EXHIBITOR MANUAL - prime.sg · exhibitor booth contract and forms please fill in the following four forms. retain one copy for your file and return them immediately by fax, mail or

PLEASE FORWARD THIS MANUAL TO THE PERSON RESPONSIBLE FOR EXHIBITION ARRANGEMENTSAll information in this manual is accurate at time of distribution, The Event manager apologies for any misprint or error, and regrets that we cannot be held liable on any account whatsoever for them. The event organizers will contact you for latest information and updates, however, please do not hesitate to contact Spring Publishing should you have any clarifications and concerns about Celebrate Prime event.

EXHIBITOR MANUALB A R E S C H E M E B O O T H

Suntec Singapore International Convention & Exhibition Centre 24 - 26 March 2017, Friday – Sunday

Hosted & Organized by:

61 Upper Paya Lebar Road

#05-02A, Tat Wan Bui lding

Singapore 534816

Tel : 6280 6690

Dear Exhibitors,

It is with great pleasure that we welcome you as an exhibitor of Celebrate Prime! Life begins at 40. The event will be held from 24 th to 26 th March 2017 at Suntec Singapore Convention & Exhibition Centre, Hall 401 – 402.

This exhibitor’s manual contains essential information specific to Exhibitors and has been prepared for your successful participation at the Fair. Please take time to read through, ensuring that the necessary actions are taken and service forms are returned as required by their respective deadlines. We will endeavor to maintain rates and prices quoted for all items contained herein. However, there remains a possibility that they may vary. Should you require any assistance in planning your booth layout or any other matters, please do not hesitate to contact the Celebrate Prime Operations Team.

We thank you for your support and look forward to seeing you at Celebrate Prime 2017.

Celebrate Prime Organizing Committee:

2

[email protected] [email protected] [email protected] [email protected]

Bare Booth (Bare/Raw space only)Bare floor with NO carpet, NO underlay plywood, NO furniture and NO electrical.

Company Stamp:

Signature: Date:

Exhibitors’ Manual Acknowledgement of Receipt

EXHIBITOR COMPANY:

ADDRESS:

OPERATIONS INCHARGE ONSITE:

MOBILE:

EMAIL:

OFFICE: FAX:

CITY: POSTAL CODE: COUNTRY:

WEBSITE:

DESIGNATION:

THIS IS TO ACKNOWLEDGE RECEIPT OF THE EXHIBITOR MANUAL FOR

PLEASE COMPLETE AND RETURN THIS PAGE IMMEDIATELY UPON RECEIPT OF THIS MANUAL BY FAX TO: 6283 4922OR EMAIL TO ALL THREE CONTACTS: [email protected] [email protected] [email protected]

EXHIBITOR BOOTH CONTRACT AND FORMS

PLEASE FILL IN THE FOLLOWING FOUR FORMS. RETAIN ONE COPY FOR YOUR FILE AND RETURN THEM IMMEDIATELY BY FAX, MAIL OR EMAIL TO:

FOR EXHIBITOR BOOTH CONSTRUCTION BY NON-OFFICIAL CONTRACTOR

(For Raw/Bare Space Exhibitors) FORM-Bare 1.0Spring Publishing Pte Ltd61 Upper Paya Lebar Road#05-02A, Tat Wan Building

Singapore 534816

Exhibitor Booth Contract Matters:Lyn Tapia (Ms) / Melvin Khoo (Mr)

Tel: (65) 6280 6690Fax: (65) 6283 4922

Email: [email protected] / [email protected]

FURNITURE ORDER FORM / ELECTRICAL ORDER FORM(Form C, D)

CITYNEON EVENTS PTE LTDCityneon Design Centre84 Genting Lane #05-01

Singapore 349584

Exhibition / Operations / Logistics Matters:Ms Jalinah

DID: (65) 6571 6417Fax: (65) 6749 9050

Email: [email protected]

3

Signed on behalf of the Exhibitor by

Company Stamp:

This form is to be returned on or before 13 th February 2017 to

Spring Publishing Pte Ltd 61 Upper Paya Lebar Road, #05-02A, Tat Wan Building Singapore 534816

Tel: 6280 6690 Fax: 6283 4922 Email: [email protected] ATTN: Celebrate Prime Organizer

Name: Date:

BOOTH CONSTRUCTION BY NON-OFFICIAL CONTRACTOR

FORM - Bare 1.0

(For Raw/Bare Space Exhibitors)

Company:

Booth No:

I/We hereby engage the service of

(Contractor details of which are appended below) to construct my/our Exhibition Booth and enclose herewith our proposed booth drawings together

with its illustrated designs for your approval.

(Bare Space)

CONTRACTOR INFORMATION

EXHIBITOR INFORMATION

Company Name:

Address:

Contact Person: Tel: Fax:

Email Address: Mobile:

Refundable Performance Bond payable to Spring Publishing Pte Ltd: SGD2,000.00 per exhibitor.

IMPORTANT NOTE:1. Exhibitors and their contractors building the stands must abide by all the rules and regulations in this Exhibitor Manual as well as those stated in the Exhibition Participation Agreement.2. The Organizer reserves the right to reject and or cease any Booth Fitting Works to be carried out in the event such submitted booth drawings do not comply with the Rules and Regulations.3. The Organizer reserves the right not to entertain any forms received after the deadline stated above.4. All payments are to be in favour of Spring Publishing Pte Ltd and payment details must accompany this Form.5. All cheques to be written to Spring Publishing Pte Ltd.

Please tick:

I/We enclosed a Cheque amounting to

I/We have transferred the amount of as Deposit Fee (refundable)

to Spring Publishing Pte Ltd DBS Current Account 005-901158-7 and I/we agree to the terms and conditions stated below.

4

Please complete this form, retain one copy for your file and fax/mail to: Cityneon Events Pte Ltd, Cityneon Design Centre, 84 Genting Lane #05-01, Singapore 349584Ms. Jalinah DID: (65) 6571 6417 Fax: (65) 6749 9050 Email: [email protected]

FORM C

Exhibiting Company: Booth No.:

COMPANY PROFILE

Contact person: Designation:

Email: Tel: Fax:

FURNITURE ORDER FORM

1 of 3

DEADLINE: MONDAY, 6 MARCH 2017

Orders will only be processed upon receipt of full payment.

Late surcharge of 30% will be imposed on additional orders made after 6 March 2017 and a 50% late surcharge for orders received after

13 March 2017. Orders received after 20 March 2017 is subject to availability and 100% late surcharge.

Cancellation clause: Full cost shall apply for any cancellation received after 13 March 2017.

Folding Chair [Nick]

Visitor Arm Chair [Vandy]

Visitor Arm Chair [Randy]

1

2

3

DESCRIPTION UNIT COST SGD TOTAL SGDQTYCODES/N

CHAIRS

S$20

S$45

S$45

2104

2107

2103

Bar Stool [Gracie]

Swivel Bar Stool [Angie]

Bistro Table [Spectra] (White/Black)

4

5

6

BISTRO

S$50

S$50

S$80

402

417

502.1

Low Back Sofa Chair [Chloe]

Sofa Chair [Arnie]

S$70

S$40

301.7

302.1

7

8

SOFAS

Coffee Table [Dal]

Round Discussion Table [Kelly] (Black/White) – Ø800mm

Round Discussion Table [Kelly] (Black/White) – Ø600mm

Square Discussion Table [Calvin] 512

9

10

11

12

TABLES

S$40

S$55

S$55

S$55

513

504.1

504.3

512

5

Easel Stand [Viva]

Brochure Rack [Sandi]

Foldable Brochure Rack [Ziggy] (Black)

Waste Basket [Tim]

Potted Plants (5ft)

Potted Plants (3ft)

Needle-punch Carpet (per sqm) (used)

Needle-punch Carpet (per sqm) (new)

Water Dispenser with 5 gallons of water (w/o power point)

