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European Champion Clubs Cup Track & Field Senior Group A Vila Real de Santo António / POR Page 1 of 32 Team Manual (www.aaalgarve.org) European Champion Clubs Cup Track & Field Senior Group A 24-25 May 2014 Vila Real de Santo António / POR

ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

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Page 1: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

Page 1 of 32

Team Manual

(www.aaalgarve.org)

European Champion Clubs Cup Track & Field Senior Group A

24-25 May 2014

Vila Real de Santo António / POR

Page 2: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

Page 2 of 32

Subject CONTENTS Page

1. GENERAL INFORMATION 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office 2.4 Executive Board of Portuguese Athletic Federation 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Clubs 3. ARRIVALS 3.1 Arrival by Air 3.1.1 Welcome Service 3.1.2 Transportation of Equipment 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements 4. TRANSPORT 4.1 Transport Desk 4.2 Bus Shuttle Service 4.3 Return to Airport / Train Stations 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information 5.2 Information Desk 5.3 Official Hotels 5.4 Costs and European Athletics Quota 5.5 Meals 5.6 Meeting Rooms for Teams 5.7 Telephone Calls 6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Loss of Accreditation 6.4 Access Areas for Teams

7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) 7.2 Technical Meeting 7.2.1 Technical Meeting Agenda 7.3 Equipment 7.4 Inspection of the Competition Venue 7.5 Competition Area 7.6 Dressing / Physiotherapy Rooms 7.7 Training 7.7.1 Training with Official Starters

8. COMPETITION REGULATIONS 8.1 Team Composition 8.2 Entries

Page 3: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

Page 3 of 32

Subject CONTENTS Page 8.2.1 Preliminary Entries 8.2.2 Final Entries 8.2.3 Withdrawal 8.3 Scoring 8.4 Bib Numbers 8.5 Competition Clothing 8.6 Lane and Starting Order 8.7 Starting Heights 9. COMPETITION PROCEDURE 9.1 Timetable 9.2 Warming up Before Events 9.3 Call Room Procedures 9.4 Competition Preparations 9.4.1 Field Events 9.4.2 Trials in Field Events 9.4.3 Track Events 9.5 Starter’s Commands 9.6 Timing 9.7 Leaving the Stadium During the Competition 9.8 Leaving the Stadium After the Competition 9.9 Protests and Appeals 9.10 Doping Control 9.10.1 General information 9.10.2 Selection of Athletes 9.10.3 Additional Controls 10. MEDICAL SERVICES 10.1 General 10.2 Medical Services in the Hotel 10.3 Medical Care at the Stadium 10.4 Physiotherapy 10.5 Insurance 11. SECURITY 12. CEREMONIES 13.1 Opening Ceremony 13.2 Victory Ceremonies 13.3 closing Ceremony 13. DEPARTURE 14. CONTACT DETAILS 14.1 European Athletics office 14.2 LOC Office 15. APPENDICES Appendix 1 – Implement List Appendix 2 – Timetable Appendix 3 – Event Draw Appendix 4 – Map of Stadium

Page 4: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

Page 4 of 32

1. GENERAL INFORMATION

Vila Real de Santo António has a relatively recent history. The region was sparsely populated prior to its foundation. For centuries, Castro Marim was the only town protecting the area from neighboring hostile Spain. But on December 30, 1773, during

the reign of Joseph I, a royal decree was signed demanding the creation of a new town in the tip of the Algarve. The exact motives behind this decision are unclear, but they may include the following: to increase human presence near the Spanish border to help prevent any unauthorized incursions; to better control duty charged on cross-border

transactions; to be better prepared to defend from a full scale attack; to provoke Spain with a state-of-the-art town easily seen from Ayamonte; or to simply rebuild the nearby

town of Santo António de Arenilha and resettle its population. Santo António de Arenilha

was a medieval piscatory town that was destroyed by the sea, possibly by a tsunami triggered by the devastating 1755 Lisbon earthquake. Yet the new town inherited part of its predecessor's name ("Vila Real de Santo António" means "Royal Town of Santo António").

