Exchange Server 2010 ,2013

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Implementing a mail in an

organizationWhat is an exchange server?

The Microsoft Exchange serveris one of the most popular collaborative and messaging

servers in the world. It is used by businesses and organizations utilizing 2Microsoft

infrastructure solutions. The Exchange is basically the power behind all the amazing

features of Microsoft Outlook.

Microsoft Exchange server was developed in 1993 when XENIX system was changed

into exchange server. The next edition came out in 1997 and was called the Exchange

Server 5.0. Since then editions such as Exchange server 2000, 2003, 2007 and 2010have come out each better than its predecessor.

Today, the Microsoft exchange has the following two jobs:

The exchange supports IMAP, POP and web email clients including Microsoft

Outlook.

The exchange lets users share information using either Outlook Web Access orOutlook.

Some of the features of20Microsoft Exchange:

Improved Assistant: Allows users to schedule messages by fixing the start and

endpoints. Separate messages for people inside and outside the organization can

be created.

Instant search feature: The search lets you find information from any corner of the

inbox using keywords.

New Features: RSS feed supporter, email scheduler, better preview pane and an

option to view attachment.
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History of an exchange server

Exchange 1.0

Windows Messaging, initially called Microsoft Exchange, is an e-mail client that was includedwith Windows for Workgroup 3.!"# 3.$, Windows %$ &beginning with '()*+, Windows %,and Windows "# . &/n Windows %, it is not installed by default, but a0ailable as a separateprogram in the setup 12+ Microsoft Exchange gained wider usage with the release of Windows%$, as this was the only e-mail client that came bundled with it. Exchange was included

throughout later releases of Windows up until the initial release of Windows %, which by thenalso included 'utlook Express..

#he original 0ersion lacked support of /nternet Email &(M# and '3+. #hey are onlya0ailable with the separate Microsoft lus pack.

4#M5 e-mail was shown in such a way that the message contained an 6.7## or 6.htmattachment, which had to be sa0ed and then 0iewed in a browser, as M( Exchange didnot ha0e support for 4#M5-formatted messages. (imilarly, e-mail that did not usetraditional message formatting was deli0ered in the form of text attachments with the6.7## extension, which could be opened through "otepad. #hese files were in turnsa0ed in the acti0e #emp directory and some sensiti0e e-mail could therefore ha0e been

made a0ailable for other users to see. /nternational characters were unsupported. (ome e-mail that was sent with a non-7(1//

or non-8!-bit character set, was shown in the form of text attachments, which had to besa0ed and then read in a web browser, with the browser9s text encoding set for a specifiedcode page.

Microsoft :ax, also called Microsoft at Work :ax &7W:+, was the fax component topro0ide (end-and-)ecei0e :ax capability; sent and recei0ed faxes were stored in thesame .pst file as other messages, a first attempt at unified messaging by Microsoft. /t also

ro0ided the ability to act as a fax ser0er a capacity not a0ailable in later 0ersions of

Windows until Windows

/n software bundled with Windows itself, these were /nternet Mails and "ews inWindows %$ &and bundled with /nternet Explorer 3+, which was succeeded by 'utlook

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Express . in Windows % &bundled with /nternet Explorer .+ in Windows %$+ andthroughout newer Windows systems. #hese did not use the .pst file type.

Microsoft 'utlook became the professional-grade and more direct successor of M(Exchange 1lient, which still uses the .pst file type. ?ecause Microsoft 'utlook used thesame basic Windows Messaging profile, account, and e-mail settings &M7/+, Microsoft

Exchange users not familiar with it may ha0e thought that 'utlook duplicated thosesettings and made copies of all their mail while they were trying out the new Microsoft'utlook %8. #hus, some M( Exchange users could ha0e unknowingly deleted all their e-mail, thinking it was a copy, as Microsoft 'utlook did not ha0e any front-end feature tonotify users that it was actually using the same M( Exchange ! Windows Messagingaccount.

Exchange Server 4.0

Microsoft began a preliminary planning of the Exchange . migration in 7pril %%3./n @anuary%%$, $ users were running on Exchange ?eta , $,A users running on Exchange ?eta *a.in (eptember %%$, and finally all 3*, Microsoft mailboxes successfully migrated toExchange and Microsoft Exchange shipped in 7pril %%=. Microsoft /# Broup actually migratedall Microsoft employees to the Exchange platform before the product had the official )eleasestatus.