Water Inlet/Outlet Point with Piping c/w 01 unit of Sink

* Includes Plumber Standby, Suntec Water Point Charges

** Excludes Water Usage Charges

28

29

30

31

32

33

34

35

36

37

MISCELLANEOUS

Total Cost without GST

Total cost inclusive of prevailing GST

S$30

S$90

S$110

S$10

S$25

S$15

S$8

S$14

S$110

S$800

706

709

708.1

707

-

-

-

-

-

-

FORM C 2 of 3

Reception Desk (980mmL x 750mmHt)

Lockable Cabinet (980mmL x 750mmHt)

High Lockable Cabinet (980mmL x 1000mmHt)

2-Tier Counter

3-Tier Counter

Display Plinth 500mm HT

Display Block 750mm HT

Display Block 1000mm HT

System Panel

System Panel with Plant Trough

Reception Counter with Fascia

Folding Door

Swing Door

Wall Shelving (Flat)

Wall Shelving (Slope)

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

DESCRIPTION UNIT COST SGD TOTAL SGDQTYCODES/N

MODULAR SYSTEM FURNITURE

S$60

S$60

S$120

S$100

S$120

S$60

S$90

S$120

S$40

S$55

S$120

S$70

S$80

S$40

S$40

601

602

603

621

622

605

606

607

614

623

615

624

625

604F

604S




6



For Local Exhibitors: Crossed cheque or bank draft made payable to Cityneon Events Pte LtdMailing Address: Cityneon Events Pte Ltd, 84 Genting Lane, Cityneon Design Centre #06-01 Singapore 349584

FORM C 3 of 3

PAYMENT METHOD

For Overseas Exhibitors: Telegraphic Transfer – Please make payment in SGD to the following account:Cityneon Events Pte LtdBank Name: Citibank, N.A.Bank Address: Singapore Branch, 8 Marina View, #17-01 Asia Square Tower 1, Singapore 018960Account no: 0-853373- 117 Swift Code: CITISGSGBank Code: 7214 Branch Code: 001

Credit Card (*subject to 4% credit card service charges)

Credit Card Type: AMEX MASTERCARD VISA

Card No. : Expiry Date: (MM-YY)

Cardholder’s Name:

Signature:

PLEASE NOTE:

Exhibitors will be held responsible for any loss or damage to furniture or fittings.

Orders are valid only when accompanied by full remittance. Payment could be made by Singapore local cheque, bank draft,

telegraphic transfer or credit card.

Late orders i.e. received after the deadline may not be catered to, and will be entertained and subject to availability and a 30% surcharge.

On-site orders may not be provided and, if available, will be subjected to a 50% surcharge. Priority will be given to advance orders.

Amounts paid are non-refundable should the event be cancelled or withdrawn.

An invoice will be issued to you upon receiving the order form and payment details will be instructed.

Full cost shall apply for cancellation received two weeks before the event. Orders without remittances will not be entertained

(1)

(2)

(3)

(4)

(5)

(6)


7

C: SUPPLY & INSTALL 6A/230V SINGLE PHASE OUTLET FOR LIGHTBOX UP TO 500W MAXIMUM Light box & fitting to be supplied & installed by client

Per Light fitting up to 100W each



12

13

14

S$200

$50.00

$95.00

$175.00

B: FOR CONNECTION TO LIGHT FITTINGS ONLY Supply inclusive of electricity consumption terminating in a fused switch orconnector. All wiring and maintenance are the responsibilities of the Exhibitor and their contractor.

Total cost without GST

Total cost inclusive of prevailing GST

FORM D

ELECTRICAL ORDER FORM

1 of 2


Exhibiting Company: Booth No.:

COMPANY PROFILE

Contact person: Designation:

Email: Tel: Fax:

Electrical layout plan or fitting plan must be provided while submitting this order form.Location of your electrical requirements will be installed at the discretion of the Official Stand Fitting Contractor if the layout plan is submitted after the deadline. Any relocation after installation will be at the expense of the Exhibitor.Orders will only be processed upon receipt of full payment.The electrical power outlets are strictly for single exhibit / machinery usage only. The power outlets are not for lighting purposes. If used for lighting purposes, the lighting connection charges will apply.

Includes professional electrical engineer’s endorsement & submission of single-line drawings to the relevant authorities upon receiving full detail on electrical applications from the individual exhibitors.Excludes consumption and Sub-main distribution board & any other charges or commission relating to electrical items are imposed by the venue owners for the entire event.Late surcharge of 30% will be imposed on additional orders made after 6 March 2017 and a 50% late surcharge for orders received after 13 March 2017. Orders received after 20 March 2016 is subject to availability and 100% late surcharge.Cancellation clause: Full cost shall apply for any cancellation received after 13 March 2017.

The below prices:

40W fluorescent tube light

100W spotlight

100W arm spotlight

50W halogen spotlight - low voltage

50W halogen arm spotlight - low voltage

70W metal halide

300W floodlight

500W floodlight

13 amp 230v single phase power outlet (fused to 5 amp, not for lighting use)

13 amp 230v single phase power outlet (fused to 5 amp, not for lighting use) 24hr

15 amp 230v single phase power outlet (not for lighting use)

1

2

3

4

5

6

7

8

9

10

11

DESCRIPTION OF SERVICE / ITEMS UNIT COST SGD TOTAL SGDQTYS/N

A: INDIVIDUAL FITTINGS (inclusive of electricity consumption)

$55

$65

$70

$70

$70

$200

$200

$300

$70

$100

$110


8

FORM D

ELECTRICAL ORDER FORM

*Indicate the position of various lighting and electrical power you have ordered.

2 of 2

For Local Exhibitors: Crossed cheque or bank draft made payable to Cityneon Events Pte LtdMailing Address: Cityneon Events Pte Ltd, 84 Genting Lane, Cityneon Design Centre #06-01 Singapore 349584

PAYMENT METHOD

For Overseas Exhibitors: Telegraphic Transfer – Please make payment in SGD to the following account:Cityneon Events Pte LtdBank Name: Citibank, N.A.Bank Address: Singapore Branch, 8 Marina View, #17-01 Asia Square Tower 1, Singapore 018960Account no: 0-853373- 117 Swift Code: CITISGSGBank Code: 7214 Branch Code: 001

Credit Card (*subject to 4% credit card charges)

Credit Card Type: AMEX MASTERCARD VISA

Card No. : Expiry Date: (MM-YY)

Cardholder’s Name:

Signature:


Backwall

Open front

Sidewall / Open* Sidewall / Open*

PLEASE NOTE:

Orders are valid when accompanied by full remittance. Payment could be made by Singapore local cheque, bank draft, telegraphic transfer or credit card.All prices quoted shall include local licensing fees, installation (where applicable) and power consumption.If you have contracted bare space and using your own contractor to build your booth, you must order your electrical requirement from the Official Stand Contractor. Only the Official Contractor will be permitted to undertake electrical works from the source of supply up to the booth in the exhibition.Only licensed electrician is permitted to undertake electrical works in the exhibition.Electricity is only supplied during exhibition days unless 24hrs supply is requested to the Official Contractor.Amount paid are non-refundable should the event be cancelled or withdrawn.All bank charges (including beneficiary) must be borne by the exhibitor.On-site orders may not be provided and, if available, will be subjected to a 50% surcharge. Priority will be given to advance orders.All items are on rental basis for the period of the exhibition only.


9

Contents

1.

2.

3.

About the Venue

Customs Requirement

Goods and Service Tax (GST)

EVENT CONTACT LISTA

EXHIBITION SCHEDULE (HALL 401, 402)B

GENERAL INFORMATIONC

Admission

Exhibitor Registration

Telephone and Internet Services

Catering Services

First Aid Services

1.

2.

3.

4.

5.

