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HSE MANAGEMENT SYSTEMS Brad Whitaker, MSPH, CSP HSE Director BOS Solutions [email protected] What they are, how they work, and how to implement or improve your HSE Management System to successfully manage HSE in your organization

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Page 1: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

HSE MANAGEMENT SYSTEMS

Brad Whitaker, MSPH, CSP

HSE Director

BOS Solutions

[email protected]

What they are, how they work, and how to implement or improve your HSE Management

System to successfully manage HSE in your organization

Page 2: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

2 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

HSE MS Presentation Plan

Define what an HSE Management System (MS) is...

HSE MS Essential Elements...

How to create or better your own HSE MS...

What HSE MS does...

Page 3: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

3 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

HSE Responsibilities

HSE Policy ____________________________________

_______

SPCC ____________________________________

_______

HSE Team ___________________________

______

Hot Work ___________________________

______

Mentors ___________________________

______

SBO ___________________________

______

Waste Disposal

___________________________

_____

Risk Assess ___________________________

_____

Risk Assess ___________________________

_____

COR ___________________________

_____

ISO ___________________________

_____

Leadership ___________________________

_____

Accountability

___________________________

_____

Accountability

___________________________

_____

Heavy Equipment

___________________________

_____

ERP

___________________________

_____

PTW

___________________________

_____

Driving Safety

___________________________

_____

DOT

___________________________

_____

PPE

___________________________

_____

HSE Meetings

___________________________

_____

Audits

___________________________

_____

Assessments

___________________________

_____

Competency

___________________________

_____

BBP

___________________________

_____

CPR

___________________________

_____

Suppliers

___________________________

_____

Vendors

___________________________

_____

Cranes

___________________________

_____

Performance Monitoring

___________________________

_____

Budget

___________________________

_____

Journey Management

___________________________

_____

Loss Reporting

___________________________

_____

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4 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

HSE Responsibilities

HSE Systematic Management

Page 5: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

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© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

HSE Management Systems

Not a program but a process. . . .

Company ABC Hazardous Communication Program 1. Written Program 2. Chemical Inventory 3. MSDS Management 4. Labeling 5. Training

Page 6: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

6 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

HSE Management Systems

HSE Management Systems (HSE MS) brings order to chaos.

It gives a systematic process an organization needs to manage

everything HSE related.

It is the strategy implemented by an organization focusing critical

resources for an organization’s success.

Needs to be customizable to fit your organization

HSE needs.

Everything HSE related fits in the HSE MS; if not,

it is either inadequate or not needed.

Page 7: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

7 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Common Elements of MS

Plan

Do Check

Act

PLA

N

Co

rrec

tive

, Pre

ven

tive

Act

ion

s C

on

tin

uo

us

Imp

rove

men

t.

DO

C

HEC

K

AC

T

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8 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Common Elements of MS

ANSI Z10 OHSAS 18001 ISO 9001-2000 ISO 9001-1994 ISO 14001 Hearts and Minds SEMS HSG 65

3 Management Leadership and Employee Participation 4.2 OH&S Policy Clause 4 Quality Management System 4.1 Management Responsibility 4.1 General requirements 1 Leadership and Commitment 1 General Management Program Principles 1 Policy

3.1 Management Commitment 4.3.1 Planning for Hazard Identification, Risk Assessment and Risk Control Clause 5 Management Responsibility 4.2 Quality Systems 4.2 Environmental policy 2 Policy and Strategic Objectives 2 Safety and Environmental Information 2 Organising

3.1.1 Occupational Health and Safety Management System 4.3.2 Legal and Other Requirements Clause 6 Resource Management 4.3 Contract Review 4.3 Planning 3 Organisation, Responsibilities, Resources, Standards and Documentation 3 Hazard Analysis 3 Planning and implementing

3.1.2 OHS Policy 4.3.3 Objectives Clause 7 Product Realization 4.4 Design Control 4.3.1 Environmental aspects 4 Hazard and Effect Management 4 Management of Change 4 Measuring performance

3.1.3 Responsibility and Authority 4.3.4 OH&S Management Programs Clause 8 Measurement, Analysis, and Improvement 4.5 Documentation and Data Control 4.3.2 Legal and other requirements 5 Implementation & Monitoring 5 Operating Procedures 5 Reviewing Performance

3.2 Employee Participation 4.4.1 Structure and Responsibility 4.6 Purchasing 4.3.3 Objectives and targets 6 Audit 6 Safe Work Practices 6 Auditing

4 Planning 4.4.2 Training Awareness & Compliance 4.7 Control of Customer Supplied Product 4.3.4 Environmental management programs 7 Review 7 Training

4.1 Initial and Ongoing Reviews 4.4.3 Consultation and Communication 4.8 Product Identification and Tracebility 4.4 Implementation and operation 8 Quality Assurance/Mechanical Integrity