Language - Portuguese Currency - Euro

Religion – Mostly Catholic Time zone – Greenwich time

Electricity specifications – 220 v

International country code for the host country - +351 Shop opening hours – 9.00 – 13.00 + 15.00 – 19.00 Post Office opening hours – 9.00 – 13.00 + 14.00 – 18.00 Bank near the Hotel and Stadium - opening hours – 8.30 – 15.00

Page 5: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

Page 5 of 32

2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council President Hansjörg Wirz (SUI) Vice Presidents José Luis de Carlos (ESP)

Karel Pilny (CZE) Jean Gracia (FRA)

Director General Christian Milz (SUI) Council Members Francesco Arese (ITA)

Sylvia Barlag (NED)

Jonas Egilsson (ISL) Liam Hennessy (IRL) Frank Hensel (GER) Dobromir Karamarinov (BUL)

Toralf Nilsson (SWE)

Erki Nool (EST) Antti Pihlakoski (FIN)

Jorge Salcedo (POR) Gabriela Szabo (ROU) Salih Munir Yaras (TUR)

Vadim Zelichenok (RUS)

IAAF President (ex officio member) Lamine Diack (SEN) European Athletics Honorary Life President Carl-Olaf Homén (FIN) 2.2 European Athletics Delegates Technical Delegate Jordi Roig (ESP)

Doping Control Delegate Lucienne Attard (MLT)

Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart (NED) Anne Froberg (FIN)

2.3 European Athletics Office

European Athletic Association Avenue Louis-Ruchonnet 18 1003 Lausanne, Switzerland

Tel: +41 21 313 43 50 Fax: +41 21 313 43 51 E-mail: [email protected] Web: www.european-athletics.org

Page 6: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

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A Vila Real de Santo António / POR

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2.4 Executive Board of Portuguese Athletic Federation President Jorge Vieira Vice Presidents Luis Figueiredo

Paulo Bernardo Carlos Rangel

General Secretary Jorge Salcedo Treasurer Samuel Lopes

2.5 Local Organising Committee President Artur Lara Ramos

General Secretary Rui Costa

Event Management João Cabrita Fernandes Protocol / Hospitality Filipe Santos Press / Media Rui Silva Finance Silvia Salero

Travel / Accommodation José Luis / Mario Botelho

Marketing Rui Pires / Alvaro Silva Ceremonies Augusto Miranda / Mario Revés

2.6 Competition Organisation Competition Director Rui Costa Technical Director Horta Afonso Track Referee Luis Abegão / Samuel Lopes

Chief Timekeeper Andreia Martins Chief Photofinish João Viegas Chief Assembly Carlos valentim Chief Starter Paulo Sequeira

Chief Marksman Carlos Conchinha Jumps Referee Rui Loução

Throws Referee Jorge Aniceto Call Room Referee Leandro Fonseca

Meeting Manager Francisco Chumbinho Doping Control Andreia Lopes

Page 7: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

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2.8 Participating Clubs

Men 2013 Women 2013

ITA G.A. Fiamme Gialle 1A TUR Enka 2A

ESP Playas de Castellon 3A ESP Valencia Terra I Mar 3A

POR Sport Lisboa e Benfica 4A CZE USK Praha 4A

GBR Shaftesbury Barnet

Harriers

5A POR Sporting Clube de Portugal 5A

FRA Entente Franconville Césame Val d’Oise

6A GBR Edinburgh AC 6A

TUR Enka 7A SVK AK Spartak Dubnica nad Vahom

1B

CZE TJ Dukla Praha 1B DEN Sparta 2B

ISR Maccabi Tel-Aviv 2B

3. ARRIVALS

3.1 Arrival by Air Faro International Airport is the official airport. Transfer time from the airport is 60 min.

The LOC will also be able to organise transfer from Sevilla, Lisboa and Malaga airport

upon Teams’ request and at their own cost. Prices and transfer times are as follows:

- From Sevilla Airport: 550 € (one way) - transfer time is 120 min

- From Lisboa Airport: 750 € (one way) – transfer time is 240 min - From Malaga Airport: 900 € (one way) – transfer time is 330 min

3.1.1 Welcome Service

Upon arrival, teams will be met by the LOC. Once luggage has been collected, team members will be escorted to buses which will

take them to their hotels. Coach transport will operate for teams. Coaches will be allocated to teams and will be

clearly identified by signage. These coaches will be parked in Airport park.

