Final Year IGNOU-BCA Projects Reporting Guidelines

:Presenter:

Sunil Ji GargGM, UPTEC

YOU can ASK QUESTIONS during the Presentation Also.

AGENDA OF THIS TALK• How to Document & Report Your

Project• How to write the requirement analysis.• How to make ER-DIAs and DFDs• Building all steps of System

Development Life Cycle.• Tips for VIVA-VOCE

TITLE OF PROJECTKeep it simple and understandable.

For e.g. “Online Computer Hardware Store is preferred over “Preparing a program for buying and selling hardware using the client server architecture on internet”.

Include the Key-Aspect:For e.g. “Meta-tag based search system for an information catalogue” is preferable over “File search module”.

Include the platform name when relevant.E.g. “Making a windows like GUI on an UNIX terminal.

INTRODUCTIONExpand Your Title into these lines.Explain the problem your project attends to

(For e.g. manual to computerised system transaction)

Try relating to a real life situation.Do not make it a pc. Of literary work with

flowery language.Do not write a short note on IT scenario, stick

to project domain.Do not copy the marketing literature of the

company where you did the project.Explain scope of your work also.

Sample IntroductionCreating A Online Shop for Medicine DistributionOnline shopping is a procedure in which the introducing

companies gives information of their products on their website. In the field of medicine distribution this could be particularly useful since there is a wide range of products, that are delivered to medicine stores as per their day to day requirements.

By introducing this system it would be possible for a drug-store to order medicines directly to the distributor on the distributor’s website. He would also be able to make payments and track the status of his deliveries. By using this facility he would be able to get away with intermediaries involved in distribution system.

PROJECT OBJECTIVES:Remember that all solutions in life aim at

performing the three E’sECOMOMICALERROR-FREEEFFICIENT.

Explain How your project attends to these.Try relating to a real life situation.Be specific about how these things are done by

quoting examples..You can also detail your scope of work in project

objectives.Do not write long article here. Use Bulleted

points.

Sample Objectives

• To create a system that makes it easier for a drug-store to order a large set of medicines at distributor’s website.

• To allow creation of purchase-orders online with automatic quantity, price totaling along with application of tax etc.

• To track the status of order and medicine deliveries.

TOOLS/ENVIRONMENTSegregate your tools/environment into

following headings:• O/S PLATFORM• DBMS TOOLS/ENV.• PROGRAMMING TOOLS/ENV.• DATA PREPARATION TOOLS• SUPPORT UTILITIES AND

APPLICATIONS

SAMPLE TOOLS/ENVIRONMENT• Operating System: WINDOWS XP Professional• Programming Language: ASP, JAVASCRIPT• Database: SQL SERVER 7.0• Page Dev. Tool: FRONTPAGE/OFFICE XP• IIS 4.0 Webserver on Win/XP professional used

to publish pages• Photoshop 7.0 and Gif-Animator used to create

web images.• MSDN ref. Library

Steps of System Dev. Life Cycle

• Investigation and Requirement Collection• Requirement & Risk Analysis• Architectural Design• Development and Debugging• Implementation and Testing• Maintenance and support

Project Management Model

Linear / Prototyping / Incremental / Spiral / Component BasedBe Prepared to answer a query related to your project model with required justification. For e.g it is better to use prototyping model for a entirely new development where requirements are not initially clear. Spiral Model is good for development projects for a specific customer.

Requirement Collection & Study

• Write how you went about collecting various data from end users.

• Write about existing methodologies and how you thought that your project would be of help there.

• Write about the key requirements explained by the user/studied by you.

• Write about any unique needs.

Sample Requirement StudyOnline Tendering SystemFor this in a meeting with tender dept of

<customer> following specific requirements were given.

• Earnest money deposit system could be by credit card/draft with a status followup.

• Tender procedure was standard but tender could be opened online by the participants with authorisation codes.

REQUIREMENT ANALYSISDiagram and Description both is expected.Write descriptive analysis with your

proposal to attend to the problem domain.Discuss some other options if possible.Human Computer Interface also needs to be

depicted.Remember in a DFD depicts flow of data,

not the instructions to do a job.For manual to computerised system

conversion you may draw DFD for both manual and proposed computerised system separately.

Upto 2nd/3rd Level DFD is usually desired.Use E-R Diagrams for Database Intensive

projects.

