English Language Proficiency Assessment (ELPA) Spring 2008 Administration Teleconference at Wayne RESA February 5, 2008

English Language English Language Proficiency Assessment Proficiency Assessment

(ELPA)(ELPA)

Spring 2008 AdministrationSpring 2008 AdministrationTeleconference at Wayne Teleconference at Wayne

RESARESAFebruary 5, 2008February 5, 2008

Spring 2008 ELPA 2 February 5, 2008

Welcome and IntroductionWelcome and Introduction

Phil Chase, Department SpecialistPhil Chase, Department Specialist

Assessment of English Language Assessment of English Language LearnersLearners

Office of Educational Assessment and Office of Educational Assessment and Accountability (OEAA)Accountability (OEAA)



Questions?Questions?

E-mail: E-mail: [email protected]@resa.net

Fax: 734-334-1857Fax: 734-334-1857

mailto:[email protected]



To download today’s Power Point,To download today’s Power Point,

go to go to www.mistreamnet.comwww.mistreamnet.com

http://www.mistreamnet.com/



To order videotapes or DVDsTo order videotapes or DVDs

contact Brenda Hosecontact Brenda Hose


Phone: 734-334-1437Phone: 734-334-1437



Welcome and IntroductionWelcome and IntroductionTeleconference OverviewTeleconference Overview


Features of the ELPAFeatures of the ELPA

Administration of the ELPAAdministration of the ELPA

Online Tools for CoordinatorsOnline Tools for Coordinators

ELPA Cycles and SpectrumELPA Cycles and Spectrum

ELPA CalendarELPA Calendar



• What is the ELPA?What is the ELPA?

The ELPA is Michigan’s assessment of The ELPA is Michigan’s assessment of the English language that is based on the English language that is based on its standards for proficiency in its standards for proficiency in English.English.



• What is the purpose of the ELPA?What is the purpose of the ELPA?

It is used to determine, on an annual It is used to determine, on an annual basis, the progress that English basis, the progress that English language learners (ELLs) are making language learners (ELLs) are making in the acquisition of English language in the acquisition of English language skills.skills.



• Who takes the ELPA?Who takes the ELPA?

The ELPA is given to all Michigan students The ELPA is given to all Michigan students who are enrolled in grades K-12 and who who are enrolled in grades K-12 and who are eligible for ELL services.are eligible for ELL services.

All public and charter schools are All public and charter schools are included. Private schools are also included. Private schools are also included depending on agreements with included depending on agreements with local educational agencies or LEAs.local educational agencies or LEAs.



• When is the ELPA administered?When is the ELPA administered?

It is given every year during a six-It is given every year during a six-week testing window in the spring.week testing window in the spring.



• OverviewOverview– Updates to Kindergarten (Level I) Updates to Kindergarten (Level I)

assessmentassessment– Five Assessment LevelsFive Assessment Levels– ELPA DomainsELPA Domains– Points and ItemsPoints and Items– Projected TimesProjected Times– Assessment MaterialsAssessment Materials– ReportsReports



• Updates to Assessment Level I for Updates to Assessment Level I for KindergartenersKindergarteners– Only one form for Spring 2008Only one form for Spring 2008– Test is shorter by five points in each Test is shorter by five points in each

domaindomain– More items for beginning learnersMore items for beginning learners



ELPA ELPA AssessmeAssessment Levelsnt Levels

ColoColo

rrAssessment Assessment

LevelLevelGrade Grade

Level(s)Level(s)

II KK

IIII 1-21-2

IIIIII 3-53-5

IVIV 6-86-8

VV 9-129-12



• ELPA DomainsELPA Domains– ListeningListening– ReadingReading– WritingWriting– SpeakingSpeaking

• Domains may be administered in any Domains may be administered in any orderorder



• Comprehension, a fifth domain, is Comprehension, a fifth domain, is reported to meet Title III reported to meet Title III requirementsrequirements

• Comprehension score is taken from a Comprehension score is taken from a composite of selected Listening and composite of selected Listening and Reading standardsReading standards



• Listening, Reading, and Writing Listening, Reading, and Writing domains assessed as individual domains assessed as individual sectionssections– UntimedUntimed– Group-administeredGroup-administered– Separate, continuous sectionsSeparate, continuous sections