/t was the original 0ersion of Exchange (er0er sold to the public, positioned as an upgrade toMicrosoft Mail 3.$. #he original 0ersion of Microsoft Mail &written by Microsoft+ had beenreplaced, se0eral weeks after 5otus acCuired cc>Mail, by a package calledNetwork Courier,

acCuired during the purchase of 1onsumer (oftware /nc. in 7pril %% Exchange (er0er washowe0er an entirely new D.-based client-ser0er mail system with a single database store that

also supported D.$ directory ser0ices. #he directory used by Exchange (er0er e0entuallybecame Microsoft9s 7cti0e 2irectory ser0ice, an 527-compliant directory ser0er. 7cti0e2irectory was integrated into Windows * as the foundation ofWindows (er0er 2omain

Exchange Server 5.0

/ntroduced the new Exchange 7dministrator console, as well as opening up integrated accessto (M#-based networks for the first time. Fnlike Microsoft Mail &which reCuired a standalone(M# relay+, Exchange (er0er $. could, with the help of an add-in called the /nternet Mail1onnector, communicate directly with ser0ers using (M#.

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Exchange Server 5.5

/ntroduced a number of other new features including a new 0ersion of 'utlook Web 7ccess with1alendar support, support for /M7and 527 03 clients and the 2eleted /tem )eco0eryfeature. Exchange (er0er $.$ was the last 0ersion of Exchange (er0er to ha0e separate directory,(M# and ""# ser0ices. #here was no new 0ersion of Exchange 1lient and (cheduleA for0ersion $.$; instead 0ersion .3 of Microsoft 'utlook was released to support the new featuresof Exchange (er0er $.$.

Was sold in two editions> (tandard and Enterprise. #hey differ in database store siGe, mailtransport connectors and clustering capabilities.

(tandard Edition

4ad the same =B? database siGe limitation as earlier 0ersions of Exchange (er0er. /ncludedthe (ite 1onnector, M( Mail 1onnector, /nternet Mail (er0ice &pre0iously /nternet Mail1onnector+, and /nternet "ews (er0ice &pre0iously /nternet "ews 1onnector+, as well assoftware to interoperate with cc>Mail, 5otuse "otes and "o0ell Broup Wise

Enterprise Edition

4ad an increased limit of =#? &although Microsoft9s best practices documentationrecommends that the message store not exceed B?+. 7dds an D. connector, andinteroperability software with ("72( and )':(. /ntroduced two node clusteringcapability.

Exchange 2000 Server

1odenamed latinum this 0ersion o0ercame many of the limitations of its predecessors. :orexample, it raised the maximum siGes of databases and increased the number of ser0ers in acluster from two to four. 4owe0er, many customers were deterred from upgrading by thereCuirement for a full Microsoft 7cti0e 2irectory infrastructure to be in place, as unlikeExchange (er0er $.$, Exchange * (er0er had no built-in 2irectory (er0ice, and had adependency upon 7cti0e 2irectory. #he migration process from Exchange (er0er $.$necessitated ha0ing the two systems online at the same time, with user-to-mailbox mapping anda temporary translation process between the two directories. Exchange * (er0er also addedsupport for instant messaging, but that capability was later spun off to Microsoft 'ffice li0e

1ommunications (er0er.

Exchange Server 2003

1odenamed #itanium this 0ersion can be run on Windows * (er0er &only if (er0is ack isfirst installed+ and 3* bit Windows (er0er *3, although some new features only work with thelatter. 5ike Windows (er0er *3, Exchange (er0er *3 has many compatibility modes to

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allow users to slowly migrate to the new system. #his is useful in large companies withdistributed Exchange (er0er en0ironments who cannot afford the downtime and expense thatcomes with a complete migration.

'ne of the new features in Exchange (er0er *3 is enhanced disaster reco0ery which allowsadministrators to bring the ser0er online more Cuickly. #his is done by allowing the ser0er to

send and recei0e mail while the message stores are being reco0ered from backup. (ome featurespre0iously a0ailable in the Microsoft Mobile /nformation ser0er *!** products ha0e beenadded to the core Exchange (er0er product, like 'utlook Mobile 7ccess and ser0er-sideExchange 7cti0e (ync, while the Mobile /nformation (er0er product itself has been dropped.?etter anti-0irus and anti-spam protection ha0e also been added, both by pro0iding built-in 7/sthat facilitate filtering software and built-in support for the basic methods of originating /address (: &(ender /2+, and 2"(5 filtering which were standard on other open source and6nix-based mail ser0ers. 7lso new is the ability to drop inbound e-mail before being fullyprocessed, thus pre0enting delays in the message routing system. #here are also impro0edmessage and mailbox management tools, which allow administrators to execute common choresmore Cuickly. 'thers, such as /nstant Messaging and Exchange 1onferencing (er0er ha0e been

extracted completely in order to form separate products. Microsoft now appears to bepositioning a combination of Microsoft 'ffice, Microsoft 'ffice 5i0e ,1ommunication (er0er,5i0e Meeting and sharepoint as its collaboration software of choice. Exchange (er0er is now tobe simply e-mail and calendaring.