Payment for Exhibition Space, Administrative

Fee and Performance Bond

Booth Operation Etiquettes

Photography and / or videography

Promotions during the Show

Product Demonstrations & Presentations

Exhibitors’ Move-in

Insurance Requirements

Smoking

Animals

Power Supply and Lighting

Material Handling Equipment and Exhibits in

Permanent Carpeted Area

Public Space – Protection Layer Needed

Film/ Audio Visual Demonstrations

Public Address System

Working Exhibits

Dangerous Materials

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

EVENT INFORMATIOND

RULES AND REGULATIONSE

Hot Work Demonstrations

Stand Boundaries and Design Restrictions

Structural Height Restriction

Open Frontages

Building Materials

Damage to Stand Structures and Exhibits Premises

Floor Loading Capacity

Cancellation of Exhibition Space

Failure to Exhibit

Fire Precaution

Official Stand Fitting Contractor

Special Design Stand Contactors

Storage

Stand Clening

Goods Vehicles Traffic Management Procedures

Security and Insurance

Indemnity and Authorised Signatories

Dilapidation

Force Majeure

Unforseen Occurrences

Regulatory Authorities

NEA License (Sales of Food)

17.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

31.

32.

33.

34.

35.

36.

37.

38.

Bare Scheme Booth

Space only Special Design Stand

Guildelines for Construction Installation

and Dismantling Works

Recommended Stand Design / Contractor

1.

2.

3.

4.

VENUE RULES AND REGULATIONSG

FREIGHT FORWARDING INFORMATIONH

STAND BUILDING REGULATIONSF

10

Contact ListAVISA APPLICATION

VISITOR SERVICES IMMIGRATION & CHECKPOINT AUTHORITY10 Kallang RoadSingapore 208718Tel: (65) 6391 6100Website: http://app.ica.gove.sg/index.asp

VIDEOTAPES / FILM CENSORSHIP

INFOCOMM MEDIA DEVELOPMENT AUTHORITY(FILMS AND PUBLICATIONS)3 Fusionopolis Way#16-22 SymbiosisSingapore 138633Tel: (65) 6377 3800Website: https://www.imda.gov.sg/contact-us

SINGAPORE CUSTOMS55 Newton Road#10-02, Revenue HouseSingapore 307987Tel: (65) 6355 2000 Fax: (65) 6250 9606Email: [email protected]: www.customs.gov.sg

CUSTOMS

CITYNEON EVENTS PTE LTDCityneon Design Centre84 Genting Lane #05-01Singapore 349584

CONTACT: GOH CHEONG WEITel: (65) 9848 4721 Fax: (65) 6749 3633Email: [email protected]

OFFICIAL STAND BUILDER

SPRING PUBLISHING PTE LTD61 Upper Paya Lebar Road#05-02A, Tat Wan BuildingSingapore 534816

CONTACT: LYN TAPIA (MS)Tel: (65) 6280 6690 Fax: (65) 6283 4922Email: [email protected]

CONTACT: MELVIN KHOO (MR)Tel: (65) 6280 6690 Fax: (65) 6283 4922Email: [email protected]

BOOTH SALES / SPONSORSHIP

SPRING PUBLISHING PTE LTD61 Upper Paya Lebar Road#05-02A, Tat Wan BuildingSingapore 534816

CONTACT: SNEHA MENON (MS)Tel: (65) 6280 6690 Fax: (65) 6283 4922Email: [email protected]

CELEBRATE PRIME EXHIBITOR LIASON / OPERATIONS MATTERS

LUCKY DRAW APPLICATION

HEAD, GAMBLING SUPPRESSION391 New Bridge Road Block CPolice Cantonment ComplexSingapore 088762

Contact: Lucky Draw OfficerTel: (65) 6435 8220 Fax: (65) 6534 4840Website: www.mom.gov.sg

EMPLOYMENT PASS / WORK PERMIT

MINISTRY OF MANPOWER18 Havelock RoadSingapore 059764Tel: (65) 6534 1522 Fax: (65) 6534 4840

11

Exhibition ScheduleBB1 BUILD-UP PERIOD

ACTIVITIES DESCRIPTIONTIMEDATE

All contractors must register at the contractors’ counter located at the entrance of Hall 401 and Hall 402 upon arrival to collect their admission passes. The issuance of the passes is subject to all relevant documents being signed and full payment of the administration fee and performance bond made. Space-only stand locations will be marked out ready for contractors to commence construction works.

Contractors’ Registration and Set Up

Exhibitor RegistrationOnsite

Shell scheme ready for occupancy and dressing up

Electrical supply to stands

Delivery of Displays/exhibits

Completion of all standConstruction / Decoration / display

Hall Closes

2:00pm – 9:00pm

2:00pm – 9:00pm

2:00pm – 9:00pm

2:00pm – 9:00pm

2:00pm – 9:00pm

9:00pm9:00pm9:00pm

23 March 2017

23 March 2017

23 March 2017

23 March 2017

23 March 2017

24 March 201725 March 201726 March 2017

All exhibitors must register at the Organiser’s service counter located at the entrance of the exhibition hall upon arrival to collect their admission passes & theexhibitors’ information pack.

(Exhibitors can access to booth during contractor’s setting up on the same day, and time on 23 March 2017)

Portable & valuable exhibits/displays are not to be displayed till closer to the opening days of the exhibition.

The Organiser will not accept responsibility for any delivery on behalf of an exhibitor, nor will the Organiser be responsible for the safe keeping of such items after delivery.

Electricity supply will be turned on after the successful inspection by the Official Electrical Engineer and only after the Certificate of Fitness has been signed.

All contractors must vacuum and clean the stands upon completion before handing over to the Exhibitor. All contractors must leave the exhibition hall by 9pm.

All exhibitors / contractors are to leave the hall by the stipulated times.

12

B2 EXHIBITION SCHEDULE / OPENING CEREMONY

ADMISSION

ACTIVITIES

REMARKS

REMARKS

TIME

TIME

DATE

DATE

Exhibitors who are required to be at their standsbefore/after official opening hours must obtainapproval from the Organiser by 2pm on the sameday. Security guards will be on duty during theextended hours.

PLEASE NOTE:Exhibits should not be dismantled before the closing hours. A fine of S$2,000 will be levied in the case of exhibits & stands being dismantled before the end of the exhibition. No late work is permitted. The appointed booth contractors must complete their work according to the above schedule. If permission is sought for any overtime work and granted by the Celebrate PRIME Organiser, the contractor shall have to pay for the overtime charges.

Exhibitors Access

Exhibition Hours

Shut down of all demonstration exhibits / equipment

Packing of exhibits & removal from the hall

All utilities supply to stands shut down

Collection of rented items by suppliers

Dismantling of stands

All stands to be dismantled and all debris removed byAll personnel must leave the hall

10:00am – 9:00pm10:00am – 9:00pm10:00am – 9:00pm

11:00am – 9:00pm11:00am – 9:00pm11:00am – 9:00pm

9:00pm – 10:00pm

9:00pm – 12:00mn

9:30pm

12mn

9:00pm – 12:00mn

12mn



26 March 2017

26 March 2017

26 March 2017

26 March 2017

26 March 2017

26 March 2017

All demonstration exhibits and equipment must be shut down before the electricity supply is turned off at 9pm.

All exhibits must be packed and removed from thehall by 26 March 2017 at 12mn.

Exhibitors are to remove all content from therented items e.g. Cabinets, cupboards beforestipulated collection time by the supplier.

All stands materials must be packed and removedfrom the hall by 26 March 2017 at 12mn. Please adhere strictly to the timeframe of dismantling the stand. All exhibitors and contractors are to exit the premises by 12mn. Exhibitors will face additional charges if they fail to exit the hall by 12mn.

The Organiser will not accept responsibility forany items left in the exhibition hall after this time.

B3 TEAR DOWN / MOVE OUT

13

General InformationC

TECHNICAL SPECS FOR LEVEL 4: HALL 401 TO 404

Floor Finish: ConcreteFloor Loading: 17.5 KN/m2 or 350 lb/sq ftMaximum Booth Height: 5m(Booth design is subject to approval)

C1

CUSTOMS REQUIREMENT

All goods to be imported for display at the exhibition must be declared to Customs at the entry point and must be covered by proper Customs documents. These documents should be retained at the exhibition as they are subjected to Customs inspection on-site. Please refer to www.customs.gov.sg/index.html for more information on Exhibition Customs requirements and procedures.

