Embed Size (px)
Citation preview
1
DOCUMENTATIE DE ATRIBUIRE a contractului de furnizare
Masina de alezat si frezat cu diametrul arborelui de 180 mm – 1 buc.
Denumire proiect : „Cresterea eficientei energetice a fabricii de utilaj
tehnologic ROTEC din Buzau prin modernizarea fluxului tehnologic de prelucrare mecanica”
Locatia proiectului: Municipiul Buzau, Aleea Industriilor nr.12, judetul Buzau,
Romania Proiectul este finantat de Ministerului Economiei, prin Departamentul pentru Energie in calitate de Organism Intermediar pentru Energie, in numele si pentru Autoritatea de Management pentru PROGRAMUL OPERATIONAL SECTORIAL „CRESTEREA COMPETITIVITATII ECONOMICE” Contract de finantare nr.31 EE/18.12.2013, cod SMIS 45008 Cuprins : Sectiunea I : Fisa de Date a Achizitiei Sectiunea II : Caietul de Sarcini Sectiunea III : Formulare Sectiunea IV : Contractul de Furnizare – clauze obligatorii
Februarie 2014
2
SECTIUNEA I
- FISA DE DATE A ACHIZITIEI -
I.a. ACHIZITOR
Denumirea : S.C. ROTEC S.A. BUZAU
Adresa : Aleea Industriilor nr.12
Localitatea: Municipiul Buzau Cod postal: 120068 Tara: România
Persoana de contact: Mihaela Carmen Costache Telefon: 0726.480.850 Fax: 0238.710.062 Email : [email protected]
I.b Principala activitate sau activitati ale Achizitorului
Societate comerciala cu capital integral privat
Potrivit clasificarii activitatilor din economia nationala Codul CAEN al activitatii pentru care a fost aprobat proiectul este: 2891 “Fabricarea utilajelor pentru metalurgie”
I.c
Alte informatii si/sau clarificari pot fi obtinute:
La adresa susmentionata: Telefon 0726.480.850, Fax 0238.710.062, Email: [email protected] Data limita de primire a solicitarilor de clarificari 26.02.2014 orele 16. Adresa la care se pot depune solicitarile de clarificari Municipiul Buzau, Aleea Industriilor nr.12, cod postal 120068, judetul Buzau, Romania Data limita de transmitere a clarificarilor catre ofertanti 28.02.2014 orele 16. Toate solicitarile de clarificari cat si raspunsurile achizitorului vor fi publicate pe pagina web a societatii, la adresa www.proiect.rotec.ro si vor putea fi consultate de toti ofertantii.
I.d. Sursa de finantare
Finantare comunitara a Ministerului Economiei, prin Departamentul pentru Energie in calitate de Organism Intermediar pentru Energie, in numele si pentru Autoritatea de Management pentru Programul Operational Sectorial “Cresterea Competivitatii Economice”
II: OBIECTUL CONTRACTULUI II. 1) Descriere
II. 1).1. Denumire contract: Furnizare Masina de alezat si frezat cu diametrul arborelui de 180mm – 1 buc.
II. 1).2. Locul de livrare : Sediul S.C. ROTEC S.A. Buzau , Aleea Industriilor nr.12, cod postal 120068, Municipiul Buzau, judetul Buzau, Romania
II. 1).3. Procedura se finalizeaza prin: Contract de furnizare
II. 1).4. Durata Contractului de furnizare Termenul maxim pentru indeplinirea obligatiei de furnizare( livrare si montaj) este de 11 luni de la semnarea contractului. Ofertele care prevad un termen mai mare vor fi respinse ca neconforme.
3
II. 1).5. Oferte alternative acceptate: NU SE ACCEPTA
II.2) Valoarea estimativa a contractului
Valoarea estimativa a contractului este de 2.708.000 euro, exclusiv TVA.,echivalent 12.459.237,20 lei, exclusiv TVA. Ofertele care depasesc valoarea susmentionata vor fi respinse ca neconforme.
