Healthcare Focus Ambulatory (Small Practice) Acute (Hospitals)

Healthcare Focus

Ambulatory(Small Practice)

Acute(Hospitals)

Office Profile

• Small Office (1 to 10) physicians

• Views EHR as a profit loss(impacts patient load by -10%)

• Interested in scanning documents

Technical Profile

• 1- 5 MFDs

• No dedicated IT Staff

• Basic need to scan into a Windows folder

• Must be as seamless as paper filing today

Ambulatory: Physician Practice

Converting a Paper Structure to Electronic

Paper Folders Electronic Folders

Technical Profile

• Small Office (1- 5 MFDs)

• No dedicated IT Staff

• Basic need to scan into a Windows folder

• Must be as seamless as paper filing today

Benefits of using Windows Explorer

Windows Explorer

• Out of the Box & Simple

• Supports Searching and Security/Access Control

• Does not require IT staff

• Can upgrade to future EHR

Goal:

Last Name: SmithFirst Name: JohnPatient ID: 1234Document Type: Consent Form

File format: PDF

Results:

\Chart\Smith_John_1234\abc12345.pdf

\Chart\1234_Smith_John\consentForm.pdf

\Chart\1234_JohnSmith\consentForm.tiff

\Documents\2009\Smith John 1234\consent.pdf

Limitations of Windows Explorer

SMARTdocument Travel Solution

• Out of the box solution (deploy in minutes)

• Easy method of replacing paper charts to electronic

• Leverages MS Windows Explorer

• Scan patients directly from the Xerox MFD

• Also works with electronic documents

Phase 1 Simple Scan to

Folder

Phase 2Address Back-

File Needs

Phase 3Integration with EHR

3 Phase Approach

Phase 1Keep it Simple

Simple Scan to Folder

Address Back-File Needs

Integration with EHR

Phase 1Keep it Simple

Simple Scan to Folder



Phase 2Address Back-File With Barcode Scanning

35612 - Smith

28540 - Joyner

Patient ID: 28540Last Name: JoynerFirst Name: MildredMiddle Initial: MDOB: 19650403

Simple Scan To Folder



Simple Scan To Folder



Phase 3 – FutureEHR/ECM Integration

Enable MFD Scanning today into a Windows File Folder Structure.

Address other needs such as back-file scanning or other scan projects, i.e.: HR/Accounting/Marketing/Finance

Upload into future EHR or Content Management systems, and continue scanning like you were in Phase 1.

Phase 1Simple Scan to

Folder

Phase 2Address Back-

File Needs

Phase 3Integration with

EHR

• Solution is built on SMARTdocument Travel can be easily configured to meet customer needs

• Can be ported to support a wide range of business needs, not just Medical Document scanning

• Allows upgrade options to other ECM/EHR systems (i.e. AllScripts, McKesson, Epic, Prism, Fortis, etc)

Value Proposition for Additional Services

Capture Process Route

Email, FAX,File Servers

SAPAlfrescoSaperion

SharePointGoogle AppsLotus Notes

Multifunction Devices (MFPs)

Desktop applications

DocumentScanners

DocuShareAllScriptsMcKesson

Demo