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Events

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Do things your way Plan your private event in a stunning location tucked deep within Epping Forest. Gilwell Park is like

no other venue. The grounds are adaptable giving way to your vision. Shape, design and scale your

event exactly to your needs. From meetings to birthday parties, you really can celebrate any

occasion in style and within budget at Gilwell Park.

We’ve put together some information and FAQs to help you kick-start organising your event. From

venue hire prices and room capacities to what’s included in the room. We’re here to make your

event planning as smooth as possible.

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Room capacities

Our spaces

Dimensions

Long Banqueting

style

Theatre style

Round Banqueting

style

The CIC

CIC Main

Hall

22.5m x 11m

247m2

144

250

180

Seminar

Room 5m x 4m

20 m2

-

18

10

Seminar

Suite

15m x 4m

60 m2

-

72

50

The White House

Group

Room

7.4m x 5.9m

43.6 m2

-

50

40

Baerlein

Room

7.3m x 5.8m

42.3 m2

-

40

32

Garfield Weston

Room 5m x 6.7m

33.5 m2

-

24

16

Founders

Room

6.5m x 4m

26 m2

-

20

10

Betty Clay

Library 6.5m x 5.5m

35.75 m2

-

35

20

Gilwell Grounds

Swan Centre

10.5m x 10m

105 m2

-

150

80

Gidney

Cabin

4.5m x 6m

27 m2

-

20

10

Gidney

Terrace 15m x 7m

105 m2

-

120

-

The Orchard

40m x 45m

1800 m2

-

-

-

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Venue hire

April – October Sunday - Friday 8am – 5pm 5pm - midnight Half day

(4 hours)

All day

CIC

(including 1 Seminar suite)

£1,500 £1,500 £900 £3,000

Baerlein Suite £1,000 £1,000 £1,000 £1,800

Swan Centre £750 £750 £750 £1,350

Whole Venue £5,000

Saturday/Bank Holiday

Baerlein Suite £1,250

Whole Venue £5,500

November – March Monday - Sunday 8am – 5pm 5pm - midnight Half day

(4 hours)

All day

CIC

(including 1 Seminar suite)

£1,450 £1,450 £850 £2,850

Baerlein Suite £950 £950 £575 £1,725

Swan Centre £725 £725 £475 £1,275

Whole Venue £4,750

All prices include VAT.

All day is from 9am to midnight excluding Baerlein Suite.

Half day is any 4 hours between 9am-5pm.

Whole Venue includes use of CIC, Swan Centre, Gidney Cabin and Baerlein room (Baerlein suite until 5pm only).

Our accredited list of caterers can complete your event.

Please speak to our sales team if you require our smaller room

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Accredited Caterers… Please see below the accredited catering companies we allow onsite

British/European

radishallgood.com

Ali Rodway General Manager 07763 525 557

Radish are the onsite Caterer for Gilwell Park and with

their knowledge and experience of the venue we can offer

food that is locally sourced and prepared lovingly,

showcasing the hard work, craft and talent of local

suppliers, farmers and growers. Radish have a very

experienced team that can cater for a wide range of

events, bespoke your menus with British/European cuisine

and deliver a day to cherish. Our passionate team would

be delighted to work with you to create the perfect day

and with our familiarity of Gilwell will ensure it is

executed to the highest standard.

British/European

berkeleycatering.co.uk

020 7837 6853

Berkeley Catering have for over 25 years been delivering

luxury catering for private and corporate clients across London. Our team of innovative chefs create trendy and

seasonal menus that cater for a variety of tastes.

Our all-inclusive approach and catering packages ensure

we provide a cost effective and tailored event with an

unforgettable catering experience.

African/Caribbean

delusciouscatering.co.uk

020 3759 7242

Our uniqueness stems from combining our passion for

Ghanaian, Caribbean, Korean and Nigerian cuisine to

create a wonderful fusion. Our menus reflect some of the

amazing cultures in the world and our food has a strong

emphasis on authentic home cooking with carefully

sourced ingredients, chosen from artisan producers and

local suppliers for quality. We specialise in bespoke event

catering for a broad range of functions ranging from large

extravagant weddings to intimate country dinners.

British/European

hostcatering.co.uk

07737 889951

Host Catering been involved in outside catering for over

18 years, covering a whole range of events both private

and corporate. We come from a restaurant background

and deliver restaurant quality food and presentation to all

our events. We specialise in weddings, parties, corporate

launches, funerals and charitable events and pride

ourselves on a personalised and dedicated service from 10

- 350 people.

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Accredited Caterers…

British/European

alfrescofeasts.co.uk

020 7820 7456

Make your event a very personalised one with our

affordable bespoke catering, using only the finest

ingredients from independent local suppliers. Our hand-

picked team of charming, experienced waiting staff ensure

your event runs effortlessly. With over 20 years’

experience of wedding and event catering, Sarah and her

team look forward to working with you to design your

perfect event.

