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Governor Services – Clerking Service for Hearings
Governor Services provide a clerking service forPupil Discipline Committees, Hearing Committees,Appeal Committees and Complaints Committees.
Governors can be con�dent that school governanceregulations are complied with and those governorsreceive up-to-date information and advice on therelevant legislation and procedures. In the case ofpersonnel matters, this will be given in conjunctionwith advice from the school’s human resourcesprovider.
Timescales and DeadlinesMeetings will be convened within the relevant timescales and letters, together with the required documentation, will be dispatched within the time limits stated within legislation and the appropriate procedures.
Abilities and ExperienceThis service is provided by a small team of experienced and skilled advisers with specialist knowledge and understanding of the relevant legislation and procedures.
Price of the ServiceThe price for this service includes pre-meeting administration,travelling, attendance at the hearing, producing minutes andundertaking any follow up actions. The charges are as follows:
Activity Price Academy Price (exc. VAT)
One hour hearing £352 £373
Two hour hearing £541 £577
Three hour hearing £689 £735
Half day hearing (4 hours)
£1149 £1231
Whole day hearing (8 hours)
£1782 £1904
Hearings of between four and eight hours duration willbe charged on a pro-rata basis.
Charges for hearings lasting more than one day will besubject to negotiation.
In the event of the hearing being cancelled a one-o� administration charge of £200 will be applied.
Governor Services – Clerking Service for Hearings Continued
What the Service Provider Will Do:
For sta�-related issues we will:
Provide a ‘hearings checklist’ to those schools purchasing HR services through Milton Keynes Council, detailing functions undertaken by all parties involved.
For those schools purchasing HR services elsewhere,functions and duties will be agreed based on theabove upon request
In conjunction with the school’s HR provider, liaisewith governors, the headteacher and any otherparties regarding paperwork and its distribution.
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For pupil-related issues the client will:
Provide a ‘hearings checklist’ }
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Liaise with governors, the headteacher and any otherparties regarding the hearing.
Advise governors, the headteacher and any otherparties on appropriate procedures for the hearing, inline with Governing Board regulations and currentDfE guidance.
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Receive the investigation pack from the school/investigating o�cer/school’s HR providerfor copying and distribution to aIl parties.
} Send a letter to all parties involved con�rming detailsof the hearing and enclosing relevant documentswithin the prescribed timeframe.
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Send a letter to all parties involved con�rming details of the hearing and enclosing the investigation pack.
} Ensure that the hearing is conducted within thelegal framework.
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Take minutes of the hearing/appeal.
Issue the decision letter (in conjunction with theHR provider present) within the required time limit.
Produce and distribute minutes within agreedtimeframes of the hearing to all appropriate parties(�nal copy to be agreed by Chair of Hearing/Appeal Committee).
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Issue a decision letter within the required time limit.
Take and distribute minutes of the hearing to allappropriate parties, within agreed timeframe.
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Governor Services – Clerking Service for Hearings Continued
What We Will Ask You to Do:
For sta�-related issues the client will:
Agree the membership of the relevant committeeseach academic year.
Identify the membership of the committee forspeci�c hearings.
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For pupil-related issues the client will:
Agree the membership of the relevant committeeseach academic year.
Identify membership of the committee for thespeci�c hearings.
}
} }
Comply with the requirements of the HR checklist,including arranging date, time and venue of thehearing with all relevant parties.
} Arrange date, time and venue for the hearing inconjunction with all relevant parties.
}
Prepare and provide the investigation report and any accompanying documents for the case to be sent out to the committee and other parties withinthe required timeframe.
} Prepare and provide the necessary statements andaccompanying documents for the case to be sent outto the committee and other parties within the required timeframe.
}
Keep a copy of the minutes of the Hearing/AppealCommittee meeting on the employee’s �le for theappropriate length of time.
} } Keep a copy of the minutes of Pupil DisciplineCommittee meeting on the pupil‘s �le.
Method and Timing of PaymentsAn invoice of will be raised shortly after the date of the hearing.
Length of Agreement and Notice PeriodThis is a ‘pay as used’ service.
Contact: Sara Butler Tel: 01908 253497Email: [email protected]
More InformationFor further details or to discuss your requirements, please contact:
