Exchange 2013 Web App (OWA) User Guide

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Exchange 2013 Web App (OWA) User Guide. Table of Contents. How to Logon Opening View Navigation Mail Contacts Calendar. Access your Outlook Web App (OWA) using: https :// Open browser and type in URL in address line. - PowerPoint PPT Presentation

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Exchange 2013Web App (OWA) User Guide

1Table of ContentsHow to Logon Opening ViewNavigationMailContactsCalendar22Access your Outlook Web App (OWA) using: https://mail.ccisd.comOpen browser and type in URL in address line3Login into your Outlook Web App using your Username and Password4

4Opening View in IE 10

New Mail ButtonFolder paneSelected View Pane Selected message (highlighted)Navigation BarUsers nameSettingsEmail messageReading pane5Navigation Bar6

Mail for managing your mailCalendar for managing CalendarPeople allows you to create groups for sending messagesTasks Current To do list

MAIL7Reading Email

New Mail ButtonFolder paneSelected View Pane Selected message (highlighted)Email messageReading pane8Folder Pane

9Create and Navigate between foldersFavorites section: add frequently used folders from Name folderUse Drag and Drop

Folders - Inbox10

Folders - Drafts


Folders Sent Items


Folders Deleted Items


Selected View Pane14

Selected View PaneSelected View Pane15

The message displayed in the Reading pane is highlightedThe blue bar indicates unread messageThe check mark indicates the message is being viewedThe Red X is for Deleting the messageThe Flag allows you to mark the message for follow upSelected View: Context menu16Right click on any message in this view to reveal the context menu

Some options are:DeleteMove: To move the message to other folderFlag for follow up

Reading Pane Displays Selected Email Message17

SubjectSenderRecipientMessageSelected View: Message Status Bar

All messagesUnread messages

Flagged messagesAll messages to recipient

18Creating a New Message

19Click the New Mail Button to generate a message.Email Form appearsCreating a New Message

Add the Cc and Subject matter information if applicableType your Message in the body of the paneClick on Send button if new message20Replying to Email

Selected message (highlighted)Email messageActions21Replying to an Email Message: (Before Clicking Reply)22

Replying to a Message: (After Clicking Reply)Add the Cc and Subject information if applicableType your message in the body of the paneClick on Send button if new messageAlso have Discard & Insert options

Send button

23Replying to an Email MessageTo gain access to more commands, click the Window button in the upper right corner of the Reply message

24Outlook Auto-saves Drafts

25If you walk away in the middle of an email, Draft notice will appearPeople26People View

New Contact ButtonFolder PaneContact List view PaneSelected Contact View Pane Contacts menu barEdit contactDelete contact27Contacts List OptionsCan list contacts by:First nameLast nameCompany etc.

Contact menu lists options:All contact typesPeopleGroups

People searchContacts menu barContact list options28

Adding ContactsTo add contacts, clickThe following box appearsClick on contact

29Adding ContactsComplete the information requested Click + button to add informationClick Save

30Contacts View

31Added ContactsContacts Address Books

32GroupwisePersonalAddressBookGroupwise Global Address BookAdding GroupsTo add contacts, clickThe following box appearsClick on group

3333Adding Groups cont.

Type the Group name and EnterType group member email addressOutlook populates email as you typeType EnterSave group34Form for adding GroupsView Added Group

Added Group35Contact Menu Bar Views

36Sending Group Emails

Click on Mail icon37Sending Group Emails(View after clicking on mail icon)Complete SubjectType emailClick SendNote: The To address is already filled in

38Calendar39Managing CalendarOutlook has the following calendar views:DayWork WeekWeekMonth

40Monthly Calendar view

41Weekly Calendar View

42Work Week Calendar View

43Daily Calendar View

44Scheduling a Calendar Event

45Click New EventEnter Event Information in the form that appearsScheduling Repeat Options

46Repeat OptionsTo add attendeesClick + SignScheduling a Calendar Event: Attendees47

Select attendees by clicking + signCan select individuals or groupsClick OK

Scheduled Event Calendar Entry

48Received request to Join eventTasks49Tasks View For Adding Tasks50

Click to add New TasksTasks + Flagged Items

51Flagged Items Tasks

52Basic Navigation53Navigation Bar - Signing Out 54

Click down arrow to Sign out of OWA54Navigation Bar - SettingsRefresh your view - check for new messagesSet automatic replies to Out of Office settingDisplay settings modify default view of OWA layoutChange Theme change the background theme of your OWA window within browser

Settings55Settings: Automatic Reply for Out-of Office


Automatic Reply for Out-of Office(John Does Out-of-Office to Ned)

57Out-of-Office Your Automatic Update Reminder

58Automatic pop-up reminder Display Settings Message List59

Message List: LayoutPreview TextDisplay Settings Message List


Senders Name on TopDisplay Settings Message List61

Subject on TopDisplay Settings Reading Pane

62Reading Pane: LayoutShow Reading Pane on Right

63Show Reading Pane on the Bottom

64Show Reading Pane on the Bottom

65Settings Change Theme

66Select ThemeClick OK to change Theme

Change Theme

67New ThemeRecommended Browser Listing

68Recommended Browser Listing cont.