C2

CUSTOMS REQUIREMENT

The prevailing GST rate is 7% and will apply to all Singapore registered companies only. For foreign exhibitors, GST is zero-rated, i.e. they do not have to pay GST for space rental & services offered in the exhibition. Foreign exhibitors are however, subject to the prevailing GST in the event the exhibition goods imported into Singapore are sold locally. Prior approval in this instance must be sought from the relevant authority. The GST is payable on the goods sold at the prevailing GST rate of the CIF value or selling price whichever is higher.

All goods imported into Singapore are subject to prevailing GST. GST is not applicable if goods are brought in using Carnets, The Temporary Import Scheme (TIS) or the Security Deposit Scheme (SDS). However, this exemption does not apply to liquor and tobacco. Please refer to:www.customs.gov.sg for more information.

Goods for exhibition may be imported 3 weeks before exhibition and should be re-exported within 3 weeks of the exhibition closure. Requests for an extension period must be made in writing, and will be considered on a case-by- case basis.

GST will apply if any of these goods are eventually sold locally or unaccounted for at the time of re-export. Payment of duty/GST must be made within 14 days after exhibition closure.

BROCHURES AND SOUVENIRSGST is not applicable if brochures, pamphlets and gifts or souvenirs are imported by post or by air, and the total value does not exceed SGD 400.

HAND-CARRIED GOODSTravellers to Singapore with hand-carried goods are requested to refer to: www.customs.gov.sg/index.html for more information.

CONTROLLED AND PROHIBITED GOODSPrior approval must be obtained from Customs before such goods may be temporarily imported for exhibition purposes. Please refer to www.customs.gov.sg/index.html for more information on Prohibited items and Controlled and restricted items.

C3

Suntec Singapore Convention & Exhibition Centre1 Raffles Boulevard, Suntec CitySingapore 039593

VENUE

14

Event InformationDADMISSION

All exhibitors must wear their exhibitors’ badges at all times for access to the exhibition venue and for identification purposes. Please note that exhibitors are not required to requisite for Contractor badges as the Exhibitor badges are valid for entry into the exhibition hall throughout the entire duration of the event, including build-up & tear-down days.

D1

TELEPHONE AND INTERNET

There are no public phone facilities within the venue. Therefore, exhibitors requiring a telephone is advised to bring mobile phones to the event. There is complimentary wireless broadband connection available in common walkways within Suntec Singapore Convention & Exhibition Centre but not in Hall 401 and 402, Level 4 and the rest of the venue. Kindly note that the internet connection bandwidth may not be strong as it is not a dedicated internet line catered to Celebrate PRIME.

D4

CATERING SERVICES

Suntec Singapore is the exclusive provider of food and beverage for the Celebrate PRIME, and would be able to assist in all your catering needs, including last-minute orders. If you wish to order F&B for your booth , please email the Celebrate PRIME Operations Team at [email protected]

D5

FIRST AID SERVICES

Basic first aid services are available at the Organiser Service Counter. For more severe injuries, you will be directed to the nearest Accident & Emergency (A&E).

D6

EXHIBITOR BADGE ENTITLEMENT

Exhibitor badges will be issued on the following basis:• For the first 9sqm booth, each exhibitor is entitled up to 5 COMPLIMENTARY Exhibitor Badges.

• For every subsequent 9sqm, 2 free badges will be issued, up to a maximum of 12 free badges.

• If you require additional badges, please submit your request via email to [email protected]

Rates for Additional Exhibitor Badges are as follows:• Additional badges or replacement of lost badges are chargeable at S$10 each (strictly for staff manning the stand only). Please contact The Organiser for additional badges to process.

All pass applications must be submitted through the service form in the Exhibitor Manual by the deadline indicated. Late submission may cause delay in the processing of the passes as the Organiser needs to submit all applications for security screening. All personnel must have their personal identification documents with them at all times while at the exhibition site so as to facilitate security checks.hgg

D2

EXHIBITOR REGISTRATION

VENUE: Exhibitors Registration Counter, Suntec Singapore Convention & Exhibition Centre, Level 4DATE & TIME: 23 March, 2017 (2.00pm – 9.00pm)

D3

During the event days, exhibitors have access to the hall 1 hour before the opening between from 10,00 - 11.00am between 24 -26 March. Please indicate the number of badges required and provide a name list of staff manning the stand so that badges can be prepared and collected without delay on-site.

15

Rules & RegulationsEPAYMENT FOR EXHIBITION SPACE, ADMINISTRATIVE FEE AND PERFORMANCE BOND

PHOTOGRAPHY AND / OR VIDEOGRAPHY

PROMOTIONS DURING THE SHOW

BOOTH OPERATION ETIQUETTES

No exhibitor, their staff and agents and/or their contractors/vendors/suppliers may begin stand construction/decoration or move in their exhibits into the Hall or surrounding area until full payment of bond and/or fee, including deposits, has been received by the Organiser. This is applicable for raw space booths only.

Unauthorised photography of exhibits and displays (other than your own), audio/tape or video recording within the Celebrate PRIME area are not allowed.

Exhibitors are asked not to place stickers, signs or posters anywhere in the halls other than within their own stand and on paid advertising poster sites and billboards. Likewise, exhibitor’s representatives may not distribute brochures, invitations, etc. at the registration areas, F&B outlets, show hospitality areas, or any other areas which, in the opinion of the Organiser, is deemed inappropriate and causes inconvenience to visitors and other exhibitors.

All booths MUST be fully staffed and operational throughout the Celebrate PRIME opening hours. Stands and exhibit decorations (including signs, flags, plants, carpets and lights etc) should not be placed or be extended beyond one’s own stand. Any exhibitor refusing to make changes as directed will have their electricity supply cut off.

Exhibitors are requested not to place stickers, signs or posters anywhere in the halls other than within their own stand and on paid advertising poster sites and billboards. Likewise, exhibitor’s representatives may not distribute brochures, invitations, etc. at the registration areas, F&B outlets, show hospitality areas, or any other areas which, in the opinion of the Organiser, is deemed inappropriate and causes inconvenience to trade visitor/delegates and other Exhibitors. These materials may be posted only on the partition walls within individual booths. Any exhibitor refusing to make changes as directed will have their decorations dismantled at the exhibitor’s expense.

Activities disturbing or causing inconvenience to the Celebrate PRIME event sessions will not be allowed, i.e. promotional gimmicks, raffles, picture-taking, musical entertainment, use of animation and sound equipment.

Without special permission of the Organiser, exhibits are not allowed to be brought into the hall after the event sessions have commenced or removed from the hall before the exhibition closes for the day.

Shows without prior application will not be permitted

According to Fire & Safety regulations, goods or packing materials are strictly not allowed to store behind booths along the walls of the Hall or area in-between stands. Exhibitors are encouraged to design a proper storage area with adequate access in their stand design décor. Alternatively, exhibitors can approach for storage assistance chargeable at a fee.

Exhibitors participating with exhibits which required special fire protection must make arrangements at their own cost for the provision of such equipment and take all precautions to protect the public against any fire hazards.

Exhibitors and/or their engaged contractors shall be responsible for any damages caused to properties of the Venue, Organiser, Official Stand Fitting Contractor and any other Exhibitors during delivery and removal of exhibits, refuse and/or decoration works by their staff or contractors.

Exhibitors shall not assign, sublet, or apportion any part of the space assigned to him or have representatives, equipment, or materials from other firms appear in the exhibition space.

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E2

16

PRODUCT DEMONSTRATIONS & PRESENTATIONS

EXHIBITORS’ MOVE-IN

The Organiser appreciates that demonstrations and presentations form an integral part of the exhibition. Exhibitors, however, should exercise discretion when carrying out demonstrations and presentations, in consideration of other exhibitors.

Loudspeakers/sound devices and/or image projection equipment are to be placed in such a way that sound/image is directed downwards and into the stand, and not towards or across the aisles. The operation of any sound device or image projector must not interfere with, or be an annoyance to neighbouring stands. Sound levels recorded at adjacent or opposite stands should not exceed 80dB for all speech, music and sound effects.