4.1.1 Initial Review 4.4.4 EMS Documentation 4.9 Process Control 4.4.1 Structure and responsibility 9 Pre-Startup Review

4.1.2 Ongoing Review 4.4.5 Document and Data Control 4.10 Control of Inspection, Measuring and Test Equipment 4.4.2 Training, awareness and competence 10 Emergency Response and Control

4.1.2.A Relevant business management systems 4.4.6 Operational Control 4.11 Inspection and Testing 4.4.3 Communication 11 Incident Investigation

4.1.2.B Hazards, risks, and controls 4.4.7 Emergency Preparedness & Response 4.12 Inspection and Test Status 4.4.4 Environmental management system documentation 12 SEMS Element Audit

4.1.2.C Resources 4.5.1 Performance Measurement and Monitoring 4.13 Control of Non-Conforming Product 4.4.5 Document control 13 Documentation and Recordkeeping

4.1.2.D Applicable regulations, standards, and other requirements 4.5.2 Accidents, Incidents, Nonconformances, Corrective and Preventive Action 4.14 Corrective and Preventive Action 4.4.6 Operational control

4.1.2.E Assessments 4.5.3 Records and Records Management 4.15 Handling, Storage, Packaging, Preservation and Delivery 4.4.7 Emergency preparedness and response

4.1.2.F other (note: contractor activities, maintenance, and non-routine) 4.5.4 Audit 4.16 Control of Quality Records 4.5 Checking and corrective action

4.2 Assessment and Prioritization 4.6 Management Review 4.17 Internal Quality Audits 4.5.1 Monitoring and measurement

4.3 Objectives 4.18 Training 4.5.2 Nonconformance and corrective and preventive action

4.4 Implementation Plans and Allocation of Resources 4.19 Servicing 4.5.3 Records

5 Implementation and Operation 4.20 Statistical Techniques 4.5.4 Environmental management system audit

5.1 OHSMS Operational Elements 4.6 Management review

5.1.1 Hierarchy or Controls

5.1.2 Design Review and Management of Change

5.1.3 Procurement

5.1.4 Contractors

5.1.5 Emergency Preparedness

5.2 Education, Training and Awareness

5.3 Communication

5.4 Document and Record Control Process

6 Evaluation and Corrective Action

6.1 Monitoring and Measurement

6.2 Incident Investigation

6.3 Audits

6.4 Corrective and Preventive Actions

6.5 Feedback to the Planning Process

7 Management Review

7.1 Management Review Process

7.2 Management Review Outcomes and Follow Up

ANSI Z10 H&S

OHSAS 18001 H&S

ISO 14001 EMS

ISO 9001

(QMS)

H&M EI

H&S

SEMS BSSE HSE

HSG65 UK

H&S

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9 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Common Elements of MS

Plan

Do Check

Act

Commitment, Leadership

Co

rrec

tive

, Pre

ven

tive

Act

ion

s C

on

tin

uo

us

Imp

rove

men

t.

Policy

Haz Identification, Risk Assessment, Risk Control

Regulatory/Legal requirements

HSE Programs

Orginazation Structure

Training, Competence

Documentation Record Keeping

Emergency Preparedness

Performance Measurement, Monitoring

Loss Event Reporting and Investigation

Audit

Management Review

PLA

N

Commitment, Leadership

Co

rrec

tive

, Pre

ven

tive

Act

ion

s C

on

tin

uo

us

Imp

rove

men

t.

Policy & Objectives

Haz Identification, Risk Assessment, Risk Control

Regulatory/Legal requirements

HSE Programs

DO

Organization Structure

Training, Competence

Employee participation

Documentation Record Keeping

Emergency Preparedness

CH

ECK

Performance Measurement, Monitoring

Loss Event Reporting and Investigation

Audit

AC

T

Management Review Accountability

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10 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Leadership and Commitment (MS Element)

Management Leadership

Top management directs the organization to establish, implement

and maintain an HSE Management System in conformance with the

requirements of the organisation that is appropriate to the nature and

scale of the company and its occupational health and safety risks.

● Top Management sets the vision and direction of the company.

● Signs off on the Company HSE Policy.

● Sets HSE expectations company.

● Provides the resources needed to meet the expectations.

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11 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Common Elements of MS

Plan

Do Check

Act

Commitment, Leadership

Co

rrec

tive

, Pre

ven

tive

Act

ion

s C

on

tin

uo

us

Imp

rove

men

t.

Policy

Haz Identification, Risk Assessment, Risk Control

Regulatory/Legal requirements

HSE Programs

Orginazation Structure

Training, Competence

Documentation Record Keeping

Emergency Preparedness

Performance Measurement, Monitoring

Loss Event Reporting and Investigation

Audit

Management Review

PLA

N

Commitment, Leadership

Co

rrec

tive

, Pre

ven

tive

Act

ion

s C

on

tin

uo

us

Imp

rove

men

t.

