Goodson Method

8/9/2019 Goodson Method

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Darryl Goodson

>- Use a spiral bound notebook witll sturdy covers.--Make sure the pages don't have additional tear-out perforations.-- f notebooks with sturdy covers are not available, use a slipcover.

>- Take your notebook with you everywhere

>- List phone numbers you need iI1 the first few pages

>- A notebook "page" consists of two' facing sheets, left side & right side (just likea surveyor's notebook). See Figure 1.

>- Start a new "page" for each day. Write the day of the week and date in theupper right comer ofth~ right side. Do this consistently, even if you haveonly used one line for "yesterday". Consistency is important legally.

>- Use the right side to record things you need to do as you learn them throughoutthe day, no matter what the completion date.

-- dentify each new task by a nwnber.

>- Use the left side to record meeting minutes, telephone conversations, etc., duringthe day. Recognize you can also get to-dos from meetings and conversations.Tape in important notes, telephone messages, etc., so you don't have torewrite them.

-- he intent is not to see how much you can write.

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Organizational Mechanics (continued)>- Transfer to-dos that crop up on the left side, to the right side,

>- Continue the day's listing, when necessary, on the next "page" by noting the dateand "continued" in the upper right comer of the right 'side.

>- Mark every entry on a page to show how it has beenhandled:II' Check through the number for anything that is done.* Use a star to indicate items that are "hot",

Write a name next to tasks given to others or taken byyour supervIsor.

Circle the task number of any item transferred orward, either in thecurrent week or rolled over to the next Monday.x Cross out the number of items that becomeunnecessary o do

>- Transfer incomplete tasks from the prior week's pages to a new Monday page.This ~scalled a "roll-over" and can include items from before the prior weekThe roll-over becomes your CUlTent ist of things to do. See Figure 2.- List meetings you know about first to help you schedule your time.

-Do this before Mondaymoming so you're ready to meet the week.- Your list could extend to two or even three pages.-Use a Post-It tab to mark the cUlTent "Monday" to find it easily.

'. 1A.rrlf 1- E Le.->- Give your superVIsor a copy of your Monday roll-over. M~ -t!!;rat:.-e--- This ensures he is aware of the tasks and your priorities.- Adjust priorities as requested by your supervisor.- You can also give your roll-over to oiliers on your team.- Prior to leaving for a scheduled vacation, give your roll-over to the

individual(s) covering your duties.

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Organizational Mechanics (continued)>- Give a copy of your Monday roll-over to those that report to you, engineers or

superintendents.0>. his lets them know your meetings that are scheduled for the week

and your priorities for them. -0>.Write the name in the margins of the person a task has been

delegated to.0>.Meet briefly on Monday morning (if possible) with your group toreview the roll-overs and discuss the adjustment in their priorities.

>- Always start a new notebook on a Monday,

>- At the end of the job, put your notebooks in the job file,

Revised01/11/00 Page 3 of 5

taSK, meetmg or appomtment ftom the roll-over to the CUITentday as areminder. However, try to miillmize this.


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Goodson Method