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HCP - External · PDF file 2019-10-24 · HCP - External Invoice user 1 1.1. HCP - External Invoice Purpose The purpose of this transaction is to explain how the Authorised third party

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Text of HCP - External · PDF file 2019-10-24 · HCP - External Invoice user 1 1.1. HCP -...

  • HCP - External Invoice

    user 1

    1.1. HCP - External Invoice

    Purpose The purpose of this transaction is to explain how the Authorised third party users will create an invoice using the CompEasy system.

    Business Scenario In this scenario an invoice is captured for a period of seven days from 10.09.2019 to 17.09.2019 for a surgical case. A quantity of seven is added in the Quantity Inv. field as the patient stayed for a period of seven days. The amount for one day is R3433.44 and that amount times the seven days adds up to R24034.08.

    Prerequisites The following prerequisites are applicable when processing this transaction:

    • Access to https://CompEasy.labour.gov.za website.

    1.1.1. Home - Internet Explorer

    Step Action

    [1] Click on the Change Claim (Expert Mode) tile to register a claim.

    https://protect-za.mimecast.com/s/83g1Cpgn8yIpGzG4cPt5ou

  • HCP - External Invoice

    user 2

    1.1.2. Change Claim : Initial Screen - Internet Explorer

    Step Action

    [2] Click on the Change button to update the claim information.

    1.1.3. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Subclaim Overview - Internet Explorer

    Step Action

    [3] Click on the Create Invoice option to select it.

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    1.1.4. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

    If you have an invoice with a period on, you will use the Invoice From and Invoice To dates for the start and end dates of the specific period on the invoice. These dates can be the same.

    Step Action

    [4] Enter 10.09.2019 in the Invoice From field.

    1.1.5. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

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    Step Action

    [5] Enter 17.09.2019 in the Invoice To field.

    1.1.6. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

    Step Action

    [6] Enter 17.09.2019 in the Invoice Date field.

    1.1.7. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

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    The number of the invoice is captured in the Extl Invoice No. field.

    Step Action

    [7] Enter H67298 in the Extl Invoice No field.

    1.1.8. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

    Step Action

    [8] Click in the area below the scroll bar to scroll down.

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    user 6

    1.1.9. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

    Step Action

    [9] Click on the Business Partner Number of Service Provider possible entries button to search for the required value.

    1.1.10. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

    Step Action

    [10] Double click on the NetCare Group of

    Hospital/KLERKSDORP option to select it.

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    user 7

    1.1.11. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

    Step Action

    [11] Please press Enter on the keyboard to confirm the entries.

    1.1.12. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

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    The Data Origin field indicates where the invoice originated from. The two options available is:

    • Manual Input & FIORI - An invoice that was captured manually.

    • DME (Switch) - An invoice that originated from a Switch house.

    The VAT registration information is defaulted from the detail captured on the BP for the specified service provider. The Service provider's Tax number is displayed. This default the SalesTaxCalc field that displays on the Item tab.

    Step Action

    [12] Click in the area above the scroll bar to scroll up.

    1.1.13. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Header - Internet Explorer

    The Header information is now complete and you have to add the item detail, select the Item tab to add the line items on the invoice.

    Step Action

    [13] Click on the Items tab to add the line items on the invoice.

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    1.1.14. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

    Step Action

    [14] Click on the Add Invoice Item button to add the line items on the invoice.

    1.1.15. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

    Item No. 1 indicates that this is the first line item captured on the invoice. The item no. 1 will increment with every line item you add on the invoice.

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    Step Action

    [15] Click in the Ben. Catlg Item field.

    1.1.16. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

    Step Action

    [16] Click on the ID of a Benefits Catalog Item possible entries button to search for the required value.

    1.1.17. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

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    The Maximum No. of Hits field restricts your search to the first 500 catalogue items it can find. Remove the 500 to display the complete list.

    Step Action

    [17] Please press the Delete button on your keyboard to remove the Maximum No. of Hits of 500.

    1.1.18. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

    Step Action

    [18] Click on the Find button to start the search.

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    1.1.19. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

    Double-click on any part of the BenefitsCatalog Item to select it.

    Step Action

    [19] Double click on the H001 option to select it.

    1.1.20. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

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    Step Action

    [20] Click in the area below the scroll bar to scroll down.

    1.1.21. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

    Step Action

    [21] Enter 7 in the Quantity (Inv.) field. Confirm your entry by pressing the Enter key.

    1.1.22. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

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    Step Action

    [22] Click in the area below the scroll bar to scroll down.

    1.1.23. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

    The SalesTaxCalc field defaults from the Service Provider selected. This can be changed if incorrect. The different options are:

    • VAT Inclusive (15%)

    • VAT Exclusive (15%)

    • VAT Inclusive (14%)

    • VAT Exclusive (14%)

    If the SalesTaxCalc field displays as VAT exclusive:

    • The OrigAmt/QU (I): and Gross (Invoice) fields display the gazetted amount excluding VAT, and

    • The Net (Invoice) field displays the gazetted amount including VAT. In this example all the values are the same because VAT is inclusive.

    Step Action

    [23] Click in the area above the scroll bar to scroll up.

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    1.1.24. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Items - Internet Explorer

    The detail of the benefit catalogue is defaulted and displays in the item no. field.

    Step Action

    [24] Click on the Diagnoses, Additional Data tab to add the ICD10 codes.

    1.1.25. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Diagnoses, Additi - Internet Explorer

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    The Primary Diagn. field is used to capture ICD10 codes for medical invoices. The Secondary Diag. field is used to capture ICD10 codes for hospital invoices.

    Step Action

    [25] Click in the Primary Diagn. field.

    1.1.26. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Diagnoses, Additi - Internet Explorer

    Step Action

    [26] Enter S92.71 in the Primary Diagn. field.

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    1.1.27. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Diagnoses, Additi - Internet Explorer

    Step Action

    [27] Click in the Secondary Diagn. field.

    1.1.28. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Diagnoses, Additi - Internet Explorer

    Step Action

    [28] Click on the Secondary Diag. possible entries button to search for the required value.

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    1.1.29. Change Claim 10000417 / ZSC1 SITHEMBELE NZWI (Open) : Diagnoses, Additi - Internet Explorer

    The Maximum No. of Hits field restricts your search to

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