Financial Updated for Study Abroad

ProgramsDr. Yana A. Cornish

Director of Education Abroad

Program Reapproval Process

• For existing programs only

• Currently for Spring 2016 and Summer 2016 programs

• Received documentation for 90+% of active SA programs

• Review is ongoing

• All online - GoAbroad.uga.edu

• Engagement of academic and administrative structures in the review

• OIE will update/set up placeholder SABD course and attach approved program fee

Budget Template Review

• New way of thinking:• List OIE support needed (no “tuition return”)

• Complete all information requested

• Provide information on funding from other sources

• Provide “actual” expense report post-program

Petty Cash

• GOAL: reduce amount of petty cash used by programs

• Taking proactive measures to assist program leaders with using alternative payment methods:• Pre-payment to vendors

• Wire transfer

• P-card

• Wells Fargo account and ATM card

Petty Cash Questionnaire:

Other Updates:

• GOAL: increase student access to programs abroad

• Aligning student program fee payments with Financial Aid disbursement dates

• Use of DSS accounts to “budget” programs to be able to pay deposits and make payments to vendors

• All study abroad students must enroll into the placeholder (SABD) course for “0” credit (Department schedulers will need to set up PODs)

• Departments will continue to manage 2 accounts per program: (1) instructional (OIE support) and (2) student program fee (DSS)

• OIE will continue to enroll groups in insurance, will send an invoice to departments

Other Updates (cont.):

• All student program payments to be done via student accounts

• Students will enroll into academic and SABD courses Dec. – Feb. (encourage early enrollment)

• Program fees/tuition will be assessed in early April for all enrolled

• Financial Aid will disburse in early May for Maymester/extended

• Due date to pay program fee/tuition in full – day after Fin. Aid is disbursed (e.g., tent. May 3, 2016 for Maymester/extended) • Payment plans are available for summer, must be arranged early

Other Updates (cont.):

• All transient students in SA programs should be required to pay outstanding UGA balance by no later than 30 days prior to the program’s departure;

• No more STATs sheets will be needed, as all student data will be in the Portal;

• Admin. Staff needing access to the Portal, please contact Colin McKenzie to schedule training and receive appropriate access

Future Plans:

• Online program deposit payment (tentative - for FY17 programs);

• Working on developing a consistent deposit amount for all programs and receiving BOR approval;

• Creating useful reports allowing administrators to check on SABD enrollment, student payment status, etc.;

• Continuing to coordinate with Admissions on ways to work more effectively with transient students for participation in study abroad at UGA.

Questions?