Policy & Objectives

Haz Identification, Risk Assessment, Risk Control

Regulatory/Legal requirements

HSE Programs

DO

Organization Structure

Training, Competence

Employee participation

Documentation Record Keeping

Emergency Preparedness

CH

ECK

Performance Measurement, Monitoring

Loss Event Reporting and Investigation

Audit

AC

T

Management Review Accountability

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Risk Management (MS Element)

Risk Identification

Risk Assessment

Risk Control

Risk Mgt

Identify

Assess

Evaluate

Control Monitor

Page 13: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

13 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Risk Management

Risk Identification

What are your HSE

Risks at your

organization?

Risk Registry Hazards we are exposed to Severity Likelihood Risk Safety Controls

ascending/descending ladders

ascending/dscending stairs

cold extremes

driving

fatigue

fire/flammables/combustibles

H2S

handling (pinch points)

handling chemicals/hazardous substances

heat extremes

working at heights

lifting

mechanical lifting

office safety (ergonomics)

operating heavy machinery

slips, trips, falls

environmental spills

using hand tools

work in high noise areas

working alone

working in confined space

working on electrical equipment

working on pressurized equip

working with contractors

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14 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Risk Management

Risk Assessment

● How do you define Risk…

SEVERITY

Likelihood – Probability – Frequency

Impractical - Improbable -

Rarely

(1)

Unlikely - Not Probable -

Infrequent

(2)

Likely - Probable - Frequent

(3)

More Likely - More Probable More Frequent

(4)

Very Likely- Very Probable Very Frequent

(5)

Catastrophic (4) 4 8 12 16 20

Major (3) 3 6 9 12 15

Serious (2) 2 4 6 8 10

Minor (1) 1 2 3 4 5

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Risk Management (Severity)

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16 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Risk Management

Risk Assessment

● How do you define Risk…

SEVERITY

Likelihood – Probability – Frequency

Impractical - Improbable -

Rarely

(1)

Unlikely - Not Probable -

Infrequent

(2)

Likely - Probable - Frequent

(3)

More Likely - More Probable More Frequent

(4)

Very Likely- Very Probable Very Frequent

(5)

Catastrophic (4) 4 8 12 16 20

Major (3) 3 6 9 12 15

Serious (2) 2 4 6 8 10

Minor (1) 1 2 3 4 5

Page 17: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

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© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Risk Management

Risk Control

● How we keep losses from happening

• Design Controls

• Engineering Controls

• Isolate, Barrier

• Substitution

• Policies

• Procedures

• Training

• Warnings

• Signs

• Protection for

Head, Eye, Face,

Body, Hand Foot,

Lung, Ears, etc.

Page 18: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

18 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Common Elements of MS

Plan

Do Check

Act

Commitment, Leadership

Co

rrec

tive

, Pre

ven

tive

Act

ion

s C

on

tin

uo

us

Imp

rove

men

t.

Policy

Haz Identification, Risk Assessment, Risk Control

Regulatory/Legal requirements

HSE Programs

Orginazation Structure

Training, Competence

Documentation Record Keeping

Emergency Preparedness

Performance Measurement, Monitoring

Loss Event Reporting and Investigation

Audit

Management Review

PLA

N

Commitment, Leadership

Co

rrec

tive

, Pre

ven

tive

Act

ion

s C

on

tin

uo

us

Imp

rove

men

t.

Policy & Objectives

Haz Identification, Risk Assessment, Risk Control

Regulatory/Legal requirements

HSE Programs

DO

Organization Structure

Training, Competence

Employee participation

Documentation Record Keeping

Emergency Preparedness

CH

ECK

Performance Measurement, Monitoring

Loss Event Reporting and Investigation

Audit

AC

T

Management Review Accountability

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© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Loss Reporting and Investigation

Loss investigation

Process to report, investigate, and

analyze losses in order to improve

non-conformances in HSE

Management System

Source: Washington State Department of Labor and Industry, “Accident Investigation Basics”

Page 20: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

20 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Common Elements of MS

Plan

Do Check

Act

Commitment, Leadership

Co

rrec

tive

, Pre

ven

tive

Act

ion

s C

on

tin

uo

us

Imp

rove

men

t.

Policy

Haz Identification, Risk Assessment, Risk Control

Regulatory/Legal requirements

HSE Programs

Orginazation Structure

Training, Competence

Documentation Record Keeping

Emergency Preparedness

Performance Measurement, Monitoring

Loss Event Reporting and Investigation

Audit

Management Review

PLA

N

Commitment, Leadership

Co

rrec

tive

, Pre

ven

tive

Act

ion

s C

on

tin

uo

us

Imp

rove

men

t.