Common DFD Mistake:

Pay Salary

SalaryRequest Form

Emp Emp

Salary Database

Salary

Pay Sal.Take Request

Emp Emp

Salary Database

CORRECT

WRONG

Sample DFD (Examination System)EXAMINATION DEPTUSER

USER

Application

Login Admin

User Data

Course Data

Login CheckLogin Verif. Hall Ticket

Status

Hall Ticket Report

Hall Ticket

B – Course Selection Process

A

B C

A – User Interaction Process

C – Hall Ticket Generation Proc.

DFD refinement• DFD Level is increased by refining processes by partitioning

it more

Hall Allotment Logic

Ticket Creation Logic

Hall Data

Ticket Creation Status to User Data

Ticket

User Name & Course Data

E-R Diagram Concept• Show Entities, Relationships,

Relationship Cardinality (1-1,1-N,N-N) and modality (Optional/must). Depict Entity attributes also.

AssignmentCounsellor Evaluates

Here Counsellor Vs./Assignment cardinality is 1-Many. It could be many to many for a study center perspective. Modality for counsellor is 1 (Must) and assignment is 0 (optional).

Name Course St.No.Code

Architectural Design• Data Centred, Data Flow, Layered• Also depict this design with the help of diagram.• Cover the design details up to your modules and

interaction between modules.• Cover Module Description with parameters and

relationships between modules.• Over all process logic shall also be explained

with relation to its implementation in design.

Module DescriptionThis is generally an explanation of

circles in your last level of refinement of DFD.

Basic functionality of each shall be provided.

Program subroutine description may also be required

Shall try to cover query and reporting modules also.

Data Description

• Data Description:– Column name, Type and description shall

be provided.– Shall also include reasoning for type, size

and division for specific cases (For e.g. FirstName, LastName).

– For Applications not using DBMS, input and output parameters shall be explained with boundary conditions. (For e.g. Text or Binary Data)

Program Structure & Coding• Program Structure:

– Advisable to provide a flow chart with decision paths.

– Should map with basic requirements.• Coding:

– Attach Full Listing.– Verify correct variable and routine

names.– Verify sufficient commenting of

modules and classes.

Output Reports• Necessarily provide a list of all outputs

attached.• Attach All Sample Reports with sample

data• Give some samples with specific queries.• Attach sample of display forms also.• Ensure that Reports map to the

requirements model.

Testing Strategy Used• Explain how would test each module with

by giving USE cases. • Explain module level testing with boundary

values also.• Explain how you tested after Integrating

modules.• Give list of test cases for customer

evaluation that map to his requirement.• Some Testing routines could be a part of

program code, highlight them.

Limitations and Constraints• Limitations:

– Data-size related.– No. of users related.– No. of files related.– File Formats.

• Constraints:– Hardware Constraints like RAM, Processor

speed, line speed.– Software constraints like plug-ins, dlls,

interaction with other applications

Future Applications• Talk about project extensions possible.• Talk about application of similar idea in some

other area. Stick to problem domain.• Talk about possible changes in

technological/user options.• Sample for Hospital Management:

– Can be extended to keep patient’s bedside record.– Bed status checking on net.– Online Hospital drug store.– Patients record keeping for subsequent analysis.– Annual Health tests Management.

Bibilography & Conventions

• Give Details of reference books used.• You can also refer websites.• Prepare a list of acronyms and details

used in your project report.• Reference to any other source like

electronic media, news media, CDs can also be provided.

Sample Project List• Hospital Management System (VB/Oracle, ASP/Access)• Pathology Report generation (C++, VB, ASP, Java)• Encryption/Decryption for Email (VB, C++, VC++, Java)• Student/Teacher Collaboration (ASP, Java servlets)• Personal Income Tax Planner (ASP, Jscript, Java, VB, C++)• Trader sales register (VB/Oracle, ASP/Access, SQL-Server)• Airlines Boarding Pass System (VB/Oracle, ASP, C++)• Pre-Paid Taxi Management System (C++, VB, ASP, Jscript)• Menu-Recipe Management system (C++, VB, ASP)• Editor for a Unix Text Terminal (C++)• Departmental Document Management System (PERL, C++)• Automatic Stock Trigger Warning System (VB/Oracle, ASP

Access etc.)

Preparing for Viva-Voce• Generate your own question set, around 50-100

and work them out.• Revise your DFD and practice its explanation.• Testing Points are a favorite question, prepare it

thoroughly.• DBMS/RDBMS difference shall be clearly

understood.• The project model should be clearly justifiable.• Object Oriented Concept should be well prepared

with key points and examples.• Be sure of every single word of your project-

report and read it thoroughly before you go for Viva-Voce.

THANK-YOUOPEN FOR MORE QUESTIONS

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