• Listening Domain FeaturesListening Domain Features– Variety of discourse styles (passage Variety of discourse styles (passage

length and difficulty level)length and difficulty level)– Academic and social contextsAcademic and social contexts– Audio CD has directions, passages, Audio CD has directions, passages,

prompts, items, and item optionsprompts, items, and item options



• Reading Domain FeaturesReading Domain Features– Variety of passage stylesVariety of passage styles

•Literary/NarrativeLiterary/Narrative•Informational/Content-BasedInformational/Content-Based

– Modes of comprehension assessedModes of comprehension assessed•LiteralLiteral•InferentialInferential•Vocabulary, multiple meanings, idiomsVocabulary, multiple meanings, idioms



• Writing Domain FeaturesWriting Domain Features– Two sections can be assessed in separate Two sections can be assessed in separate

sessions for ease of planningsessions for ease of planning– Writing Conventions: multiple-choice Writing Conventions: multiple-choice

items that assess knowledge of standard items that assess knowledge of standard EnglishEnglish

– Writing: performance-based itemsWriting: performance-based items•Short AnswerShort Answer•Extended ResponseExtended Response



• Speaking domain assessed as Speaking domain assessed as individual sectionindividual section– UntimedUntimed– Individually-administeredIndividually-administered– Completed in one sessionCompleted in one session



• Speaking Domain FeaturesSpeaking Domain Features– Five separate speaking activitiesFive separate speaking activities– Student responses are scored at time of Student responses are scored at time of

administration using a scoring form and administration using a scoring form and rubricsrubrics



Points and Points and Items Items

per Levelper Level

ELPA Level ELPA Level PointsPoints ItemsItems

Level ILevel I 6868 5555

Level IILevel II 80 80 6262

Level IIILevel III 8383 6464

Level IVLevel IV 8585 6666

Level VLevel V 8686 6767



SectionSection Projected Projected Time (min.)Time (min.)

Number of Number of PointsPoints

ListeningListening 35-4035-40 1616

ReadingReading 35-4035-40 1616

WritingWriting 35-4035-40 1818

SpeakingSpeaking 15-2015-20 1818

Level

I



SectionSection Estimated Estimated Time (min.)Time (min.)






Level

II









Level

III









Level

IV









Level

V



Younger students (grades K-2) record their answers directly in their test booklets, which are scannable.



These levels have a reusable Speaking booklet. The teacher or proctor records Speaking scores in the students’ test booklets at the time of administration.



Older students (grades 3-12) have test booklets, but record their answers in separate answer documents.



Each Assessment Level has its own Directions for Administration, with scripts for directions and Listening prompts and items.



• Assessment Level II (Grades 1-2) has Assessment Level II (Grades 1-2) has two forms, Form 1 and Form 2.two forms, Form 1 and Form 2.

• Assessment Levels III, IV, and V Assessment Levels III, IV, and V (Grades 3-5, 6-8, and 9-12) have (Grades 3-5, 6-8, and 9-12) have three forms, Forms 1, 2, and 3.three forms, Forms 1, 2, and 3.

• Each form has some items that are Each form has some items that are different from other forms.different from other forms.



• Each form’s directions are located in Each form’s directions are located in that level’s that level’s Directions for Directions for AdministrationAdministration manual. manual.

• Each form has a separate section Each form has a separate section which is separated by different tabs.which is separated by different tabs.

• Assessment administrators and Assessment administrators and proctors should make sure which proctors should make sure which form students have been assigned.form students have been assigned.



• A student’s test booklet will show the A student’s test booklet will show the form that has been assigned.form that has been assigned.

• Read only the directions from the Read only the directions from the appropriate section in the appropriate section in the Directions Directions for Administrationfor Administration manual. manual.



• At Levels III, IV, and V, the first sample At Levels III, IV, and V, the first sample answer for each domain changes by form.answer for each domain changes by form.

• On form 1, these answers are all “A”.On form 1, these answers are all “A”.• On form 2, these answers are all “B”.On form 2, these answers are all “B”.• On form 3, these answers are all “C”.On form 3, these answers are all “C”.• This is a way that assessment This is a way that assessment

coordinators and proctors can be sure that coordinators and proctors can be sure that the correct section of the the correct section of the Directions for Directions for AdministrationAdministration manual is being used. manual is being used.



• ELPA ReportsELPA Reports– Individual Student Reports and Parent Individual Student Reports and Parent

Reports posted first in electronic (.pdf) Reports posted first in electronic (.pdf) format according to ELPA Cycle selected format according to ELPA Cycle selected by districtby district

– No preliminary reports will be posted; No preliminary reports will be posted; reports will show overall performance reports will show overall performance levelslevels



• ELPA Reports (cont.)ELPA Reports (cont.)– Paper reports will be shipped to districtsPaper reports will be shipped to districts

•Individual Student ReportsIndividual Student Reports•Parent ReportsParent Reports•Class RostersClass Rosters•Student LabelStudent Label•Summary Reports for district (Overall, Summary Reports for district (Overall,

Domain, Demographic)Domain, Demographic)



• ELPA Reports (cont.)ELPA Reports (cont.)– Summary reports also will be available Summary reports also will be available

at ISD and State levelsat ISD and State levels– All reports will be made available in .pdf All reports will be made available in .pdf

and paper formatsand paper formats– Parent Report has new domain graphicParent Report has new domain graphic



New New Parent Parent Report Report GraphiGraphi

c c SampleSample



• ELPA Reports (cont.)ELPA Reports (cont.)– Parent Report translations will be Parent Report translations will be

available at the public ELPA Web site, available at the public ELPA Web site, www.michigan.gov/elpawww.michigan.gov/elpa•SpanishSpanish•ArabicArabic• JapaneseJapanese

http://www.michigan.gov/elpa



• Meeting Federal RequirementsMeeting Federal Requirements• Identification of StudentsIdentification of Students• Assessment AccommodationsAssessment Accommodations• SecuritySecurity• Staff RolesStaff Roles• Preparation for AssessmentPreparation for Assessment



• Message from Linda Forward, Title III Message from Linda Forward, Title III Supervisor, Office of School Supervisor, Office of School Improvement (OSI)Improvement (OSI)



• How does the ELPA meet federal No How does the ELPA meet federal No Child Left Behind (NCLB) Child Left Behind (NCLB) requirements?requirements?

Title I requires the annual assessment Title I requires the annual assessment of all ELLs enrolled in grades K-12 of all ELLs enrolled in grades K-12 who are who are eligibleeligible to receive services. to receive services.



• How is eligibility determined?How is eligibility determined?

The Home Language Survey (HLS) is The Home Language Survey (HLS) is used to determine eligibility for used to determine eligibility for assessment of English acquisition.assessment of English acquisition.



• What does the HLS ask?What does the HLS ask?

(1) Is your child’s native tongue a (1) Is your child’s native tongue a language other than English?language other than English?

(2) Is the primary language used in (2) Is the primary language used in your child’s home or environment a your child’s home or environment a language other than English?language other than English?



• Home Language Survey (cont.)Home Language Survey (cont.)

If either answer is “yes,” then the LEA If either answer is “yes,” then the LEA must assess the English language must assess the English language proficiency of the student.proficiency of the student.



• How does the ELPA meet Title III How does the ELPA meet Title III requirements?requirements?

The ELPA is used for annual Title III reporting The ELPA is used for annual Title III reporting and shows progress on the attainment of ELP and shows progress on the attainment of ELP standards.standards.

At least three levels of performance must be At least three levels of performance must be reported: Basic, Intermediate, and Proficient.reported: Basic, Intermediate, and Proficient.



• Michigan’s ELPA reports five Michigan’s ELPA reports five performance levels:performance levels:– BasicBasic– Low IntermediateLow Intermediate– High IntermediateHigh Intermediate– ProficientProficient– Advanced ProficientAdvanced Proficient



• Title III identificationTitle III identification

Starting fall 2007, the ELPA Initial Screening Starting fall 2007, the ELPA Initial Screening is now used to assist schools in identifying a is now used to assist schools in identifying a new student’s eligibility for services. new student’s eligibility for services.

The results of the ELPA Initial Screening and The results of the ELPA Initial Screening and the Spring ELPA now provide annual counts the Spring ELPA now provide annual counts of eligible students for yearly LEP subgrants.of eligible students for yearly LEP subgrants.



• How do we determine if a student with a How do we determine if a student with a disability (SWD) is eligible for an disability (SWD) is eligible for an accommodation for the ELPA?accommodation for the ELPA?

Use of an accommodation is based on Use of an accommodation is based on documentation in school record.documentation in school record.

Decisions are made on an individual-Decisions are made on an individual-student basis.student basis.



