GPO POLICIES AND PLANS FOR SPATIAL INFORMATION DISTRIBUTION GPO POLICIES AND PLANS FOR SPATIAL INFORMATION DISTRIBUTION Judy Russell Superintendent of

GPO POLICIES AND PLANS FOR GPO POLICIES AND PLANS FOR SPATIAL INFORMATION SPATIAL INFORMATION

DISTRIBUTIONDISTRIBUTION

Judy Russell Superintendent of Documents

(Managing Director, Information Dissemination)For

Cartographic Users Advisory Council Cartographic Users Advisory Council Library of Congress, May 2005Library of Congress, May 2005

BackgroundBackground

Federal Depository Library ProgramFederal Depository Library Program Begun in 1813; Transferred to GPO in Begun in 1813; Transferred to GPO in

18951895 Mission to ensure no-fee public access to Mission to ensure no-fee public access to

Federal publicationsFederal publications Currently over 1,250 librariesCurrently over 1,250 libraries

BackgroundBackground

Federal Depository Library ProgramFederal Depository Library Program Historically, GPO shipped publications to Historically, GPO shipped publications to

libraries, which provided both libraries, which provided both preservation and public accesspreservation and public access

The Internet has changed agency The Internet has changed agency publishing and the way Federal publishing and the way Federal information is disseminated and usedinformation is disseminated and used

95% of new titles added to the FDLP 95% of new titles added to the FDLP collection are in electronic form, whether collection are in electronic form, whether or not they are also tangibleor not they are also tangible

Strategic VisionStrategic Vision

““A Strategic Vision A Strategic Vision for the 21st Century”for the 21st Century” was delivered to was delivered to Congress on Congress on December 1, 2004.December 1, 2004.

The MissionThe Mission

GPO has 3 essential missions:GPO has 3 essential missions: Expert publishing and printing services publishing and printing services

for all three branches of the Federal for all three branches of the Federal GovernmentGovernment

Perpetual, free and ready public access to Perpetual, free and ready public access to printed and electronic Federal printed and electronic Federal Government information in partnership Government information in partnership with the FDLPwith the FDLP

Dissemination of printed and electronic Dissemination of printed and electronic Federal Government information to the Federal Government information to the public on a cost recovery basispublic on a cost recovery basis

The MissionThe Mission

““While GPO’s mission will remain While GPO’s mission will remain essentially the same in the future, the essentially the same in the future, the introduction of digital technology has introduction of digital technology has changed the ways its products and changed the ways its products and services will be created and how they will services will be created and how they will look and function to meet the ever look and function to meet the ever changing needs of the Federal changing needs of the Federal Government and the way public users of Government and the way public users of Government information now prefer it.”Government information now prefer it.”

VisionVision

““To deliver Federal information products To deliver Federal information products from a flexible digital platform.”from a flexible digital platform.”

Selected GoalsSelected Goals

““To serve the public’s needs by increasing To serve the public’s needs by increasing the access to, and the usefulness of, the access to, and the usefulness of, Federal information.”Federal information.”

““To increase the percentage of Federal To increase the percentage of Federal documents procured by GPO … and documents procured by GPO … and ensure that all pertinent documents enter ensure that all pertinent documents enter the FDLP.”the FDLP.”

Some FDLP GoalsSome FDLP Goals

FDLP Objectives:FDLP Objectives:Provide Federal Depository Libraries with

no fee access to a complete digital collection of Federal documents

Continue to offer Federal Depository Libraries the option to receive print versions of essential titles

Some FDLP GoalsSome FDLP Goals

Provide tools and training for depository librarians

Develop two collections to maintain copies of all known tangible and electronic FDLP documents in a safe and secure archival environment

Efforts UnderwayEfforts Underway

Legacy Digitization Requirements and Legacy Digitization Requirements and PrioritiesPriorities

Future Digital System RequirementsFuture Digital System RequirementsNational CollectionNational CollectionNational Bibliography using new ILSNational Bibliography using new ILS

Web Discovery & Harvesting ContractsWeb Discovery & Harvesting Contracts

Efforts UnderwayEfforts Underway

Authentication Services Authentication Services Version Control RequirementsVersion Control RequirementsPreservation Planning and Preservation Planning and

ImplementationImplementation

FDLP Map DistributionFDLP Map Distribution

Through April, 1,184 maps have been Through April, 1,184 maps have been distributed (compared with 1,178 all last distributed (compared with 1,178 all last year) year)

Revised FDLP dissemination/distribution Revised FDLP dissemination/distribution policy (ID 71) requires tangible distribution policy (ID 71) requires tangible distribution of maps at least until useable/useful of maps at least until useable/useful electronic formats are availableelectronic formats are available

New Electronic Depository Library Manual New Electronic Depository Library Manual will include special guidance for mapswill include special guidance for maps


Maps and geospatial data are an important Maps and geospatial data are an important part of the historical and future FDLPpart of the historical and future FDLP

GPO participated in a review of GPO participated in a review of requirements for the National Maprequirements for the National Map

GPO participated in National Academy of GPO participated in National Academy of Science study, detailed in the publication Science study, detailed in the publication “Licensing Geographic Data and Services”“Licensing Geographic Data and Services”


GPO planning activities include special GPO planning activities include special attention to issues related to access, attention to issues related to access, preservation, authentication, version preservation, authentication, version control and usabilitycontrol and usability

Legacy DigitizationLegacy Digitization

Maps and Geospatial ResourcesMaps and Geospatial ResourcesAre within the scope of the planAre within the scope of the planWill be digitized in coordination with Will be digitized in coordination with

other agencies, such as USGS and NGAother agencies, such as USGS and NGA

Requirements and priorities for maps Requirements and priorities for maps digitization will be developed in digitization will be developed in consultation with the communityconsultation with the community

Digitization PlanDigitization PlanRecognized experts participated in two Recognized experts participated in two

GPO meetings on digitization GPO meetings on digitization specifications and metadata requirements:specifications and metadata requirements: <<http://www.access.gpo.gov/gpoaccess/fdlp/pubs/ http://www.access.gpo.gov/gpoaccess/fdlp/pubs/

reading.html#digitizationreading.html#digitization>>Recent Council meeting continued Recent Council meeting continued

discussion on version control and discussion on version control and authentication:authentication: <<http://www.access.gpo.gov/su_docs/fdlp/council/ http://www.access.gpo.gov/su_docs/fdlp/council/ briefing_topics/>briefing_topics/>

Permanent AccessPermanent AccessGPO is working with the depository GPO is working with the depository

libraries and ALA GITCO on an analysis of libraries and ALA GITCO on an analysis of historical CD-ROMs with obsolete historical CD-ROMs with obsolete operating systems/softwareoperating systems/software

GPO will work with depository libraries GPO will work with depository libraries and publishing agencies to migrate this and publishing agencies to migrate this data and ensure that the content remains data and ensure that the content remains accessibleaccessible

Strategic VisionStrategic Vision

““A Strategic Vision A Strategic Vision for the 21st Century”for the 21st Century”

Available at:Available at:http://www.gpo.gov/ http://www.gpo.gov/ congressional/pdfs/congressional/pdfs/ 04strategicplan.pdf04strategicplan.pdf

Contact InformationContact Information

Judy RussellJudy Russell

Superintendent of DocumentsSuperintendent of Documents

[email protected]@gpo.gov

202-512-0571202-512-0571