III. PROCEDURA
Cerere de oferta – conform Ordinului nr.1.120 din 15 octombrie 2013 privind aprobarea Procedurii simplificate aplicate de beneficiarii privati in cadrul proiectelor finantate din instrumente structurale, obiectivul “Convergenta”, precum si in cadrul proiectelor finantate prin mecanisme financiare SEE si norvegian pentru atribuirea contractelor de furnizare, servicii sau lucrari, emis de Ministerul Fondurilor Europene
IV. CRITERII DE CALIFICARE SI/SAU SELECTIE IV. 1).Situatia personala a ofertantului
IV. 1).1 Declaratie privind eligibilitatea Cerinta obligatorie: prezentarea Formularului 4
IV. 1).2 Declaratie privind conflictul de interese
Cerinta obligatorie: prezentarea Formularului 5
IV. 1).3 Declaratie privind starea actuala a societatii
Cerinta obligatorie: prezentarea Formularului 6
IV. 2).Capacitatea de exercitare a activitatii profesionale
IV. 2).1. Persoane juridice romane Cerinta obligatorie prezentarea: - Certificatului constatator emis de Registrul Comertului de pe langa Tribunalul in a carui raza isi are sediul ofertantul, in original / copie legalizata/ copie certificata de ofertant care trebuie sa cuprinda in mod obligatoriu domeniul principal si domeniile secundare de activitate, persoana/persoanele care administreaza societatea, etc., document emis cu cel mult 30 de zile anterior datei limita de depunere a ofertelor. - Imputernicire – semnata de catre administrator, numai in cazul in care semnatarul ofertei este o alta persoana decat administratorul societatii, in original, prin care se va autoriza semnatarul ofertei sa angajeze ofertantul in procedura de atribuire a contractului – Formular 3
IV. 2).2. Persoane juridice straine Cerinta obligatorie: prezentarea unor documente edificatoare care sa dovedesca o forma de inregistrare ca persoana juridica sau de atestare ori apartenenta din punct de vedere profesional, in conformitate cu prevederile legale din tara in care ofertantul este rezident, din care sa rezulte ca domeniul
4
de activitate al ofertantului corespunde obiectului procedurii de achizitie, cat si sa prevada persoana/persoanele indreptatita/e sa reprezinte societatea Documentul va fi emis cu cel mult 30 de zile anterior datei limita de depunere a ofertelor si va fi prezentat in original/copie legalizata/copie certificata de ofertant, insotit de o traducere autorizata in limba romana, daca este redactat in alta limba decat limba engleza. - Imputernicire – semnata de catre reprezentantul legal, numai in cazul in care semnatarul ofertei este o alta persoana decat reprezentantul legal al societatii, in original, prin care se va autoriza semnatarul ofertei sa angajeze ofertantul in procedura de atribuire a contractului – Formular 3 Documentul va fi prezentat in original, insotit de o traducere autorizata in limba romana, daca este redactat in alta limba decat limba engleza.
IV. 3) Standard de asigurarea calitatii Cerinta obligatorie : prezentarea - Certificatului care sa ateste implementarea sistemului de management al calitatii potrivit standardului ISO 9001/2008 sau echivalent al acestuia, valabil la data ofertei, copie conform cu originalul, semnata si stampilata de ofertant . Persoanele juridice straine vor prezenta Certificatul ISO, ori alt document similar in concordanta cu legislatia lor nationala, din care sa rezulte implementarea sistemului de management al calitatii. Documentul va fi prezentat in copie, certificata de parte, in limba in care a fost redactat, insotit de o traducere in limba romana, daca este redactat in alta limba decat limba engleza.
IV.3). Capacitatea tehnica si/sau profesionala a ofertantului.
IV.3).1 Experienta anterioara Ofertantul va prezenta toate documentele necesare prevazute la pct.7 Alte cerinte, din Sectiunea II Caietul de sarcini. Documentele vor fi prezentate in copii, certificate de ofertant, iar documentele prezentate in alta limba decat limbile romana si engleza, vor fi insotite de o traducere autorizata in limba romana.