• Which accommodations can be offered?Which accommodations can be offered?

The Accommodations Summary Table is The Accommodations Summary Table is located in Appendix A of any located in Appendix A of any Directions Directions for Administrationfor Administration manual. manual.

For specific concerns, please contact For specific concerns, please contact the OEAA at (877) 560-TEST (8378).the OEAA at (877) 560-TEST (8378).



• Assessment SecurityAssessment Security– ELPA test materials must be carefully ELPA test materials must be carefully

monitored.monitored.– ELPA test booklets and answer ELPA test booklets and answer

documents may not be photocopied.documents may not be photocopied.– All materials must be kept in locked All materials must be kept in locked

storage before and after each session.storage before and after each session.



• Assessment Security (cont.)Assessment Security (cont.)– Only the students taking the ELPA may Only the students taking the ELPA may

view their test booklets and answer view their test booklets and answer documents.documents.

– OriginalOriginal copies of the ELPA Security copies of the ELPA Security Compliance Form must be filled out for Compliance Form must be filled out for all personnel administering the ELPA for all personnel administering the ELPA for each role.each role.



• Staff RolesStaff Roles– District CoordinatorDistrict Coordinator– Building CoordinatorBuilding Coordinator– Assessment AdministratorAssessment Administrator– Assessment ProctorAssessment Proctor



• District CoordinatorDistrict Coordinator– Chooses ELPA CycleChooses ELPA Cycle– Makes and tracks ELPA ordersMakes and tracks ELPA orders– Aids in training personnelAids in training personnel– Receives and distributes test materialsReceives and distributes test materials– Collects test materials at end of testing Collects test materials at end of testing

windowwindow– Checks packaging for return to HarcourtChecks packaging for return to Harcourt– Makes shipment on date according to cycleMakes shipment on date according to cycle



• Building CoordinatorBuilding Coordinator– Trains personnelTrains personnel– Ensures security of testing materialsEnsures security of testing materials– Prepares material for return to District Prepares material for return to District

Coordinator at end of testing windowCoordinator at end of testing window– Handles and resolves concernsHandles and resolves concerns



• Assessment CoordinatorAssessment Coordinator– Administers the testAdministers the test– Oversees Assessment ProctorsOversees Assessment Proctors– Must hold teaching certificateMust hold teaching certificate

• Assessment ProctorAssessment Proctor– Aids in the administration of the testAids in the administration of the test– May be paraprofessional or support staffMay be paraprofessional or support staff



• Preparation for AssessmentPreparation for Assessment– Ask students to put away all books, Ask students to put away all books,

notes, and papersnotes, and papers– Make sure students have the correct Make sure students have the correct

documentsdocuments– Make sure students have a #2 pencilMake sure students have a #2 pencil– Special situations: please see Special situations: please see Directions Directions

for Administrationfor Administration manuals manuals



• Packaging and Returning MaterialsPackaging and Returning Materials– Refer to the new Packing Poster for help Refer to the new Packing Poster for help

in organizing and packaging materials in organizing and packaging materials for returnfor return

– Diagrams and step-by-step instructions Diagrams and step-by-step instructions are also found in the are also found in the Directions for Directions for AdministrationAdministration manual manual



• Packaging and Returning Materials Packaging and Returning Materials (cont.)(cont.)– Building Coordinators should separate Building Coordinators should separate

scorable test booklets and answer scorable test booklets and answer documents from non-scorable materialsdocuments from non-scorable materials

– Create units of materials within the Create units of materials within the same Assessment Levels. Grade levels same Assessment Levels. Grade levels may be mixed within each unit.may be mixed within each unit.



• Packaging and Returning Materials Packaging and Returning Materials (cont.)(cont.)– Complete optional Class/Group ID sheets Complete optional Class/Group ID sheets

if you would like students listed by class if you would like students listed by class or group on reportsor group on reports

– Complete one original School Level-Grade Complete one original School Level-Grade Span Header Sheet for each Assessment Span Header Sheet for each Assessment Level unit. Do not photocopy these Level unit. Do not photocopy these forms.forms.





• Packaging and Returning Materials Packaging and Returning Materials (cont.)(cont.)– Bundle each Assessment Level together Bundle each Assessment Level together

with its School Level-Grade Span Header with its School Level-Grade Span Header Sheet using a white paper band provided Sheet using a white paper band provided in your Test Coordinator’s Kitin your Test Coordinator’s Kit

– Place Class/Group ID sheets, Security Place Class/Group ID sheets, Security Compliance Forms, and Special Handling Compliance Forms, and Special Handling envelopes in the bottom of the same box envelopes in the bottom of the same box in which materials were shipped.in which materials were shipped.



