Guide to Opito Approval for Training Providers

OPITO APPROVED TRAINING PROVIDER

GUIDE TO APPROVAL

AMENDMENTS

AMENDMENT PAGES CHANGES MADE BY:

CHECKED BY:

APPROVED BY:

Complete revision of document 07/08/2008 Rev 7

All J. Cameron G. Clark J. Cameron

Removal of Staff names and replaced with Staff job titles 12/09/08 Rev 8

7 & 8 I. Emslie G. Clark I. Emslie

Addition of paragraph stating all documentation requires to be in paper format Rev 9

17 G. Clark G. Clark I. Emslie

Change of KL address and e-mail address Rev 10 11/12/08


Addition of Clearly referenced and Indexed into last paragraph of application form and added additional contacts Rev 11 21/07/09


Addition of paragraph re. joint approval for using consultants Rev 12 10/08/09


Removal of paragraph stating what an audit team consists of. Will now always be staff Rev 13 07/09/10

7 G. Clark G. Clark J. Cameron

Amended costing statement to say cost will incur from when customer receives Initial Desktop report Rev 14 26/11/2010.

17 G. Clark G. Clark J. Cameron

Amended criteria 1.4 to state all internal audits must be conducted by appropriately trained personnel Rev 15 25/04/2011.

11 & 19 G. Clark G. Clark J. Cameron

Complete revision of document Rev 16 - 09/01/2012

The following criteria were amended based on audit experience to ensure better clarity:

Amended criteria 1.3 to state Organisation chart, roles and responsibilities and authority for the management and delivery of the OPITO approved standard. Amended criteria 1.4 to state Ensure frequent internal audits are conducted by appropriately trained personnel with no conflicting interest in the area(s) being audited (i.e. auditors should not audit their own work) of all system activities and procedures relative to

All

11, 20

11, 21

Melissa Foo Peter Crowther

Peter Lammiman

FORMOPITO004.04 Rev 3 (30/5/2014)

the OPITO standard and Approval Criteria. Removed criteria 4.3.3 A timetable/ programme and amended criteria 4.4 to state A Timetable/Programme to cover course delivery and enable sufficient time for effective administration of the programme in line with the OPITO Standard. Included additional information on evidence required for criteria 1.13 and 4.3 to provide more clarity to Training Providers.

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23,27-28

Changed Revision Number of document back to 0 for internal purposes (content remains unchanged)

Footer (all pages)

Standards & Approvals



Amended wording in sections 2.1 and 3.1 of the Guidance Matrix under the Explanation of Evidence Required column for better clarity.

Revised statement regarding joint application to align with current Terms & Conditions.

Revised definition of formally documented procedure in Glossary section for better clarity.

Amended wording in Costs of the OPITO Initial Approval Process revised new payment schedule for initial approval.

Rev 1 7/3/2013

25, 27

7

5

8

Melissa Foo Graham Gall Peter Lammiman

Removed key learning outcomes from Approval Criteria 4.3.2 for better clarity. Removed the term equivalent in Approval Criteria 1.11.5 for better clarity. Rev 2 14/8/2013

16, 29

13, 24

Melissa Foo Standards & Approvals

Peter Lammiman

Added definitions for audit Recommendations in Glossary section Clarified requirements for initial site audit to be delivered in English, without the use of an interpreter or translator. Added information under Initial Approval section regarding the mandatory one-day OPITO workshop

5

8, 19

7

Melissa Foo Standards & Approvals

Peter Lammiman

FORMOPITO004.04 Rev 3 (30/5/2014)

for new applicants. Rev 3 30/5/2014

TABLE OF CONTENTS

GLOSSARY OF TERMS ................................................................................................................. 5 SECTION 1: OPITO APPROVALS PROCESS ........................................................................... 7 INTRODUCTION ............................................................................................................................... 7 INITIAL APPROVAL ........................................................................................................................ 7

Desktop Review ............................................................................................................................. 7 Site Audit ........................................................................................................................................ 8 Costs of the OPITO Initial Approval Process ............................................................................ 8

