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Guide to Opito Approval for Training Providers

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Text of Guide to Opito Approval for Training Providers

  • OPITO APPROVED TRAINING PROVIDER

    GUIDE TO APPROVAL

  • AMENDMENTS

    AMENDMENT PAGES CHANGES MADE BY:

    CHECKED BY:

    APPROVED BY:

    Complete revision of document 07/08/2008 Rev 7

    All J. Cameron G. Clark J. Cameron

    Removal of Staff names and replaced with Staff job titles 12/09/08 Rev 8

    7 & 8 I. Emslie G. Clark I. Emslie

    Addition of paragraph stating all documentation requires to be in paper format Rev 9

    17 G. Clark G. Clark I. Emslie

    Change of KL address and e-mail address Rev 10 11/12/08

    17 G. Clark G. Clark I. Emslie

    Addition of Clearly referenced and Indexed into last paragraph of application form and added additional contacts Rev 11 21/07/09

    17 G. Clark G. Clark I. Emslie

    Addition of paragraph re. joint approval for using consultants Rev 12 10/08/09

    6 G. Clark G. Clark I. Emslie

    Removal of paragraph stating what an audit team consists of. Will now always be staff Rev 13 07/09/10

    7 G. Clark G. Clark J. Cameron

    Amended costing statement to say cost will incur from when customer receives Initial Desktop report Rev 14 26/11/2010.

    17 G. Clark G. Clark J. Cameron

    Amended criteria 1.4 to state all internal audits must be conducted by appropriately trained personnel Rev 15 25/04/2011.

    11 & 19 G. Clark G. Clark J. Cameron

    Complete revision of document Rev 16 - 09/01/2012

    The following criteria were amended based on audit experience to ensure better clarity:

    Amended criteria 1.3 to state Organisation chart, roles and responsibilities and authority for the management and delivery of the OPITO approved standard. Amended criteria 1.4 to state Ensure frequent internal audits are conducted by appropriately trained personnel with no conflicting interest in the area(s) being audited (i.e. auditors should not audit their own work) of all system activities and procedures relative to

    All

    11, 20

    11, 21

    Melissa Foo Peter Crowther

    Peter Lammiman

  • FORMOPITO004.04 Rev 3 (30/5/2014)

    the OPITO standard and Approval Criteria. Removed criteria 4.3.3 A timetable/ programme and amended criteria 4.4 to state A Timetable/Programme to cover course delivery and enable sufficient time for effective administration of the programme in line with the OPITO Standard. Included additional information on evidence required for criteria 1.13 and 4.3 to provide more clarity to Training Providers.

    15, 27

    23,27-28

    Changed Revision Number of document back to 0 for internal purposes (content remains unchanged)

    Footer (all pages)

    Standards & Approvals

    Standards & Approvals

    Standards & Approvals

    Amended wording in sections 2.1 and 3.1 of the Guidance Matrix under the Explanation of Evidence Required column for better clarity.

    Revised statement regarding joint application to align with current Terms & Conditions.

    Revised definition of formally documented procedure in Glossary section for better clarity.

    Amended wording in Costs of the OPITO Initial Approval Process revised new payment schedule for initial approval.

    Rev 1 7/3/2013

    25, 27

    7

    5

    8

    Melissa Foo Graham Gall Peter Lammiman

    Removed key learning outcomes from Approval Criteria 4.3.2 for better clarity. Removed the term equivalent in Approval Criteria 1.11.5 for better clarity. Rev 2 14/8/2013

    16, 29

    13, 24

    Melissa Foo Standards & Approvals

    Peter Lammiman

    Added definitions for audit Recommendations in Glossary section Clarified requirements for initial site audit to be delivered in English, without the use of an interpreter or translator. Added information under Initial Approval section regarding the mandatory one-day OPITO workshop