The Organiser may also require such demonstrations or presentations to be carried out in accordance to a timetable as laid down after the consultations with the exhibitors involved. Exhibitors planning to stage demonstrations or presentations must provide a reasonable space for the audience within the confines of the stand.

Cargoes which are consigned to the exhibition site should arrive at the exhibition hall by 23 March 2017, 6pm Exhibitors, their agents or contractors are responsible for the early installation of their heavy or large exhibits according to the move-in schedule provided by the Organiser. When stand structures are erected, it may not be possible to move-in/install heavy and large exhibits that arrive late.

All packing should be clearly marked with the following details:(Name of Freight Forwarder)c/o Celebrate PRIME(Name of Exhibiting Company)(Stand Number), Level 4, Hall 401 & 402Suntec Singapore Convention & Exhibition Centre1 Raffles Boulevard, Singapore 039593(Case No…of…)

Exhibitors must obtain all/any licenses, permits or approvals required from the relevant authorities for the demonstration of the exhibits/products. Exhibitors must ensure they are the rightful agent, distributor or dealers for the exhibits/products at their stands. The Organiser reserves the right to make the final decision on any disputes regarding the right to exhibit.

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SOUND CONTROL (IMPORTANT): Should an exhibitor exceed the maximum sound levels (80db) they will be requested by The Organiser to reduce the volume. If this request is ignored a member of the organising team will be called to the stand and will issue the exhibitor with a written warning (in duplicate). Once in receipt of the written warning, a further breach of the regulations will result in power to the stand being turned off. On any occasion after this, the stand electrical supply will be turned off for 24hrs from the time of the infringement without further reference.

INSURANCE REQUIREMENTS

While every reasonable precaution is taken by the Organiser to ensure the security and safety of the exhibition, the Organiser will not accept liability for loss of, or damage to any exhibits, persons or property at any time or in any way connected with the exhibition although there will be 24 hours security.

Exhibitors are advised to insure their exhibits against such loss or damage including risk of fire.

Exhibitors will be held responsible for loss of, or damage or injury to properties (including other exhibits) and persons caused by themselves, their employees or agents.

Exhibitors shall ensure that they are fully covered by insurance and take out public liability and comprehensive protection. The period of liability of the Exhibitor shall be deemed to run from the time the Exhibitor or any of his agents or contractors first enter the Exhibition site, and to continue until all his exhibits and property have been removed.

Exhibitors participating in the exhibition agree to indemnify the Organiser against all claims of whatsoever nature that may be made against the Organiser, arising out of or in any way connected with such exhibitor’s participation in the exhibition.

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SMOKING

Smoking in the exhibition hall, symposium rooms, meeting rooms, atrium, air-con walkways & function areas is strictly prohibited.

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17

ANIMALS

POWER SUPPLY AND LIGHTING

Unless otherwise stated, animals are not allowed to be used as a stand attraction, for performance or demonstration purposes at the exhibition.

Cityneon Events has been appointed as the Official Stand Fitting Contractor for the event. No other contractors shall be permitted to undertake electrical work in the venue. All electrical requirements i.e. power points, lighting, etc that are not part of any standard shell scheme booth package must be sourced from the Official Stand Fitting Contractor.

The following rules must be complied with:

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In accordance with local regulation, the following methods of starting must be installed to all motors prior to delivery to the Show:Up to 5 Hp Direct on line5 Hp to 25 Hp Star DeltaAbove 25 Hp Auto-transformer.

Owing to limitations in electrical supplies, exhibitors requiring three-phase electrical supplies of exhibits must provide, as soon as possible, the following information for each machine:

Starting load (in kilowatts) for each motorRunning load (in kilowatts) for each motorKilowatts loading of heaters, etcNumber of other machines running concurrently at any one time.

(Exhibitors requiring different voltages, stabilisers, frequency or special connections to equipment should arrange for their own transformers, converters, boosters, etc. and keep the Organiser informed)

Exhibitors shall inform or consult the Official Stand Fitting Contractor whenever works are carried out near any electrical installations such as distribution boxes, fuse switches, isolators and/or power points. The Official Stand Fitting Contractor has the right to switch the supplies off for safety reasons as well as to prevent any damage to the exhibitor’s equipment. However, it is the responsibility of the exhibitor and their implementing partner(s) to ensure that the Official Stand Fitting Contractor is informed to check the integrity of all circuits, distribution boxes &/or connections before supply is switched on again. Failing notification, the Organiser and the Official Stand Fitting Contractor shall assume no responsibility for any damage caused.

If the actual power consumption of any exhibitor exceeds the applied limit, and affects the operations of other exhibitors or the power supply system of the venue, the Organiser will stop the power supply to their booths immediately and the exhibitor shall be liable for all damages caused. Exhibitors requiring special arrangements (different voltages, frequencies, etc) must arrange for their own transformers and converters or hire from the Official Stand Fitting Contractor.

For safety reasons and the protection of electrical installation at the venue, all power main installations from source to outlet (exhibition stands) must only be carried out by the Official Stand Fitting Contractor. All distribution boxes, where required and deemed necessary by the Official Stand Fitting Contractor, will be hung or mounted on the walls or structures of the stand.

Connection of exhibits within the stands may be carried out by the exhibitor’s technician; the circuits are subject to a mandatory inspection by the Official Stand Fitting Contractor before they are made live.

Each electrical supply provided is intended for one equipment or machine on display. Please note that no extension cord shall be connected to any socket and no multi-adaptors are allowed to be used at the exhibition booth to prevent possible overload, and thereby tripping the power supply.

No electrical installation or fittings may be suspended from the ceiling of the hall or fixed to any part of the building structure without the prior permission of the Organiser and the venue. If permitted, a fee may be levied.

The Official Stand Fitting Contractor (in consultation with the Organiser) reserves the right to disconnect electrical supply to any installation, which in the opinion of the Electrical/Safety Officer is dangerous or will cause annoyance to visitors or to other exhibitors.

Supply to stands will be from 30 minutes before, 10.30am and 30 minutes after, 9.30pm the Show’s operating hours each day.

Exhibitors requiring 24-hour supply must submit in writing their requirement to the Official Stand Fitting Contractor, at least two (2) weeks prior to the set-up date (23 March 2017), and any additional cost due to wiring, consumption, inspection fees, levies, etc, shall be borne by the exhibitor concerned.

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18

POWER SUPPLY AND LIGHTINGE10

No aircon unit or system is permitted in the stands without written special permission by the Organiser and Venue Owner.

Neon lights may be permitted with written approval from the Organiser and must be fitted with a safety “fireman” switch. Flashing lights /signs will not be permitted, unless it forms an integral part of anexhibitor/vendor’s product. In case of light box displays brought in by exhibitors, each fluorescent or lamp used will be treated as general lighting and charged as an additional order.

All electrical equipment should be tested and approved by the Organiser’s appointed licensed engineers prior to turning on the electrical supply.

Requests for any item not listed in the form can be directed to the Official Stand Fitting Contractor.

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MATERIAL HANDLING EQUIPMENT AND EXHIBITS IN PERMANENT CARPETED AREASE11

There are specific limitations on exhibits in the various exhibitions areas. When storing exhibits, exhibitors and their service contractors must lay proper padding and plywood over the permanent carpeted area before moving-in the freight or material handling equipment into the area.

When installing exhibits in these areas, exhibitors and their service contractors should not use tape to mark the carpeted floors.

The movement of equipment and material in these areas is limited to hand-carried items. No lifts, carts, or other equipment are allowed on the carpet unless it is adequately protected with suitable floor coverings.

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11.3

PUBLIC SPACE – PROTECTION LAYER NEEDEDE12

There are common areas, hallways throughout the venue leading to and from the exhibit and meeting space.

Please note the following: Carts, scooters, pallet jacks, or mechanical lifts of any type are prohibited in the public space without proper carpet protection (e.g. wooden floorboards, solid plastic foils, or thick carpet overlays). This must be approved in advance by the Organiser.

