Erjas Project Coordinator and document control responsibilities

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    14-Apr-2017

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<p> Project Coordinator and document control with the following responsibilities: Execute overall document control system and filing system activities for assigned projects. Responsible that the technical documentation handling and distribution of documents are in according to the companies procedures and requirement Responsible for all aspects of activities within projects related to technical document administrative work tasks in the project. Secure that the engineers in a the project are familiar with the routines and systems and execute professional support/guidance to project members Registration and distribution of Engineering and Supplier documentation to client/suppliers and internally Generate status reports to project and basic admin Expedite outstanding documentation and comments Follow up and secure an on time delivery (OTD) of all technical documentation Follow up on deliveries of critical documentation for the project Establish and maintain Master Document Register (MDR) in the Document Management System in according with Customer Requirements/Project requirements and the companies internal procedures and IT systems. This task includes planning dates for each document. Establish document distribution matrix for project engineering and supplier documentation Attend necessary status meetings and kick-off meetings Secure a good cooperation with supplier and internally in the companies Establish and maintain (give input) to Document Control procedures and work routines where needed, including participation and presentation of Lesson Learned for assigned projects Report deviations between established routines and project proposed work methods for further evaluations by Section manager Control, compile and submit final documentation in close co-operation with LCI responsible, and in accordance to contract requirements Promote and ensure compliance to company and regulatory EHS requirements &amp; expectations at all time Promote and ensure compliance to company and regulatory Quality management systems at all time Compliance with project EHS Plan, Quality Plan and related requirement.Main Project experience International Conference for Educators 2010, Al Ain and Abu Dhabi, U.A.E. (SSAT) Room, Transport, Ticket coordination and booking. Banqueting coordination, preparation and bill settlements. Preparation and finalization of registration materials. Delegates Registration and invoicing. Team Leader, U.A.E based Lead Practitioner Training 2011, Abu Dhabi, U.A.E. (SSAT) Room, Transport, Ticket coordination and booking. Banqueting coordination, preparation and bill settlements. Preparation and finalization of registration materials. Delegates Registration and invoicing. Team Leader, U.A.E based School Signboards 2012, Al Ain, U.A.E. (AAESS) Sourcing of quotes and biddings arrangements for budget control. Presentation of design layout, quotations and time frame for approval to management. Project kick off, monitoring and control. LPO issuance, down payment arrangement in coordination with finance and final payment upon completion. Documentation filing and legal works approval and control. School 8 Toilet constructions 2013, Al Ain, U.A.E. (AAESS) Sourcing of quotes and biddings arrangements for budget control. Presentation of design layout, quotations and time frame for approval to management. Approval of required materials for sanitary wares/fittings and tiles. Project kick off, monitoring and control for civil works and sanitary wares/fittings and tiles. LPO issuance, down payment arrangement in coordination with finance and final payment upon completion. Documentation filing and legal works approval and control. School 100M concrete fence 2013, Al Ain, U.A.E. (AAESS) Sourcing of quotes and biddings arrangements for budget control. Presentation of design layout, quotations and time frame for approval to management. Project kick off, monitoring and control for civil works. LPO issuance, down payment arrangement in coordination with finance and final payment upon completion. Documentation filing and legal works approval and control. School 2 Science Laboratory 2014, Al Ain, U.A.E. (AAESS) Sourcing of quotes and biddings arrangements for budget control. Presentation of design layout, quotations and time frame for approval to management. Approval of design layout, materials for civil works and laboratory furniture. Project kick off, monitoring and control for Civil works and furniture. LPO issuance, down payment arrangement in coordination with finance and final payment upon completion. Documentation filing and legal works approval and control</p>