Page 8: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

Page 8 of 32

3.1.2 Transportation of Equipment Poles will be transported together with the teams to the team hotels and then from team

hotels to the stadium. Teams are kindly requested to inform the LOC about detailed schedule and data (size) of poles delivery. 3.2 Arrival by Train

Upon arrival at Railway Stations of Vila Real de Santo António or Faro, teams will be met by the LOC and then escorted to buses, which will take them to their hotels.

Transfer times from the stations are as follows:

- From Vila Real de Santo António station to the official hotels is 10 min - From Faro station to the official hotels is 60 min

3.3 Arrival By Road Teams arriving by road are kindly asked to go directly to their hotel, where representatives from the LOC will welcome them.

3.4 Visa Requirements The following countries require visas to enter Portugal:

Russia (RUS), Turkey (TUR)

Visas should be obtained before leaving your country, from Portuguese Embassy or

Consulate. Should you have any problems, or require a letter of invitation please contact the LOC: Ana Rodrigues – [email protected]

Page 9: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

Page 9 of 32

4. TRANSPORT 4.1 Transport Desk The transport desk will be located at Yellow hotel and will be open from Friday 23 May:

16:00 – 18:00. 4.2 Bus Shuttle Service A regular bus shuttle service will be provided between the team hotels, the training and competition venue. Full details of the schedule will be displayed at the Information desk

in each hotel.

The following arrangements have been made for the team hotels:

Departure from Yellow

Hotel

Departure from sports

Centre -Track

Friday 23 May 2014 16:00 18:00

Saturday 24 May 2014 Every 15minutes

from 9:30 to 11:00* and

from 13:00 to 16:00

12:00 (after training)

19:00

Sunday 25 May 2014 Every 15minutes

from 9:00 to 11:00* and from 13:30 to 16:30

12:00 (after training)

20:00

* Training on Saturday and Sunday morning may be organised upon Teams request

4.3 Return to Airport / Train stations Transport will be arranged according to the flight schedules submitted by the teams. Further information will be available from the hotel information desks.

Page 10: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

Page 10 of 32

5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information The LOC has reserved 1 of good quality hotels for teams, providing full board accommodation and easy accessibility to both the center of Monte Gordo and the competition venue.

5.2 Information Desk

An information desk will be located in Yellow Hotel, which will be open: Friday 23 May from 10:00 to 12:30

from 15:00 to 19:00 from 20:30 – 22:30

Saturday 24 and Sunday 25 May from 08:30 to 12:00

Passport of all team members will be requested for check-in.

5.3 Official Hotels Team Hotels

Hotel Name Address, Telephone & Fax, website

Yellow Hotel Rua Infante D. Henrique

Tel:281008900

Fax: 281008989

5.4 Costs and European Athletics Quota

According to EAA Regulation 1410.6.1 the visiting clubs should pay a contribution of

2400€ (800 € per night) to the organizer (at the venue) for full board accommodation expenses. This amount is to cover the accommodation for 3 nights for the maximum number of quota team members which is at the men’s and women’s competition each

22 athletes + 4 officials max. The following rates must be paid for “out of quota” team members and for additional

days:

Team Members Single room Twin room EUR EUR

Out of quota athletes /

Officials

100 per person/night 90 per person/night

Additional nights 100 per person/night 90 per person/night

All prices include meals and VAT

Page 11: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

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Each team will be allocated a minimum number of single rooms equivalent to 10% of the

total number of athletes and officials within the quota.

All payments must be made in Euros, in cash. The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel

reception desk, before departure. 5.5 Meals

All meals will be served in the hotels.

The restaurant opening times are: Breakfast 7:30 – 10:00 Lunch 12:30 – 14:30 / On Sunday – 12:00 – 14:30

Dinner19:00 – 21:30

Accreditation cards will allow access to meals.

For lunch and dinner, mineral water and soft drinks are available free of charge. All other

drinks must be paid for.

A late serving provision will be made for those athletes detained at the stadium due to doping controls or protests.