Policy & Objectives

Haz Identification, Risk Assessment, Risk Control

Regulatory/Legal requirements

HSE Programs

DO

Organization Structure

Training, Competence

Employee participation

Documentation Record Keeping

Emergency Preparedness

CH

ECK

Performance Measurement, Monitoring

Loss Event Reporting and Investigation

Audit

AC

T

Management Review Accountability

Page 21: HSE MANAGEMENT SYSTEMS - MonDaks Safety UPLOADS/05.14.2015_HSE Manag… · HSE Management Systems (HSE MS) ... © BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015 Common

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© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Create or make your own HSE MS

Step 1: Select HSE MS

Step 2: Audit against it

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Create or make your own HSE MS

ANSI Z10 ASSESSMENT

Element Description ANSI Z10 Requirement (notes) Score (1-5)

3 Management Leadership and Employee

Participation 3.5

3.1 Management Commitment 4.23.1.1 Occupational Health and Safety Management System Top management shall direct the organization to establish, implement and

maintain an OHSMS in conformance with the requirements of this standard

that is appropriate to the nature and scale of the organization and its

occupational health and safety risks.

4

3.1.2 OHS Policy The organization's top management shall establish a documented occupational

health and safety policy as the foundation for the OHSMS This policy shall

include a commitment to:

A. Protection and continual improvement of employee health and safety

B. Effective employee participation

C. Conformance with the organization's health and safety requirements; and

D. Compliance with applicable laws and regulations

5

3.1.3 Responsibility and Authority Top management shall provide leadership and assume overall responsibility

for:

A. Implementing, maintaining and monitoring performance of the OHSMS

B. Providing appropriate financial, human, and organizations resources to plan,

implement, operate, check, correct, and review the OHSMS

C. Defining roles, assigning responsibilities, establishing accountability, and

delegating authority to implement an effective OHSMS for continual

improvement; and

D. Integrating the OHSMS into the organization's other business systems and

processes. Employees shall assume responsibility for aspects of health and

safety rules and requirements.

3.5

3.2 Employee Participation The organization shall establish and implement processes to ensure effective

participation in the OHSMS by its employees at all levels of the organization,

including those working closest to the hazard by:

A. Providing employees and employee representatives with the mechanisms,

time, and resources necessary to participate in at a minimum, the processes of:

- Planning (4.0)

- Implementation (5.0)

- Evaluation, corrective, and preventive action (6.0)

B. Providing employees, and employee representatives, with timely access to

information relevant to the OHSMS; and

C. Identifying and removing obstacles or barriers to participation

1

4 Planning 2.38

4.1 Initial and Ongoing Reviews 3.4

4.1.1 Initial Review -

4.1.2 Ongoing Review 3.4

A. Relevant business management systems -

B. Hazards, risks, and controls 3

C. Resources 5

D. Applicable regulations, standards, and other health and safety requirements

3

E. Assessments (note: check Workers Comp. Compliance status, injury/illness

metrics, findings of incident investigations (include near misses), audits, and

monitoring and measurement. Inspections)

3

F. other (note: contractor activities, maintenance, and non-routine)3

4.2 Assessment and Prioritization The organization shall establish and implement a process to assess and

prioritize the OHSMS issues identified in 4.1

A. Assess the impact on health and safety of OHSMS issues and assess the

level of risk for identified hazards

B. Establish priorities based on factors such as the level of risk, potential for

system improvements, standards, regulations, feasibility, and potential

business consequence

C. Identify underlying causes and other contributing factors related to system

deficiencies

0

4.3 Objectives The organization shall establish and implement a process to set documented

objectives, quantified where practical, based on issues that offer the greatest

opportunity for OHSMS improvement and risk reduction. The number and

content of objectives shall be:

0

4.4 Implementation Plans and Allocation of Resources The organization shall:

A. Establish and implement a documented implementation plan for achieving

the objectives. The plan(s) shall define resources, responsibilities,

timeframes, intermediate steps, and appropriate measurement of progress;

and

B. Assign resources to achieve the established objectives of the

implementation plans.

-

5 Implementation and Operation 2.7

5.1 OHSMS Operational Elements The organization shall:

A. Establish and implement the operational elements defined in this section,

as applicable to the organization and its activities, achieve the objectives

arising from the planning process and

B. Integrate the operational elements into the management system

4

5.1.1 Hierarchy or Controls The organization shall implement and maintain a process for achieving feasible

risk reduction based upon the following preferred order of controls5

5.1.2 Design Review and Management of Change The organization shall establish and implement processes to identify, and take

appropriate steps to prevent or otherwise control hazards and reduce potential

risks associated with:

A. New processes or operations at the design stage; and

B. Changes to its existing operations, products, services, or suppliers.

The process for design reviews and management of change shall include:

A. Identification of tasks and related health and safety hazards;

B. Consideration of hazards associated with human factors

C. Consideration of control measures (hierarchy of controls, 5.1.1)

D. Review of applicable regulations, codes, and standards; and

e. A determination of the appropriate scope and degree of the design review

and management of change.

