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Apply Paragraph and Character Apply Paragraph and Character stylesstyles
Formatting has to do with the appearance of a document.
In Word entire paragraph or paragraphs, and individual characters or group of characters, such as words or letters can by formatted.
Word has predetermined styles to choose from. To select one of these styles select the text and apply the format
To remove formatting use the Clear Formatting
Predetermined styles can be found in the style list
Style list
Styles and formatting icon– found near the style list – opens the style list on the task pane
Format painter: copies formatting from a selected text to another
Modify Paragraph FormatsModify Paragraph FormatsParagraph symbol
Aligns left – aligns flush with the left margin
Center align – aligns horizontally between left and right margins
Align right – aligns flush with the right margin
Justify – aligns all lines flush with both left and right margins
Line Spacing –options for changing the vertical lines in the paragraph
Paragraph spacing is measured in points measuring 1/72 inch
Decrease Indent – moves indented paragraph to the left
Increase Indent – moves paragraph right to the next tap stop
Modify Paragraph FormatsModify Paragraph Formats
Paragraph dialog box
Alignment can be found under General section on the Paragraph dialog box
Indenting paragraph can be found in the paragraph dialog box
Spacing before and after a paragraph and be changed here as well as line spacing
Modify Paragraph FormatsModify Paragraph Formats
Borders and shading can be applied Borders and shading can be applied to paragraphs or group of to paragraphs or group of paragraphsparagraphs– Border a line aroundBorder a line around– Shading a gray or colored background Shading a gray or colored background
behind paragraphbehind paragraph– To open toolbar go to view – toolbars – To open toolbar go to view – toolbars –
tables and bordertables and border
Modify Paragraph FormatsModify Paragraph Formats
Tables and Borders toolbar
To create border click the drop down arrow beside Borders icon
To select a shading color click on the drop down arrow on the shading icon
Set Tabs in a DocumentSet Tabs in a Document
Tab can be set by selecting the type Tab can be set by selecting the type of tab on the Tab box and then of tab on the Tab box and then clicking on the horizontal rulerclicking on the horizontal ruler– There are five tab stopsThere are five tab stops
Tab box on the left side of Word
Left Tab
Center Tab
Right Tab
Decimal Tab
Bar tab mark
Apply Bullets, Numbering, and Apply Bullets, Numbering, and Outline Numbering to ListsOutline Numbering to Lists
Bullets and Numbering dialog box is Bullets and Numbering dialog box is found under the Format Menufound under the Format Menu
Different bullets that can be found in the Bullets and Numbering dialog box
A bulleted list is used when the order of items is not significant
Apply Bullets, Numbering, and Apply Bullets, Numbering, and Outline Numbering to ListsOutline Numbering to Lists
Numbered list – Used when order list is significant.
Apply Bullets, Numbering, and Apply Bullets, Numbering, and Outline Numbering to ListsOutline Numbering to Lists
Outline numbered – is a multi-level hierarchy
A different character is used to show each level
Apply Character FormatsApply Character FormatsFormatting is important to create professional-Formatting is important to create professional-looking document and making it easier to readlooking document and making it easier to read
consistency is important (uniformly formatted)consistency is important (uniformly formatted)
Font dialog box
Apply Character FormatsApply Character FormatsFont – There are built-in fonts to use such Font – There are built-in fonts to use such as Times, Helvetica, and Tahomaas Times, Helvetica, and Tahoma
Standard font sizes for body text are 10 to Standard font sizes for body text are 10 to 12 points12 points
Font sizes for most headings are 14 to 18 Font sizes for most headings are 14 to 18 pointspoints
Different font colors are availableDifferent font colors are available
The common font styles are bold, italic, The common font styles are bold, italic, and underline.and underline.
Create and Modify a Header and Create and Modify a Header and FooterFooter
Header appears at the top of the pageHeader appears at the top of the page
Footer appears at the bottom of the pageFooter appears at the bottom of the page
Both repeat information on all pages of the Both repeat information on all pages of the documentdocument
The header/footer toolbar provides tools The header/footer toolbar provides tools for inserting various kinds of information for inserting various kinds of information such as date, time, and has the option for such as date, time, and has the option for omitting the header and footer from the omitting the header and footer from the document’s first pagedocument’s first page
Create and Modify a Header and Create and Modify a Header and FooterFooter
Header/Footer can be found under Header/Footer can be found under the View Menuthe View Menu
Insert a Page Break and Page Insert a Page Break and Page NumberNumber
Word automatically inserts a page Word automatically inserts a page break at the end of each pagebreak at the end of each pageWord allows manual page break at Word allows manual page break at any pointany pointPage numbers should be inserted in Page numbers should be inserted in a document that is more than 2 or 3 a document that is more than 2 or 3 pages in length.pages in length.Page Break and Page numbers are on Page Break and Page numbers are on the Insert Menuthe Insert Menu