Financial Edge Reports Guide for General Ledger - Blackbaud .101514 2014 Blackbaud, Inc. This publication,

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  • TheFinancialEdge

    Reports Guide for General Ledger

  • 101514

    2014Blackbaud,Inc.Thispublication,oranypartthereof,maynotbereproducedortransmittedinanyformorbyanymeans,electronic,ormechanical,includingphotocopying,recording,storageinaninformationretrievalsystem,orotherwise,withoutthepriorwrittenpermissionofBlackbaud,Inc.

    Theinformationinthismanualhasbeencarefullycheckedandisbelievedtobeaccurate.Blackbaud,Inc.,assumesnoresponsibilityforanyinaccuracies,errors,oromissionsinthismanual.InnoeventwillBlackbaud,Inc.,beliablefordirect,indirect,special,incidental,orconsequentialdamagesresultingfromanydefectoromissioninthismanual,evenifadvisedofthepossibilityofdamages.

    Intheinterestofcontinuingproductdevelopment,Blackbaud,Inc.,reservestherighttomakeimprovementsinthismanualandtheproductsitdescribesatanytime,withoutnoticeorobligation.

    AllBlackbaudproductnamesappearinghereinaretrademarksorregisteredtrademarksofBlackbaud,Inc.

    Allotherproductsandcompanynamesmentionedhereinaretrademarksoftheirrespectiveholder.

    FEReportsGuideforGeneralLedger101514

  • Contents

    REPORTSBASICS..................................................... 4

    BasicReporting ...................................................................... 5

    ACCOUNTREPORTS.................................................. 28

    AccountProfileReport ............................................................... 29ChartofAccountsReport ............................................................. 35ChartValidationReport .............................................................. 43FundProfileReport ................................................................. 47GeneralLedgerReport............................................................... 52TrialBalanceReport................................................................. 60WorkingCapitalSchedule ............................................................ 67

    ALLOCATIONREPORTS................................................ 78

    FeeScheduleProfile ................................................................. 79PoolProfileReport.................................................................. 83

    BUDGETREPORTS................................................... 90

    BudgetAdjustmentsJournal .......................................................... 91BudgetAdjustmentsReport........................................................... 97BudgetDistributionReport ..........................................................104

    CUSTOMREPORTS ................................................. 114

    CreatingCustomReports............................................................115EditinganExportforaCustomReport .................................................118

    FINANCIALSTATEMENTS ............................................. 122

    BalanceSheet.....................................................................123IncomeStatement .................................................................132StatementofActivities ..............................................................141StatementofCashFlows ............................................................150StatementofFinancialPosition .......................................................159StatementofFunctionalExpenses ....................................................169

  • CustomManagementReport......................................................... 178FinancialStatementsandGASBReportTroubleshooting .................................. 189

    GASB 34REPORTS................................................190

    StatementofNetAssetsNetAssetsFormat ............................................ 191StatementofNetAssetsCombinedBalanceSheet ....................................... 199StatementofNetAssetsScheduleB .................................................. 207StatementofActivitiesStandardFormat.............................................. 214StatementofActivitiesScheduleB................................................... 221StatementofRevenues,Expenditures,andChanges ...................................... 228CreatingaChartTemplate ........................................................... 236

    GRANTREPORTS ..................................................240

    GrantReimbursementAccountsValidationReport ....................................... 241GrantAnalysisReport............................................................... 247GrantBudgetvs.ActualReport ....................................................... 255

    JOURNALANDBATCHREPORTS ........................................262

    BatchDetailReport ................................................................ 263BatchSummaryReport ............................................................. 271RecurringBatchDetailReport ........................................................ 277RecurringBatchSummaryReport ..................................................... 284TransactionJournal................................................................. 290

    PROJECTREPORTS .................................................298

    ProjectActivityReport .............................................................. 299ProjectFinancialStatements ......................................................... 305ProjectBudgetvs.ActualReport ...................................................... 316ProjectDetailReport ............................................................... 323ProjectProfileReport ............................................................... 328