• Packaging and Returning Materials Packaging and Returning Materials (cont.)(cont.)– Stack Assessment Level units in ascending Stack Assessment Level units in ascending

order from top to bottomorder from top to bottom– Level I will be above Level II, for exampleLevel I will be above Level II, for example– Place non-scorable materials in a separate Place non-scorable materials in a separate

boxbox– Use orange label for scorable materials; Use orange label for scorable materials;

green label for non-scorable materialsgreen label for non-scorable materials


Administration of the ELPAAdministration of the ELPA• Note the Note the

difference in difference in scorable scorable materials materials between between Levels I-II and Levels I-II and III-V as shown III-V as shown in the in the diagram.diagram.



• Packaging and Returning Materials Packaging and Returning Materials (cont.)(cont.)– District Coordinators should aid building District Coordinators should aid building

coordinators and check correct packaging coordinators and check correct packaging of materialsof materials

– District Coordinators seal each box and District Coordinators seal each box and affix shipping labelsaffix shipping labels

– Shipping labels are found in the Test Shipping labels are found in the Test Coordinator’s KitCoordinator’s Kit



• Packaging and Returning Materials Packaging and Returning Materials (cont.)(cont.)– The district’s return shipment is to be The district’s return shipment is to be

made as one shipment on or before the made as one shipment on or before the district’s ELPA Cycle datedistrict’s ELPA Cycle date




E-mail:E-mail:

[email protected]@resa.net

Fax: 734-334-1857Fax: 734-334-1857????




Tina FooteTina Foote

Technical Support StaffTechnical Support Staff




• OEAA Secure Site:OEAA Secure Site:www.michigan.gov/oeaa-securewww.michigan.gov/oeaa-secure

• Pre-Identified (Pre-ID) Student ListPre-Identified (Pre-ID) Student List• Pre-ID Mass UpdatesPre-ID Mass Updates• Mass Demographics UpdateMass Demographics Update• Barcode LabelsBarcode Labels• Tested RosterTested Roster

http://www.michigan.gov/oeaa-secure



• The pre-identification of students for The pre-identification of students for the Spring 2008 ELPA came from:the Spring 2008 ELPA came from:– ELPA 2007 Initial Screening (Basic to ELPA 2007 Initial Screening (Basic to

Proficient)Proficient)– Spring 2007 ELPASpring 2007 ELPA– Single Record Student Database (SRSD)Single Record Student Database (SRSD)



• The Pre-ID list that is accessible via The Pre-ID list that is accessible via the OEAA Secure Site is a list that the the OEAA Secure Site is a list that the state provides to assist in organizing state provides to assist in organizing and planning for the ELPA.and planning for the ELPA.

• Each student on the list will receive Each student on the list will receive test materials from Harcourt with test materials from Harcourt with labels pre-printed and pre-applied.labels pre-printed and pre-applied.



• To generate a list:To generate a list:– Click on Pre-Identified Students Click on Pre-Identified Students

from the menu at the left after from the menu at the left after logging inlogging in

– Select ISD, district, school and Select ISD, district, school and test period (Spring 2008 ELPA), test period (Spring 2008 ELPA), and click the and click the SubmitSubmit buttonbutton



• You can make updates to the Pre-ID You can make updates to the Pre-ID list for whole groups using the Mass list for whole groups using the Mass Pre-ID Updates function, for example:Pre-ID Updates function, for example:– Unassigning a group of students for a Unassigning a group of students for a

test cycletest cycle– Moving a group of students from one Moving a group of students from one

building to another within a district building to another within a district



• Examples (cont.)Examples (cont.)– Changing the grade level field for a Changing the grade level field for a

group of studentsgroup of students– Assigning a new test cycle to a group of Assigning a new test cycle to a group of

students students



• To make updates:To make updates:– Click on Pre-Id Mass Updates Click on Pre-Id Mass Updates

from the menu at the left after from the menu at the left after logging inlogging in

– Select ISD, district, school, test Select ISD, district, school, test period (Spring 2008 ELPA), and period (Spring 2008 ELPA), and grade to be updated, and click grade to be updated, and click the the SubmitSubmit buttonbutton



• In In Update FieldsUpdate Fields, select any combination of , select any combination of fields that will be changed. In Search Results, fields that will be changed. In Search Results, select all or a sub-group of students using select all or a sub-group of students using checkboxes. Click Save.checkboxes. Click Save.



