Criminal History Record Information P. Propose to Provide and Statement of Non‐Collusion Q. Proposer/Offeror Conduct R. Exceptions and Conditions of the Proposer S. Conflict of Interest Questionnaire T. W‐9 Request for Taxpayer ID Number and Certificate U. No Proposal Notification (only if not submitting proposal)

Proposal Form (Pages 11 ‐ 16) NOTE: If you choose not to respond with a proposal to this document, please complete the No Proposal Notification. __________________________________ ___________________________________ Company Authorized Representative (Print) __________________________________ ____________________________________ Signature Date