Exchange (er0er *3 added se0eral basic filtering methods to Exchange (er0er. #hey are notsophisticated enough to eliminate spam, but they can protect against 2o( and mailbox floodingattacks. Exchange (er0er * supported the ability to block a sender9s address, or e-maildomain by adding 96Hdomain.com9, which is still supported in Exchange (er0er *3.

New features

7dded filtering methods in Exchange (er0er *3 are>

Connection filtering

Messages are blocked from 2"()?5 5ists or from manually specified / addresses!ranges

Recipient filtering

Messages blocked when sent to manually specified recipients on the ser0er &for intranet-onlyaddresses+ or to any recipients not on the ser0er &stopping spammers from guessingaddresses+

Sender ID filtering

(ender /2, a form of (ender olicy :ramework &(:+

Intelligent Message Filter

/nitially a free Microsoft add-on, later, part of ser0ice pack *, that uses heuristic messageanalysis to block messages or direct them to the @unk E-Mail folder in Microsoft 'utlookclients.

/t is included with both Windows (mall ?ussines (er0er *3 (tandard and remium editions.

Editions
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(tandard Edition

(upports up to two storage groups &with one of the storage groups, called the reco0erystorage group, being reser0ed for database reco0ery operations+ and a maximum of *databases per storage group.

Each database is limited to a maximum siGe of =B?.

?eginning with the release of (er0ice ack *, a maximum database siGe of 8$B?, butonly supports =B? by default; larger siGed databases ha0e to be updated-in with aregistry change.

Enterprise Edition

7llows a =#? maximum database siGe, and supports up to storage groups with $databases per storage group for a total of * databases per ser0er.

Exchange *3 mainstream support ended on 7pril , *%


)eleased to business customers as part of Microsoft9s roll-out wa0e of new products. /t includesnew clustering options, x= support for greater scalability, 0oice mail integration, better searchand support for Web ser0ices, better filtering options, and a new 'utlook Web 7ccess interface.Exchange *8 also dropped support for Exchange $.$ migrations, routing groups, admingroups, 'utlook Mobile 7ccess, D., and some 7/ interfaces, amongst other features.

Exchange (er0er *8 &0, code name E*, or with ( 0.+ runs only on x= 0ersions ofWindows (er0er. #his reCuirement applies to supported production en0ironments only; a 3*-bittrial 0ersion is a0ailable for download and testing. 4ence, companies currently running

Exchange (er0er on 3*-bit hardware will be reCuired to replace or migrate hardware if they wishto upgrade to the new 0ersion. 1ompanies that are currently running Exchange (er0er on =-bitcapable hardware are still reCuired to migrate from their existing Exchange *!*3 ser0ers toa new *8 ser0er since in-place upgrades are not supported in *8.

#he first beta of Exchange (er0er *8 &then named Exchange * or E*+ was released in2ecember *$ to a 0ery limited number of beta testers. 7 wider beta was made a0ailable 0ia#ech"et lus and M(2" subscriptions in March *= according to the Microsoft Exchange

team blog. 'n 7pril *$, *=, Microsoft announced that the next 0ersion of Exchange (er0erwould be called Exchange (er0er *8.

Exchange (er0er *8 is an integrated part of the /nno0ati0e 1ommunications 7llianceproducts.

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New features

rotection

7nti-spam, anti0irus, compliance, clustering with data replication, impro0ed security andencryption

/mpro0ed /nformation Worker 7ccess

/mpro0ed calendaring, unified messaging, impro0ed mobility, impro0ed web access

/mpro0ed /# Experience

=-bit performance I scalability, command-line shell I simplified BF/, impro0eddeployment, role separation, simplified routing

Exchange Management (hell

a new command-line shell and scripting language for system administration &based on

windows power shell+. (hell users can perform e0ery task that can be performed in theExchange (er0er graphical user interface plus additional tasks, and can program often-usedor complex tasks into scripts that can be sa0ed, shared, and re-used. #he ExchangeManagement (hell has o0er 38$ uniCue commands to manage features of MicrosoftExchange (er0er *8.

Fnified Messaging

5etJs users recei0e 0oice mail, e-mail, and faxes in their mailboxes, and lets them accesstheir mailboxes from cell phones and other wireless de0ices.

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Enterprise edition

#his is extended to $ databases in up to $ storage groups. (upports 51) &5ocal1ontinuous )eplication+, (1) &(tandby 1ontinuous )eplication+, (11 &(ingle 1opy1lustering+, and 11) &1lustered 1ontinuous )eplication+.