• Mass Demographic UpdatesMass Demographic Updates– You can use the Mass You can use the Mass

Demographic Update function Demographic Update function at any time through the end of at any time through the end of the Tested Roster period.the Tested Roster period.

– Click on Mass Demo Updates Click on Mass Demo Updates from the menu at the left after from the menu at the left after logging inlogging in



• To generate a list of all the students assigned to To generate a list of all the students assigned to the Spring 2008 ELPA, select your ISD, District, the Spring 2008 ELPA, select your ISD, District, School and the test cycle from the drop-down School and the test cycle from the drop-down menus. Then click the Search button.menus. Then click the Search button.


Online Tools for CoordinatorsOnline Tools for Coordinators• After performing your search, the After performing your search, the Update Update

FieldsFields section will appear. By selecting “Yes” for section will appear. By selecting “Yes” for any combination of pull-down menus, you will any combination of pull-down menus, you will change that information for the students you change that information for the students you select in the next step.select in the next step.


Online Tools for CoordinatorsOnline Tools for Coordinators• Select the students you want to update as Select the students you want to update as

by clicking on the checkbox to the left of by clicking on the checkbox to the left of the student’s name (the first column).the student’s name (the first column).

• Click “Save” to complete the process.Click “Save” to complete the process.



• Barcode LabelsBarcode Labels– District or building coordinators District or building coordinators

should print barcode labels for should print barcode labels for students who did not receive students who did not receive pre-identified test materials.pre-identified test materials.

– Click on Barcode Labels from Click on Barcode Labels from the menu at the left after the menu at the left after logging inlogging in


Online Tools for CoordinatorsOnline Tools for Coordinators• To generate a list of all the students assigned To generate a list of all the students assigned

to the given test cycle, select from the drop to the given test cycle, select from the drop down menus the ISD, District, School, Grade down menus the ISD, District, School, Grade and Test cycle. Then click the Search button.and Test cycle. Then click the Search button.



• Above the list of student names, you have Above the list of student names, you have the option to select the number of labels that the option to select the number of labels that you want to print for the selected students as you want to print for the selected students as well as the starting position on the labels.well as the starting position on the labels.



• You may use the Select All button to select all of You may use the Select All button to select all of the students listed.the students listed.

• When you have selected the students and are When you have selected the students and are ready to print, click the Submit button. Adobe ready to print, click the Submit button. Adobe Acrobat will open a new window and display an Acrobat will open a new window and display an image of your labels. image of your labels.

• If everything looks correct,If everything looks correct,click on the printer icon,click on the printer icon,which normally is locatedwhich normally is locatednear the top left cornernear the top left cornerof the window.of the window.


Online Tools for CoordinatorsOnline Tools for Coordinators• Make sure Avery Label #5161 is used. Make sure Avery Label #5161 is used.

These have labels that are 1 inch by 4 These have labels that are 1 inch by 4 inches with 20 labels to a page.inches with 20 labels to a page.

• On the Printer Dialog window that appears On the Printer Dialog window that appears next, ensure the next, ensure the Shrink Oversized Shrink Oversized PagesPages or or Fit To PageFit To Page (depending on your (depending on your version of Adobe) option is NOT checked. version of Adobe) option is NOT checked.

• If you have an If you have an Auto-RotateAuto-RotateAnd Center PagesAnd Center Pages option, option,make sure that is checked.make sure that is checked.

• Click OK to print.Click OK to print.



• After testing is complete and test After testing is complete and test materials have been scanned by materials have been scanned by Harcourt, the Tested Roster report can Harcourt, the Tested Roster report can give you a complete listing of:give you a complete listing of:– students whose test materials were students whose test materials were

received by Harcourtreceived by Harcourt– student demographic information pooled student demographic information pooled

by the demographic form on the test by the demographic form on the test materials and from the OEAA Web sitematerials and from the OEAA Web site



• It provides a last opportunity to:It provides a last opportunity to:– verify that all answer folders were verify that all answer folders were

received and accountable by the received and accountable by the contractorcontractor

– request to research any missing students request to research any missing students and or missing assessmentsand or missing assessments

– update student demographic information update student demographic information before reports are printed and the AYP file before reports are printed and the AYP file is createdis created



• To access the Tested Roster:To access the Tested Roster:– Click on Tested Roster from the Click on Tested Roster from the

menu at the left after logging inmenu at the left after logging in– Select ISD, District, and Spring Select ISD, District, and Spring

2008 ELPA from the Test Cycle, 2008 ELPA from the Test Cycle, as well as any other optional as well as any other optional criteria that you want to appear criteria that you want to appear in the report. in the report.