Material handling equipment (forklift, pallet jet) cannot enter areas in the facility which have ceramic, stone or marble tile.

Proper carpet protection must be used in hallways and meeting rooms for move-in / out of freight.

If placing carpet on exhibition room carpet, a protective layer must be placed in between the two carpets. Visqueen/Plastic Sheeting is to be laid directly over the Venue carpet and secured with a low adhesive tape. Decorator carpet may then be laid over the Visqueen with tape securing the carpet to the Visqueen.

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FILM / AUDIO VISUAL DEMONSTRATIONE13

Audio-visual equipment may be provided by the exhibitor.

The Singapore Authority enforces strict regulations for audio visual presentations in public places. Exhibitors wanting their video disks or tapes cleared for public viewing should contact the Media Development Authority.MEDIA DEVELOPMENT AUTHORITY 3 Fusionopolis Way, #16-22 Symbiosis Singapore 138633 Tel: 1800 478 5478 Fax: (65) 6577 3888

Exhibitors who have their film or video or slides cleared are then required to apply for a permit from the: PUBLIC ENTERTAINMENT LICENSING UNIT391 New Bridge Road, #02-701 Police Cantonment Complex, Singapore 088762 Tel : (65) 6557 5823 / (65) 6557 5819 / (65) 6557 5818 Fax : (65) 6226 1089

When in operation, such equipment must not cause annoyance to visitors or other exhibitors through excessive sound or by location. The Organiser reserves the right to acquire any audio-visual presentation which, in their opinion, is detrimental in such a manner that renders it to be discontinued.

According to Singapore Law, a fee has to be paid to the Composers and Authors Society of Singapore Ltd (COMPASS) if professional music performances appear in the company’s video disk or tape. COMPASS – COMPOSERS AND AUTHORS SOCIETY OF SINGAPORE LTD 37 Craig Road, Singapore 089675Tel : (65) 6323 6630 Fax : (65) 6323 6639 Email : [email protected]

19

HOT WORK DEMONSTRATIONSE17

No naked or open flame equipment is to be used in the exhibition hall at any time.

WORKING EXHIBITSE15

Moving machinery must be fitted with safety devices when the machines are in operation. These safety devices may be removed only when the machines are disconnected from the electrical power source. Working machines must be placed at relatively safe distance from the audience.

All pressure vessels or equipment under pressure must conform to the safety standards and regulations. Approval for its use is required. No motors, engines or power driven machinery may be used without adequate protection against the risk of fire.

Welding works, naked lights and lamps, open flame, temporary gas or naked, live electrical fittings, explosives, petrol, dangerous gases, radioactive materials or highly flammable substances are strictly forbidden in the area.

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DANGEROUS MATERIALSE16

No temporary gas (LPG) or naked live electrical fittings are to be used in the exhibition halls at any time.

No explosives, petrol, dangerous gases or highly inflammable substances are allowed in the halls.

No radioactive substances are allowed unless prior approval in writing is obtained from the Organiser. Any radioactive substances being used must strictly comply with the rules and regulations stipulated by the relevant regulatory body.

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STAND BOUNDARIES AND DESIGN RESTRICTIONSE18

All stands must be carpeted or laid with some form of flooring as clear demarcation of contracted space. Except for “island” booths (4-side open), a back wall must be installed for every stand. Stand with immediate neighbour(s) should also be provided with the necessary sidewall (s).

Exhibitors may not place any display material or exhibit, nor extend their stand structures and fittings, beyond their contracted boundary. The exhibitor will be charged for any infringement of this rule, and the Organiser reserves the right to remove the infringement. Likewise, any display of programmable moving lights (cyber lights) is restricted within the perimeter of their stand. The prevailing rate for space rental on per square metre basis will be charged to exhibitors who fail to comply with the above.

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PUBLIC ADDRESS SYSTEME14

The Public Address (PA) System in the exhibition hall will be used only to announce the opening and closing of the show and matters of public safety. Other announcements will be at the discretion of the Organiser.

STRUCTURAL HEIGHT RESTRICTIONSE19

The permitted stand height is 2.44m (8ft). Any design for a structure exceeding 2.44m in height must be submitted for approval at least 10 weeks prior to the exhibition and will be considered on a case-to case basis, subject to approval with the relevant professional endorsements to prove that the structure is structurally safe. If approved, this structure will be restricted to a distance of 1 metre (3.28 ft) away from the dividing walls of the adjoining stands. This restriction also applies to any overhead structure suspended from the existing hall ceiling.

MAXIMUM HEIGHT ALLOWED FOR BOOTHS IN EXHIBITION HALL: 5 METRES (SUBJECT TO APPROVAL)

For safety reasons all rigging of overhead banners and signage will only be able completed by the Official Contractor- CITYNEON EVENTS PTE LTD and must be pre-arranged with the Organiser prior to build up of the Exhibition. Please contact the Organiser at [email protected] for rigging queries.

OPEN FRONTAGESE20

All stands in the exhibition, irrespective of height, must have at least 50% of any frontage facing an aisle left open or fitted with transparent (clear see-through) material. This area must be left visibly free of obstruction.

20

DAMAGE TO STAND STRUCTURES AND EXHIBITION PREMISES

FLOOR LOADING CAPACITY

CANCELLATION OF EXHIBITION SPACE

FAILURE TO EXHIBIT

FIRE PRECAUTION

BUILDING MATERIALS

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No person under any circumstances shall cut into or through any floor covering or wall nor alter the stand service structure except when authorised in writing by the Organiser. Any such damage to the stand service structures will be invoiced to the exhibitor.

Floor Finish: ConcreteFloor Loading: 17.5 KN/m2 or 350 lb/sq ftMaximum Booth Height: 5m (Booth design is subject to approval)

The permitted floor loadings stipulated by the venue owners must not be exceeded. However, on a case-by-case basis, subject to the approval of the venue owner, special arrangements including the provision of steel base plates may be required for any exhibit exceeding these limits. The Organiser’s delivery schedule for heavy and large exhibits must be strictly adhered to.

Materials for the construction of the exhibition booths shall have a minimum flame spread rating of Class 2.

If exhibitor wishes at any time prior to the exhibition to cancel or reduce the stand space allocated to him, then written notice of such wish, stating the reasons for such cancellation or reduction, must be given to the Organiser by Recorded Delivery Post. For the avoidance of doubt, the Organiser shall not be obliged to accept the exhibitors’ notice of cancellation or reduction. The date of cancellation shall be the date the Organiser notifies the exhibitors that it accepts the exhibitor’s notice.

In the event that the Organiser accepts the exhibitor’s notice of cancellation or reduction of his stand space or in the event that the Organiser terminate the contract with the exhibitor for whatever other reason, the Organiser shall have the absolute discretion (but without prejudice to any other right or remedy available to the Organiser and without being under any liability to reduce any payment due under these Terms and Conditions) to reallocate or resell the stand space allocated to the exhibitor and to apply the following cancellation charges:

The cancellation charges may be deducted from the refundable deposit by the exhibitor. Any balances shall be returned without interest. If the money already paid up by the exhibitors is insufficient, the exhibitor shall forthwith pay to the Organiser the balance of the cancellation charges. The exhibitor hereby acknowledge that the above amounts represent reasonable compensation for the costs incurred by the Organiser as a result of the exhibitor’s cancellation and that they do not represent a penalty.

Any organisation/company, having signed a contract for a stand, fails to exhibit and has not been released from the contract by the Organiser, will be liable for the full cost stated in the contract and any additional cost incurred by the Organiser as a result of the failure to exhibit. If an exhibitor has not taken up the hired stand space or if it is evident prior to this that the exhibitor will not be taking up the space reserved for him, this space may be made available by the Organiser to other exhibitors without further notice or proof of default. In such a case, the agreed price is still payable in full by the exhibitor to the Organiser, and the exhibitor is not entitled to claim compensation.

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B

The exhibition halls are equipped with fire extinguishers and a fire sprinkler system.

Exhibitors, who because of the nature of their exhibits require special type of fire extinguishers, must make arrangements at their own cost for the provision of such equipment.