Microsoft reached the )elease to manufacturing &)#M+ milestone for Exchange (er0er * onMay, *%, and it was officially launched on "o0ember %, *%.

New features

27B &2atabase 70ailability Broups+

(11, 11), 51) and site resiliency functionality (1) ha0e been replaced by 27B.

ro0ides database le0el high a0ailability &as opposed to ser0er le0el+ and supports anumber of copies of each database&number based on Exchange Edition+ and flexible

configuration &databases copies may be added ! remo0ed at will without reCuiring maKorser0er reconfiguration+.

Client Access Server (CAS)

4igh a0ailability for the 1lient 7ccess (er0er role is pro0ided by using 1lient 7ccess (er0er&17(+ arrays. 7 17( array can contain multiple 1lient 7ccess (er0ers in an 7cti0e2irectory site and pro0ide a single name endpoint for client connections. 17( arrays cannotspan multiple 7cti0e 2irectory sites.

Mailo! Server Role "a# e co"ined wit$ t$e Client Access Server

/n Exchange (er0er *8, a clustered mailbox ser0er could not be combined with any otherroles. /n Exchange (er0er *, the Mailbox (er0er )ole may be combined with the 1lient

7ccess (er0er and!or 4ub #ransport roles, regardless of whether or not the mailbox ser0erparticipates in a 2atabase 70ailability Broup. &4owe0er, since 2atabase 70ailability Broupsuse Windows :ailo0er 1lustering, and Microsoft does not support the combination ofWindows :ailo0er 1lustering and Windows "etwork 5oad ?alancing on the same ser0er, amulti-role deployment will reCuire the use of a 3rd party load balancer to pro0ide loadbalancing and fault tolerance for the 1lient 7ccess (er0er role+.

R%C Client Access

With the introduction of the )1 1lient 7ccess ser0ice, all 'utlook clients access theirmailbox database through the 1lient 7ccess (er0er role. #his abstraction layer allows forimpro0ed load balancing and redundancy and minimal client impact in the e0ent of a

database le0el 6-o0er &switcho0er or failo0er+ e0ent.Cost savings in re&uired $ardware

Exchange (er0er * pro0ides cost sa0ings in reCuired hardware. (torage performancereCuirements &measured in /'(> /nput!output operations er (econd+ ha0e been reduced byapproximately 8L o0er Exchange (er0er *8, and by approximately %L o0er Exchange

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(er0er *3. 7ccording to a case study, Microsoft /# was able to reduce hardware costs by8$L during the migration from Exchange (er0er *8 to Exchange (er0er *.

%ersonal Arc$ive

Exchange (er0er * extends the large mailbox support introduced in Exchange (er0er*8, and also introduces a ersonal 7rchi0e feature to allow messages to be retained longerwithout the need for a 3rd party archi0al system. #he ersonal 7rchi0e is implemented as asecondary mailbox for archi0e-enabled users, and in Exchange (er0er * (er0ice ack ,the ersonal 7rchi0e may be located on a different database than the primary mailbox, whichmay reside on a different disk if desired. ?ackup can be performed 0ia multiple solutionslike 4andy ?ackup or 7cronis.

Recoverale Ite"s

#he compliance and legal search features ha0e been enhanced. What was formerly known asthe 2umpster in pre0ious 0ersions of Exchange &a special storage area for messages whichha0e been deleted from the 2eleted /tems folder or permanently deleted from a regularfolder, such as the /nbox+ has been e0ol0ed into the )eco0erable /tems folder in Exchange

(er0er *. /f configured appropriately, the )eco0erable /tems folder allows for a tamperproof storage area &users cannot circum0ent the )eco0erable /tems folder to bypass legaldisco0ery+, which also pro0ides a re0ision history of any modified items.

Ad"inistration delegation

1an now be performed at a granular le0el due to Exchange (er0er *9s implementation of)ole ?ased 7ccess 1ontrol &)?71+. Fsers and administrators can be gi0en extremely finegrained abilities for functions pro0ided both within the Exchange Management 1onsole orExchange Management (hell and in 'utlook Web 7pp. :or example, a compliance officermay be gi0en the ability to perform cross mailbox disco0ery searches within 'utlook Web7pp; a help desk technician may be granted the ability to set an 'ut 'f 'ffice message for

other employees within the company, or a branch administrator in a remote office may begranted the permission to perform specific Exchange Management (hell commands thatpertain only to the Exchange ser0er in their branch office.

'utlook e App includes i"prove"ents

/ncluding, for example, the ability for users to track their sent messages and printablecalendar 0iews and the remium experience is now a0ailable across multiple browsers&including (afari and :irefox+.