Online Tools for CoordinatorsOnline Tools for Coordinators• You can download this data into a format You can download this data into a format

that is readable by Excel. This will help that is readable by Excel. This will help you sort students for review.you sort students for review.



• Instructions for website usage can be Instructions for website usage can be found on the Announcements page of found on the Announcements page of the secure site by clicking on the link the secure site by clicking on the link “OEAA Secure Site User Manual,” “OEAA Secure Site User Manual,” found under found under Assessment Assessment DocumentsDocuments..



Chad BarrettChad Barrett

Program ManagerProgram Manager

Harcourt Assessment, Inc. (HAI)Harcourt Assessment, Inc. (HAI)


• For the Spring 2008 ELPA, districts For the Spring 2008 ELPA, districts will register for one of three ELPA will register for one of three ELPA Cycles:Cycles:– Pilot CyclePilot Cycle– Priority CyclePriority Cycle– Regular CycleRegular Cycle



• Pilot CyclePilot Cycle– ELPA materials delivered by February 25ELPA materials delivered by February 25– District ships back to Harcourt on or District ships back to Harcourt on or

before April 18before April 18– Individual Student Reports and Parent Individual Student Reports and Parent

Reports will be available in Reports will be available in electronic .pdf format during the electronic .pdf format during the firstfirst week of Juneweek of June



• Priority CyclePriority Cycle– ELPA materials delivered by February 25ELPA materials delivered by February 25– District ships back to Harcourt on or District ships back to Harcourt on or

before April 25before April 25– Individual Student Reports and Parent Individual Student Reports and Parent

Reports will be available in Reports will be available in electronic .pdf format during the electronic .pdf format during the firstfirst week of Juneweek of June



• Regular CycleRegular Cycle– ELPA materials delivered by March 3ELPA materials delivered by March 3– District ships back to Harcourt on or District ships back to Harcourt on or

before May 2before May 2– Individual Student Reports and Parent Individual Student Reports and Parent

Reports will be available in Reports will be available in electronic .pdf format during the electronic .pdf format during the secondsecond week of Juneweek of June



• Testing may begin immediately upon Testing may begin immediately upon receipt of materialsreceipt of materials

• District plans a normal six-week District plans a normal six-week window for testingwindow for testing

• Eligible ELLs who arrive after testing is Eligible ELLs who arrive after testing is completed and materials are shipped completed and materials are shipped back should be assessed using the back should be assessed using the current ELPA Initial Screeningcurrent ELPA Initial Screening



• To aid districts in selecting and To aid districts in selecting and registering for an ELPA Cycle, registering for an ELPA Cycle, proposed Cycle Calendars are proposed Cycle Calendars are available for download at available for download at www.michigan.gov/elpawww.michigan.gov/elpa




• Registration for an ELPA Cycle closes Registration for an ELPA Cycle closes February 11February 11

• District coordinators can register for District coordinators can register for an ELPA Cycle by logging in to the an ELPA Cycle by logging in to the Harcourt Spectrum Web siteHarcourt Spectrum Web site



• To access the Spectrum site:To access the Spectrum site:– Click on ELPA - Harcourt from Click on ELPA - Harcourt from

the menu at the left after the menu at the left after logging inlogging in

– Log in to the Spectrum site. Log in to the Spectrum site. Your User ID is the same as Your User ID is the same as your OEAA User ID, but your OEAA User ID, but passwords may be different.passwords may be different.



• Click on Click on Customer Service > Survey > Customer Service > Survey > MI ELPA Spring 2008 CyclesMI ELPA Spring 2008 Cycles..



• Complete each field and select an ELPA Complete each field and select an ELPA Cycle. Then click “Submit”.Cycle. Then click “Submit”.



