Don't email it, SComp it!

Communicate more effectively….

Collaborate socially without losing control

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Communication

• Too many daily e-mails

• Waiting for reply• Getting wrong

answers• Losing messages• Costly mailbox

clean-up time • Missing deadlines• No formal

communication• No centralized

documents sharing• No common tools• More…

Actions

• No pre-defined business process cycle

• No centralized control

• No accountability enforcement

• No standard tools• No action prompts• No tracking or

reminders• No freeze option• No check-point

control• More …

Follow-up

• Who is who• No tracking of who

did What, When & Why

• No automatic tasks forwarding

• No acknowledgement control

• No action prompt• No dead lines • No reminders,

deadline or priorities management

• No comprehensive project delegation

• More…

Map your business processes into SCompIT

Don't email it, SComp IT!

Maintain accountability

Regain control of your time and communicate more effectively

Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution

Corporate communication is too chaoticCollaborate socially without losing control

3

Let’s regain control of your time and communicate more effectivelyLet’s Create or Re-create working conventionsand productivity methods


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• Messages tagged with a specific activity or customer• No risk of spam• Standardized communication with forms• Don't lose track of what responses you are waiting for• Focus on your work, filter out messages down to a single project, if you choose


Don’t email it, Scomp IT!

You have found a new alternativeSCompIT: Forms-based collaboration

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The Process


• Identify and document• All Processes• Actions and Follow-up procedures• Targeted results

• Map your business processes into SCompIT• Software should conform to your processes, not the other way

around• Your review and approval process is built into your forms• Document review and publishing to shared library by activity• External contacts can view and respond to forms

.

6 Copyright Zelena, Inc. 2012 – SCompIT is a Soft4ops solution

• Who is who?• Who does what? • How do we do this?• What do we do?• What happens if?• How do we

communicate? • Where is the

information?

• Contact and activities identification

• Process description and execution control

• Real-time tracking and follow-up

• Backup procedures• Logging, history and

cost evaluation

• Tasks control dashboard: Open, Pending, and completed tasks

• Who did What and When?• Activities management• Predefined process cycle• Common learning curve• Traceability • Cost control

Process Improvement and ManagementMaintain accountability

Process Actions Results


A standard activity cycleSupporting “computations” that are carried out by groups of people.

Define an Activity New customer, project, processes, Common interest

Connect contacts to the Activity Internal or external resources

Initiate processes within all Activities Create Forms and manage processes

Control, Manage, Follow-up, Freeze, Close and Archive Forms Central and individual action control dashboard

Usage report, History and cost allocation control Easily adopted by your customers, vendors and partners

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Attach Forms to the Activity Regroup of processes with specific activities

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3

4

5

6

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Contacts• Contac

ts description

• Activities and ownership

Forms• Invent

ory & ownership

• Handling, Dispatching

• Social media

• Life cycle

Actions• Status• Remind

ers• Docum

ents publishing & sharing

• Process altering

• Forms ownership

Integration• Cost

control• Time

control• Externa

l partners and customers integration

• Easy to use

• Portable

• Platform independent

•All Activities are stored in one convenient place •Exchange information done using standard communication method•Contacts, Forms and Actions are fully customizable


SCompIT features Resources and processes inventory?


A sample process cycle FormAsking for a Budget increase

Mike: Dept. Manager • Ask for a $

10,000 budget increase

• Decision process must go through Division Manager and CFO

• Mike may or may not talk directly to his Manager (*)

Bob: Mike’s Supervisor• Bob agrees

with the request

• But Bob asks Steve for only 75% of the request

Steve: Mike’s Manager• Agrees with

Bob’s suggestion

• Steve allocates a $ 75,000 budget increase

• Informs Bob who informs Mike

*

* All actions are optionally defined in the process cycle documentation.

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•New account registration•Detailed cost reporting•Company registration•Forms catalog•Control panel•Form Life Cycle


Some sample screens



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The Benefits


• Solving the grief• Productivity• Efficiency • Reliability

.

Break the rules for collaboration and

stay in control of important processes


Recovering 80% of your time

• Improved time utilization• No spam / No Virus / No excuses• On time and on target actions• Integrated communication• Improved business process • Consolidated employee training• Centralized documents• Seamless communication with

external partners & customers• Time and Cost tracking• Re-invoicing capabilities• Common learning curve• Customizable

Benefits

Business Networking & Process Improvement


• Cloud hosted solution• Secured server with SLA contract• Controlled and registered user license program• Domain control restriction• Volume discount• Free upgrades and maintenance

• In house hosted solution• Hosted in house• Unlimited user license program• Domain control restriction• Personalized interface• Upgrades and maintenance included

Hosting options & Pricing

http://soft4ops.com/trial.php

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[email protected]

3850 S. Lake Dr.Suite 300Milwaukee, WI 53235Tel: 1-866-229-2162


Questions?

Contact us to discuss your transition to forms-based collaboration

mailto:[email protected]

http://www.zelena.com/

http://www.soft4ops.com/

http://soft4ops.com/trial.php

17

[email protected]

3850 S. Lake Dr.Suite 300Milwaukee, WI 53235Tel: 1-866-229-2162


Contact us

mailto:[email protected]

http://www.zelena.com/

http://www.soft4ops.com/

https://www.facebook.com/Zelena.Inc

http://www.linkedin.com/company/zelenainc

https://twitter.com/zelenainc

Documents

Don't email it, SComp it!