Nota: Lipsa oricarui document solicitat conform prevederilor susmentionate, sau prezentarea unui document care sa nu cuprinda toate datele solicitate de achizitor, conduce la respingerea ofertei ca neconforma .
5
V. PREZENTAREA OFERTEI
V. 1) Limba de redactare a Ofertei Oferta se va prezenta in limba romana pentru persoanele juridice romane si in limba engleza pentru persoanele juridice straine sau in limba tarii ofertantului insotita de o traducere autorizata in limba romana.
V. 2) Perioada de valabilitate a Ofertei Minim 30 de zile de la data deschiderii. Oferta care va contine o durata de valabilitate mai mica decat durata solicitata va fi respinsa ca neconforma.
V. 3) Modul de prezentare a Ofertei tehnice
Ofertantul va elabora si prezenta Oferta astfel incat aceasta sa respecte in totalitate cerintele minime prevazute in Caietul de Sarcini Ofertantul va prezenta obligatoriu Formularul 7 – Fisa comparativa a cerintelor tehnice, cat si toate documentele solicitate in Caietul de Sarcini, prin care sa poata dovedi respectarea cerintelor tehnice impuse de achizitor. Oferta care nu respecta in totalitate cerintele Caietului de sarcini va fi respinsa ca neconforma.
V.4) Modul de prezentare al propunerii financiare
Ofertantul trebuie sa prezinte Formularul 2 - care reprezinta principalul element al propunerii financiare. Oferta financiara va fi facuta tinand cont de conditia de livrare franco depozit beneficiar/achizitor, pentru persoane juridice romane sau DDP, conform Incoterms 2010, pentru persoane juridice straine. Valoarea totala ofertata va fi defalcata in: -pret produs; -pret transport; -pret montaj. Pretul Ofertei va fi exprimat euro si echivalent lei la cursul de 4,6009 lei pentru 1 euro. Oferta care va fi intocmita nerespectand prevederile susmentionate va fi respinsa ca neconforma.
V.5) Modul de prezentare a Ofertei 1. Oferta se va depune sau se va transmite prin posta/curierat la sediul Achizitorului S.C. ROTEC S.A. Buzau , Aleea Industriilor nr.12, cod postal 120068, Municipiul Buzau, judetul Buzau, Romania 2. Data si ora limita pentru depunere: 7 martie 2014, orele 12.00 3. Modul de prezentare a plicurilor continand oferta: 3.1. Numarul de exemplare : 1 (un) exemplar in original Plicul nr.1 – va fi inscriptionat „DOCUMENTE DE CALIFICARE”, sigilat, semnat si stampilat
6
si va contine: 1.Certificatul constatator emis de Oficiul Registrului Comertului(sau echivalent pentru persoanele juridice straine emis de organul competent); 2.Certificat ISO 9001/2008; 3.Documente care dovedesc capacitatea tehnica/profesionala a ofertantului (a se vedea pct.IV.3); 4.Declaratia privind eligibilitatea – Formular 4; 5.Declaratia priivind conflictul de interese – Formular 5; 6.Declaratia privind starea actuala a societatii – Formular 6 7.Imputernicirea – Formular 3 numai daca oferta este semnata de o alta persoana decat reprezentantul legal al ofertantului Plicul nr.2 - – va fi inscriptionat „PROPUNEREA TEHNICA”, sigilat, semnat si stampilat si va contine: 1.Propunerea tehnica cu descrierea produsului ofertat 2.Formularul 7 – Fisa comparativa 3.Orice documente referitoare la aspectele tehnice ale produsului ofertat (ex.cataloage, prospecte, etc.) considerate utile de catre ofertant in sustinerea propunerii tehnice. Plicul nr.3 - – va fi inscriptionat „PROPUNEREA FINANCIARA”, sigilat, semnat si stampilat si va contine: 1.Oferta financiara – Formular 2; 2.Contractul de furnizare – clauze obligatorii – semnat si stampilat pe fiecare pagina. 3.2. Cele trei plicuri vor fi introduse intr-un plic exterior, netransparent, inchis corespunzator marcat cu denumirea si adresa Achizitorului cat si cu adresa completa a Ofertantului, pentru a putea fi returnat nedeschis daca oferta este declarata intarziata sau este depusa la o alta adresa decat cea specificata in Documentatia de Atribuire; De asemenea ofertantul va scrie pe plic: “A NU SE DESCHIDE INAINTE DE DATA DE 7 martie 2014, orele 14. Plicul exterior va fi insotit de urmatoarele documente : - Scrisoarea de inaintare – Formularul 1.
