European Baptist Federation
FINAL PROJECT REPORT
Bandura Igor (English speaking) - Email: firstname.lastname@example.org
Project Title: Emergency Response among Those Affected by the Conflict in Ukraine
Implementing Partner: All-Ukrainian Union of Churches of Evangelical Christian
Baptists (AUC ECB), also referred to in this report at the Baptist Union (BU)
Project Budget: € 167,160
Dates When the Project was Implemented: December 2015 – February 2016
1. Provide an update on the humanitarian situation in the country. How is this
affecting the implementation of the project?
Overall situation in the country is still getting worse, because the undeclared war continues.
Businesses in the area are closing because of uncertainty. The prices for food and hygiene
items along with the meagre income of many, have put many people on the edge of
The project was initially designed to assist people in the occupied eastern provinces. Due
to challenges (described below), the project as designed could not be implemented and had
to be redesigned to help internally displaced persons (IDPs) who had fled from the eastern
provinces and resettled along the border areas.
2. Describe the original design of the project.
Original design was to provide complementary emergency rations every other month for
six months (three distributions), hygiene items twice during the six-month period (two
distributions), and coal for non-gasified houses to support families and vulnerable
individuals in the conflict affected areas. In addition, it will address temporary shelter
issues by providing rent for large families and rent for accommodation facilities for IDPs.
3. Describe the changes that were made to the project and the reasons why the
changes were made.
The project was initially designed to provide assistance in the rebel occupied eastern
provinces through the local Baptist churches there. It was to be done in conjunction with
another project they were implementing funded by Diakonia Katastrophe from Germany.
While the initial discussions and coordination with UN, the Ministry of Social Affairs, and
the Orthodox Church were positive, there were challenges to get approval from the various
rebel groups in the eastern provinces. The UN had agreed to transport the supplies across
the frontier, but none of the humanitarian agencies (including the UN) were approved by
the rebel groups to receive the supplies and conduct humanitarian operations.
While the first funding was received in June 2015, and others followed in the months after
that, the negotiations delayed the starting of the project. Neither the EBF and Diakonia
funded projects were able to be implemented as planned. Since supplies could not be
transported across the frontier, the possibility of procuring supplies in the eastern provinces
itself was explored. However, this did not seem a viable option as either all the needed
commodities were not available or those that were available were too expensive.
In discussion with the leadership of the Baptist Union and leadership of local churches in
the region, the project was redesigned to provide similar humanitarian assistance to IDPs
who were now residing in the border regions in the Government controlled areas in
Lugansk and Donetsk provinces. It is important to note that the humanitarian needs of the
IDPs in the government controlled areas are just as significant as those living in the rebel
controlled eastern provinces. The added challenge is that there are few humanitarian
agencies providing assistance to the IDPs.
Because of the delay and the critical need for food and heating among the IDPs, the project
duration was also shortened from six months to three months with distributions being done
twice during that period, rather than every other month. The redesigned project was then
implemented in December 2015, with the first delivery of food being made just before
The contents of the food aid packages were adjusted to needs of the IDPs in the government
Adult Food Pack
Flour 10 kgs
Buckwheat 2 x 0.9 kg
Millet grouts 0.9 kg
Powdered milk 2 x 250 grs
Spices “vegetable” 2 x 70 grs
Spices “khmeli-suneli 2x 25 grs.
Tea 90 grs
Liver paste 4 x 240 grs
Chicken stew 0.5 kg
Tomato paste 2 x 70 grs
Adult Hygiene Pack
Dishes washing detergent 2x 1 ltr
Laundry soap 2 pieces
Toilet soap 4 pieces
Shower gel 1 x0.5 ltr
Washing powder 2 x 600 gr
Shampoo 1 ltr
Toothpaste 1 tube
Toothbrush 2 pieces
Hand cream 1 tube
Toilet paper 3 rolls
Sewage cleaner 1 x 500 gr
Plastic garbage bags (35L) 50 pieces
Hygiene cotton swabs 1 x 200 pieces
Hygienic cotton pads 1 x 120 pieces
Children’s Food Pack
Children’s Hygiene Pack
Since in some areas in the government controlled areas coal was much more expensive
then wood due to logistics and location, firewood was bought instead of coal.
