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FFY 2013 CHILD CARE HEALTH CONSULTATION (CCHC) CONTRACT CHANGES Becky Hutchings, MSN, RN, CCHC Program Manager Department of Health and Senior Services (DHSS) Center for Local Public Health Services (CLPHS) [email protected] (417) 895-6919

FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

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FFY 2013 Child Care Health Consultation (CCHC) Contract Changes. Becky Hutchings, MSN, RN, CCHC Program Manager Department of Health and Senior Services (DHSS) Center for Local Public Health Services (CLPHS) [email protected] (417) 895-6919. Scope of Work (SOW): Purpose. - PowerPoint PPT Presentation

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Page 1: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

FFY 2013 CHILD CARE HEALTH CONSULTATION

(CCHC) CONTRACT CHANGES

Becky Hutchings, MSN, RN, CCHC Program Manager

Department of Health and Senior Services (DHSS)

Center for Local Public Health Services (CLPHS)

[email protected]

(417) 895-6919

Page 2: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SCOPE OF WORK (SOW): PURPOSE

Enhance child care health, safety, and nutrition practices

Increasing the percentage of child care providers receiving health, safety, and nutrition consultation

Address priority health issues of immunization compliance and obesity prevention in child care

Provide outreach to child care providers who serve child care subsidy children

Page 3: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW: BASIC CCHC SERVICES

Consultation

Training

Health Promotion

Page 4: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW DELIVERABLES: DHSS DETERMINED PRIORITY HEALTH ISSUES

Varies by Contractors Must Use Standardized Curricula

Obesity Prevention Reimbursable Services Consultation Training Health Promotion

Immunization Compliance Reimbursable Services Consultation Training

Page 5: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW DELIVERABLES: CONSULTATION

Consultation Assessment of child care facility and/or staff Assist to develop policy/best practice Assist to develop Individualized Health Plans

(IHPs) Make referrals as needed, such as MO HealthNet

for Kids, developmental screenings, and WIC

Document on CCHC Service Log (new: DVN, Goal/Outcome)

Maintain file on each child care facility served

Page 6: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW DELIVERABLES: 2 TYPES OF CONSULTATION

Specialized Consultation Face-to-face no less than ½ hour Conducted at mutually agreed upon location Must identify goal that achieves outcome

Technical Consultation Non face-to-face series of communications that

do not exceed 20 minutes Must be provider-initiated Collective communication pertains to single topic Must identify goal that achieves outcome

Page 7: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW DELIVERABLES: TRAINING Training

DHSS determined priority health issue training Must use standardized curricula posted at:

http://clphs.health.mo.gov/LPHS/lpha_info.htm Contractor determined health issue training

Use Department standardized health issue curricula May supplement materials; do not delete key points

Locally developed health issue training Develop lesson plan on approved template Submit minimum 2 weeks prior to conducting training Lesson plans approved for 3 years May be presented by guest speaker (if not paid by DHSS to

conduct training) Give paper certificates for clock hour training

Document using Training Sign-in Sheet that includes established criteria (new: DVN)

Page 8: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW DELIVERABLES: HEALTH PROMOTION

Health Promotion Submit on approved lesson plan template Shall not conduct back-to-back or same-day

health promotions with same children Appropriate staff/child ratio must be maintained

(MO Statute) Do not count toward clock hour requirements

Document on CCHC Service Log (new: DVN) Maintain file on each child care facility served

Page 9: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW DELIVERABLES: NEW REQUIREMENTS

Obtain Trainer Approval Notice prior to conducting training

Approved Trainers must obtain MOPD ID number at: www.openinitiative.org  

Attend training on posting to the Missouri Workshop Calendar (when available)

Training may be conducted with 1 provider

Page 10: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW DELIVERABLES: NEW REQUIREMENTS CONTINUED

Standardized Health Promotions will count toward obesity prevention

2 types of Consultation Specialized (face-to-face) Technical (non face-to-face)

Documentation will include DVN on CCHC Service Log, Training Sign-in

Sheet, and Final Report Goal/outcome for all consultations

Use approved CCHC Lesson Plan template

Page 11: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW: ADDITIONAL REQUIREMENTS AND CLARIFICATIONS

Primary Consultant shall be a RN Primary Consultant shall complete orientation

(submit evaluation) Primary Consultant, or designee, shall

complete annual contract opening (submit evaluation)

The CCHC contract does not allow for the provision of direct clinical services

CCHC services shall not be conducted in conjunction with LPHA inspection activities

Additional tools/references for the CCHC contract can be found at: http://clphs.health.mo.gov/LPHS/lpha_info.htm

DHSS will notify CCHCs of updates

Page 12: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW: FINAL REPORT

CCHC Final Report must be submitted by October 31, 2013

May be submitted via postal mail, or electronically

Page 13: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW : BUDGET & ALLOWABLE COSTS

Consultation Services

Type Increments Rate Specialized ½ hour

$90.00 per hour 

Specialized in ½ hour $100.00 per hour

Contracted

Neighboring Area

Technical 1 unit $30.00 per unit

Page 14: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW : BUDGET & ALLOWABLE COSTS CONTINUED

Health Issues Trainings for Child Care Providers

Trainer Increments Rate CCHC program ½ hour $80.00 per hour

Guest trainer(s)

 

CCHC program/ ½ hour $90.00 per hour

Guest trainer(s)

in Contracted

Neighboring Area

Page 15: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW : BUDGET & ALLOWABLE COSTS CONTINUED

Health Promotion

Trainer Increments RateCCHC program/ 1 unit $50.00 per unit

Guest trainer(s)

 

CCHC program/ 1 unit $60.00 per

Guest trainer(s)

in Contracted

Neighboring Area

Page 16: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW : BUDGET & ALLOWABLE COSTS CONTINUED

Services provided free of charge Prep time/travel built into payment schedule Written approval needed from DHSS to provide

services in neighboring area DHSS may reallocate/reduce contract funds Administrative costs not to exceed 5% Follow competitive procurement practices

assuring all purchases are at reasonable prices

Page 17: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW: INVOICING AND PAYMENT

No more than 4 invoices/year will be accepted

Invoices must include: Vendor Request for Payment Form CCHC quarterly Invoice Documentation packet

including the Topic List Data Description (separated into 3 pages for each

service) and Invoice Worksheet

Vendor Request for Payment forms and required invoice documentation can be sent via postal mail, fax, or electronically

Page 18: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW: INVOICING AND PAYMENT CONTINUED

Use format of CCHC followed by beginning 2-digit month followed by ending 2-digit month, then 2-digit year “CCHCmmmmyy” and submit according to the following quarterly schedule:

Billing Period for Invoice Number Due dates

Services Provided

October-December 2012 CCHC101212 January 15, 2013

January-March 2013 CCHC010313 April 15, 2013

April-June 2013 CCHC040613 July 15, 2013

July-September 2013 CCHC070913 October 10, 2013

Page 19: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

SOW: MONITORING AND EVALUATION

DNCs conduct on-site CCHC contract site visits that include: Monitoring compliance with terms of contract Verifying progress toward meeting DHSS priority

health issues Contractor shall provide:

CCHC Service Log(s) Copies of Training Sign-in Sheet(s)

Contractor shall maintain administrative file with copies of invoices and required supporting documentation

DHSS has the right to request an audit

Page 20: FFY 2013 Child Care Health Consultation (CCHC) Contract Changes

PROFESSIONAL DEVELOPMENT AND CCHC

Moving toward online system Collaborating closely with SCCR Trainers (CCHCs) and providers will need

MOPD IDs Transition during FFY 2013 You will be notified of developments