Any person, upon seeing an outbreak of fire, must make immediate use of the Fire Alarm System and subsequently, use every endeavour to extinguish the outbreak or to confine it by the use of extinguishers and/or removal of goods in the vicinity.

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21

OFFICIAL STAND FITTING CONTRACTOR

GOODS VEHICLES TRAFFIC MANAGEMENT PROCEDURES

SPECIAL DESIGN STAND CONTRACTORS

STORAGE

STAND CLEANING

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The Organiser has appointed Cityneon Events as the Official Stand Fitting Contractor for various services so as to ensure a more efficient and regulated build-up and dismantling. Please refer to the Contact List for details. Unless otherwise stated, exhibitors may appoint their own stand fitting contractor subject to approval from the Organiser. In this instance, exhibitors are responsible for making their own arrangement for services.

The services of the Official Stand Fitting Contractor are for the convenience of exhibitors, and the Organiser will accept no liability in respect of any contract between exhibitors and such contractors for the negligence or default of any such persons, their servants and agents.

The following guidelines must be strictly observed, to facilitate the overall efficient traffic management at the venue premises Suntec Singapore:Only goods vehicles will be allowed entry. All private passenger vehicles, inclusive of Sports UtilityVehicles (SUV) and Multi-Purpose Vehicles (MPV) will not be allowed entry.The speed limit within Suntec Singapore premise is fifteen (15) Kilometers per hour. Vehicles caught exceeding the speed limit will be barred from entering Suntec Singapore.No long-term or over-night parking is allowed at the loading docks. Vehicles must leave immediately after unloading / loading operations.

In adherence to safety requirements, only Celebrate PRIME Official Stand Fitting Contractor may carry out electrical, pipe and hanging installations.

NON-OFFICIAL STAND FITTING CONTRACTORExhibitors may appoint their own contractor for stand design and construction subject to them being approved by the Organiser.

REFUNDABLE PERFORMANCE BONDAll special design stand contractors must lodge an additional refundable deposit of S$3,000 per stand. This serves as a performance bond as well as a damage deposit. This deposit will be refunded after deduction for services and damages, if any. Exhibitors are responsible and liable for their appointed contractor’s observance of all rules and regulations.

Exhibitors must arrange for their cartons and cases to be transported back to their own premises. Exhibitors are not to store such items within the exhibition halls. The Organiser reserves the right to remove/dispose of any carton, cases and/or packing materials left in the exhibition halls. Any cost incurred will be borne by the exhibitor.

During the exhibition days, the Organiser will be responsible for the general cleaning of stand carpets and gangways daily. During the build-up and dismantling periods, exhibitors and/or appointed contractors are responsible for the removal of stand construction debris and rubbish on a daily basis. All aisles must be left clear. Exhibitors are reminded that it is the responsibility of their appointed stand fitting contractor to clean and vacuum the stand upon completion of construction, before handing over to the exhibitor.

If an exhibitor requires cleaning services, we are pleased to offer to you at a nominal rate of S$35 per sqm. Cleaning services are contracted to a professional cleaning company.

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31.1 GENERAL TRAFFIC GUIDELINES

22

SECURITY AND INSURANCE

INDEMNITY AND AUTHORISED SIGNATORIES

DILAPIDATION

FORCE MAJEURE

UNFORESEEN OCCURRENCES

REGULATORY AUTHORITIES

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General security will be provided by the Organiser round the clock. Exhibitors and their staff will not be allowed in the exhibition hall outside the official hall opening hours.

Security guards will patrol the exhibition hall in general, but their duties will not include specific attention to individual stands.

If your displays are valuable or sensitive and you wish please contact the appointed agency for security services to hire security personnel to attend to your stand exclusively, Do note that you ARE NOT to use your own staff or personnel from other security agencies.

For security and safety reasons, exhibit movement in or out of the halls durinng show hours are not permitted.

All personnel in the exhibition halls must wear identification badges.

However, the Organiser cannot be held responsible for any loss or damages which may befall the person or property of the Exhibitors from any cause whatsoever.

The exhibitor must undertake to indemnify the Organiser from and against any payment the Organiser is called upon to make to the local authorities on the exhibitor’s behalf in respect of any customs levy, tax, fine or other money due from the exhibitor.

The Organiser requires a list of personnel authorised to place orders on behalf of the exhibitor with the Organiser, their contractors and sub-contractors. Two specimen signatures are required from each authorised signatory.

Exhibitors are responsible for the cost of repairing or replacing any damage or dilapidation to the Celebrate PRIME premises, whether caused by themselves, their agents, and contractors or by any person or persons employed or engaged on their behalf by such agents or contractors.

The cost of repairing or replacing any damage or dilapidation to the properties of the Venue or Official Stand Fitting Contractor‟s items will be charged to the exhibitors or their appointed contractors accordingly.

In the event Celebrate PRIME is postponed, shortened or extended due to any cause whatsoever outside/beyond the control of the Organiser, the Organiser shall not be held responsible for any loss sustained by the exhibitors directly or indirectly, attributable to the elements of nature, force majeure or orders and directive imposed by any government authority. Under such circumstances, the money paid by the exhibitors, or any part thereof, is refundable at the sole discretion of the Organiser.

The Organiser shall be responsible for and be entitled to act as the owners of the premises throughout the tenancy period. The decision of the Organiser in any problem of dispute will be final.

Cancellation or delay of the show due to the acts of God, war government regulation, disaster, acts or threats of terrorism, fire, strikes, civil disorder, or other similar cause beyond the control of the Organiser; the Organiser’s liability for cancellation for any reason shall be limited to any amounts paid by exhibitor pursuant to the contract.

In the event of any occurrence not foreseen in these Rules and Regulations the decision of the Organiser shall be final.

Where applicable, the above rules and regulations are additional to rules and directions set by the Regulatory Authority. All exhibitors and their contractors must abide by the code of practices set by the relevant regulatory authorities.

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NEA LICENSE (SALES OF FOOD)E38

Exhibitors who wish to set up some stalls to sell food, drinks and other merchandise must obtain approval from Environmental Health Department, National Environment Agency.

Submission of application will have to be sent by Spring Publishing Pte Ltd, on behalf of the exhibitors. Exhibitors are required to submit the complete proposal early, at least 1 month before commencement of the event by 24th February 2017.

Kindly email to, [email protected].

Late submission will not be entertained.

PROPOSAL SHOULD INCLUDE THE FOLLOWING:1. Name and NRIC Number / Passport Number of all stall operations and staff who will be handling the food2. Detailed Description of item for sales3. Floorplan showing location of booth4. Detailed booth layout / design, showing the water point and exhaust pipe location

All exhibitors with intention to sell food (pre-packed and onsite cooking) are required to install a water point with basin for usage onsite. In addition, exhibitors who will be doing onsite cooking will have to install exhaust pipe at the booth.

Upon approval of the NEA License, exhibitors have to abide to the following conditions for the sales of food, drinks:

FOOD HYGIENE1. Food for sale must be obtained from licensed caterers or food factories.2. There shall be no preparation, cooking of food or washing of utensils at the event site.3. No grilling/roasting of meat is allowed at the event site.4. All food for sale are to be displayed in proper showcases.5. All food stall operators/food handlers must use suitable implements, such as tongs and scoops,6. when handling cooked food, or where it is not practical to use clean disposable gloves. All food handlers must observe a high standard of food and personal hygiene.7. The sale of cut-fruits is not permitted.8. Only pre-packed or canned drinks shall be sold.9. Tables used for displaying cooked food shall have its top lined with impervious material.

SANITATION1. Adequate litter bins are to be provided and placed at strategic locations within the event site. 2. Pedal operated refuse bin, lined with litter bags, are to be provided at each stall/cart. 3. The event site shall be kept clean at all times. 4. Sufficient number of workers shall be deployed to sweep up the refuse at the site and to empty the bins at regular intervals to ensure that the site is kept clean at all times. 5. A temporary bin centre shall be provided and shall be made for daily disposal of refuse. 6. Toilet facilities for both sexes shall be provided and shall be maintained in a clean and functional condition at all times. 7. Toiletries are to be provided at all times. 8. A competent pest control company shall be engaged to control fly and mosquito problem within the event site.

