How To Prepare A Basic Training Module — Presentation Transcript

1. How to Prepare a Basic Training Module

2. SNAPSHOT OBJECTIVE: To prepare a Basic Training

Module AGENDA: Questions to consider while designing the

Training Module Using the “ADD” Concept Effective Tips to

ensure that created module is effective

3. Designing a Training Module What existing knowledge do

they have? What are the learners job related needs? NEEDS

ASSESSMENT: What is the gap between what they know and

what they need to know?

4. Designing a Training Module Are the selected trainers ready

to do the training Training Implementation What content

needs to be created Are all training resources prepared and

details regarding the training addressed? Training

Development What appropriate activities need to be

developed? What formative and evaluation instruments need

to be created?

5. Designing a Training Module What do they expect? What

do they need? The Learners How can training meet their

learning needs ? How can I as a trainer help them meet

learning needs?

6. Designing a Training Module What kind of training plan

needs to be created? What learning outcomes will meet the

learners’ needs? Training Design What resources are

available? What are some potential challenges to this

training?

7. Use the “ADD” Concept Assessment: What do your

learners need to know to accomplish job-related tasks?

Design: What will your training module look like?

Development: What content, learning methods, and resources

will you need?

8. Assessment (Characteristics of Learners)Need to know:

The learners want training delivered when “THEY” need it,

when they are ready and wanting to progress to a new task or

a new stage Self Concept: The learners have a desire to be

recognized by instructor as independent and self directed Life

Experience: The learners expect the instructor to recognize

their prior accomplishments and knowledge Task centered

and Practical: The learners feel that the training should help

them meet job related needs Internally Motivated: The

Learners want to be largely (but not exclusively) driven by

internal rewards and not, for e.g., grades or marks.

9. Design Trainer Notes: Detailed explanation with questions

from students and trainer Class Discussion: Conversation with

questions posed to elicit thoughtful responses from learners

Games: Competitive activities that allows learners to test their

knowledge and skill in the subject .Small Group Exercises: 4-6

people answering questions or solving problems together Role

Plays: Smaller groups designed for more intense discussion

and problem solving

10. Design (Cont’d….)Instructional Plan: An instructional plan

is a map that outlines the design of your training module and

includes the following Training Program Title Overall

Description of the Training Learning Outcomes Length of

Training Target Learners Overall Format for Training

Participant Requirements Instructional Material and Aids

needed Logistical Issues Content Outline, including :Major

Topics to be addressed Brief description for each topic

Identification of learning methods used

11. Development Consider the following while developing

content for the module :Have you taken into consideration

primary content, i.e. one-to-one conversations/personal

experiences/feedback? Have you provided enough information

and learning experiences for trainees to accomplish the stated

learning outcomes? Is there a balance of interactive,

independent, and instructor led training experiences? Is there

enough detail to allow a trainer to use the content outline to

teach the training program?

12. Development (Cont’d….) A training module is built on a

series of carefully designed learning experiences. When

developing learning experiences, consider the following:

Develop learning experiences based on a specific learning

outcome The learning experience should be appropriate to the

learning domain as well as for accomplishing the learning

outcome Use a variety of learning experiences Allow for

questions and student-to-student interaction in each learning

experience Consider the constraints in facilitating each

learning experience

13. Effective Tips Preparing the information: The first task is to

determine what you have to teach and how you’re going to

teach it Figure out the skills you need to teach. Write an

outline of the specific skills you intend to teach and prioritize

those skills in the order they should be taught .Divide these

skills into specific groups .From your outline, organize the

skills you need to teach into sets of steps. These groups

should provide enough material for two-hour training

increments, including an assessment at the end. Check for

continuity and completeness .Make sure that the steps you

have chosen for each group include everything needed to

learn a particular skill. STEP 1

14. Effective Tips Creating the class: Now that you know what

you need to deliver, you have to decide how to convey the

information Design your presentation .Ideally, use PowerPoint

to design your presentation, take the time to write it down or

type it up, making sure to double-space your lines for easy

reading STEP 2

15. Effective TipsRead through the presentation as though you

had never learned these skills before.Make notes for

additions, changes, screen shots, etc.Run through the

information again.Ask another trainer to look over your design

and give you feedback. If anything is unclear or left out, this is

the time to fix it.Write the training guideline.Training Notes

should be written with instructions for the trainer in bold letters.

