e-TENDER DOCUMENT FOR DESIGN, SUPPLY, .e-tender document for design, supply, installation, commissioning

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    Solar High Mast Lighting System

    (with Li-Ion Battery) IN


    e-tender NO.- UPNEDA/Solar High Mast(W-LED, Li-Ion) /2016

    Uttar Pradesh New and Renewable Energy Development Agency (UPNEDA) (Deptt. of Additional Sources of Energy, Govt. of U.P.)

    Vibhuti Khand, Gomti Nagar, Lucknow, U. P.

    Tel.No. 91-0522-2720652, TeleFax: 0522-2720779, 2720829

    Website:http://neda.up.nic.in e-mail: compneda@rediffmail.com

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    e-tender Notice 3

    Covering Letter 4

    Checklist of Annexure 5

    Particulars of e-tender 8

    General Particulars of Bidder 9

    Declaration by Bidder 10

    PART-2 Instructions to Bidders

    Section 1 The e-tender document 11

    Section -2 Eligibility condition 13

    Section-3 Preparation of e-tender 17

    Section-4 UPLOADING of e-tender 19

    Section 5 e-tender opening and evaluation


    Section -6: Procedure for Finalization of BID


    PART-3 General conditions of contract


    PART-4 Scope of work & Technical specification


    PART-5 Warranty And Maintenance


    PART-6 Technical Bid


    PART-B Financial Bid


    Handing Over Certificate 42

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    e-tender Notice Uttar Pradesh New and Renewable Energy Development Agency, (UPNEDA)

    (Deptt. of Additional Sources of Energy, Govt. of U.P.) Vibhuti Khand, Gomti Nagar, Lucknow U P

    Tel.No. 91-0522-2720652, TeleFax: 0522-2720779, 2720829 Website:http://upneda.org.in E-Mail: compneda@rediffmail.com

    UPNEDA invites Online Bids from Prospective Bidders through e-tendering for the design, supply, installation, commissioning and 5 years comprehensive warranty with maintenance of following item at various sites in Uttar Pradesh as per the details given in e -tender document.

    Sl. no Item e-tender No. Quantity

    Required Fee of e-tender


    Earnest Money

    1 Solar PV High Mast Light (White- LED light source and Li-Ion battery based)

    UPNEDA/Solar High Mast (W-LED, Li-ion) /2016

    Approximately 100 units

    Rs 1,050.00 Rs 5.00 Lakh (Five lakh only)

    The tender document is available at e-Procurement website http://etender.up.nic.in and UPNEDA website http://upneda.org.in from 18.03.2017. Interested bidders may view, download the e-Bid document, seek clarification and submit their e-Bid online up to the date and time mentioned in the table below:

    (a) Date of Start of down loading and submission of e-tender document on web portal

    18.03.2017 at e-Procurement web site http://etender.up.nic.in

    (b) Pre-Bid meeting 24.03.2017, 11:30 AM

    (c) Last date and time for submission of e- bids on web portal

    17.04.2017 up to 06.00 PM

    (d) Online technical e-Bid opening date & time

    18.04.2017 at 11.00 AM

    (e) Online financial e-Bid opening date & time (Only of technically qualified bidders)

    20.04.2017 at 03.30 PM

    (f) Venue of opening of technical & financial e-Bids

    UPNEDA Head Office, Vibhuti Khand, Gomti Nagar, Lucknow-226010

    The companies/firms who are registered at e-Procurement portal for e-tendering with U.P. Electronics Corporation Ltd. (UPLC), 10, Ashok Marg, Lucknow (UP) would only be eligible for participating in this e-tender. All companies/firms who have not registered themselves with UPLC for e-tendering till date can get their registration done. The companies/firms may contact U.P. Electronics Corporation Ltd. (UPLC), 10, Ashok Marg, Lucknow (UP) for their Registration.

    The bidders need to submit the proof/cost of e-Bid document fees and EMD as stated in the above table through Demand Draft as bid documents fees and bank guarantee as EMD in favour of Director, Uttar Pradesh New and Renewable Energy Development Agency (UPNEDA), payable at Lucknow. The scanned copy of the Demand Draft and Bank guarantee must be enclosed along with the e-Bids. The original Demand Draft and bank guarantee along with the hard copy of the blank document with enclosures duly signed by bidders must reach the office of UPNEDA at Vibhuti Khand, Gomti Nagar Lucknow before opening time of technical e-Bid on due date, failing which, tender shall not be considered. Numbers of the system mentioned as above, may increase or decrease. Director, Uttar Pradesh New and Renewable Energy Development Agency, (UPNEDA) reserves the right to reject any or all tenders without assigning any reason thereof. The decision of Director, UPNEDA will be final and binding.