3

5.1.3 Procurement The organization shall establish and implement processes to:

A. Identify and evaluate the potential health and safety risks associated with

purchased products, raw materials, and other goods and related services

before introduction into the work environment.

B. Establish requirements for supplies, equipment, raw materials, and other

goods and related services purchased by the organization to control potential

health and safety risks; and

C. Ensure that purchased products, raw materials, and other goods and related

services conform to the organization's health and safety requirements.

1

5.1.4 Contractors The organization shall establish and implement processes to identify, evaluate

and control potential health and safety risks:

A. To the organization's employees from contractors planned and unplanned

activities, operations, and materials on the organization's premises; and,

B. To the contractor's employees from the organization's activities and

operations.

The process shall include appropriate contractor health and safety

performance criteria. . .

1

5.1.5 Emergency Preparedness The organization shall establish and implement a process to prevent, prepare

for, and/or respond to emergencies, including:

A. Development of plans to prevent and minimize risks from potential

emergencies

B. Periodic testing of the emergency plans through drills and similar activities;

and

C. Evaluating and updating the plans and procedures as necessary.3

5.2 Education, Training and Awareness The organization shall establish processes to:

A. Define and assess the OHSMS competence needed for employees and

contractors

B. Ensure through appropriate education, training, or other methods that

employees and contractors are aware of applicable OHSMS requirements and

are competent to carry out their responsibilities as defined in the OHSMS;

C. Ensure effective access to, and remove barriers to participation in education

and training as defined in the organization's OHSMS;

D. Ensure that training is provided in a language trainees understand;

E. Ensure that trainers are competent to train employees

3

5.3 Communication The organization shall establish and implement processes to:

A. Communicate information about the OHSMS and the implementation plan

progress with affected levels of the organization;

B. Achieve prompt employee reporting of work related injuries, illnesses,

incidents, and hazards and risks;

C. Encourage employees to make recommendations regarding possible hazard

control and reporting procedures; and

D. Identify and remove barriers to all of the above

3

5.4 Document and Record Control Process The organization shall establish and implement a process to create and

maintain documents and records specified by its OHSMS in order to 1)

implement and effective OHSMS, and 2) demonstrate or assess conformance

with the requirements of this standard. The process shall require that:

A. The OHSMS identifies documents that need to be controlled. These

documents shall be reviewed and updated as necessary, with dates of revision;

and

B. Documents, including records are legible, readily identifiable and

accessible, protected against damage, deterioration, or loss, and retained for a

specific period<

4

6 Evaluation and Corrective Action This section defines requirements for processes to :

A. Evaluate the performance of the OHSMS through monitoring,

measurement, assessment, incident investigations and audits;

B. Take corrective action when non-conformance is found in the OHSMS; and

C. Include results of evaluation activities as part of the planning process and

management review.

1.8

6.1 Monitoring and Measurement The organization shall establish and implement processes to monitor and

evaluate hazards, risks, and their controls to assess OHSMS performance.

These processes shall include all or some of the following methods, depending

on the nature and extent of identified hazards and risks:

A. Workplace inspections and testing

B. Exposure assessment;

C. Injury, illness, and incident tracking;

D. Employee input;

E. Occupational health assessment; and

F. Other methods as required by the organization`s OHSMS

The results of these processes shall be communicated to relevant parties, with

attention to applicable laws and regulations on medical confidentiality

4

6.2 Incident Investigation The organization shall establish and implement processes to investigate and

analyze reported work-related incidents in order to determine underlying

OHSMS deficiencies and other factors that may be causing or contributing to

the occurrence of incidents. The investigations shall be performed in a timely

manner.

3

6.3 Audits The organization shall establish and implement processes to:

A. Conduct periodic audits to determine whether the organization has

appropriately applied and effectively implemented OHSMS elements,

including identifying hazards and controlling risks;

B. Document and communicate audit results to:

1. Those responsible for corrective and preventive action;

2. Area supervision;

3. Other affected individuals, including employees and employee

representatives.

C. Immediately communicate situations identified in audits that could be

expected to cause a fatality, serious injury, or illness in the immediate future,

so that prompt corrective action under section 6.4 is taken.