MAINTAINING OPITO APPROVAL .............................................................................................. 9 Validity Period ................................................................................................................................ 9 Ongoing Monitoring ....................................................................................................................... 9 Registration of OPITO Delegates ............................................................................................... 9 Schematic of OPITO Approval Process .................................................................................. 10

SECTION 2: OPITO APPROVAL CRITERIA ............................................................................ 11 1. Management Systems ..................................................................................................... 11 2. Physical Resources .......................................................................................................... 13 3. Staff Resources ................................................................................................................ 14 4. Training and Assessment ................................................................................................ 15

SECTION 3: APPLICATION FORM AND GUIDANCE MATRIX ........................................... 16 APPLICATION FOR OPITO APPROVAL ................................................................................... 17

OPITO DESKTOP AUDIT APPROVAL - GUIDANCE MATRIX ...................................................... 19

FORMOPITO004.04 Page 5 of 31 Rev 3 (27/5/2014)

GLOSSARY OF TERMS

OPITO Policy: This document forms the foundation for all systems and should provide

an outline of the organisations overall philosophy towards OPITO training and assessment. This requires to be explicit, promoted, implemented and signed by senior management.

Formally Documented Procedure:

A document which identifies; the steps to be taken in order to carry out a particular process, the scope/limit of the process and the person(s) responsible. It should be part of a controlled system. The document may take the form of written instructions and/or be of a flowchart type. A formally documented procedure should contain purpose, scope, responsibilities, defined steps, control/revision status.

OPITO Standard:

A document which details training and/or assessment requirements for personnel employed in the offshore oil & gas Industry. The content of OPITO standards is defined and agreed by employer and employee associations. The standards are owned by the Industry and OPITO is the custodian of them.

Customer Service Statement:

A documented statement which indicates the standards of training, assessment and service which delegates can expect from an OPITO approved provider. The statement is normally displayed in prominent locations and included in presentation material.

Internal Audit: An audit conducted by the OPITO approved provider in order to measure their ongoing compliance with OPITO approval requirements.

Approval Outright:

The definition of each approval Recommendation is as follows: The team has identified that there are no corrective actions required at the completion of the audit. When approval is formally ratified, OPITO Approval will be awarded to the Training and/or Assessment centre for the relevant OPITO standard(s).


Approval with Corrective Actions: Non-Approval:

Areas of non-compliance have been identified which require corrective actions. This recommendation means that the requirements have not been achieved in their entirety. Approval will be awarded when the corrective actions have been implemented and verified by OPITO. Verification must be conclusive and submitted to OPITO. This can be by submission of documents, photographic or any other appropriate evidence. OPITO will not carry out a further audit to verify compliance, however, the following annual monitoring audit will review the areas concerned. This means that there are a large number of areas requiring improvement within the system. This recommendation means that approval requirements have clearly not been achieved. Once actions to correct the system have been submitted, OPITO will conduct a further site audit to ensure the effectiveness of the actions. The client will be charged for this repeat audit at the standard OPITO day rate (the initial approval fee is not repeated).


SECTION 1: OPITO APPROVALS PROCESS

INTRODUCTION

The purpose of this document is to provide information and guidance on fulfilling the requirements for the achievement of OPITO Approval. It is intended for use by organisations coming forward for approval for the first time as well as organisations currently in possession of OPITO approval status. The OPITO approval process is continually reviewed in parallel with the continuous improvement philosophy adopted by the OPITO organisation. This guide to the OPITO approvals process has been specifically designed to provide an enhanced focus on the specific details required for the achievement and maintenance of OPITO approval and to facilitate the desktop audit process.