    INDEX ..........................................................336

  • 1chapter

    Reports Basics

    BasicReporting.............................................................................. 5AccessingReports...............................................................................6RelativeDateRangeReporting ....................................................................7ManageTags ...................................................................................6ReportTabs ...................................................................................10ReportCategories..............................................................................14ReportingProcedures ..........................................................................15

    CreatingReports ............................................................................15PrintingReports ............................................................................22PreviewingReports..........................................................................23ExportingReports ...........................................................................24SendingReportsasEMail ....................................................................25

  • 5 CHAPTER

    GeneralLedgercontainsmanystandardreportstohelpyouquicklyandeasilyproduceandviewinformationyouneed.ReportsinGeneralLedgerarevaluabletoolsforevaluatingyourfinancialposition,chartinggrowth,anddistributinginformationaboutprogress.Youcanprintbalancesheets,incomestatements,trialbalances,andpreparefinancialstatementstomeetFAS 117guidelines.

    ThischapterexplainsthebasicsofreportingandincludesalistofallreportsavailableinGeneralLedger.Inaddition,youwillfindexplanationsforthebasictoolsusedinReportsandtabfunctions.ReportsBasicsalsocontainsproceduresforcreating,printing,previewing,sendingasemailandexportingreports.Eachreportisdescribedindetailinthechapterforthatreportcategory.PivotreportsarediscussedinthePivotReportsGuide.

    InGeneralLedger,reportsaredividedintocategories: AccountReports AllocationReports BudgetReports CustomReports FinancialStatements GASB 34Reports GrantReports JournalandBatchReports PivotReports ProjectReports

    Basic ReportingTheReportspageisthecentrallocationforreportinginGeneralLedger.Onthenavigationbar,clickReportstoaccesstheReportspage.Thispagecontainslinkstoeachreportcategory.Whenyouclickalink,theprogramdisplaysalistofthereportsinthatcategory.

    Note:Visitourwebsiteatwww.blackbaud.comforthelatestdocumentationandinformation.

    Note:GeneralLedgeristheprimaryfinancialtransactionregisterthatcontainsallbalancesheetandincomestatementaccounts.YouuseGeneralLedgerasacentralstoragefileforallfinancialtransactionrecords,whethertheyarecreatedinsubsidiaryprogramslikeAccountsPayableoraddedasmanualjournalentrytransactionsdirectlyinGeneralLedger.ProjectreportsareavailableonlyifyouhavetheoptionalmoduleProjectsandGrants.

  • REPORTS BAS ICS 6

    Accessing ReportsToselectareport,clickthelinkforthecategoryofreportsyouneedfromtheReportspage.Forexample,inGeneralLedger,clickBudgetReports.

    OntheBudgetReportspage,selectBudgetDistributionReportinthelistontheleft.Ifanybudgetdistributionreportshavebeensaved,theyappearontherightofthescreen.Youcaneitheropenoneofthesavedreportsorcreateanewreport.Formoreinformationaboutcreatingoropeningabudgetdistributionreport,seetheBudgetReportschapter.

    Glossary:Abudgetdistributionisatemplatethatprovidesamethodforyoutodistributebudgetactivitymanually,evenly,orwithatableamongaccounts.IfyouhavetheoptionalmoduleProjectsandGrants,youcanalsoapplybudgetactivitymanually,evenly,orwithatabletoprojects.

    Note:Anycolumnonareportcanbehidden,includingthebasecolumn.

  • 7 CHAPTER

    Relative Date Range ReportingTheFinancialEdgenowsupportsrelativedaterangesformultiplecolumnreports.Thismeansyoucansavetimebycreatingreportcolumnsusingrelativedatesinsteadofsettingupreportswithcolumnsforeachspecificreportingperiod.Arelativedaterangeisaperiodoftimeinrelationshiptoaspecifieddate.Forexample,youcoulddefineareportforthecurrentperiod,andthenhaveonecolumnforeachofthefivepreceedingperiods.Bychangingthedefinitionforonecolumn(thebasecolumn),allthecolumnsdefinedrelativelywillchange.Thebasicprocessforusingrelativedaterangesistocreateacolumnandselecta