Distriution groups can now e "oderated

Meaning that distribution groups can now be configured to allow users to Koin at will or onlywith a group moderator9s permission, and indi0idual messages sent to distribution groups can

now be appro0ed or denied by a moderator.

S$adow Redundanc#

Exchange (er0er * introduces a transport concept called (hadow )edundancy whichprotects e-mail messages while they are in transit. /f a 4ub #ransport ser0er or an Edge#ransport ser0er fails after it has recei0ed a message for processing, but before it was able todeli0er it to the next hop ser0er, the ser0er which sent the message to that transport ser0er

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is now able to detect the failure and redeli0er the message to a different 4ub #ransport orEdge #ransport ser0er for processing.

Editions

(e0eral high-a0ailability options ha0e been consolidated into Kust one option for Exchange(er0er * &Mailbox )esiliency+, which is now offered in both the (tandard and Enterpriseeditions. #he capabilities of 5ocal 1ontinuous )eplication, (tandby 1ontinuous )eplication, and1luster 1ontinuous )eplication are now unified into the Exchange * Mailbox )esiliencycapability. #hese capabilities enable a simplified approach to high a0ailability and disasterreco0ery.

(tandard Edition

(upports up to $ databases.

Each database is limited to a maximum siGe of =#?.

Enterprise Edition

#his is extended to databases.

(torage group is no more in exchange * and onwards.

What is Mail

Electronic mail, most commonly referred to as emailor e-mailsince approximately %%3, is amethod of exchanging digital messages from an author to one or more recipients. Modern emailoperates across the /nternet or other computer networks. (ome early email systems reCuired thatthe author and the recipient both be online at the same time, in common with instant messaging.#oday9s email systems are based on a store-and-forward model. Email ser0ers accept, forward,deli0er and store messages. "either the users nor their computers are reCuired to be onlinesimultaneously; they need connect only briefly, typically to an email ser0er, for as long as ittakes to send or recei0e messages.

4istorically, the term electronic "ailwas used generically for any electronic documenttransmission. :or example, se0eral writers in the early %8s used the term to describe faxdocument transmission. 7s a result, it is difficult to find the first citation for the use of the termwith the more specific meaning it has today.

7n /nternet email message consists of three components, the message envelope, the message$eader, and the message od#. #he message header contains control information, including,minimally, an originator9s email address and one or more recipient addresses. Fsuallydescripti0e

information is also added, such as a subKect header field and a message submission date!timestamp.

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'riginally a text-only &8-bit 7(1// and others+ communications medium, email was extended tocarry multi-media content attachments, a process standardiGed in ):1 *$ through *%.1ollecti0ely, these ):1s ha0e come to be called Multipurpose /nternet Mail Extensions&M/ME+.

Electronic mail predates the inception of the /nternet and was in fact a crucial tool in creating it

but the history of modern, global /nternet email ser0ices reaches back to the early 7)7"E#.

(tandards for encoding email messages were proposed as early as %83 &):1 $=+. 1on0ersionfrom 7)7"E# to the /nternet in the early %s produced the core of the current ser0ices. 7nemail sent in the early %8s looks Cuite similar to a basic text message sent on the /nternettoday.

"etwork-based email was initially exchanged on the 7)7"E# in extensions to the :ile#ransfer rotocol &:#+, but is now carried by the (imple Mail #ransfer rotocol &(M#+, firstpublished as /nternet standard &):1 *+ in %*. /n the process of transporting emailmessages between systems, (M# communicates deli0ery parameters using a message envelopeseparate from the message &header and body+ itself.

ahoo! "ail

/s a free email ser0ice offered by the 7merican search engine company it was launched in %%8,and, according to com(core, NahooO Mail is the third-largest web-based email ser0ice with *million users as of 2ecember **

1urrently, NahooO offers three 0ersions of NahooO Mail. #he traditional NahooO Mail 1lassiccontinues the a0ailability of the original interface introduced in %%8. 7 0ersion introduced in*$ included a new 7Kax interface, drag-and-drop features, impro0ed search functionality,keyboard shortcuts, address auto-complete, tabs, and other updated features. /n 'ctober *,NahooO released a beta 0ersion of NahooO Mail, which included impro0ements to the design,performance, search functionality, and :acebook integration. /n May *, beta testing for the

new 0ersion stopped, and it became the default interface for NahooO Mail./n early *, NahooO began offering unlimited mail storage to its users in response to heatedcompetition in the free web-mail market segment.

#mail

/s a free, ad0ertising-supported email ser0ice pro0ided by Boogle. Fsers may access Bmail assecurewebmail,P=Qas well as 0ia' 3 or /M7 protocols.P8QPQBmail was launched as anin0itation-only beta release on 7pril , *P%Qand it became a0ailable to the general public on

:ebruary 8, *8, though still in beta status at that time. #he ser0ice was upgraded from betastatus on @uly 8, *%, along with the rest of the Boogle 7pps suite.