INITIAL APPROVAL

To obtain OPITO approval, OPITO have experienced the need to provide as much information as practical and to clearly set out OPITOs expectations for all new applicants. Therefore, each new applicant must first attend a mandatory one day OPITO workshop. The workshop is provided free of charge and covers the OPITO approval process and standard/s the applicant is seeking to deliver. The OPITO workshop will be tailored to the needs and requirements of the individual applicant. Please contact your regional OPITO office for further details and to arrange the workshop. Further guidance can be found here. Applicants are subject to a robust audit process. The purpose of this process is to verify that the organisation can consistently deliver training and/or assessment to the relevant OPITO Standard. In the event that a third party is involved in the delivery of training and/or assessment, a joint application must be submitted. The audit process is conducted in two stages:

Desktop Review

The first stage, carried out by OPITO, is a desktop review of the applicants management system documentation and training materials. The objectives of the desktop review are to:

Verify that the applicant has the resources in place to deliver training and/or assessment to the OPITO Standard.


Verify that the applicant has management systems in place that comply with the OPITO Approval Criteria. These criteria are designed to assure quality delivery of OPITO Standards and a copy is contained within this document.

The findings of the desktop review are provided in a report to the applicant. This report will also contain a decision as to whether the application should proceed to the next stage or whether further action by the applicant is required.

Note: All documentation must be in English for the desktop review.

Site Audit

The second stage of the process is an audit, carried out at the applicants premises and will include the observation of training and/or assessment being delivered which will be assessed against the relevant OPITO Standard. The second stage audit will be carried out by an Auditor or team of OPITO Auditors depending on the type and scope of the audit. If a team is used, then one member of the team will be nominated Team Leader and this person will be responsible for the conduct of the audit and the reporting of audit findings. The findings of the site audit will be recorded in a report, a copy of which will be given to the applicant on completion of the site audit. The report will also contain a recommendation from the Auditor who conducted the audit, to the Global Technical Director for verification then on to the Chief Executive who takes the decision as to whether the applicant is to be awarded OPITO approval or not. Note: Training and/or assessment must be delivered in English during the initial site audit, without the use of an interpreter or translator. Following the initial approval, course delivery in other languages is permitted.

Costs of the OPITO Initial Approval Process

The costs associated with OPITO initial approval are:

An initial approval fee per standard (50% of the initial approval fee is required at the time of desktop audit application).

The costs incurred by the Auditor/Audit Team, namely travel expenses, accommodation and subsistence.

Further information regarding the fee structure for the various OPITO Standards may be obtained from the regional Approvals Co-Ordinator. Contact details can be found on the OPITO website www.opito.com.


MAINTAINING OPITO APPROVAL

Validity Period

Once gained, OPITO approval is valid for a period of three years and is subject to OPITO being satisfied that compliance with the criteria under which approval was initially awarded is being maintained.

Ongoing Monitoring

OPITO monitors compliance through review of the approved centres internal audit reports and by conducting an annual onsite audit during the three-year approval period. OPITO may also carry out unannounced visits. Note: All management systems documentation related to OPITO approval must be maintained in English for monitoring audit purposes.

Registration of OPITO Delegates

Delegates successfully completing OPITO approved training and/or assessment events are registered by OPITO into the Vantage database. This database is Industry owned and is used by Oil and Gas industry employers to track and manage the movement and transportation of personnel to and from worksites. Employers and others can verify the training and competence records of personnel via the Vantage system which is Internet based and globally accessible. Delegates attending any OPITO approved course must complete a central register form. The registration details must be returned electronically by the training establishment to OPITO on a weekly basis. Further information regarding the Vantage system and the OPITO registration process may be obtained from the Central Register Co-Ordinator. Contact details can be found on the OPITO website www.opito.com. OPITO approved Centres are required to charge a fee to delegates attending OPITO Approved training and/or Assessment courses, which includes registration, the costs of the ongoing monitoring process, the development of new standards and review of existing standards.


Schematic of OPITO Approval Process

Actions by Applicants

Request for information or application form

Take actions to meet Approval requirements

Agree visit requirements

Visit

Receive copy of report

Either;

Await OPITO Chief Executive decision or,

Take remedial actions to meet

approval criteria as appropriate

Award accepted Delegate information to Central Register

Ongoing approval by review of centres internal audit reports and annual monitoring audit

Advice and Assistance

Desk top Audit

Visit arranged Audit team set up

Audit team visits site(s) and conducts audit

Audit Teams Report & Recommendation (cc applicant)

Verification by the Global Technical Director and approval by the Chief Executive

Approval awarded Training Centre/Award logged onto Central Register

Satisfactory?

