Educational Opportunity Program and Ethnic Affairs
EOP Student Advisory Board
Division of Student Affairs
Importance of Creating a Student OrganizationStudents can master their inter/intra collegial relationships
ESAB organizations impart skill sets to become community leaders
ESAB organizations end marginalization
ESAB organizations encourage students to become active members in their university
Before Establishing a Student OrganizationNeeds of the EOP department must be addressed
Resource needs of the departments & organizations must be addressedDivision of Student Affairs
Presentation OutlineWhere We Are Going
Division of Student AffairsRobert Guzman: Introduction/History
Bryan Spencer: Establishing an EOP Student Advisory board
Gabriella Edwards: Executive Positions
Presentation OutlineWhere We Are GoingJohn Lee Duncan: Benefits derived from participants
Jini Hogg: Benefits of the student advisory board
The Creation of ESABGenesis: 2002
2004 and 2005
The Creation of ESAB
ESAB Mission StatementDemonstrating academic potential and the motivation to succeed, the EOP Student Advisory Board (ESAB) is a diverse undergraduate student body that strives to serve, create, improve, promote and advocate EOP student interests. As a well balanced student voice, ESAB seeks creative and innovative ways to inform and engage not only the university but also the San Diego community and thus provide opportunities to highly motivated and academically qualified students in the EOP family.
Creating a Welcoming SpaceDivision of Student Affairs
Journey to Establish ESAB
Identify Organization Identity and Role
Identify Department that is Responsible for Student Organizations
Identify Collaboration Opportunities
I. Identify Organization Identity and Role
Assess EOP department and staff supportEstablish support among staff and managementFinancial Support vs. Self-SufficientAssign AdvisorsDefine expectations of EOP for ESAB and vice-versa Assess resources available for organization within EOPMeeting Space, Computer Usage, Office SpaceSuppliesGraphic Designer and Printer UsageAccess to EOP student email lists
Identify Organization Identity and Role ContinuedDefine the Role of the OrganizationUnderstand the Uniqueness of ESABAdvisory Board vs. Student OrganizationLarge Membership vs. Small Officer CohortIdentify Pillars of OrganizationShape the Identity, but Allow for EvolutionPrepare to continuously evaluate, adjust, and adaptEstablish traditions for orgWhat are we known for by EOP staff and students? By SDSU students and staff? By current membership?Advisor Influence and CommitmentWhat role will EOP continue to have in the future?
II. Identify Department in Student Affairs for Student Orgs (SACL)Student Activities and Campus LifeIdentify the office and the CoordinatorMeet with CoordinatorAssess the overall student organization environment on your campusGather information and documents needed to be a Recognized OrganizationStudent Organization Recognition PacketHow many members are needed?Are there GPA requirements?What benefits does a recognized student organization receive?Does a Constitution have to be formed?
Identify Department in Student Affairs for Student Orgs (SACL) ContinueAttend an Advisor Orientation
Is it required? How often do you have to attend?What are the benefits for an advisor?What are the expectations of the University for the advisor?How involved are advisors on average?
III. Identify Collaboration OpportunitiesStudent BodyAssociated StudentsCultural Arts and Special EventsCultural OrganizationsMovimiento Estudiantil Chicano/a de Aztlan (MEChA)Afrikan Student Union (ASU)Association of Chicana Activists (AChA)Andres Bonifacio Samahan (AB Samahan)Asian Pacific Student Alliance (APSA)Pacific Islander Student Alliance (PISA)
Identify Collaboration Opportunities ContinueWomens Resource Center (WRC)Lesbian, Gay, Bisexual, Transgender Student Union (LGBTSU)Society of Hispanic Professional Engineers (SHPE)Native American Student Alliance (NASA)SDSU Colleges and DepartmentsCollege DeansCross-Cultural CenterFinancial AidCareer ServicesOutside Community Organizations
IV. Constructing the ConstitutionRefer to template offered by SACL Gather existing Constitutions of other established organizationsDevelop a Mission and/or Vision Statement Develop procedures for Governance (Roberts Rules of Order)Identify Officers needed and their Responsibilities
ESAB Executive PositionsPresidentChairs the Advisory board meetings.Represents ESAB at all SDSU and community events.Holds meeting with each executive member at least once a semester to discuss personal and academic growth of member. Oversees entire board in their duties and responsibilities.Directly facilitates conflict resolution meetings if any problems/dysfunctions were to arise amongst members.