5.6 Meeting Rooms for Teams Arrangements can be made for team meeting rooms through the information desk in the

Yellow Hotel. Requests shall be made at reasonable time in advance. 5.7 Telephone Calls The telephone will be automatically activated to make room-to-room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make

arrangements with the information desk at the hotel. The telephone will be made available upon the presentation of a credit card to cover all charges

Page 12: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

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6. ACCREDITATION 6.1 General

Each team member will receive an accreditation card, which must be worn at all times

and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system.

6.2 Accreditation Procedure Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the final entry system. No changes will be accepted after the final entry deadline. Accreditation cards will be distributed at the Welcome desk.

6.3 Loss of an Accreditation Card Any lost or damaged accreditation cards should be reported to the Information desk. Duplicate cards can be obtained where proof of identity can be established.

6.4 Access Areas for Teams A description of the accreditation system is included on the back of the accreditation card.

All team accreditation cards will allow access to the team seating area, warm up area,

changing facilities and physiotherapy rooms. Only athletes who are about to compete

will have access to the call room and to the infield. Separate cards will be issued to Team Leaders, for access to the TIC.

Access to the Doping Control: 1 pass will be given to the athlete upon notification and

an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station.

Page 13: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

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7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and Technical Delegates and the Competition Administration, regarding technical matters.

The TIC is located in the Indoor Hall (see stadium plan).

The TIC will be open at the following times: Saturday 24 May 12:30 –19:30 Sunday 25 May 13:30 – 20:30

The TIC will be linked to all information desks set up for this event and shall be responsible

for the following:

• Competition information (Start Lists, Results, etc) • Liaison points concerning technical matters between Team Delegate, Technical

Delegate, European Athletics and LOC • Urgent notices – collection and delivery of any urgent written notices to the Team

Delegations from Technical Delegates, EAA and LOC • Settlement of technical enquiries from delegations

• Recovery of confiscated items at the call room • Applications for ‘national records’ (doping control and photo finish prints)

• Receipt of final declaration of members of relay teams

• Receipt of protests from the teams Access to the information in the teams’ pigeon boxes at the TIC will be controlled by separate entry cards, not by the accreditation card (see point 6.4.).

Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the Welcome desk after the technical meeting.

7.2 Technical Meeting The Technical Meeting will be held on Saturday 24 May at 9:30 in Yellow Hotel. Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting.

Page 14: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

Page 14 of 32

All questions related to the Technical Meeting must be presented in writing, preferably in English, to the Welcome desk before 09:00 on Saturday 24 May. The Technical Meeting

will be conducted in English.

The Technical Meeting will be attended by:

• European Athletics Delegates

• Jury of appeal • Representatives of the Local Organising Committee • Chief Technical Officials

• TIC Representatives • Competition Director • Doping Control Delegate

• Competition Data Processing Representative

• European Athletics Staff

7.2.1 Agenda The preliminary agenda of the Technical Meeting includes:

• Welcome by the President of the Local Organising Committee

• Welcome by the European Athletics President or his representative • Presentation of the International Officials • Presentation of the Competition Officials • Presentation of the competition and warm up sites

• Information briefing by the Technical Delegate o Call-room procedures and schedule o Allocation of lanes and starting order o Starting height and bar raising Increments

o Scoring and ties

• Doping Control • Victory Ceremonies, Opening and Closing Ceremonies

• Answering of questions submitted in writing by federations 7.3 Equipment The implements provided by the LOC (see implement list, appendix 1) are selected from those appearing on the current IAAF approved equipment list.

Personal implements will also be allowed, providing that: - They are readily identifiable and are IAAF certified - They are not already on the official list

- They have been checked for compliance with IAAF Rules

- They are made available to all other athletes until the end of the event

Teams wishing to have personal implements added to the list must take the implements to the welcome desk for checking on:

Page 15: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

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- Friday 24 May from 20:30 to 22:30 - Saturday 25 May from 08:30 to 09:00

If approved, the implements will be under the authority of the LOC from the time of checking to the end of the event. Personal implements will be returned only after the completion of each day’s events at the Implements room in the Stadium.

Basic implements will be provided for warm up and training. Vaulting poles must be clearly identified with the athletes’ name and will be delivered in

the stadium by the LOC by 11:00 in the morning before the start of each pole vault event. The poles will be kept in a locked store and will be brought to the competition site in due time by the organisers. After the competitions, the organisers will take the poles to

the teams hotels and further transportation will be arranged by the organisers as

required. 7.4 Inspection of Competition Venue There will be no organised tour as the presentation regarding the competition and warm

up areas will be given at the Technical Meeting.