Submission of * Application form

and supporting material

Recommendation

Recommendation

Approval of application

Actions by OPITO

Yes

No

No

Yes

Yes

Non Approval

Approval


SECTION 2: OPITO APPROVAL CRITERIA

Centres seeking approval by OPITO will be required to demonstrate compliance with the following criteria:

1. Management Systems

The centre has a formally documented, effective system for assuring the quality and content of training and assessment and compliance with the OPITO approval criteria. Management systems are required to include the following: 1.1 An explicit policy for implementing and maintaining OPITO standards (signed by

Senior Management) 1.2 A Customer Service Statement which clearly defines the standards of service

delegates can expect from the OPITO approved centre. 1.3 Organisation chart, roles and responsibilities and authority for the management and

delivery of the OPITO approved standard. Formally documented procedures are required which: 1.4 Ensure frequent internal audits are conducted by appropriately trained personnel

with no conflicting interest in the area(s) being audited (i.e. auditors should not audit their own work) of all system activities and procedures relative to the OPITO standard and Approval Criteria.

1.5 Ensure regular review by senior management of the organisations delivery of

OPITO courses and compliance with OPITO approval requirements. 1.6 Support delegate complaints. 1.7 Control the maintenance, updating and backup of databases (IT and/or manual) 1.8 Ensure accurate records of candidate assessment are maintained and securely

stored. 1.9 Ensure appropriate maintenance activities for all facilities and equipment to be used

during delivery of the relevant OPITO Standard. 1.10 Ensure effective liaison and communication between all sites where OPITO training

and/or assessment is conducted.


OPITO APPROVAL CRITERIA 1. Management Systems (Cont.) 1.11 Ensure that OPITO administrative requirements are fulfilled. These are required to

include the following:

1.11.1 Delegate registration and forwarding of delegate registration details to OPITO on a weekly basis

1.11.2 Verification of delegate pre-requisites (where required) 1.11.3 Dispensation for expired certificates 1.11.4 Certificate issue 1.11.5 Ensure verification of delegate identity by means of government issued

photographic identification e.g. Passport, Driving Licence, etc. 1.12 Facilitate the identification of resources required by candidates with individual

training and assessment requirements and ensure availability. 1.13 Ensure all training is conducted safely and delegate well-being is maintained at all

times.


OPITO APPROVAL CRITERIA

2. Physical Resources

The centre can clearly demonstrate that there are adequate resources to ensure that the training and assessment can be consistently delivered to the OPITO Standard. 2.1 Resource needs are identified in relation to the specific OPITO standard and are

available. 2.2 There are sufficient maintenance activities to ensure that all training equipment and

facilities are safe and fit for purpose. The system of maintenance must include:

2.2.1 A current and accurate inventory of all facilities and equipment used for the delivery of OPITO approved training and/or assessment.

2.2.2 Facility and equipment maintenance plans/contingency plans (computer or

paper-based). 2.2.3 Third party certification of facilities and equipment where appropriate (e.g. for

lifting equipment etc). 2.2.4 Accurate recording of maintenance activities conducted on facilities and

equipment used in the delivery of OPITO approved training and/or assessment.



3. Staff Resources

Staffing and resources are sufficient to deliver training and/or assessment that is current, reliable and in compliance with the specific OPITO Standard. 3.1 There are sufficient staff with the appropriate qualifications and experience as

defined within the OPITO Standard. 3.2 There are formal job descriptions/specifications for all job roles involved in the

delivery and support of the OPITO Standard. 3.3 There are sufficient assessors and internal verifiers with the appropriate training

and competencies to ensure quality and objective assessment of staff and delegate performance.

Formally documented procedures are required which: 3.4 Ensure that staff training and development needs are regularly reviewed and a

programme is put in place to meet any requirements which are identified. 3.5 Ensure that regular confirmation of staff competency is undertaken.