South Asian

rubyscatering.co.uk

020 8799 7180

Ruby’s started out 20 year ago as a small scale catering

workshop passionate about providing authentic Sri Lankan

food for dinner parties. Today we stand as one of the

London’s leading event caterers, providing truly authentic

cuisine from the island of Sri Lanka and south India with

the professional touch to make the ideas of your perfect

day a reality. Our reputation is built on our on-going

commitment to traditional heritage flavours, customised

experience and attention to detail designed to fulfil your

expectations.

British/European

saffron-caterers.co.uk

07710 805 779

Saffron Caterers and Events has a wealth of experience

when it comes to providing the very best in wedding

catering to make your day truly special. We have a

dedicated team who are passionate about delivering the

very best food and service and we pride ourselves on

providing a bespoke approach to creating the perfect

wedding menu for you. Our event managers are on hand

to support you throughout your journey and to advise on

all aspects of your wedding or event.

South Asian

wishescaterers.com

020 8531 8800

Wishes caterers are focussed on providing authentic

classic Pakistani, Indian and Bengali dishes for your event.

We are dedicated to ensuring the smooth running of your

event and pay attention to all the details which come together to make the perfect event. We provide

comprehensive wedding packages as well as catering for

corporate events and charity dinners and are delighted to

be caterers of choice at Gilwell Park.

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Accredited Caterers…

British/Caribbean

ridgewaycateringcompany.co.uk

020 8529 6178

Ridgeway Catering Company believes that good catering

consists of quality food, excellent service and organised

planning. Ridgeway Catering Company is an independent

family owned and run business based in North

Chingford. As one of the leading independent catering

companies, we take great care and attention to detail, and

provide a first class service whatever your function or

budget may be. Ridgeway Catering Company has a wealth of

experience in all types of catering including traditional

British fare, to more modern contemporary cuisine and

barbecues; we can cater for all tastes including Caribbean &

Mexican.

If you have a caterer that specialises in a cuisine different to any of the above let us know. We are always looking to

extend our list.

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Frequently asked questions…

Where is Gilwell Park?

Located in Epping Forest, but only minutes from Chingford Station (London E4), it’s just 30 minutes from Liverpool Street

Station and less than five minutes from junction 26 of the M25.

Who do I contact?

Our friendly team on 020 8498 5300 or info@gilwellpark.co.uk

Where do people stay?

Gilwell Park offers its own accommodation in 39 boutique bedrooms (35 en suite). One of these rooms is our Bridal Suite.

Each bedroom includes a full English or continental breakfast.

What facilities are there for disabled guests?

Gilwell Park London is accessible to all patrons, specific details are available on request, please call 020 8498 5300 or

contact your event organiser.

Is car parking available?

Yes, and free for all guests.

What equipment is available in the meeting rooms?

Data projector, screen, flipcharts and delegate packs which include notepads, pens, post-it notes and name cards.

Do you provide technical assistance?

If you need support on the day, we can arrange this for you.

Do the rooms have natural light and air conditioning?

All of our rooms have natural light with great views across our 108 acre estate and a number of meeting rooms contain air

conditioning.

What is the minimum number of people you can cater for?

As little or as many as you need us to - we’re flexible.

What is the largest event you can hold?

Up to 250 people, and we regularly hold formal dinners for up to 180 or 150 with a dancefloor.

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Frequently asked questions…

Can we bring our own caterers?

We have an excellent list of accredited catering suppliers ranging in all types of cuisine. Please speak to one of our team for

more information. As our Events are now dry hire we do not allow your own catering to be brought on site, apart from a

celebration cake.

What minimum numbers are required in meeting rooms?

Ten delegates is the minimum for many of our conference packages but if you have less than that, we’ll create a bespoke

package for you.

What type of clients use the facilities?

Charities

Corporate organisations

Public Sector organisations

Local groups and associations

Business networking groups

What type of events can you host?

We have hosted many types of events including:

Meetings

Seminars

Concerts

Exhibitions

Parties

Talks

Training Sessions

Fashion shows

Wedding receptions

The list of events we can host is endless

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Accommodation

Single room £65

Single room (non en suite) £55

Double or twin room £90

Double or twin room (single occupancy) £75

Family room (2 adults & 2 children) £110

Executive double room £100

Executive double room (single occupancy) £85

Luxury double room £115

Additional extras

Extra adult bed £20

Extra child bed (aged up to 13) £15

Cot £5

Special occasion packages POA

Prices include VAT and full English breakfast.

Please contact us for further information and to make a booking.

All bookings are subject to our terms & conditions and are payable at the time of booking.