    Director UPNEDA


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    2. Covering Letter:


    (Full name and address of the Bidder)




    The Director ,

    Uttar Pradesh New and Renewable Energy

    Development Agency (UPNEDA)

    Vibhuti Khand, Gomti Nagar, Lucknow- U. P.

    Subject: -Offer in response to e-tender specification No:

    UPNEDA/Solar High Mast (W-LED, Li-Ion) /2016)


    We hereby submit our offer in full compliance with terms & conditions of the

    above e-tender. A blank copy of the e-tender, duly signed on each page is also

    submitted as a proof of our acceptance of all specifications as well as terms/


    We confirm that, we have the capability to supply, install and carryout 5 years

    comprehensive warranty maintenance of more than . Solar PV White- LED

    High Mast Light systems (with Li-Ion battery) in 4 months and . numbers in

    a year. (Supporting document in proof of capacity should be attached)

    The e-tender is to be uploaded in two separate files named Part-I for technical

    bid & Part-II for Financial Bid only.

    (Signature of Bidder)

    With Seal

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    3. Check list of Annexure

    (The following information/documents are to be annexed and flagged by the Bidders along with the BID)

    S.N. Annexure No Particulars Yes/No, Flag No.


    Annexure-I (a) Annexure-I (b)

    Details of Tender document fees ( Demand Draft no, date, amount and bank name) Details of Earnest money (bank guarantee no. and date, (valid for four months)


    Annexure-II The bidder is a Manufacturing Company/Firm/ Corporation Registered in India of SPV Cells / Modules / Li-ion Battery / PV System Electronics (conforming to relevant National / International Standards)

    OR a PV System Integrator-- At least 2000 Solar Photovoltaic Lighting Systems (LED based) should have been installed / commissioned (A copy of the order and certificate indicating its successful execution to be enclosed)



    III(a) III(b) III(c)




    Following Test Certificates & Reports for components specified in technical bid

    i. SPV Modules

    a) IEC 61215 edition II/ IS 14286 for Crystalline Modules

    b) IEC 61730 Part 1 & 2

    c) STC Performance Report I V curve

    ii. Li-Ion Batteries MNRE / NABL authorized test centre report.

    iii. Balance of System

    a) LED LM-80-08; Luminaire- LM-79-08 b) Luminaries and charge controller housing- IP 65


    Annexure-IV Test Certificate for the complete Solar Street Lighting System (W-LED, Li-Ion battery) from a MNRE/ NABL authorized testing center. (Test Certificate should have been issued on or after 1st April 2013.)


    Annexure-V A copy of valid CST /State VAT/ TIN registration certificate

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    Overall Average Annual Turnover of the Company/Firm/ Corporation in the last three financial years ( A summarized sheet of turnover of last three Financial Years (2012-13, 2013-14 and 2014-15) certified by registered CA)



    MNRE accredited off- Grid Channel Partner/ Programme Administrator

    OR Credit Rating (from MNRE Accredited Rating Agency) of SP 2C and above



    A summarized sheet of cumulative experience of last three Financial Years (i.e. 2012-13, 2013-14 and 2014-15) in PV Systems/power plants certified by registered CA



    Bidders cumulative experience* in last 10 years in supply and installation/commissioning of total number of Solar PV Lighting Systems Cumulative nos.: >5,000 nos. > 10,000 nos.


    Annexure-X Value of a Single Order of Installation, commissioned and 5 yrs O & M of Solar LED lighting systems executed by the Bidder (A copy of the order indicating its value and certificate indicating its successful execution) Valued more than Rs. 0.50 crore Valued more than Rs. 1.0 Crore



    Bidder has Test Certificate for Solar Lanterns, Solar Home lighting System, Solar Street Lighting System, Solar Water Pumping System or SPV Modules, battery, Electronics, LED lighting unit etc from a MNRE authorized testing centre. (Test Certificate should have been issued on or after 1st April 2011.) Number of certificates::



    Cumulative Experience* of the Bidder in executing contracts Solar Photovoltaic Systems/ Power Pla