    5

    8, 19

    7

    Melissa Foo Standards & Approvals

    Peter Lammiman

  • FORMOPITO004.04 Rev 3 (30/5/2014)

    for new applicants. Rev 3 30/5/2014

  • TABLE OF CONTENTS

    GLOSSARY OF TERMS ................................................................................................................. 5 SECTION 1: OPITO APPROVALS PROCESS ........................................................................... 7 INTRODUCTION ............................................................................................................................... 7 INITIAL APPROVAL ........................................................................................................................ 7

    Desktop Review ............................................................................................................................. 7 Site Audit ........................................................................................................................................ 8 Costs of the OPITO Initial Approval Process ............................................................................ 8

    MAINTAINING OPITO APPROVAL .............................................................................................. 9 Validity Period ................................................................................................................................ 9 Ongoing Monitoring ....................................................................................................................... 9 Registration of OPITO Delegates ............................................................................................... 9 Schematic of OPITO Approval Process .................................................................................. 10

    SECTION 2: OPITO APPROVAL CRITERIA ............................................................................ 11 1. Management Systems ..................................................................................................... 11 2. Physical Resources .......................................................................................................... 13 3. Staff Resources ................................................................................................................ 14 4. Training and Assessment ................................................................................................ 15

    SECTION 3: APPLICATION FORM AND GUIDANCE MATRIX ........................................... 16 APPLICATION FOR OPITO APPROVAL ................................................................................... 17

    OPITO DESKTOP AUDIT APPROVAL - GUIDANCE MATRIX ...................................................... 19

  • FORMOPITO004.04 Page 5 of 31 Rev 3 (27/5/2014)

    GLOSSARY OF TERMS

    OPITO Policy: This document forms the foundation for all systems and should provide

    an outline of the organisations overall philosophy towards OPITO training and assessment. This requires to be explicit, promoted, implemented and signed by senior management.

    Formally Documented Procedure:

    A document which identifies; the steps to be taken in order to carry out a particular process, the scope/limit of the process and the person(s) responsible. It should be part of a controlled system. The document may take the form of written instructions and/or be of a flowchart type. A formally documented procedure should contain purpose, scope, responsibilities, defined steps, control/revision status.

    OPITO Standard:

    A document which details training and/or assessment requirements for personnel employed in the offshore oil & gas Industry. The content of OPITO standards is defined and agreed by employer and employee associations. The standards are owned by the Industry and OPITO is the custodian of them.

    Customer Service Statement:

    A documented statement which indicates the standards of training, assessment and service which delegates can expect from an OPITO approved provider. The statement is normally displayed in prominent locations and included in presentation material.

    Internal Audit: An audit conducted by the OPITO approved provider in order to measure their ongoing compliance with OPITO approval requirements.

    Approval Outright:

    The definition of each approval Recommendation is as follows: The team has identified that there are no corrective actions required at the completion of the audit. When approval is formally ratified, OPITO Approval will be awarded to the Training and/or Assessment centre for the relevant OPITO standard(s).

  • FORMOPITO004.04 Page 6 of 31 Rev 3 (30/5/2014)

    Approval with Corrective Actions: Non-Approval:

    Areas of non-compliance have been identified which require corrective actions. This recommendation means that the requirements have not been achieved in their entirety. Approval will be awarded when the corrective actions have been implemented and verified by OPITO. Verification must be conclusive and submitted to OPITO. This can be by submission of documents, photographic or any other appropriate evidence. OPITO will not carry out a further audit to verify compliance, however, the following annual monitoring audit will review the areas concerned. This means that there are a large number of areas requiring improvement within the system. This recommendation means that approval requirements have clearly not been achieved. Once actions to correct the system have been submitted, OPITO will conduct a further site audit to ensure the effectiveness of the actions. The client will be charged for this repeat audit at the standard OPITO day rate (the initial approval fee is not repeated).

  • FORMOPITO004.04 Page 7 of 31 Rev 3 (30/5/2014)

    SECTION 1: OPITO APPRO

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