OTHERS1. The use of mobile generators is not permitted when PUB supply is available. Should generators be used, they must be of the silent type. 2. Remove all structures, debris, and refuse immediately from the site upon conclusion of the event. 3. All foreigners on social visit passes are not allowed to stalls and conduct business at the event site. 4. Ensure that unauthorised stalls are not set up within the event site. 5. Ensure that all stalls and activities are confined within the approved event site as indicated in the layout plan submitted to EHD for approval.

For more information, please feel free to contact the Organiser for more details.

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Stand Building RegulationsF

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BARE SPACE BOOTH GUIDELINES

There will not be any electrical outlets, furniture and system wall to be provided for any RAW SPACE. Should you need any electrical outlet and furnitures, you may order them from our official stand fitting contractor. Please refer to Form C and Form D

The exhibitor must send the Organizer and their special design stand contractors the names of the subcontractor/designer, and 2 sets of detailed plans of the proposed booth layout, elevation, perspective view and artist’s impressions with clear indications of the measurement of the booth construction (Length/Width/Height), lighting and electrical installation 4 weeks before the exhibition date.

A copy of the drawing with a signed approval will be returned to authorize the commencement of construction if the design is acceptable.

The Organizer will have the right to take down the stand and/or disallow participation without any compensation as a result of failure to submit the design for approval.

All lighting connection & electrical outlets MUST BE ordered from the Official Stand Fitting Contractor using the ORDER FORM. Exhibitors using ‘pop-up’ stand with fitted lights must order lighting connection using the same form

Refundable Performance Bond

1. ALL contractors, other than the Official Stand Fitting Contractor, must place a refundable Performance Bond of S$2,000.00 and sign an Undertaking, guaranteeing adherence to all the rules and regulations laid down by the Organizer.

2. This is to ensure that the completion of works, complete removal of any debris, and to cover any damages arising directly or indirectly from any infringement. This is without prejudice to any additional claim the Organizer may have on the contractor and/or exhibitor if the damages exceed the deposit.

3. Deposit will be returned 20 days after the last day of the event and once the exhibitor has been cleared of any damages on the venue by both the Organizer and venue owner.

4. Exhibitors are advised to inform their nominated stand contractors of these regulations and to ensure their strict compliance:

5. All parts of this section are inter-related and are to be complied with collectively, where applicable.

6. All dimensions and positions of stands and utilities services are estimates and must be verified and confirmed only on-site, and adjustments to the stand construction must be made to accommodate any such variation.

7. Exhibitors and their special design stand contractors must take note and adhere to the timings for the building-up and break down periods stated in the In-Hall Operations Schedule when preparing and constructing their stands and exhibit displays. Extension of these timings may not be possible. Any extension will subject to approval and cost which must be borne by the Exhibitor or their contractor concern.

Calculations (structural, architectural, mechanical and electrical) must be done and endorsed by a professional qualified engineer. If these drawings are in accordance to the rules and regulations, they need to be submitted to the Organizer. Documents must be submitted to the venue for approval.

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Venue Rules and RegulationsGAll exhibitors and contractors are strictly prohibited from smoking, it is not allowed in all internal areas of Suntec Singapore Convention & Exhibition Centre.

All contractors are to be supervised by their respective exhibitors or their respective foreman during installation and dismantling of construction.

At all times, safety precautions and regulations are to be strictly adhered to by each exhibitor.

All workmen are to clear and remove all garbage and debris from construction / preparation area.

All construction materials must be removed from the venue‟s premise upon completion of event.

The venue strictly prohibits unauthorised construction of any kind at the exhibition area. Specifically, there shall be no sawing, hammering or painting at all.

All carpeted areas are to be protected with plastic/rubber mats before authorised construction and positioning of structures take place.

Contracted personnel are advised to maintain cleanliness at work areas at all times. Garbage bins will be provided and contractors are to use these bins at all times.

Contractors are expected to exercise caution while transporting materials for construction. Particular attention must be paid to walls, doors and other venue fixtures i.e. Lightings. The fittings of all materials/construction are to be properly secured without risking any injuries to venue staff and guests.

All high structures should not cover the function room/service door particularly the fire exit doors.

Contractors must inform the Organiser and the venue of any use of flammable materials in all rooms and function areas together with the quantity well in advance and such flammable materials could be used only with the permission granted by the Organiser and the venue‟s Management.

Exhibitors and their contractors are to strictly follow all the rules and regulations and ensure NOT TO:

Please clean the place, clear all the construction materials, rubbish and debris immediately after the event. Vehicles used for delivery of materials or exhibits are not permitted to remain in the Venue after business hours. All exhibitors and contractors are requested to abide by the venue’s rules and regulations. The Organiser has all the rights to stop, suspend and/or charge for any damages caused by the construction when exhibitors or contractors overrules.

Have nails or screws driven or holes drilled on the floors, walls, doors, pillars or other parts of the structure of the Exhibition and

Convention Halls, Ballroom, Theatre, Meeting Rooms or any part of the building.

Paint or spray directly onto floor, wall, and poet surfaces of Suntec Singapore Convention & Exhibition Centre.

Leave materials, packing cases, rubbish, and equipment to block gangways, entrances and exits, fire hoses and emergency exits.

Spray any constructing materials in the Hall. This can be done at the loading entrance.

Hang anything from electrical tube and fire extinguisher of Suntec Singapore Convention & Exhibition Centre.

Switch on/off or connect electrical unit from Suntec Singapore Convention & Exhibition Centre Electrical Main Distribution.

Operate electrical sawing machine or any dangerous working machinery in Suntec Singapore Convention & Exhibition Centre.

This can be done at the loading entrance.

Use walls of other connected booth.

Operate trolley inside the Suntec Singapore Convention & Exhibition Centre without covering the floor.

Bring in gas, explosives, radioactive, highly inflammable or other dangerous substance into the building.

Operate any constructing tools that may cause toxic and inflammable consequences. This can be done at the loading entrance.

Bring in animal into the building unless authorised by Event Services Department.

Smoke or drink alcohols when working in the Hall. Smoking areas are provided outside the building.

Construct, remove, or replace exhibits during the opening hours.

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Freight Forwarding InformationHGIVEAWAY/CONSUMABLE ITEMS

GIVEAWAY/CONSUMABLE ITEMS

PACKING AND UNPACKING

ON-SITE STORAGE FACILITIES

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Giveaway items such as brochures, magazines, giveaways/promotional items and goods that will be consumed during the fair proper shall be cleared under permanent basis, wherein outright payment of duties / taxes is required by customs upon clearance. Final duties / taxes amount as per Customs assessment will be billed as per outlay.

Exhibitors or their appointed forwarder can move in the exhibits if the exhibits are small enough to be hand carried by one person, to be moved in by an office trolley or exhibits with wheels.

Please ensure that your equipment is packed in a strong, waterproof packing case, which lends itself to be repacked after

the exhibition. Bolted returnable types of cases are suggested for main exhibits. All packing cases, cartons, etc., to be sent to the exhibition must display the following information:

Celebrate PRIMEName of Exhibitor: StandNumber: Case Number: CaseNumber(s):Gross Weight/ Net Weight: Dimensions:

Material storage is not permitted on-site within the Venue‟s premises. Once exhibit material and stand material have been unloaded, all crates, cases and other storage means must be removed by the service contractor, who will safely store the material off-site and return them promptly to the appropriate booth locations after the end of an event.

Please clean the place, clear all the construction materials, rubbish and debris immediately after the event.

Vehicles used for delivery of materials or exhibits are not permitted to remain in the Venue after business hours.

All exhibitors and contractors are requested to abide by the venue’s rules and regulations. The Organiser has all the rights to stop, suspend and/or charge for any damages caused by the construction when exhibitors or contractors overrules.

If on-site storage is required, direct arrangement should be made with the Official Freight Forwarder.

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