4. Training and Assessment

The centre has a formally documented system to ensure that reliable training and assessment to the required OPITO standard is maintained. 4.1 Information, advice and guidance on training and assessment is provided to

potential delegates, delegates and their representatives. 4.2 Delegates are informed of OPITOs role within the oil & gas industry and contact

points within OPITO. This may be achieved by a prominently displayed notice and inclusion in training materials.

4.3 There is documentary evidence to confirm that training and assessment is carried

out as specified within the relevant OPITO Standard. This documentation should include:

4.3.1 Assessment checklists including assessment methods, clearly referenced

against the relevant OPITO Standard. 4.3.2 Detailed lesson/exercise plans, clearly referenced against the relevant

OPITO Standard (including delivery methods (explanation/demonstration/practice), instructor/delegate ratios, resources to be used, time allocation, location of training, staff roles etc).

4.4 A Timetable/Programme to cover course delivery and enable sufficient time for

effective administration of the programme in line with the OPITO Standard. Formally documented procedures are required which: 4.5 Ensure candidate assessment is conducted in alignment with OPITO Standard

requirements. 4.6 Support candidate appeals against assessment decisions relating to treatment

within the assessment process. 4.7 Ensure the consistency, quality and objectivity of assessments.


SECTION 3: APPLICATION FORM AND GUIDANCE MATRIX

In support of your application, please complete the OPITO Application Form and the Approval Criteria Guidance Matrix, then submit it to OPITO in paper format along with all supporting evidence and documentation. Note: OPITO will not progress the desk top audit until in receipt of a completed and correctly referenced Approval Criteria Guidance Matrix. The following documentation are specimens only. You will find the originals on www.opito.com in the Document Library.


APPLICATION FOR OPITO APPROVAL Name of Centre: .. (Please note that this is the name which will appear on your Approval certificate)

Address of Centre: .. .. Telephone Number: . E-mail Address: . *I/We apply for approval by OPITO as an Approved Training & Assessment Centre for the delivery of: Standard Title & Code................................................................................................................................ (Title of Initial/Further Training and Standard Code must be clearly indicated)

*I/We currently hold OPITO Approval for the delivery of the following OPITO Standards: Title(s). .. (Please complete if applicable)

Note: Proof of non-refundable initial payment of 50% covering the standard titles in this application will be required prior to any desktop audit work being undertaken. The remaining costs associated with the initial audit we aim to invoice 30 days before the scheduled initial site audit and this payment should be received 10 days prior to site audits. Further audit, if required, will be subject to a separate quotation.

Proof of Payment (IBAN/EG/Cheque No/)

In support of your application, please complete this OPITO Application Form and the Approval Criteria Guidance Matrix then submit them to OPITO with all supporting evidence and documentation in paper format clearly referenced and indexed.

Senior contact: . Position: (Senior Management e.g. CEO/MD/Director) Coordinator contact: ...... Position: (for operational business) Accounts contact: ....... Position: (for financial business) Signed (Senior contact): Date: .. FOR OFFICE USE ONLY: Date received: .


Please complete and return to your closest OPITO office (one award per form): For applications in the Asia Pacific and Americas region, kindly send your submission to: OPITO Asia Pacific Sdn Bhd 10

th Floor, UBN Tower

10 Jalan P. Ramlee 50250 Kuala Lumpur Malaysia For attention: Zulieka Dewind, Approvals Coordinator Telephone: +603 2072 7350 Fax: +603 2072 7355 Email: [email protected] For applications in the UK and North Sea bordering countries, kindly send your submission to: OPITO Minerva House Bruntland Road Portlethen, Aberdeen, AB12 4QL United Kingdom For attention: Gillian Clark, Approvals Coordinator Telephone: +44 1224 787800 Fax: +44 1224 787830 E-mail: [email protected]

For applications in the Middle East, Africa and Europe region, kindly send your submission to: OPITO International FZ LLC PO Box 500726 Block 6 Room F11 Knowledge Village Dubai United Arab Emirates For attention: Llewellyn Atienza Del Rosario, Approvals Coordinator Telephone: +971 4 4458482 Fax: +971 4 4458481 Email: [email protected]