With an initial storage capacity offer of B? per user, Bmail significantly increased thewebmail standard for free storage from the * to M?its competitors such as 4otmailoffered atthat time. /ndi0idual Bmail messages, including attachments, may be up to *$ M?,PQwhich islarger than many other mail ser0ices support. Bmail has a search-oriented interface and acon0ersation 0iew similar to an /nternet forum. Bmail is noted by web de0elopers for itspioneering use of 7Kax. Bmail runs on Boogle B:E!*. on 5inux7s of @une **, it is the mostwidely used web-based email pro0ider with o0er *$ million acti0e users worldwide.
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are required for the smooth operation of Microsoft Exchange have been automated.

Thus, the administrators have more free time to deal with more important issues.

Edge #ransport

Edge #ransport rules are used to control the flow of messages&incoming I outgoing+ that aresent to or recei0ed from the /nternet. #he Edge #ransport rules pro0ide a secure (M# gateway

:or all incoming and outgoing e-mail in an organiGation.

/t helps for protects corporate network resources and data by applying an action to messagesthat meet specified conditions. #hese rules

are configured for each ser0er. Edge #ransport rule conditions are based on data, such as specificwords or text patterns in the message subKect, body, header, or :rom address, the spamconfidence le0el &(15+, or attachment type. 7ctions determine how the message is processedwhen a specified condition is true. ossible actions include Cuarantine of a message, dropping orreKecting a message, appending additional recipients, or logging an e0ent. 'ptional exceptionsexempt particular messages from ha0ing an action applied.

4ub #ransport

4ub #ransport ser0er role manages all mail flow inside the organiGation, applies transport rules,

applies Kournaling policies and deli0ers messages to a recipientJs mailbox. 4ub #ransport ser0eris placed internal network with an 7cti0e 2irectory :orrest. Messages that are sent to the/nternet are relayed by the 4ub #ransport ser0er to the Edge #ransport ser0er role thatJsdeployed in the perimeter network. Messages that are recei0ed from the /nternet are processedby the Edge #ransport ser0er before theyJre relayed to the 4ub #ransport ser0er. /f you donJtha0e an Edge #ransport ser0er, you can configure the 4ub #ransport ser0er to relay /nternetmessages directly or utiliGe a third-party smart host. Nou can also install and configure the Edge#ransport ser0er agents on the 4ub #ransport ser0er to pro0ide anti-spam and anti0irusprotection inside the organiGation. /t is best practice to keep two separate ser0ers for 4# and E#roles.

'egal $ol& role

7lthough Exchange (er0er * has a 5egal 4old management role, Microsoft also uses theterm legal hold as a 0erb. :or example, you may be asked to put a mailbox on legal hold. #hismeans that you pre0ent messages in the mailbox from being deleted. 7 legal hold does not lock auser9s mailbox to keep him from using it.

7 legal hold pre0ents the Managed :older 7ssistant or the user from permanently deletingmessages. lacing a mailbox on legal hold preser0es a user9s deleted and edited items, including

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email messages, calendar entries, tasks, etc. #he legal hold applies to a user9s primary mailbox aswell as his archi0e mailbox.

4owe0er, placing a hold on messages is only part of the process. 7nother large component oflegal hold is the multi-mailbox search feature, which allows administrators to perform complexCueries across a collection of mailboxes or an entire organiGation. #his feature is designed to

easily find dates related to a specific case

Type of databases in 2010 exchange server

ailbox databaseNou can create a mailbox database copy at any time. Mailbox database copies can be distributed across Mailbox

ser0ers in a flexible and granular way. Nou can replicate one, some, or all mailbox databases on a ser0er in a 0ariety

of ways.

Nou can create a mailbox database copy using the 7dd Mailbox 2atabase 1opy wiGard in the Exchange

Management 1onsole or by using the (&&-"ail)ox*ata)ase+o,cmdlet in the Exchange Management (hell.

When creating a mailbox database copy, specify the following parameters>

Identit# #his parameter specifies the name of the database being copied. 2atabase names must be uniCuewithin the Exchange organiGation.

Malio!Server #his parameter specifies the name of the Mailbox ser0er that will host the database copy.#his ser0er must be a member of the same 27B and must not already host a copy of the database.

