Graduate Student Orientation

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Graduate Student Orientation

Efstratios Nikolaidis Professor and Director of Graduate StudiesDepartment of Mechanical, Industrial and

Manufacturing EngineeringUniversity of Toledo

8/20/2014

This presentation is based on Dr. Olson’s presentation in Fall 2007

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Outline

1. About MIME

2. Focus Areas

3. Department Organization

4. Graduate Programs

5. Registration and Plan of Study

6. Resources/Facilities

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1. About MIME

• MIME department recognized as one of the best on campus

• High quality of students, faculty, staff and facilities• 20 faculty members

– Society fellows: ASME (6), American Ceramic Society (1)– Journal editors, associate editors – Six book authors

• In 2011, $6.4 M annual sponsored research from NSF, NREL, ARO, NIH, Chrysler, Ford, GM…

• Excellent job placement success– Close ties to industry– Faculty and student’s reputation

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2. Focus Areas

• Graduate program in MIME specialized in terms of both teaching and research

1. Manufacturing and Industrial Engineering

2. Solid Mechanics and Design

3. Thermal Sciences and Fluids

• Different required courses in each area

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Focus Areas

• What it means to you:– Must select and concentrate on one focus

area – It will determine your course work, research

and expertise– Will not appear on your diploma

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3. Department Organization

Director of Graduate StudiesDr. Efstratios Nikolaidis

Thermal Sciences Focus Area

Dr. Chunhua Sheng, Leader

Solid Mechanics Focus Area

Dr. Lesley Berhan, Leader

Manufacturing Focus Area

Dr. Sarit Bhaduri, Leader

FACULTY

Debbra Kraftchick

Academic Program Coordinator

Department Secretary

John Jaegly

Lab Supervisor ( 2 Tech Staff)

Administrative Specialist

STAFF

Dr. Abdollah A. AfjehProfessor & Chairman

Kathryn Rose

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Administration

• Department Chair

Dr. Abdollah Afjeh (x8210)– As administrator

• Overall responsibility for department– All administrative and academic matters

• Student matters – Special issues

– As professor• Faculty responsibilities

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Student Services Staff

• Associate Director of Department Student Services

Debbra Kraftchick (x8204)

• Academic records and student files• Department/university forms• Registration/scheduling, reference letters• Preparation of GAPA’s (funding paperwork)• First person to see for administrative questions

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Department Secretary Kathryn Rose (x8210)

– Responsible for secretarial support

• Provides instructional support to faculty• Prepares funding certification letters• Makes appointments with Chairman on special

issues

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• Director of Graduate StudiesDr. Efstratios Nikolaidis ([email protected], x8216)

– Initial advisor to all new students (except RAs).– Determines all TA duties, evaluates TAs.– Approves plans of study/certifies graduation.– Approves practical training requests.– Authorizes program changes.

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Faculty

• Academic Advisors

– Supervise graduate research (dissertation, thesis, project).

– Approve plan of study.

– Approve changes to plan of study.

– Award RAs.

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Graduate Student Duties• Fill out a plan of study before 16 hours of

coursework have been completed. • Select and register for classes based on

approved plan of study.• Find an advisor by end of fall term at the latest.

Submit advisor selection form to Dr. Nikolaidis.• Keep your advisor informed on your progress.• Satisfactory progress in research is a requisite

for continued financial support (assistantship).• Generally, advisor provides funding after first

academic year.

Graduate Student Duties

• A TA with a verbal TOEFL score less than 22 must take the ITA test.

• Attend Graduate Seminar (RA/GA).• Graduate assistants (funded by

department), spend up to 20 hours teaching assistants, besides working on their thesis/dissertation

• Research assistants (funded by advisor) work on thesis/dissertation

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4. Graduate Programs

• MS (MSIE & MSME)– Thesis and project options

• 30 semester credit hours– Thesis: coursework, 21 hours, thesis, 9 hours – Project: coursework, 24 hours, project 6 hours– If you ever receive RA or TA funding from the MIME

department you must do a thesis. In this case, you cannot switch from the thesis to project or coursework options.

– Coursework only option• 36 semester credit hours

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Graduate Programs

• PhD– Minimum requirements:

60 credit hours beyond MS• 15 credit hours of coursework (minimum) • 30 hours dissertation (8960, minimum)• 15 credit hours: research (8900) + coursework

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MS Degree: Thesis Option

• Mathematics: 3 credits – From list of approved courses

• Focus area core courses: 9 credits– Only approved courses

• Elective courses: 9 credits– Focus area electives – From list of approved courses with approval of

advisor • Advanced courses (6000 level); 5000 level

less common.• Thesis research: 9 credits

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PhD Degree• Research-Based Degree

– Must pass Focus Area Qualifying Examination• Expected within 1st year in program• If failed once, may petition for a retest one year later, if

petition is granted.

– No specific topic requirements, but courses must be approved by advisor.

– 15 credits minimum advanced coursework.• Planned for Ph.D. research (consult your advisor)• Prepare for Ph.D. qualifying exam in Spring semester.

• Dissertation Research: 30 credits minimum– 45 credits if taken 15 credit hours of coursework.

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• Qualifying Exam – Take in Spring semester– Advanced (senior) undergraduate level and/or first

year graduate level• Dissertation Proposal

– A definite project identified and substantial preliminary research work done. This includes literature survey, plan of tasks, feasibility study.