OPITO DESKTOP AUDIT APPROVAL - GUIDANCE MATRIX

TO BE SUBMIITED WITH APPLICATION FORM The purpose of this document is to enable the applicant to map their evidence of compliance against the OPITO approval requirements. Applicants

who currently hold OPITO Approval status do not require to submit evidence for those sections marked with an asterisk (*), unless new systems/procedures have been devised in support of this application. If so, these should be included in the submission for Desktop Audit Review.

For multiple applications in a single desktop submission, evidence of compliance for section 1 (Management Systems) only needs to be submitted

once. Note: All material submitted by the Applicant as evidence of compliance against the OPITO approval requirements must be in English. Upon close-

out of the OPITO Desktop Audit, the Applicant must also ensure that the course delivery will be in English (without the use of an interpreter or translator) during the site audit.

Reference to sections indicating a formally documented procedure: is defined as being a written description of a prescribed course of action or process.

To Be Completed By Applicant Applicant:

Contact Point:

Scope of Application (Title of OPITO Standard):

Applicant currently holds OPITO Approval for the delivery of the following OPITO Standards: (complete if applicable)

Title(s) For Office Use Only

Date Received by OPITO:


OPITO DESKTOP AUDIT APPROVAL - GUIDANCE MATRIX A Procedure must be submitted for the items identified in bold text

OPITO Requirement Explanation of evidence required Reference where Evidence Of

Compliance can be found in submission

1.Management Systems

Management Systems are required to include the following: 1.1 An explicit policy for implementing and

maintaining OPITO Standards (signed by Senior

Management).*

This document should reflect the

organisations overall philosophy towards complying with OPITOs training and assessment requirements. It should be

explicit to OPITO approval and be signed by senior management.

1.2 A Customer Service Statement which clearly

defines the standards of service which delegates can expect from the OPITO approved centre.*

This statement should be brought to the

attention of delegates by inclusion in course materials and/or being displayed in

training areas. A pro forma statement is available from

the documents library at www.OPITO.com

1.3 Organisation chart, roles and responsibilities and authority for the management and delivery

of the OPITO approved standard.

The organisation chart must show roles and responsibilities as well as reporting

authority for the management and delivery

of the OPITO approved standard (training provider management and staff) and

indicate the roles and responsibilities of any third parties related to the delivery of

the OPITO standard e.g. facilities and equipment.




Formally documented procedures are required which:

1.4 Ensure frequent internal audits are

conducted by appropriately trained

personnel with no conflicting interest in the area(s) being audited (i.e. auditors

should not audit their own work) of all system activities and procedures relative

to the OPITO standard and Approval

Criteria.*

This documented procedure should be specific to auditing of OPITO approval

requirements. All the criteria of management systems, staff and physical

resources must be subject to internal audit. This is in addition to actual delivery

of training and/or assessment standards

which also need to be audited. Evidence should include an indicative audit plan.

1.5 Ensure regular review by Senior

Management of the organisations delivery of OPITO courses and OPITO

approval requirements. *

This documented procedure should show

the process for Management review of the delivery of OPITO training via

internal/external audit findings, customer/delegate feedback, assessment

results, accident statistics, complaints, appeals etc. Evidence should include

management review meeting agenda and

minutes of previous meetings.

1.6 Support delegate complaints.* A documented procedure which shows all

steps in dealing with delegate complaints,

the person(s) responsible, how delegates are made aware of the procedure, what

records are kept etc.

1.7 Control the maintenance, updating and

back-up of databases (IT and/or manual).*

This may be a single documented

procedure which identifies relevant databases or controls may be included in

other procedures e.g. maintenance, administration etc.



Compliance can be found in submission 1.8 Ensure accurate records of candidate

assessment are maintained and securely

stored.*

The documented procedure requires to

indicate how is this undertaken, how and

where the records are stored, who is responsible for maintaining the records,

what security provisions are in place, etc. This information may be included in the

general assessment procedure(s).