!ublic folder databaseublic folders, introduced in the first 0ersion of Microsoft Exchange, are designed for shared access and pro0ide an

easy and effecti0e way to collect, organiGe, and share information with other people in your workgroup or

organiGation. ublic folders are hierarchically organiGed, stored in dedicated databases, and can be replicated

between ser0ers running Exchange.

ublic folders aren9t designed for the following purposes>

(rchiving &ata ublic folders aren9t designed for archi0ing data. Fsers who ha0e mailbox limitssometimes use public folders instead of their personal folders &.pst+ files to archi0e data. #his practice isn9t

recommended because it affects storage on public folder ser0ers and undermines the goal of mailbox

limits.

*ocument sharing an& colla)oration ublic folders aren9t designed for document sharing andcollaboration. ublic folders don9t pro0ide 0ersioning or other document management features, such ascontrolled check-in and check-out functionality, and automatic notifications of content changes.

/n Exchange (er0er *, public folders are an optional feature. /f all client computers in your organiGation are

running Microsoft 'utlook * or 'ffice 'utlook *8, there are no dependencies on public folders for features

such as free and busy information and offline address book &'7?+ downloads. /nstead of using public folders for

'7? downloads and free and busy information, in Exchange *, these features are ser0iced by the 7utodisco0er

ser0ice, the Microsoft Exchange (ystem 7ttendant ser0ice, and the Microsoft Exchange :ile 2istribution ser0ice

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ublic :older 2atabase 1reation during (etup

1omputers running 'utlook *3 and earlier or Microsoft Entourage reCuire a public folder database &pre0iously

called the public folder store+ to connect to Exchange. #herefore, in a pure Exchange * organiGation, as you

install the Mailbox ser0er role on the first ser0er, (etup prompts you with the Cuestion> *o ou have an client

com,uters running utloo/ 2003 an& earlier or Entourage in our organiation/f the answer is yes, a public

folder database is created. /f the answer is no, a public folder database isn9t created.

When you install the second ser0er, you aren9t prompted with the Cuestion, and (etup doesn9t create a public folder

database. Whether a public folder database is needed in the organiGation is decided only when you install the first

ser0er. 7fter that, all public folder databases are optional. /f you don9t create a public folder database during (etup,

you can always create one anytime after (etup is complete.

Type of user mailboxailbox enable user

7 Mailbox enabled recipient can log on to network resources and can access domain resources.Fsers can be added to groups and appear in the global address list. Mailbox-enabled recipientscan send and recei0e messages and store messages on their Exchange ser0er mailboxes. Nou canuse mailbox enabled recipients for all aspects and functions in Exchange (er0er *3.

ail enables users

7 Mail enabled recipient can recei0e messages only at an external e-mail address. #he mailenabled recipient cannot send or store messages on Exchange message stores. 7 mail enableduser has an account in 7cti0e 2irectory but no Exchange mailbox. 7 mail enabled user is listedin the global address list. #his enables other users to easily locate and send e-mail to a mailenabled user e0en if the account does not ha0e a mailbox in the Exchange organiGation. :or

example, you may create a mail enabled user for onsite contract employees who reCuire accessto the network but who want to continue recei0ing their e-mail through their /nternet ser0icepro0ider.

"e#uirement for Installing exchange serverWindows * ) &= bit with (*+2ual core processor &minimum * cores+)7M *B?

42 B?//( ser0ice with 7(S"E#&7cti0e ser0er pages+(tart.net #1 port sharing ser0ice in exchange ser0er computerExchange ser0er * 2

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(M# &(imple Mail #ransfer rotocol+#his ser0ice mainly used for sending electronic messages hence it is also called asoutgoing mail ser0er it works on port no>*$.'3 &ost 'ffice rotocol+

this ser0ice mainly used for recei0ing messages basically this ser0ice recei0ingmessages one by one, hence it is also called as incoming mail ser0er it works onport no>/M7 &/nternet Mail 7ccess rotocol 0+this ser0ice also used for recei0ing messages but this ser0ice recei0ing message atbulk rate ,hence it is also called as incoming mail ser0er it works on port no 3""# &"etwork "ews #ransfer protocol+it use to public the data o0er the news groups and news agency it works on portno>%

$upporting "olesMailbox ser0er role7 back end ser0er that host mail boxes, public folder and related messaging data1lient access ser0er role7 ser0er that accept connection to exchange ser0er from 0ariety of clientFnified messaging role7 system with exchange ser0er * allow in 0ice message and fax9s to be stored with email inuser mail boxEdge transport role7 back end ser0er and routing ser0er that route mail in and out of the exchange organiGation4ub transport role7 mail routing ser0er that handles mail flow routing and deli0ery within the exchange

organiGation.

