Electronic Systems Support

Electronics Pool

Status & EvolutionChris Parkman, November 7, 2002

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Agenda

ESS Group overview Electronics Pool status LHC Common Electronics Support -

“LECS” Electronics Pool evolution Conclusions

Electronic Systems Support

ESS Group

An overview

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ESS Group’s Mission

Support for electronics systems (primarily for the LHC experiments) User consultation and logistics Contacts with industry Equipment purchase Quality control Repair and maintenance

Participation in common developments together with the LHC experiments, other support groups and projects.

Management and operation the Electronics Pool

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ESS Personnel – Oct 2002

Staff Electronics Engineers - 1.2 (3) Applied Physicists - 2 Technicians - 6.4 (7) Project Associate (applied physicist) - 1 Technical Student - 1 Storekeeper - 1

Industrial Support Technicians - 3 IS Administrators - 2 IS Database Engineer - 1

Total 18.6 (21) FTE

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Group Leader

Chris Parkman

ELECTRONICS INFRASTRUCTURE

SECTION

Section LeaderPaul Maley

Bruno AllongueAndrew BillingtonGerard Brouant

Philippe FontaineMartin GastalVincent Pittin

Geraldine Thomas

USER SERVICES SECTION

Section LeaderCatherine Moine

Alain GuyMike Koratzinos

James RouetBertrand Smaniotto

Douglas TserkezoglouAlbert Zimmer

PROJECTS & ACTIVITIES

Sophie Baron (ATLAS TRT TTC)Mike Clayton (GIF)

Luciano Periale (GIF)Gilbert Dumont (LHC Crates)

Markus Joos (ATLAS DAQ/DIG)

Group Secretary

Evelyne Dho

Staff membersFellows, students, associates Industrial support

ESS Organisation

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ESS Group

Recent retirements & reassignments – have lead to a loss of expertise in essential “core” areasFront-end equipmentHigh VoltageMechanics

Electronic Systems Support

Electronics Pool Status

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Rationale

Circulation of widely used items Source of readily available equipment Availability of specialised measurement

equipment Remark

The Electronics Pool has been (mis)used to supply equipment for long-term use or as a convenient source of funding for experiments or other activities

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Finance

The Pool is financed by rental charges with a contribution from CERN

The rental fee covers Overheads

• Maintenance & verification (outsourced) • Administration (2 IS staff)• Provision of spares - minimum stock

New investment CERN covers

ESS staff for technical & logistical support (~6 FTE) Offices, labs & workshops

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The Electronics Pool Today

~30,000 items Modular electronics Measurement instruments Electronics infrastructure

• Subracks• Power supplies

Total (accounting) value 2001 >81 MCHF

Transactions 2001 >6’000 (individual items in or out)

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LEP6%

Other6%

LHC35%

Fixed Target30%

Div13%

Heavy Ion10%

Users - end 2001

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Technical Profile(by quantity)

Front end54%

Crates17%

Testers & tools12%

Processors & interfaces

6%Others

3%High Voltage

8%

Total: 29,365

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Testers & tools, 12.8

High Voltage, 7.6

Processors & interfaces, 4.2

Others, 0.7

Front end, 38.2

Crates, 18

Technical Profile(by value MCHF)

Total value: 81.5MCHF

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Electronics Pool Oct. 2002

Type Number Value Av. value

Front-end modules 15’789 38’210’611 2’420

Crate components 4’977 17’985’513 3’614

Tools – scopes, analysers 3’630 12’818’732 3’513

High voltage equipment 2’474 2’308’396 3’053

Processors & interfaces, etc.

1’648 4’203’097 2’550

Others 847 710’188 838

TOTAL 29’365 81’554’003 2’777

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Pool Accounts 2001

CHFProp. of total

incomeProp. of total

value*

Income from Rental 2’506’138

Other income 147’560

Total income 2’653’698 3.32%

Maintenance -283’622 10.7% 0.35%

Manpower -192’925 7.2% 0.24%

Total overheads -476’547 17.9% 0.59%

Disposable income 2’177’151 2.69%

New equipment 2’033’022

* Total value = 81MCHF

Return on investment

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Income & OverheadsAbsolute

0

0.5

1

1.5

2

2.5

3

3.5

4

1998 1999 2000 2001 2002

MC

HF

Manpower Maintenance Total income

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Income & OverheadsRelative

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

1998 1999 2000 2001 2002

Manpower Maintenance Total income

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Occupancy

30

35

40

45

50

55

60

65

70

20

00

Q1

20

00

Q2

20

00

Q3

20

00

Q4

20

01

Q1

20

01

Q2

20

01

Q3

20

01

Q4

20

02

Q1

20

02

Q2

Occ

up

ancy

%

Global FE Crate components Proc & intf Testers & tools HV

Occupancy – proportion of total time rented

What does low occupancy indicate: too many or wrong

types?

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Purchase Profile

0

100

200

300

400

500

600

700

800

900

10001

98

9

19

90

19

91

19

92

19

93

19

94

19

95

19

96

19

97

19

98

19

99

20

00

20

01

20

02

Qu

anti

ty p

urc

has

ed

Global FE Crates Proc & intf Testers & tools HV

Much of the Pool’s equipment was

purchased prior to 1989

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Rental Profile - Example

0

0.2

0.4

0.6

0.8

1

1.2

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Age (years)

Rel

ativ

e re

nta

l

Lifetime5 years

Cancelledat 15 years

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Compensation (Resale) Value

0

0.2

0.4

0.6

0.8

1

1.2

0 1 2 3 4 5 6 7 8 10

Age (Years)

Rela

tive v

alu

e

Lifetime(5 years)

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Responsibilities

Overall responsibilityEP-ESS GL (as before)