1.9 Ensure appropriate maintenance activities for all facilities and equipment to be used

during delivery of the OPITO Standard.*

A documented procedure which shows that a system is in place for planned and

unplanned maintenance of facilities and equipment.

1.10 Ensure effective liaison and communication between all sites where

training and/or assessment is conducted.*

A documented procedure which applies only to centres having remote sites where

training is conducted e.g. TEMPSC / fireground areas etc. Procedures are

required to demonstrate that systems

accommodate these. E.g. administration, maintenance, document control

procedures etc.

1.11 Ensure that OPITO administrative requirements are fulfilled.*

These are required to include the following:

1.11.1 Delegate registration and forwarding of

delegate registration details to OPITO on a weekly basis

1.11.2 Verification of delegate pre-requisites

(where required)

1.11.3 Dispensation for expired certificates

A formally documented procedure which shows the administration process from

booking through to certification is required.

Note for 1.11.1: OPITO will assist in putting an electronic registration system in

place once approval has been granted.



Compliance can be found in submission 1.11.4 Certificate issue

1.11.5 Ensure verification of delegate identity by means of government issued photographic

identification e.g. Passport, Driving Licence, etc.

1.12 Facilitate the identification of resources

required by candidates with individual

training and assessment requirements and ensure availability.*

A documented procedure is required.

Examples of individual training and

assessment requirements include: - English not first language

- Literacy - Religious considerations

- Disability

1.13 Ensure all training is conducted safely and delegate well-being is maintained at all

times.

Evidence of delegates safety may be provided from a variety of documented

procedures, but must include as a minimum:

- Safety Procedures

- Emergency Procedures - JSA/Risk Assessments

- Medical Screening Procedures - Accident Reporting and

investigation procedure

Photographic evidence of delegates well-being must include as a minimum:

- Changing rooms, toilets, showers,

washing facilities and canteen

appropriate to training provided and the number of delegates


OPITO Requirement Explanation of evidence required Reference where Evidence Of Compliance can be found in submission

2.Physical Resources 2.1 Resource needs are identified in relation to the

specific OPITO Standard and are available.

For all Facilities and Equipment where

training is conducted, the resource needs are identified as per relevant sections of

the OPITO Standard.

Evidence of compliance with this criterion should be in the form of an accurate

inventory of all facilities, equipment and personal protective equipment to be used

for the delivery of the OPITO Standard. The actual numbers/quantities available

require to be listed. All items listed in

inventory must be supported by photographic evidence. Details of any & all

media and reference documentation used during the delivery of the course should

also be included.

2.2 There are sufficient maintenance activities to ensure that all training equipment and facilities

are safe and fit for purpose. To include:

2.2.1 A current and accurate inventory of all

facilities and equipment used for the delivery of OPITO approved training and/or

assessment. (as per 2.1 above)

2.2.2 Facility and equipment maintenance

plans/contingency plans (computer or paper- based).

2.2.3 Third party certification of facilities and

equipment where appropriate (e.g. for lifting

equipment etc).

Evidence may be procured via: - Equipment/facilities checklists

- Equipment maintenance plans/ schedules

- Contingency plans are also

required in the event of equipment breakdown/failure

- Load test certificates


2.2.4 Accurate recording of maintenance activities conducted on facilities and

equipment used in the delivery of OPITO approved training and/or assessment.




3.Staff Resources 3.1 There are sufficient staff with the appropriate

qualifications and experience as defined within the OPITO Standard.

The relevant section of the OPITO

Standard clearly indicates the required skills, experience and qualifications for

training delivery and competency

assessment. Evidence to be sufficient, valid and must include; CVs/Rsums,

copies of certificates, staff training and competency records to cover the staff

roles. A Competence Matrix for all staff involved in the delivery of the standard.

Note: In situations where an OPITO standard requires staff to hold an OPITO

certificate as evidence of competence, and this initially cannot be achieved;

training providers could be approved to

deliver the standard provided the relevant staff meet the evidence indicated in this

section 3.1. Thereafter the relevant staff must

achieve certification within a 12 month period.