7.5 Competition Area Complexo Desportivo de Vila Real de Santo António and its surroundings are shown in appendix 4 of this document.

The stadium has the following competition facilities:

• 8 lanes • 1 High Jump site

• 1 Pole Vault site

• 2 site for Long/Triple Jump • 1 Shot Put Circle

• 1 Combined Discus/Hammer Circle • 2 Javelin sites

The Warm up area has the following facilities:

• see stadium plan

The maximum spike lengths in the various events are:

• Track, Long Jump, Triple Jump and Pole Vault: 9mm • High Jump and Javelin: 12mm

7.6 Dressing Rooms Dressing rooms with showers are located in the Stadium.

Page 16: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

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7.7 Training Athletes will have the possibility to train in the competition venue:

- Friday 23 May: from 16:00 to 18:00 - Saturday 24 May: from 10:00 to 12:00 – on request (registration at welcome desk) - Sunday 25 May: from 10:00 to 12:00 – on request (registration at welcome desk)

Equipment and implements necessary for training will be available at the training venue. Officials will be present to help in the case of problems or special requirements. Water

will be available at the training venue. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in.

The Weight training room is situated in the Stadium. Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the information desks in each

hotel

Page 17: ECCC T F Senior Team Manual V2 - European Athletics · Doping Control Delegate Lucienne Attard (MLT) Jury of Appeal To be appointed at Technical Meeting ITO/ATOs Bart Van Egeraart

European Champion Clubs Cup Track & Field Senior Group

A Vila Real de Santo António / POR

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8. COMPETITION REGULATIONS 8.1 Team Composition

There will be 20 men’s events and 20 events for women. According to the European Athletics Regulation 1402.3.1 only clubs recognised by the Member Federation as National Champions of the preceding year are eligible in the ECCC Track & Field Seniors.

If the Champion club is not able to take part then the Member Federation may nominate the second placed club and so on.

Only athletes aged at least 16 (sixteen) years on 31 December of the year of the

competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF Rules. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the

competition may participate in the Shot Put (men) and Hammer Throw (men).

A Club may only select national or foreign athletes to compete in the ECCC Track & Field Seniors who are eligible under the Member Federation terms of eligibility at the date in

the year in which the ECCC Track & Field Seniors is held. Provided that such an athlete is a bona fide member of that club for a period starting at least on 1 January of the year of the ECCC Track & Field Seniors.

An athlete cannot compete for 2 different clubs which participate in at least one of the ECCC competitions of the same year.

Member Federations must provide the list of their eligible national and foreign athletes to European Athletics by 31 January of the year of the competition.

The number of foreign athletes is strictly limited to two (2) for each club team in ECCC Track & Field Seniors.

The Technical Delegate reserves the right to inspect resident cards or passports. Each club team shall consist of one athlete in each event, except relays.

Each athlete can take part in a maximum of three events of which at least one must be a relay-race.

8.2 Competition Entry Procedures 8.2.1 Preliminary Entries

No later than 3 (three) months before the first day of the ECCC Track & Field Seniors, each member federation shall send to European Athletics (usually via the EA online entry system) a preliminary list of athletes, the numbers of accompanying officials, together with their travel details and full contact details.

Each member participation club will have to pay a registration fee of EUR 1000, to be paid at the latest by the date of the closing of the preliminary entries.

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A Vila Real de Santo António / POR

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8.2.2 Final Entries

Final entries shall be made through the European Athletics Event Management System which will be accessible at the following link: https://arena.european-athletics.org/. Member Federations' entries manager shall use their already known individual and

personalised access.

Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the

officials must be received not later than 10 (ten) days before the first competition day.

According to the regulations the deadlines for final entries are: • opening date of the online entry system: 29 April 2014

• deadline for the entries: 14 May 2014 8.2.2 Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition.

Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. The forms must be completed and returned immediately, and no later than Friday 23 May 2014 at 22:00. Final start lists will be ready for collection after the Technical Meeting.