OperationsCatherine Moine

Technical policy & financeChris Parkman

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Organisation

OperationsCatherine

Moine

CERN/EP ManagementDR, EP-DL, EP-DDL,

EP-DPO

Users

FinanceChris

Parkman

Technical Policy

Chris Parkman

ELECTRONICS POOL

EP-ESS GL

EPTAB

Electronics Advisory Board

EP-ESSGROUP

Electronic Systems Support

LHC Electronics Common Support“LECS”

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“LECS”

R.Cashmore’s Memo - 22 Feb 2000 Stated aims – “EP Electronics Pool Policy”

Centralised purchasing & maintenance• “All CERN electronics purchases to be made

via the Pool”• With 5% surcharge for maintenance

Value-added service that guarantees that the large investment in electronics at CERN is well maintained and obtained at the lowest cost

Services to be offered by “The Pool” Purchasing Maintenance Evaluation Pool instruments [rental service]

LHC Electronics Common Support “LECS”

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Some Reflections

Increasing use of ESS support implies increasing resources

Will all the expertise needed be available? “The client specifies the equipment to be purchased

and the Pool’s expertise is available for consultation” Support surcharge

5% “…covers the cost of verification and repair of the equipment, as well as spares…”

• 3%/year for three years to purchase 10% common spares

• 2%/year for maintenance and support Does not scale easily

• 1 Industrial Support = 100kCHF p.a. which 2MCHF business

The reality is contracts with fixed price for repair

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Status of 5% Support Scheme

Scheme is little used, with no obvious further demand Existing use

Qty Unit Cost (CHF)

2% p.a.(CHF)

Annual revenue (CHF)

ELMB 60 200* 4 240

TTCvi 80 1’750 35 2’800

TTCvx 30 900 18 540

TTCrm 25 300* 6 150

TOTAL 3’730

* Treat as consumables via CERN stores?

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Conclusions

Strict application of LECS is unrealistic Manpower a major problemUnable to grow to meet implied

requirements Apply a case by case approach

Based on available manpower

Electronic Systems Support

Electronics Pool Evolution

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What is happening?

Reduction in rental revenue CERN economies Reduced scientific programme

• LHC only – no fixed target No beams in 2005

• What to do? Changing technical requirements

~LHC experiments only Comments heard

The rental fee is too high… Leasing would be attractive…

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0.0

0.5

1.0

1.5

2.0

2.5

3.0

2001 2002 2003 2004 2005 2006 2007

Inco

me (

appro

x.)

MCH

FPredicted Income 2002-2007

External accounts contribute ~45% to the total Pool rental

income

Special conditions for 2005?

??

Overheads 18%

Overheads ~35%

?

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What is needed?

“Right-size” the Pool Ensure technical quality Refine procedures

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Right-Size

Reduce stock Generic cuts, not specific Ensure technical relevance Achieve a coherent technical profile

Identify “product lines” - examples Test beam support Support of development & design

• High-performance measurement equipment• Inventory of equipment at CERN?

Maintain financial viability Technical profile and rental conditions must allow the

income necessary to fund Pool operation and equipment renewal

Modelling in progress What effect will cuts have?

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Modelling - Revenue Profile

0

100

200

300

400

500

600

700<

1

1-2

2-5

5-1

0

10

-20

20

-30

30

-40

40

-50

50

-60

Annual Revenue (kCHF)

No

. ite

ms

/ T

ota

l An

nu

al R

ev

en

ue

(k

CH

F)

Number Total Annual Revenue

~650 items each with an annual revenue <1kCHF contribute only

110kCHF to the total revenue

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Ensure Technical Quality

Consistent evaluation & verification Quality control before purchase & in service Well designed procedures available to users

Correctly tested equipment The Pool must guarantee the proper

functioning of equipment Utility & reputation of the Pool

User help & consultation

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Refine Procedures - 1

Enhance visibility & transparency of technical choices Electronics Pool Technical Advisory Board -

EPTAB Improve contacts with users

Historical rental issues Operational & technical information

• User’s Guide• Web site• On-line technical documentation

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Refine Procedures - 2

Improve efficiency Avoid special cases & exceptions Direct service for urgent requirements Material Requests via EDH, as for stores

Database management Move to BAAN “Company 400” (CERN

stores) Full integration with CERN procedures Collaboration with Stores & PC Shop (A lot) more support from AS Division

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EPTAB - Electronics Pool Technical Advisory Board

Group of experienced engineers and physicists to advise ESS-GL onTechnical profileChoice of equipment

AimsAdapt Pool to users’ needsSpend reduced income wiselyEnsure visibility, transparency

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EPTAB Membership

Engineers or experimental physicists Current experience in

the application and use of modern electronics & instruments

Representatives from the LHC experiments & other activities With a broad view of

CERN’s needs

Jan Buytaert (LHCb) Augusto Ceccucci

(NA48, EAB) Magnus Hansen (CMS) Luciano Musa (ALICE) Georges Schuler

(ATLAS) Chris Parkman

(EP-ESS GL, Chairman) Catherine Moine

(EP-ESS, Pool operations)

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EPTAB First Meeting

Round tableAgreement on need to “right-size”Agreement on need to establish

coherent “product lines”Agreement on need to ensure the

financial viability of the Pool

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Leasing

“Leasing” – the supply of equipment with guaranteed (long) term support services and a gradual pay-back leading to user ownership (“hire purchase with support”)

Leasing is not possible without an injection of funds

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Conclusions

Rental The Electronics Pool must be

• Able to supply relevant equipment in adequate quantities• Correctly funded & economically viable• Able to assure the quality of the equipment

LECS Difficult to implement Not popular On-hold

Future A coherent technical and financial plan is needed as soon

as possible• Input from users (EPTAB, EAB)• Policy guidance from EP management• Work underway