3.2 There are formal job descriptions/specifications for all job roles involved in the delivery and

support of the OPITO Standard.

Job descriptions for all job roles specific to the delivery and support of OPITO

Standards. To include instructors,

assessors, support staff, administrative staff, maintenance staff, etc.



Compliance can be found in submission 3.3 There are sufficient assessors and internal

verifiers with the appropriate training and

competencies to ensure quality and objective assessments.

As for 3.1


3.4 Ensure that staff training and development

needs are regularly reviewed and a programme is put in place to meet any

requirements which are identified.*

This procedure relates to all staff

involved in the training and/or assessment of OPITO Standards i.e. full-

time, part-time, sub-contracted, etc.

3.5 Ensure that regular confirmation of staff

competency is undertaken.*

This may be a stand alone procedure or be part of the training & development process/procedure. To include

instructors, support staff, maintenance

staff etc.

4.Training & Assessment 4.1 Information, advice and guidance on training and

assessment is provided to potential delegates,

delegates and their representatives.

This process would normally be included in administrative procedures. Additional

documentation may include: - Course Joining Instructions

- Course Information sent to

delegates/delegates representatives

- Sample of completion certificate

4.2 Delegates are informed of OPITOs role within the oil & gas industry and contact points within

OPITO.

This may be achieved by a prominently displayed notice and/or inclusion in

training materials. This is available from the OPITO website

documents library at www.OPITO.com



Compliance can be found in submission 4.3 There is documentary evidence to confirm that

training and assessment is carried out as

specified within the relevant OPITO Standard. This documentation should include:

4.3.1 Assessment checklists including

assessment methods, clearly referenced against the relevant OPITO

Standard.

4.3.2 Detailed lesson/exercise plans, clearly

referenced against the relevant OPITO Standard (including delivery methods

(explanation/demonstration/practice),

instructor/delegate ratios, resources to be used, time allocation, location of

training, staff roles etc).

Assessment checklists referenced against

the learning outcomes contained within the standard.

Lesson plans (theory and practical)

referenced against the training programme and learning outcomes

contained within the standard, plans need

to be sufficiently detailed to ensure that training is consistently delivered.

The Theoretical lesson plan sets out what

information is going to be delivered and

the sequence of delivery to enable a competent instructor to deliver the lesson

plan consistently. The theoretical lesson plan should also contain facility and

equipment required.

The Practical Exercise Plan should

contain:

A description of the scenario and staff roles, with supporting drawings/plans

so it is clear what the delegates will be

expected to practice and demonstrate. A list of PPE required by the delegates Planned timing of exercises

Facilities, equipment & props to be

used Safety points to be covered in tool box

talk



Compliance can be found in submission References which may include, e.g.

supporting Instructor guidance,

relevant operational procedures, JSAs, lift plans in the case of Rigger Training

4.4 A Timetable/Programme to cover course delivery and enable sufficient time for effective

administration of the programme in line with the

OPITO Standard.

Examples of documentation which should reflect the optimum time allocations set

out in the OPITO Standards may include:

- Course Programme Timetable - Administration and break times


4.5 Ensure candidate assessment is conducted

in alignment with OPITO Standard requirements.*

A documented procedure which outlines

all steps of the candidate assessment process, to include addressing the needs

of delegates who are deemed not yet

competent. This may be combined with the appeals procedure (4.6).

4.6 Support candidate appeals against

assessment decisions relating to treatment within the assessment process.*


the process involved in a candidate appealing against an assessment

decision. This is a separate issue from a delegate who wishes to complain about

service etc.

4.7 Ensure consistency, quality and objectivity

of assessments*


all steps required for quality assurance of the assessment process. This may

include:

- Meetings with Assessors where support and advice to assessors

is provided



Compliance can be found in submission - Sampling of assessment evidence

to verify assessors decisions and assessment

- Record keeping

Documents

Guide to Opito Approval for Training Providers