0

6.4 Corrective and Preventive Actions The organization shall establish and implement corrective and preventative

action processes to:

A. Address OHSMS deficiencies and inadequately controlled hazards;

B. Identify any newly created hazards resulting from corrective and preventive

actions and evaluate the overall risk reduction;

C. Expedite action on inadequately controlled hazards that could cause serious

injury and illness; and

D. Track actions taken to ensure their effective implementation

1

6.5 Feedback to the Planning Process The organization shall establish and maintain processes to ensure that the

results of monitoring and measurement, audits, incident investigation, and

corrective and preventive actions are included in the ongoing planning process

and the management review

1

7 Management Review This section defines the requirements for periodic management reviews of the

OHSMS.3

7.1 Management Review Process The organization shall establish and implement a process for top management

to review the OHSMS at least annually, and to recommend improvements to

ensure its continued suitability, adequacy, and effectiveness. Inputs to the

management review process shall include, among other information:

A. Progress in the reduction of risk;

B. Effectiveness of processes to identify, assess, and prioritize risk and system

deficiencies

C. Effectiveness in addressing underlying causes of risks and system

deficiencies;

D. Input from employees and employee representatives;

E. Status of corrective and preventive action items;

F. Follow-up actions from OHSMS audits and previous management reviews;

G. The extent to which objectives have been met; and

H. The performance of the OHSMS relative to expectations, taking into

consideration changing circumstances, resource needs, alignment of the

business plan and consistency with the Occupational Health and Safety policy.

4

7.2 Management Review Outcomes and Follow Up At the conclusion of the review, top management shall determine the:

A. Future direction of the OHSMS based on business strategies and conditions;

and

B. Need for changes to the organization`s policy, priorities, objectives,

resources, or other OHSMS elements.

Action items shall be developed from the findings of the management review.

Results and action items from the management reviews shall be documented,

communicated to affected individuals, and tracked to completion.

2

CHEC

KAC

TPL

ANDO

4 Planning 2.38

4.1 Initial and Ongoing Reviews 3.4

4.1.1 Initial Review -

4.1.2 Ongoing Review 3.4

A. Relevant business management systems -

B. Hazards, risks, and controls 3

C. Resources 5

D. Applicable regulations, standards, and other health and safety requirements

3

E. Assessments (note: check Workers Comp. Compliance status, injury/illness

metrics, findings of incident investigations (include near misses), audits, and

monitoring and measurement. Inspections)

3

F. other (note: contractor activities, maintenance, and non-routine)3

4.2 Assessment and Prioritization The organization shall establish and implement a process to assess and

prioritize the OHSMS issues identified in 4.1

A. Assess the impact on health and safety of OHSMS issues and assess the

level of risk for identified hazards

B. Establish priorities based on factors such as the level of risk, potential for

system improvements, standards, regulations, feasibility, and potential

business consequence

C. Identify underlying causes and other contributing factors related to system

deficiencies

0

4.3 Objectives The organization shall establish and implement a process to set documented

objectives, quantified where practical, based on issues that offer the greatest

opportunity for OHSMS improvement and risk reduction. The number and

content of objectives shall be:

0

4.4 Implementation Plans and Allocation of Resources The organization shall:

A. Establish and implement a documented implementation plan for achieving

the objectives. The plan(s) shall define resources, responsibilities,

timeframes, intermediate steps, and appropriate measurement of progress;

and

B. Assign resources to achieve the established objectives of the

implementation plans.

-

PLAN

5 Implementation and Operation 2.7

5.1 OHSMS Operational Elements The organization shall:

A. Establish and implement the operational elements defined in this section,

as applicable to the organization and its activities, achieve the objectives

arising from the planning process and

B. Integrate the operational elements into the management system

4

5.1.1 Hierarchy or Controls The organization shall implement and maintain a process for achieving feasible

risk reduction based upon the following preferred order of controls5

5.1.2 Design Review and Management of Change The organization shall establish and implement processes to identify, and take

appropriate steps to prevent or otherwise control hazards and reduce potential

risks associated with:

A. New processes or operations at the design stage; and

B. Changes to its existing operations, products, services, or suppliers.

The process for design reviews and management of change shall include:

A. Identification of tasks and related health and safety hazards;

B. Consideration of hazards associated with human factors

C. Consideration of control measures (hierarchy of controls, 5.1.1)

D. Review of applicable regulations, codes, and standards; and

e. A determination of the appropriate scope and degree of the design review

and management of change.

3

5.1.3 Procurement The organization shall establish and implement processes to:

A. Identify and evaluate the potential health and safety risks associated with

purchased products, raw materials, and other goods and related services

before introduction into the work environment.

B. Establish requirements for supplies, equipment, raw materials, and other

goods and related services purchased by the organization to control potential

health and safety risks; and

C. Ensure that purchased products, raw materials, and other goods and related

services conform to the organization's health and safety requirements.

1

5.1.4 Contractors The organization shall establish and implement processes to identify, evaluate

and control potential health and safety risks:

A. To the organization's employees from contractors planned and unplanned

activities, operations, and materials on the organization's premises; and,

B. To the contractor's employees from the organization's activities and

operations.

The process shall include appropriate contractor health and safety

performance criteria. . .

