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Formatting Documents Formatting Documents Lesson 2 Microsoft Word Lesson 2 Microsoft Word

Formatting Documents Lesson 2 Microsoft Word. Apply Paragraph and Character styles Formatting has to do with the appearance of a document. In Word entire

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Formatting DocumentsFormatting Documents

Lesson 2 Microsoft WordLesson 2 Microsoft Word

Apply Paragraph and Character Apply Paragraph and Character stylesstyles

Formatting has to do with the appearance of a document.

In Word entire paragraph or paragraphs, and individual characters or group of characters, such as words or letters can by formatted.

Word has predetermined styles to choose from. To select one of these styles select the text and apply the format

To remove formatting use the Clear Formatting

Predetermined styles can be found in the style list

Style list

Styles and formatting icon– found near the style list – opens the style list on the task pane

Format painter: copies formatting from a selected text to another

Modify Paragraph FormatsModify Paragraph FormatsParagraph symbol

Aligns left – aligns flush with the left margin

Center align – aligns horizontally between left and right margins

Align right – aligns flush with the right margin

Justify – aligns all lines flush with both left and right margins

Line Spacing –options for changing the vertical lines in the paragraph

Paragraph spacing is measured in points measuring 1/72 inch

Decrease Indent – moves indented paragraph to the left

Increase Indent – moves paragraph right to the next tap stop

Modify Paragraph FormatsModify Paragraph Formats

Paragraph dialog box

Alignment can be found under General section on the Paragraph dialog box

Indenting paragraph can be found in the paragraph dialog box

Spacing before and after a paragraph and be changed here as well as line spacing

Modify Paragraph FormatsModify Paragraph Formats

Borders and shading can be applied Borders and shading can be applied to paragraphs or group of to paragraphs or group of paragraphsparagraphs– Border a line aroundBorder a line around– Shading a gray or colored background Shading a gray or colored background

behind paragraphbehind paragraph– To open toolbar go to view – toolbars – To open toolbar go to view – toolbars –

tables and bordertables and border

Modify Paragraph FormatsModify Paragraph Formats

Tables and Borders toolbar

To create border click the drop down arrow beside Borders icon

To select a shading color click on the drop down arrow on the shading icon

Set Tabs in a DocumentSet Tabs in a Document

Tab can be set by selecting the type Tab can be set by selecting the type of tab on the Tab box and then of tab on the Tab box and then clicking on the horizontal rulerclicking on the horizontal ruler– There are five tab stopsThere are five tab stops

Tab box on the left side of Word

Left Tab

Center Tab

Right Tab

Decimal Tab

Bar tab mark

Apply Bullets, Numbering, and Apply Bullets, Numbering, and Outline Numbering to ListsOutline Numbering to Lists

Bullets and Numbering dialog box is Bullets and Numbering dialog box is found under the Format Menufound under the Format Menu

Different bullets that can be found in the Bullets and Numbering dialog box

A bulleted list is used when the order of items is not significant

Apply Bullets, Numbering, and Apply Bullets, Numbering, and Outline Numbering to ListsOutline Numbering to Lists

Numbered list – Used when order list is significant.

Apply Bullets, Numbering, and Apply Bullets, Numbering, and Outline Numbering to ListsOutline Numbering to Lists

Outline numbered – is a multi-level hierarchy

A different character is used to show each level

Apply Character FormatsApply Character FormatsFormatting is important to create professional-Formatting is important to create professional-looking document and making it easier to readlooking document and making it easier to read

consistency is important (uniformly formatted)consistency is important (uniformly formatted)

Font dialog box

Apply Character FormatsApply Character FormatsFont – There are built-in fonts to use such Font – There are built-in fonts to use such as Times, Helvetica, and Tahomaas Times, Helvetica, and Tahoma

Standard font sizes for body text are 10 to Standard font sizes for body text are 10 to 12 points12 points

Font sizes for most headings are 14 to 18 Font sizes for most headings are 14 to 18 pointspoints

Different font colors are availableDifferent font colors are available

The common font styles are bold, italic, The common font styles are bold, italic, and underline.and underline.

Apply Character FormatsApply Character Formats

Font dialog box Font text effects – animations

Create and Modify a Header and Create and Modify a Header and FooterFooter

Header appears at the top of the pageHeader appears at the top of the page

Footer appears at the bottom of the pageFooter appears at the bottom of the page

Both repeat information on all pages of the Both repeat information on all pages of the documentdocument

The header/footer toolbar provides tools The header/footer toolbar provides tools for inserting various kinds of information for inserting various kinds of information such as date, time, and has the option for such as date, time, and has the option for omitting the header and footer from the omitting the header and footer from the document’s first pagedocument’s first page

Create and Modify a Header and Create and Modify a Header and FooterFooter

Header/Footer can be found under Header/Footer can be found under the View Menuthe View Menu

Insert a Page Break and Page Insert a Page Break and Page NumberNumber

Word automatically inserts a page Word automatically inserts a page break at the end of each pagebreak at the end of each pageWord allows manual page break at Word allows manual page break at any pointany pointPage numbers should be inserted in Page numbers should be inserted in a document that is more than 2 or 3 a document that is more than 2 or 3 pages in length.pages in length.Page Break and Page numbers are on Page Break and Page numbers are on the Insert Menuthe Insert Menu

Insert a Page Break and Page Insert a Page Break and Page NumberNumber

Commands found under the Insert Menu

Page Break dialog box

Page Numbers dialog box