• Dissertation defense– Write dissertation and defend it in open forum– Significant, consequential, original

PhD Degree

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• Typically at 6000/8000 levels – MS students -- 6000 level– PhD students -- 8000 level

• Equivalent courses– Might be numbered at a lower level but considered

equivalent to MIME 6000/8000 level course.– Consult your advisor.

• MS Program advanced course requirement – 12 credits (core, approved math or elective) at

6000 level

Advanced Graduate Courses

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Plan of Study• A ‘Roadmap’ of Graduate Program

– List of all courses taken or to be taken.– Must be approved by advisor, Director of Graduate Studies and

College of Graduate Studies

• When to File– As soon as possible but not later than beginning of Spring term

• Where to File– Department Academic office, Associate Director of Department

Student Services

• Benefits– Registration without additional advisor’s approval– Prevent having to take additional courses to meet degree

program requirements

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4. Registration• Minimum Requirements for Supported Students

1. All MS students who receive full-time support must register for 12 credit hrs. All PhD students who have not passed the qualifying exams must register for 12 credit hrs each semester. All PhD students who have passed the qualifying exams must register for 9 credit hours each semester.

2. Supported students on their last semester can register for only 1 hr. A statement from the faculty advisor certifying that the student has satisfied the degree requirements is required for each of these cases (e-mail to Dr. Hefzy will suffice for documentation).

– Supported students are allowed to register for 1 hr as their last semester only once. If a student has enrolled previously for 1 hr as his/her last semester and did not graduate, then he/she would need to enroll as specified in paragraph 1.

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Registration• Graduate Seminar MIME 6930/8930

– Attendance required of all funded students– Notification of time by email (Nitschke Auditorium)

• Register for thesis/independent research 6960/8900 (three credits). Use your advisor’s section number.

If you do not have an advisor, register in MIME 6900/ 8900 - 78.

• Prepare a Thesis Proposal Paper by December 1st and submit to your advisor.

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• Course Request Form

– Needed only for the first term. Thereafter, use web or phone registration.– Course Request Form needs the advisor’s signature.– Course Request Forms are needed for thesis or dissertation

registration.

Registration Forms

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• Where to Register?– Registrar’s Office -- Rocket Hall

• What Documents Needed?– Completed and signed “Course Request Form and

Seminar Request Form”, if any• Register by Friday, August 22 to avoid late

fees. These range from $50 to $1,000 depending on how late you register.

• Instructional Fee Credit?– Tuition credit given automatically to funded students.

Takes time for tuition fee to be paid.– Normally, student must pay all other fees.

Registration Process

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Thermal Science Program Examples

• Core Computational Fluid Dynamics I (MIME 6440/8440) Intermediate Fluid Mechanics (MIME 6980/8980)

– Viscous Flow (MIME 6410/8410)– Conduction (MIME 6420/8420)– Experimental Fluid Mechanics (MIME 6450)– Advanced Heat Transfer (MIME 6980/8980)– Advanced Gas Dynamics (MIME 6980/8980)

• Electives Jet Propulsion (MIME 5540)− Turbomachinery (MIME 5510)

Math Advanced Eng. Math I (MIME 6000/8000)

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Solid MechanicsProgram Example

• Core Advanced Mechanics of Materials (MIME/CIVE 5300)- Adv. Dynamics (MIME 6200/8200)

• Electives CAD-Finite Element Methods (MIME 5280) Fracture Mechanics (MIME 6380/8380) Elasticity (MIME 6350/8350) Engineering Analysis of Smart Materials (MIME 6980/8980)

• Math Advanced Eng. Math I (MIME 6000/8000)

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Manufacturing Program Example

• Core Design of Experiments (MIME 6720/8720) Advanced Material Removal (MIME 6980/8980)- Advanced Mechanics of Brittle materials (MIME 5980)

• Electives Manufacturing Engineering (MIME 5060) Nanomanufacturing (MIME 6980/8980) Engineering Analysis of Smart Materials (MIME 6980/8980)

– Statistical Quality Control & Mgmt (MIME 5020)– Micro Electro Mechanical Systems (MIME 5980)– Advanced Sensors and Sensor Materials (MIME 6980/8980)

• Math Advanced Eng. Math I (MIME 6000/8000)

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Resources/Facilities

• University Main Library/ Engineering Library– Archival journals– Electronic journals– Engineering/Scientific/Medical databases (a

fee might be assessed)– OhioLink -- online search and ordering of

books/references from other Ohio universities’ libraries

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Graduate Students Handbook • Details of Graduate Programs

– Admission requirements– Academic and non-academic policies– Degree requirements– Link:

www.eng.utoledo.edu/mime/graduate/docs/graduate_student_handbook_2005.pdf

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Student Support

• Student Organizations– ASME, IIE, SAE, SWE, GSA, etc.

• Student Services– Writing Center //www.utoledo.edu/success/writingcenter/– Health Services www.utoledo.edu/healthservices/hsc/

– Counseling Center //www.utoledo.edu/studentaffairs/counseling/

– International student services http://www.utoledo.edu/cisp/international/index.html

Can provide small loans

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• MIME Web Page– http://www.mime.eng.utoledo.edu/mime/

• Graduate student handbook– www.eng.utoledo.edu/mime/graduate/docs/

graduate_student_handbook_2005.pdf

• MIME Registration Tips – www.eng.utoledo.edu/mime/undergraduate/handbook/

registration.php

• Online registration: Use any PC to access the myUT portal. To login to the myUT portal, enter their UTAD username and password. To activate a UTAD account visit the UTAD Account Management page for instructions.

Other Sources of Information