ESAB Executive Positions ContinueVice PresidentTo assist the president in the day to day operations of ESAB.To fill in and take charge in the absence of the president or any of the cabinet members.In charge of facilitating and coordinating semester ESAB retreats.Responsible for the internal problem and conflict resolution within the board.
ESAB Executive Positions ContinueSecretaryRecord the minutes during ESAB meetings.Provide members with minutes from previous meeting.Provide members with agenda for current meeting.Remind members about upcoming events.In charge of renewal process.Assist with general administrative work when needed.
ESAB Executive Positions ContinueTreasurerResponsible for the budget and presenting it to the board. Make appropriate reimbursements. Responsible for storage of receipts. Handles all checks. Works in close conjunction with fundraising chair.
ESAB Executive Positions ContinueStg. Of ArmsTo preserve the order and promote the form of the ESAB meetings.Social chairTo organize social events that promotes team work among the members. organize events that allow EOP students to interact with staff and/or other EOP students.
ESAB Executive Positions ContinueHistorianContinually takes, collects, and distributes pictures for photo albums and other media means, event displays in the office and the website.Keep scrapbook history of the organization to include new articles, programs, flyers, etc.Responsible for collecting flyers and other information needed for the creation of ESAB Annual Report.Responsible for videotaping events and creating slide shows.Coordinates ESAB handouts. Coordinates members of the year certificate.
Who knows who best? Student PerspectiveAdvocatingNetworking/SocialDirect Contact with staffResume BuildersWell-rounded SkillsCommunicationLeadershipOrganizationTime management
Student InvolvementAcademicGraduate School InformationalOutreach/Community ServiceSDSU toursCampus VisitsSocial EventsSummer Bridge MixerElection DayDialog DaysEOP Stoles and Shirts
ESAB ChallengesRelatively new student organizationYoung LeadershipEOP Status1st Generation Low incomeTime Commitments
TipsBoard IdentityOpen vs. Closed meetingsLarge vs. small boardRole inquiry Goal SettingVisual short-term goalsFuture long-term goalsOpen/clear communication amongst advisors and board
Benefits of EOP Student OrganizationThe EOP office and ESAB works together to achieve success in their programs.
How EOP benefits: ESAB is the student voice for the EOP office and lends a hand when they need to call on students for campus and community events, EOP programs etc. ESAB strives to enhance the participation of EOP students.
How ESAB benefits:EOP supports ESAB with three advisors that represent different areas in the EOP Office. This being Counseling, Outreach & Requirement, and Retention which provides ESAB with well rounded information and guidance. EOP also helps fund their organization.
Benefits of EOP Student Organization Continue1. Assist EOP OfficeEOP GraduationFirst ContactVolunteer ProgramEOPs student voiceFreshman for the Day
Benefits of EOP Student Organization Continue2. Assist EOP Students DirectlyEOP November 4th Election night eventEOP Stoles Comment BoxLiaison at board meetingFundraisersGraduate school
Benefits of EOP Student Organization Continue 3. ESAB acts as Vocal leaders for the best interest of SDSU and Larger CommunityTrip to Sacramento regarding CSU EOP budget cutsOutreach to Middle schoolsSuper Sunday eventConference attendees and assistantsEOPs student voiceOpen House SDSUTours
To Summarize ESABINDEPENDENTDEPENDENTElectionsEOP stolesComment BoxEOP GraduationFirst ContactVolunteer ProgramEOP Student Voice
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