1

5.1.5 Emergency Preparedness The organization shall establish and implement a process to prevent, prepare

for, and/or respond to emergencies, including:

A. Development of plans to prevent and minimize risks from potential

emergencies

B. Periodic testing of the emergency plans through drills and similar activities;

and

C. Evaluating and updating the plans and procedures as necessary.3

5.2 Education, Training and Awareness The organization shall establish processes to:

A. Define and assess the OHSMS competence needed for employees and

contractors

B. Ensure through appropriate education, training, or other methods that

employees and contractors are aware of applicable OHSMS requirements and

are competent to carry out their responsibilities as defined in the OHSMS;

C. Ensure effective access to, and remove barriers to participation in education

and training as defined in the organization's OHSMS;

D. Ensure that training is provided in a language trainees understand;

E. Ensure that trainers are competent to train employees

3

5.3 Communication The organization shall establish and implement processes to:

A. Communicate information about the OHSMS and the implementation plan

progress with affected levels of the organization;

B. Achieve prompt employee reporting of work related injuries, illnesses,

incidents, and hazards and risks;

C. Encourage employees to make recommendations regarding possible hazard

control and reporting procedures; and

D. Identify and remove barriers to all of the above

3

5.4 Document and Record Control Process The organization shall establish and implement a process to create and

maintain documents and records specified by its OHSMS in order to 1)

implement and effective OHSMS, and 2) demonstrate or assess conformance

with the requirements of this standard. The process shall require that:

A. The OHSMS identifies documents that need to be controlled. These

documents shall be reviewed and updated as necessary, with dates of revision;

and

B. Documents, including records are legible, readily identifiable and

accessible, protected against damage, deterioration, or loss, and retained for a

specific period<

4

DO

6 Evaluation and Corrective Action This section defines requirements for processes to :

A. Evaluate the performance of the OHSMS through monitoring,

measurement, assessment, incident investigations and audits;

B. Take corrective action when non-conformance is found in the OHSMS; and

C. Include results of evaluation activities as part of the planning process and

management review.

1.8

6.1 Monitoring and Measurement The organization shall establish and implement processes to monitor and

evaluate hazards, risks, and their controls to assess OHSMS performance.

These processes shall include all or some of the following methods, depending

on the nature and extent of identified hazards and risks:

A. Workplace inspections and testing

B. Exposure assessment;

C. Injury, illness, and incident tracking;

D. Employee input;

E. Occupational health assessment; and

F. Other methods as required by the organization`s OHSMS

The results of these processes shall be communicated to relevant parties, with

attention to applicable laws and regulations on medical confidentiality

4

6.2 Incident Investigation The organization shall establish and implement processes to investigate and

analyze reported work-related incidents in order to determine underlying

OHSMS deficiencies and other factors that may be causing or contributing to

the occurrence of incidents. The investigations shall be performed in a timely

manner.

3

6.3 Audits The organization shall establish and implement processes to:

A. Conduct periodic audits to determine whether the organization has

appropriately applied and effectively implemented OHSMS elements,

including identifying hazards and controlling risks;

B. Document and communicate audit results to:

1. Those responsible for corrective and preventive action;

2. Area supervision;

3. Other affected individuals, including employees and employee

representatives.

C. Immediately communicate situations identified in audits that could be

expected to cause a fatality, serious injury, or illness in the immediate future,

so that prompt corrective action under section 6.4 is taken.

0

6.4 Corrective and Preventive Actions The organization shall establish and implement corrective and preventative

action processes to:

A. Address OHSMS deficiencies and inadequately controlled hazards;

B. Identify any newly created hazards resulting from corrective and preventive

actions and evaluate the overall risk reduction;

C. Expedite action on inadequately controlled hazards that could cause serious

injury and illness; and

D. Track actions taken to ensure their effective implementation

1

6.5 Feedback to the Planning Process The organization shall establish and maintain processes to ensure that the

results of monitoring and measurement, audits, incident investigation, and

corrective and preventive actions are included in the ongoing planning process

and the management review

1

7 Management Review This section defines the requirements for periodic management reviews of the

OHSMS.3

7.1 Management Review Process The organization shall establish and implement a process for top management

to review the OHSMS at least annually, and to recommend improvements to

ensure its continued suitability, adequacy, and effectiveness. Inputs to the

management review process shall include, among other information:

A. Progress in the reduction of risk;

B. Effectiveness of processes to identify, assess, and prioritize risk and system

deficiencies

C. Effectiveness in addressing underlying causes of risks and system

deficiencies;

D. Input from employees and employee representatives;

E. Status of corrective and preventive action items;

F. Follow-up actions from OHSMS audits and previous management reviews;

G. The extent to which objectives have been met; and

H. The performance of the OHSMS relative to expectations, taking into

consideration changing circumstances, resource needs, alignment of the

business plan and consistency with the Occupational Health and Safety policy.

4

7.2 Management Review Outcomes and Follow Up At the conclusion of the review, top management shall determine the:

A. Future direction of the OHSMS based on business strategies and conditions;

and

B. Need for changes to the organization`s policy, priorities, objectives,

resources, or other OHSMS elements.