Maximum 2 athletes per team will be allowed to compete in 100m and 400m Extra races. Entries must be delivered during accreditation, together with Final confirmations.

The final relay team and the running order must be submitted to the TIC using the

respective form not later than one hour before the published first call time for the first heat of each round of the competition.

8.2.3 Withdrawal Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the official withdrawal form.

8.3 Scoring

The winner of each individual event and each relay in each match shall score as many points as there are teams competing, the second will score one fewer, and so on. Athletes or relay teams disqualified or not finishing shall not score.

If two or more athletes tie for a place in any event, the attributable points shall be

divided equally between them.

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A Vila Real de Santo António / POR

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The team having the highest aggregate number of points shall be the winner of the match, and so on.

If two or more club teams have the same aggregate number of points, the tie shall be decided in favour of the club team having the greater number of event winners. If the tie

still remains it shall be decided in favour of the club team having the greater number of second places, and so on.

8.4 Bib Numbers

The LOC will provide the teams with bib numbers after the Technical Meeting.

For individual events, each competitor will receive 2 bibs. These must be pinned to the front and back of the competition clothing. Exceptions are made for High Jumpers and

Pole Vaulters: these competitors are permitted to attach the bib only to the front or to the back of their competition clothing. Bibs must not be cut, folded or covered in any

way.

8.5 Competition Clothing Competitors must wear the Club’s official team clothing. IAAF Rule 8 &143 will be strictly

applied. Please make sure to follow the IAAF Advertising Regulations in force, available at http://www.iaaf.org/mm/Document/06/32/49/63249_PDF_English.pdf. Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be

removed or taped at the call room.

Participating clubs must provide European Athletics with a full set of their club team vests until the closing of the final entries (14 May 2014) and will have the obligation to wear

them throughout the competition. All competitors must wear registered vest of the same design and colour of the club they are representing. 8.6 Lane and Starting Order The allocations of lanes and order of attempts in field events shall be decided by a draw conducted by the Technical Delegate. Each participating club shall be allocated a

letter which shall determine the allocation of lanes in accordance with the appropriate

chart as Appendix 1A of the European Athletics Regulations for the European Cup. Draws for men’s and women’s teams shall be made separately (see Appendix 3)

8.7 Starting Heights

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According to Appendix 1, rule 2.2.1 of the Competition Regulations, initial heights for Track & Field Seniors Group A shall be as follows:

High Jump Men: 1.80m Women: 1.50m Pole Vault Men: 4.00m Women: 3.00m

The heights progression will be communicated to the teams at the Technical Meeting.

9. COMPETITION PROCEDURE 9.1 Timetable Please refer to Appendix 2 for the competition timetable 9.2 Warming Up Before Events Warming up will take place in the sports centre. The warm up area has the following

facilities: - one grassed zone for all events except throwing events - one non grassed zone for throwing events

9.3 Call Room Procedures

9.3.1 Call Room The Call Room is located next to the warm-up access door. It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry

to the call room. Athletes arriving late may be excluded from participation in the event.

All athletes must report to the Call Room before each event as follows:

Call room opens Last call Entry to stadium

Running events (except

hurdles & relays)

25 min before 15 min before 10 min before

Hurdles and relays 30 min before 20 min before 15 min before

Pole Vault 65 min before 55 min before 50 min before

Other field events 45 min before 35 min before 30 min before

A detailed Call Room time table will be displayed and circulated to the teams.

The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules:

- Competition clothing - Shoes

- That non-authorised equipment (radio, i-pod, mobile phone, camera etc) are not

brought infield.

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9.3.2 Leaving the Call Room

Athletes will be escorted from the Call Room to the competition site above time schedule.

9.4 Competition Preparations

9.4.1 Field Events Each athlete is allowed a minimum of two practice trials under the supervision of the officials, more if time allows. The athletes will be called to the practice trials in the

competition order. Only official markers provided by the LOC will be allowed for marking

the runways.

9.4.2 Trials in Field Events

In accordance with the decision of European Athletics Council, all participants in the

field events (except high jump and pole vault) will be allowed four (4) trials.

9.4.2.1 Measurements

All field events will be measured by EDM.

9.4.3 Track Events

Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed zone for collection after the race.

