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FFY 2013 Child Care Health Consultation (CCHC) Contract Changes. Becky Hutchings, MSN, RN, CCHC Program Manager Department of Health and Senior Services (DHSS) Center for Local Public Health Services (CLPHS) [email protected] (417) 895-6919. Scope of Work (SOW): Purpose. - PowerPoint PPT Presentation
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FFY 2013 CHILD CARE HEALTH CONSULTATION
(CCHC) CONTRACT CHANGES
Becky Hutchings, MSN, RN, CCHC Program Manager
Department of Health and Senior Services (DHSS)
Center for Local Public Health Services (CLPHS)
(417) 895-6919
SCOPE OF WORK (SOW): PURPOSE
Enhance child care health, safety, and nutrition practices
Increasing the percentage of child care providers receiving health, safety, and nutrition consultation
Address priority health issues of immunization compliance and obesity prevention in child care
Provide outreach to child care providers who serve child care subsidy children
SOW: BASIC CCHC SERVICES
Consultation
Training
Health Promotion
SOW DELIVERABLES: DHSS DETERMINED PRIORITY HEALTH ISSUES
Varies by Contractors Must Use Standardized Curricula
Obesity Prevention Reimbursable Services Consultation Training Health Promotion
Immunization Compliance Reimbursable Services Consultation Training
SOW DELIVERABLES: CONSULTATION
Consultation Assessment of child care facility and/or staff Assist to develop policy/best practice Assist to develop Individualized Health Plans
(IHPs) Make referrals as needed, such as MO HealthNet
for Kids, developmental screenings, and WIC
Document on CCHC Service Log (new: DVN, Goal/Outcome)
Maintain file on each child care facility served
SOW DELIVERABLES: 2 TYPES OF CONSULTATION
Specialized Consultation Face-to-face no less than ½ hour Conducted at mutually agreed upon location Must identify goal that achieves outcome
Technical Consultation Non face-to-face series of communications that
do not exceed 20 minutes Must be provider-initiated Collective communication pertains to single topic Must identify goal that achieves outcome
SOW DELIVERABLES: TRAINING Training
DHSS determined priority health issue training Must use standardized curricula posted at:
http://clphs.health.mo.gov/LPHS/lpha_info.htm Contractor determined health issue training
Use Department standardized health issue curricula May supplement materials; do not delete key points
Locally developed health issue training Develop lesson plan on approved template Submit minimum 2 weeks prior to conducting training Lesson plans approved for 3 years May be presented by guest speaker (if not paid by DHSS to
conduct training) Give paper certificates for clock hour training
Document using Training Sign-in Sheet that includes established criteria (new: DVN)
SOW DELIVERABLES: HEALTH PROMOTION
Health Promotion Submit on approved lesson plan template Shall not conduct back-to-back or same-day
health promotions with same children Appropriate staff/child ratio must be maintained
(MO Statute) Do not count toward clock hour requirements
Document on CCHC Service Log (new: DVN) Maintain file on each child care facility served
SOW DELIVERABLES: NEW REQUIREMENTS
Obtain Trainer Approval Notice prior to conducting training
Approved Trainers must obtain MOPD ID number at: www.openinitiative.org
Attend training on posting to the Missouri Workshop Calendar (when available)
Training may be conducted with 1 provider
SOW DELIVERABLES: NEW REQUIREMENTS CONTINUED
Standardized Health Promotions will count toward obesity prevention
2 types of Consultation Specialized (face-to-face) Technical (non face-to-face)
Documentation will include DVN on CCHC Service Log, Training Sign-in
Sheet, and Final Report Goal/outcome for all consultations
Use approved CCHC Lesson Plan template
SOW: ADDITIONAL REQUIREMENTS AND CLARIFICATIONS
Primary Consultant shall be a RN Primary Consultant shall complete orientation
(submit evaluation) Primary Consultant, or designee, shall
complete annual contract opening (submit evaluation)
The CCHC contract does not allow for the provision of direct clinical services
CCHC services shall not be conducted in conjunction with LPHA inspection activities
Additional tools/references for the CCHC contract can be found at: http://clphs.health.mo.gov/LPHS/lpha_info.htm
DHSS will notify CCHCs of updates
SOW: FINAL REPORT
CCHC Final Report must be submitted by October 31, 2013
May be submitted via postal mail, or electronically
SOW : BUDGET & ALLOWABLE COSTS
Consultation Services
Type Increments Rate Specialized ½ hour
$90.00 per hour
Specialized in ½ hour $100.00 per hour
Contracted
Neighboring Area
Technical 1 unit $30.00 per unit
SOW : BUDGET & ALLOWABLE COSTS CONTINUED
Health Issues Trainings for Child Care Providers
Trainer Increments Rate CCHC program ½ hour $80.00 per hour
Guest trainer(s)
CCHC program/ ½ hour $90.00 per hour
Guest trainer(s)
in Contracted
Neighboring Area
SOW : BUDGET & ALLOWABLE COSTS CONTINUED
Health Promotion
Trainer Increments RateCCHC program/ 1 unit $50.00 per unit
Guest trainer(s)
CCHC program/ 1 unit $60.00 per
Guest trainer(s)
in Contracted
Neighboring Area
SOW : BUDGET & ALLOWABLE COSTS CONTINUED
Services provided free of charge Prep time/travel built into payment schedule Written approval needed from DHSS to provide
services in neighboring area DHSS may reallocate/reduce contract funds Administrative costs not to exceed 5% Follow competitive procurement practices
assuring all purchases are at reasonable prices
SOW: INVOICING AND PAYMENT
No more than 4 invoices/year will be accepted
Invoices must include: Vendor Request for Payment Form CCHC quarterly Invoice Documentation packet
including the Topic List Data Description (separated into 3 pages for each
service) and Invoice Worksheet
Vendor Request for Payment forms and required invoice documentation can be sent via postal mail, fax, or electronically
SOW: INVOICING AND PAYMENT CONTINUED
Use format of CCHC followed by beginning 2-digit month followed by ending 2-digit month, then 2-digit year “CCHCmmmmyy” and submit according to the following quarterly schedule:
Billing Period for Invoice Number Due dates
Services Provided
October-December 2012 CCHC101212 January 15, 2013
January-March 2013 CCHC010313 April 15, 2013
April-June 2013 CCHC040613 July 15, 2013
July-September 2013 CCHC070913 October 10, 2013
SOW: MONITORING AND EVALUATION
DNCs conduct on-site CCHC contract site visits that include: Monitoring compliance with terms of contract Verifying progress toward meeting DHSS priority
health issues Contractor shall provide:
CCHC Service Log(s) Copies of Training Sign-in Sheet(s)
Contractor shall maintain administrative file with copies of invoices and required supporting documentation
DHSS has the right to request an audit
PROFESSIONAL DEVELOPMENT AND CCHC
Moving toward online system Collaborating closely with SCCR Trainers (CCHCs) and providers will need
MOPD IDs Transition during FFY 2013 You will be notified of developments