Action items shall be developed from the findings of the management review.

Results and action items from the management reviews shall be documented,

communicated to affected individuals, and tracked to completion.

2

CHECK

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23 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Create or make your own HSE MS

0

1

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24 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Create or make your own HSE MS

Policies, Objectives

Organization and Resources

Standards, Procedures,

Plans

Risk Management

Business Processes

Performance Monitoring

Commitment and

Leadership

BOS HSE Management System

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25 www.bos-solutions.com

© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Implement your HSE MS

Make the HSE MS the way you do business.

Everything you do HSE related should fit in your HSE MS. If not it is either not needed or your HSE MS is inadequate.

If implemented and followed correctly you will;

PLAN your HSE needs

DO what your HSE needs are

CHECK to see it is in place

ACT on areas to improve

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© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

What an HSE MS can do...

Hearts and minds Institute http://www.eimicrosites.org/heartsandminds/index.php

PATHOLOGICAL who cares as long as we’re not caught

REACTIVE Safety is important, we do a lot every time

we have an accident

Increasing Trust/Accountability

Increasingly informed

PROACTIVE Safety leadership and values drive

continuous improvement.

GENERATIVE (High Reliability Orgs.)

HSE is how we do business round here

CALCULATIVE we have systems in place to manage all

hazards

The Safety Culture Ladder

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© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

HSE Evolution/Inverted Culture Ladder

0

2

4

6

8

10

Inju

ry o

r o

the

r Lo

ss R

ate

s

Time

Reactive HSE Safety is important, we do a lot every time we have an accident

Calculative HSE We have systems in place to

manage all hazards

Proactive HSE Safety leadership and values

drive continuous improvement

Generative HSE HSE is how we do

business around here

Hearts and minds Institute http://www.eimicrosites.org/heartsandminds/index.php

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Keys to “Generative HSE”

0

2

4

6

8

Inju

ry/L

oss

Rat

es

Time

Calculative HSE

Proactive HSE

Generative HSE

Basic HSE Controls • Engineering and design • Regulatory compliance • Injury/Loss Reporting • Basic HSE training • Investigations PPE • Inspections/Maint. Signage

Advanced HSE Controls • HSE Management System • HSE Programs/Standards/Rules • Pre-Job Risk Assessments (JRA’s) • Proactive reporting (haz ID and near hit) • Competence (advanced training) • Risk Management (risk acceptance) • HSE Objectives and Results Monitoring • Auditing plan

HSE Culture • CI on ALL Controls • Shared purpose and belief • HSE Company Core Value • Visible leadership • Concentration on Leading

Indicators • Human Factors • Behaviour Based Safety • “Stop the Job” • Accountability

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© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

0

2

4

6

8

10

Inju

ry/L

oss

Rat

es

Time

What HSE MS can do… (HSE Performance)

Reactive HSE Safety is important, we do a lot every time we have an accident

Calculative HSE We have systems in place

to manage all hazards

Proactive HSE Safety leadership and

values drive continuous improvement Generative

HSE HSE is how we do business around

here

0.77 0.43

0.05 0

1

2

3

4

5

6

7

8

9

10

Q1

-20

09

Q3

-20

09

Q1

-20

10

Q3

-20

10

Jan

-11

Mar

-11

May

-11

Jul-

11

Sep

-11

No

v-1

1

Jan

-12

Mar

-12

May

-12

Jul-

12

Sep

-12

No

v-1

2

Jan

-13

Mar

-13

May

-13

Jul-

13

Sep

-13

Oct

-13

Dec

-13

Feb

-14

Ap

r-1

4

Jun

-14

14

-Au

g

Oct

-15

Dec

-15

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What HSE MS can do… (HSE Performance)

Meeting 100% of objective Meeting 80% of objective Meeting 60% of objective Meeting 40% of objective

Blue coverage indicates the performance of meeting objectives

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Leading Indicators

1

10

100

1,000

10,000

100,000

Lagging Indicators:

Measurement after loss has occurred

FAR TRIF OSHA rec

LTIR LTIF AAR MVA VLD

Regulatory Fines Loss of revenue

Leading Indicators :

What we measure to prevent from having

loss

-Training -Audits

-Safety Meetings -Investigations

-Risk Assessments -Action Items

-Mgt Visits -Near Hit reporting

-Inspections -Maintenance

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© BOS Solutions MonDaks STEPS –HSE MS Presentation May 14, 2015

Summary of HSE MS

Have Management commitment

Decide HSE MS applicable to

your organization

Audit against it

Create, Implement or enhance

your HSE MS

Live it! Make it the way your

manage HSE at your

organization

Plan

Do Check

Act

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Questions

Connect, share, inquire

LinkedIN https://www.linkedin.com/in/bradwhitakercsp Email [email protected]