4. Describe how you implemented the project.
The project was implemented the way it was originally planned working through local
churches, other than the fact that the locations were changed from the rebel controlled
eastern provinces, to the government controlled areas along the border. The procurement
was done centrally by the Baptist Union based on multiple quotations. The supplies were
Semolina 2 x0.8 kg
Oat Flakes 800 grs
Buckwheat cereal 400 grs
Condensed Milk 2 x 370 grs
Fruit Purees 3 x 190 grs
Mashed meat 2 x 100 grs
Children’s cookies 2 x 200 grs
Vegetable puree 1 x 80 grs
Cereal milk 250 grs
Rice porridge 230 grs
Carrot puree 2 x 125 grs
Pumpkin puree 2 x 125 grs
Children’s juice 2 x 200 grs
Baby soap 4 pieces
Children’s shower gel 300 ml
Baby Shampoo 300 ml
Children’s cream 75 ml
Toothpaste for children 2 x 85 ml
Toothbrush for children 2 pieces
Napkins (wet) 72 pcs pack x 4
Napkins (dry) 10 pcs pack x 8
Washing powder 4 x 400 grs
Children’s oil 200 ml
Disposable diapers 5 pcs pack x 1
then packed and then transported to the churches in the distribution point. The churches
identified families and other vulnerable people in need and registered them. Most then
came to the church to collect their supplies. In some cases, church members transported
the supplies to the homes of those registered.
a. Provide any data that you collected from the surveys that you conducted.
Due to the redesign of the project and 1) the shorter implementation period
(reducing it from 6 to 3 months) and 2) the need to help the churches understand
why they needed to register the beneficiaries and collect data for a baseline survey,
only one (1) survey could be done. A second proposal is being submitted to
continue this project. Additional surveys will be done to determine the impact of
The results of the baseline survey are as follows:
% of all beneficiaries
Adult males 32
Adult females 61
Male children over 18 years 42
Female children over 18 years 32
Male children below 18 years 54
Female children below 18 years 36
First Distribution – Donetsk – 556 families
Lugansk – 736 families
Second Distribution – Donetsk – 76 families
Lugansk – 254 families
Total – Donetsk – 632 families
Lugansk – 812 families
Food Availability and Adequacy for Individual Families
• 68% of the families regularly share what food they have with other families.
Implications: 1) The indirect beneficiaries from any food distribution is much
higher than normal. 2) This also indicates that significant number of families
do not have adequate food and that they depend on others to share what they
have. 3) What is provided to families in need, a high percentage of them will
share the food with others in need even if they don’t have enough.
• 76% of the families said that they are eating less as IDPs than they normally
would. This figure is from when the registration for the first distribution was
being done at the beginning of the project
• About 10% of the families send their children to work because the family does
not have enough to meet their basic needs.
• Little over half of the families reported eating three meals a day. About 40% do
not eat three meals a day
o Breakfast 58%
o Lunch 60%
o Dinner 52%
These figures are from the beginning of the project.
Commodity % of Beneficiaries
% of Beneficiaries NOT
Grain 100 0
Potatoes 76 34
Vegetables 70 30
Fruits 8 92
Meat 28 72
Eggs 12 88
Fish 6 94
Beans 34 66
Dairy 46 54
Oil 68 32
Sweets 68 32
Coffee and tea 64 36
• The diets are heavy on grain and starch.
• The majority had access to vegetable. However, it is important to note that
the survey was done at the beginning of the project in December and
January when they would still have had vegetables from the summer and
Fall. As winter progressed, they would have had little or no access to
• Very few ate any fruit.
• Significant numbers consume little protein on any regular basis. Even the
consumption of vegetable proteins such as beans is quite low.