Ste,s for installing S1lick on start 7dministrati0e #ools(elect Tser0er managerU double click on it

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)ight click on rules(elect 7dd )oles click on it

1lick on next

1heck the box webser0er &//(+

1lick next

1heck the box 7(.netI click on next

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1lick install

/t will show installation progress

1lick close

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Ste,s for starting Net.+ ,ort sharing service

Bo to ser0er click start 7dministrati0e ser0ices

(elect T"et.#1 ort (haring (er0icesU)ight click on it select properties

"et.#1 ort (haring roperties appears1lick on startup select T7utomaticU

1lick on 7pply

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1lick on 'V

Ste,s for installing exchange server 2010

/nsert exchange ser0er 2

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1lick on install Microsoft Exchange

1lick on "ext

1heck / accept the license agreement

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1lock on next

1lick on typical exchange ser0er installation

1lick on next(pecify the name of the organiGation

(elect yes1lick on next

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(elect / donJt wish to Koin program at this time

1lick on next then install

1lick on finish

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$teps for creating mailbox databases%&$IN' E()

In the Exchange management Console navigate to Organization Configuration > Mailbox.

In the action pane, click New Mailbox Database.

!!

3. Then you can see the Introduction page. Then you must add a name for the database. You can type maximum 64

characters and must exclude: =\ / , ;. Characters.

4. Then Select Server name on which server you want to create the database. In my lab I selected E14-Srv01.

!!

5. Click next. Then appears the set paths screen to set database path and log file path. I dont have many partitions on the

test server but technically you must place the database and log files in different disks sets.

Set database path and log files path. Then select Mount the database checkbox to mount database automatically after

creation.

6. Click Newto start procedure.

7. Then you can see PowerShell cmdlet EMC used to create mailbox database same as Exchange 2007. Also you will see

whether database has been created successfully or has failed.

8. Click finishto complete Mailbox database creation task.then new database appears on the Database Management tab.

9. Click Finishto complete Mailbox database creation task. Then new database appears on the Database Management

tab.

$teps for creating mailbox enable user

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Open EMC -> Organization configuration >Mailbox -> Right Click and Click on New

Mailbox.

Select the mailbox type; in this article we will select User Mailbox

Fill in the Information.

Select the Mailbox database, if not selected Exchange will randomly select one.

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You can also select the Active Sync policy in this screen.

If using Exchange SP1 you can select the Archive database.

Click Next and Finish.

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Ste,s for creating mail ena)le userOpen Exchange EMC and go to Reception Configuration -> Mailbox -> Right Click and

Select New Mail User.

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Select new User.

Fill in all the Information.

Fill in the External email address.

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Click finish.

To view all the mail enabled users in the organization run the following Exchange

cmdlet.

(teps for deleting user mailbox

#ypes of browsing tools#hree types of browsing tools used in exchange ser0er for sending and recei0ing mails. 'utlook web access &'W7+*. M(-'F#5''V3. W/"2'W( 5/

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Fsing M( 'utlook for browsing(tep Go to Windows Start button

Select control panel

and then select mail icon

2. Select the Show Profilesbutton, select the Addbutton and enter in a name for this profile and select

the OKbutton.

We select ucos as profile name

3. Select the manually configure server settings or additional server types check box, and then

select the Net button.

4. Select the !icrosoft "changeoption and click the Netbutton.

4. Simply enter in "outloo#" in the Exchange serer address field and then select the $se %ached

"change !ode check box. !n the ser #ame box, enter in your entire email address and the select

"!ore Settings."

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$. #ext, select the %onnectiontab, select the %onnect to !icrosoft "changeusing &''Pcheck box

and then select the "change Proy Settingsbutton.

#ext, enter in "connect(emailsrvr(com" in the Proy Server address. Select both the On fast

networ#sand On slow networ#scheck boxes and under Proy authenticationsettings, select )asic

Authentication.

Select O#, Apply, O#once more, and then select the %hec# Namebox in the %onnect &indo&, enter in

the 'ass&ord and select the OKbutton.

Note: You may receive a pop-up asking you to select your mailbox from a list. Select your mailbox and

click the OK button.

(. )our name &ill then be highlighted and a line &ill appear under the username field &hich indicates your

profile has been configured. Select Net, finish*and open up *utlook.

Index

What is an exchange ser0er

4istory of an exchange ser0er.

What is Mail

Why using exchange (er0er mail

#ype of mailbox.)eCuirement for /nstalling exchange ser0er.(upporting protocols.(upporting )oles.(teps for installing //(.(teps for starting "et.#1 port sharing ser0ice.(teps for installing exchange ser0er *.

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(teps for creating mailbox database &F(/"B EM1+.(teps for creating mailbox enable user.(teps for creating mail enable user.(teps for deleting user mailbox.

#ypes of browsing tools.#ype of browsing tools.M( outlook

Documents

Exchange Server 2010 ,2013