• Use the Spectrum Web site to order Use the Spectrum Web site to order materials for your districtmaterials for your district

• Your district’s name will appear as if it Your district’s name will appear as if it were a separate schoolwere a separate school

• You may then order ELPA materials You may then order ELPA materials for the district as a back-up supplyfor the district as a back-up supply



• Click on Click on Order Management > Order Order Management > Order Tracking > Place Additional OrderTracking > Place Additional Order..


• Select 2008 Select 2008 Spring MI Spring MI ELPA.ELPA.

• The first The first “school” is “school” is your district your district office.office.


• Use the tabs to select specific Assessment Use the tabs to select specific Assessment levels. Enter in quantities desired in the open levels. Enter in quantities desired in the open boxes. Click “Place Additional Order” when boxes. Click “Place Additional Order” when finished with all tabs.finished with all tabs.



• Use the Spectrum Web site to track Use the Spectrum Web site to track materials coming to your district and materials coming to your district and schoolsschools

• Click on Click on Order Management > Order Order Management > Order Tracking > Find An Order.Tracking > Find An Order.



• Follow the instructions to find the status of Follow the instructions to find the status of an order of ELPA materials.an order of ELPA materials.



• Questions or problems using the Questions or problems using the Spectrum Web site or placing ELPA Spectrum Web site or placing ELPA orders can be resolved by calling the orders can be resolved by calling the Harcourt Customer Support number Harcourt Customer Support number atat

(800) 763-2306(800) 763-2306





Assessment of English Language Assessment of English Language LearnersLearners



• February 11February 11– Last day to selectLast day to select

ELPA CycleELPA Cycle

• February 25February 25– ELPA Materials arriveELPA Materials arrive

for Pilot and Priorityfor Pilot and PriorityDistrictsDistricts



• March 3March 3– ELPA Materials ELPA Materials

arrivearrivefor Regular Cyclefor Regular CycleDistrictsDistricts

• March 17March 17– Regular Testing Regular Testing

Window BeginsWindow Begins



• April 18April 18– Pilot Districts ship Pilot Districts ship

materialsmaterials

• April 21April 21– Last day to make Last day to make

additional ordersadditional orders

• April 25April 25– Priority Districts ship Priority Districts ship

materialsmaterials



• May 2May 2– Regular Cycle Regular Cycle

districts ship districts ship materialsmaterials



• First week of JuneFirst week of June– Pilot and Priority Pilot and Priority

districts can districts can access reportsaccess reports

• Second week of Second week of JuneJune– Regular Cycle Regular Cycle

districts can districts can access reportsaccess reports



• Want to get Want to get involved?involved?– RangefindingRangefinding

Feb. 20-22Feb. 20-22– Content ReviewContent Review

March 4March 4– Detroit Area Detroit Area

LocationLocation– Application FormApplication Form





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ReminderReminder

To download today’s Power Point,To download today’s Power Point,

go to go to www.mistreamnet.comwww.mistreamnet.com

http://www.mistreamnet.com/


ReminderReminder

To order videotapes or DVDsTo order videotapes or DVDs

contact Brenda Hosecontact Brenda Hose


Phone: 734-334-1437Phone: 734-334-1437



Contact InformationContact Information


Assessment of English Language LearnersAssessment of English Language Learners


[email protected]@michigan.gov

(517) 335-3967(517) 335-3967




Linda Forward, SupervisorLinda Forward, Supervisor

Title III ProgramsTitle III Programs

Office of School Improvement (OSI)Office of School Improvement (OSI)

[email protected]@michigan.gov

(517) 373-8480(517) 373-8480





Main Telephone Line:Main Telephone Line: (517) 560-TEST(517) 560-TEST

General e-mail:General e-mail: [email protected]@michigan.gov

ELPA e-mail: ELPA e-mail: [email protected]@michigan.gov





Harcourt Assessment, Inc. (HAI)Harcourt Assessment, Inc. (HAI)

Customer Support: (800) 763-2306Customer Support: (800) 763-2306

ELPA Web site: ELPA Web site: www.michigan.gov/elpawww.michigan.gov/elpa

OEAA Secure Site: OEAA Secure Site: www.michigan.gov/oeaawww.michigan.gov/oeaa-secure-secure





Special ThanksSpecial Thanks

• Wayne RESAWayne RESA• Michigan ISDsMichigan ISDs• MAISA’s network of teleconference MAISA’s network of teleconference

sitessites