For the Title, use font size 32/36 and you can use fonts like

Mercedes (Headings)/Bookman Old Style/Book Antiqua/Times

New Roman.Make sure that the font you use is large,

minimum 16, and in an easy-to-read font, such as

Calibri/Times New Roman, so that you can glance at it quickly

and find it easy to follow. “A picture is worth a 1000 words”.

Use appropriate pictures which depict what you want to say

16. Effective TipsSTEP 3Keep it Simple: Remember to keep it

in order, keep it simple and easy to follow.Make sure you have

practiced the presentation several times (enough to become at

ease with the program), and you will be assured of an effective

training presentation.

17. Preparing a PowerPoint Presentation

18. INTRODUCTIONA Power Point is designed to help you

achieve a consistent look in your slide presentations.You want

your audience to focus on the message and not be distracted

by poor and inconsistent design from one slide to the next.You

can achieve this consistency by using Templates, or pre-

designed slide presentations, that coordinate background

colors and designs, font styles and placement, and other

graphic design elements. Through a Power Point presentation,

you as a trainer have the power to control the subject and also

ensure that the audience sees what you want them to see and

agree with your perspectives and your points of view

19. ABOUT TEMPLATESA good common use for templates is

putting a border with the company's name and logo on every

slide in the Master layout.

20. ABOUT SLIDE MASTEREvery slide presentation is based

on a slide master of some sort. The slide master determines,

for example, which font appears on each slide and how it is to

be formatted.

21. MODIFICATION OF SLIDE MASTERTo modify your Slide

Master, follow these steps:Choose View, Slide Master.

PowerPoint displays the Slide Master layout and editing

screenThe Slide Master editing screen helps you change the

overall look of your presentation and maintain consistency

from slide to slide.To Close the Slide master click on Close

Master Viewto return to the main slide and view the changes.

(Red Circle)

22. ADDING OTHER GRAPHICSHere, all I’ve done is to put

the date, Name of the Company and footer in the appropriate

areas and added smiley's. (Hardly 3 minutes work).

Similarly you can add clip arts, graphics, etc. to beautify your

presentation.

23. WATERMARKINGTo Watermark an image. Click on the

Image, Go to Format, Click on Recolor and click on Washout.

Also there are other options like shadow, grayscale, etc. which

can be used, depending on the nature of your presentation

24. BACKGROUNDSGradient FillTexture FillPattern FillPicture

FillTo get these backgrounds you need to right click on a

vacant area in your slide and click on format background,

where you will find various background effects

25. ABOUT CUSTOM ANIMATIONCustom Animation helps

you to project what you want to project in a stylish manner.You

can organize your statements in the order you want them to

arrive.You can emphasize on various words, pictures,

statements, etc.To choose the option of Custom Animation,

Click on Animations and Click on Custom Animation. You can

then choose what kind of Animation you want

26. ABOUT CUSTOM ANIMATIONBelow are some of the

Varied types of Custom Animations which could be usedCurve

UpBounceSpinnerENTRANCEEXITBlindsCheckerboardEMPH

ASISGrow/Shrink

27. ABOUT CUSTOM ANIMATION To Add the above Effects,

select the Text/Picture & click on Add Effect at the right. To

change the Custom Animation you need to click on the

Picture/Text Box on the right and click on Change

28. GOOD VS BAD SLIDESGOOD SLIDEBAD SLIDE

29. GOOD VS BAD SLIDESGOOD SLIDEBAD SLIDE

30. CONCLUSIONA Power Point presentation needs to look

neat and presentable Use pictures and animation wherever

required. (Not too much Animation)Do not overlap text on

Images, because it may look shabby. Also, the text may not be

readable, if overlapped over the Image .A perfect

mixture/proper blend of thought and expression in the

presentation is a great combination. Thus, a Power Point

presentation will help you express your thoughts in a better

way All the key elements required to build a basic training

module have been covered, matter being subjective.