9.5 Starter’s Commands The starter’s commands will be given in English.

The starter’s command for the distances up to and including 400m and 4x400m relay are: “On your marks” and “Set”.

For distances of 800m and over, the commands will be: “On your marks”

Polanik starting blocks will be used at the European Champion Clubs Cup – for events up to 400m and including first leg of 4x400m. These blocks have a false start detection system and are linked to the false start console.

9.6 Timing The official timing will be provided by Time Tronics and will be displayed on the official electronic timing instrument and photo finish cameras. For all races of 800m or more, the elapsed time will be displayed on electronic timers located at the end of each straight.

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9.7 Leaving the stadium during the competition An athlete may only leave the competition area when accompanied by a judge. The intention has to be communicated to the Referee. 9.8 Leaving the stadium after the competition After the competition, athletes leave immediately the infield through the mixed zone where flash interviews will be carried out.

9.9 Protests and Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146.

In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board).

Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official

announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned.

The Jury’s decision will be provided in writing.

9.10 Doping Control 9.10.1 General Information Doping control shall be conducted in accordance with IAAF Rules and Anti-Doping Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the

Cup. Athletes selected for doping control shall be informed by anti doping officials. Athletes

will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Centre (DCC).

A selected athlete should report immediately to the DCC unless there are valid reasons

for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action.

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Athletes who are required to use prescribed medication for the treatment of a medical

condition should ensure that they have registered their medication, where necessary,

through the Therapeutic Use Exemption system prior to attending the event.

9.10.2 Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis

under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate.

All athletes setting World or European records must report to the DCC to provide a sample. Failure to provide a sample will result in the record not being ratified. 9.10.3 Additional Controls Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must

report to the TIC where they will have to complete the “Doping Control Request Form”. They will then be escorted to the DCC. The cost of this control (250,00 €) will have to be paid for on site by the requesting

club/Member Federation to the LOC at TIC.

10. Medical Services 10.1 General The medical service is in charge of any medical assistance to the team leaders, the

competition organisation, the information personnel, the honorary guests as well as,

during the competition, to the spectators in the stadium. In case of an emergency please contact the nearest medical aid station, in other cases

the given instructions should be followed. Below is information on the medical care sites and relevant instructions. Dr. Pedro Silva is in charge of the medical service and can be reached on 00351919805331.

10.2 Medical Services in the Hotel In case of any emergency, please call 112.

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10.3 Medical Care at the stadium

The stadium medical service is responsible for any problems concerning the athletes’ health. There is also a room for medical attention next to the finish line. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. There are also well equipped physiotherapy

facilities here. The stadium medical service is also responsible for first aid in the warming up area.

One first aid team will be available on the infield, supervised by a doctor and marked with red crosses.

Just 500 meters from the stadium you can also find Vila Real de Santo António Hospital.

10.4 Physiotherapy There are well equipped physiotherapy facilities in connection with the Medical Centre.

The team physiotherapists and doctors may use the equipment in the physiotherapy

rooms in co-operation with the medical staff. One physiotherapist will also be provided by the LOC.

10.5 Insurance The participating teams are responsible for taking out their own insurance to cover illness

or injury to any member of their team when travelling to and from European Athletics competitions and during the event itself (European Athletics Regulation 610.12). Please take the necessary steps to fulfil these requirements well in advance.

11. Security

Instructions given by the LOC, the security personnel and the police must be followed in

all areas, as well as during transport from one location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be

reported immediately to any LOC information desk. The emergency phone numbers are:

• Police 00351281543066 • Ambulance 112 • Fire department 00351281543202

If necessary, the police can be contacted through the LOC information desk at your

hotel.

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12. Ceremonies

12.1 Opening Ceremony The Opening Ceremony will take place on Saturday 25 May, commencing at 15:30. No Team members will be involved in the flags parade.

12.2 Victory Ceremonies The victory ceremonies for the winning teams Men and Women will take place at the competition venue. Athletes must wear the official team clothing for the ceremonies.

12.3 Closing Ceremony

Dinner on Sunday 25 May 2014 will be taken in the team hotel. The closing party for the teams will take place at the Bar 42 in Monte Gordo on Sunday 25 May from 22.00h.

13. Departure

Teams will be asked to provide full travel details in the final entry system. Teams will also

receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24hours before departure, especially if there are any changes to the preliminary confirmed details.

Departure times of the shuttle buses from the hotel will be provided and displayed at the hotel Information Desk.

All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the LOC Hotel Manager checks the rooms together with the team leaders.

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14. Contact Details

For further details about the European Champion Clubs Cup Track and Field Seniors, Group A, please contact:

15.1 European Athletics Office Avenue Louis-Ruchonnet18,

1003 Lausanne,

Switzerland

Tel: + 41 21 313 43 63

Fax: +41 21 313 53 51

[email protected]

15.2 LOC Office Associaçao de Atletismo do Algarve

Rua Ataide de oliveira, 119-5° - Dto 8000-218 Faro Portugal

Tel: +351289824946

E-mail: [email protected]

15. Appendices

Appendix 1 - Implement List Appendix 2 - Timetable Appendix 3 - Event Draw

Appendix 4 - Map of Stadium, Competition Facilities, Dressing and Physiotherapy Rooms, Workrooms

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Appendix 1 – Implement List

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Appendix 2 – Timetable

Saturday 24 May

Track Jump Throw

14:30 Hammer Men

15:00 100m - Extra Women

15:05 100m - Extra Men

15:15 400m - Extra Women

15:20 400m - Extra Men

15:30 Open Ceremony

15:45 Pole Vault Women

16:00 400m Hurdles Women Long Jump Men Javelin Women

16:05

16:10 400m Hurdles Men

16:20 100m Women

16:30 100m Men

16:40 800m Women

16:45 High Jump Men

16:50 1500m Men

17:05 400m Women

17:10 Shot Put Women

17:15 400m Men

17:20 Triple Jump Women

17:25 3000m Women

17:35 Javelin Men

17:40 5000m Men

18:00 3000m Steeple Women

18:20 4 x 100m Relay Men

18:30 4 x 100m Relay Women

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Sunday 25 May

Track Jump Throw

15:00 Hammer Women

16:00 Pole Vault Men

16:20 Long Jump Women

16:30 Discus Men

17:10

17:15 110m Hurdles Men

17:30 100m Hurdles Women

17:35 High Jump Women

17:40 1500m Women

17:50 3000m Steeple Men

18.00 Shot Put Men

18:05 800m Men

18:10 Triple Jump Men Discus Women

18:20 200m Women

18:25 200m Men

18:30

18:35 5000m women

18:55 3000m Men

19:10 4 x 400m Relay Women

19:25 4 x 400m Relay Men

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Appendix 3 – Lane and starting order draw

MEN

Events

G.A Fiamme Gialle / ITA

Playas de castellon /

ESP

Sport Lisboa e Benfica / POR

SC Luch Moscow / RUS

TJ Dukla Praha / CZE

Maccabi Tel Aviv / ISR

Entente Franconville Césame Val d’Oise/

FRA

Shaftesbury Barnet Harriers/ GBR

A B C D E F G H

100, 1500, HJ 1 2 3 4 5 6 7 8 200, 5000, PV 2 3 4 5 6 7 8 1

400, 3000, LJ 3 4 5 6 7 8 1 2 800, 3000 sc, TJ 4 5 6 7 8 1 2 3 110 H, SP 5 6 7 8 1 2 3 4

400 H, DT 6 7 8 1 2 3 4 5 4x100, HT 7 8 1 2 3 4 5 6

4x400, JT 8 1 2 3 4 5 6 7

WOMEN

Events

AK Spartak Dubnica / SVK

Sporting Clube de Portugal / POR

Edinburgh AC / GBR

Valencia Terra i Mar / ESP

Enka Spor Kulubu / TUR

Sparta / DEN

USK Praha / CZE

A B C D E F G 200, 1500, TJ 1 2 3 4 5 6 7

400, 5000, HJ 2 3 4 5 6 7 1 800, LJ, HT 3 4 5 6 7 1 2

4x100, 3000, SP 4 5 6 7 1 2 3 4x400, 3000sc, DT 5 6 7 1 2 3 4

100H, JT 6 7 1 2 3 4 5

100, 400H, PV 7 1 2 3 4 5 6

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Appendix 4 – Competition venue