V.6) Posibilitatea retragerii sau modificarii ofertei
Orice ofertant are dreptul de a modifica sau de a retrage oferta numai inainte de data limita stabiliita pentru depunerea ofertei si numai printr-o solicitare scrisa in acest sens. Ofertantul va prezenta modificarile dorite, in
7
concordanta cu prevederile mentionate la pct.A, cu mentiunea ca pe plicul exterior se va marca in mod obligatoriu inscriptia „MODIFICARI”.
V.7) Deschiderea ofertelor
Data si locul deschiderii ofertelor: 7 martie 2014, orele 14. Sediul S.C. ROTEC S.A. Buzau , Aleea Industriilor nr.12, cod postal 120068, Municipiul Buzau, judetul Buzau, Romania
VI. CRITERII DE ATRIBUIRE
VI. 1) Oferta cea mai avantajoasa din punct de vedere tehnico-economic
Toate ofertele conforme vor fi analizate si evaluate de catre Comisia de evaluare in baza
criteriului de atribuire “Oferta cea mai avantajoasa din punct de vedere tehnico-
economic”.
Punctaj maxim posibil 100 puncte.
Factorii de evaluare: ponderea acestora la punctajul final precum si punctajul maxim pe care-l poate aduce fiecare factor sunt:
Nr.crt. Factorul de evaluare Punctaj maxim acordat
1. Pretul ofertat (Pfinanciar) 51
2. Oferta tehnica (Poferta tehnica), din care: 49
2.1. Termen livrare si montaj (PTlm) 25
2.2. Termen de garantie (PTg) 12
2.3 Termen de interventie in perioada de garantie (PTi)
12
3. Punctaj total (Ptotal) 100
Detalii privind aplicarea algoritmului de calcul pentru criteriul de atribuire “Oferta cea mai
avantajoasa din punct de vedere tehnico-economic”.
Clasificarea ofertelor se va face pe baza unui punctaj total ( P total ), obtinut prin
insumarea punctajului rezultat in urma analizarii factorului de evaluare pret ( P financiar ), cu
punctajul obtinut in urma analizarii si insumarii tuturor celorlalti factori de evaluare inclusi
sub denumirea de punctaj aferent ofertei tehnice ( P oferta tehnica ), prevazuti la pct.2.1,2.2,
si 2.3. :
P total = P financiar + P oferta tehnica
Punctajul financiar se acorda astfel:
Pentru pretul cel mai scazut se acorda 51 de puncte;
Pentru alt pret decat pretul cel mai scazut punctajul se calculeaza astfel:
P financiar = ( P min / P ev ) x 51 [puncte] unde
8
Pmin = cel mai mic pret din ofertele prezentate;
Pev = pretul ofertei pentru care se face evaluarea.
Punctajul pentru oferta tehnica se calculeaza prin insumarea punctajului pentru Termenul de livrare si montaj, Termenului de garantie si Termenului de interventie in perioada de garantie Poferta tehnica = PT lm + PT g + PT i
Punctajul pentru Termenul de livrare si montaj (PT lm) se acorda astfel: Pentru termenul de livrare si montaj cel mai mic se acorda 25 puncte;
Pentru alt termen decat termenul cel mai mic punctajul se calculeaza astfel:
PT lm = ( PT lm min / PT lm ev ) x 25 [puncte] unde
PT lm min = cel mai mic termen din ofertele prezentate;
PT lm ev = termenul ofertei pentru care se face evaluarea.
Punctajul pentru Termenul de garantie (PT g) se acorda astfel: Pentru termenul de garantie cel mai mare se acorda 12 puncte;
Pentru alt termen decat termenul cel mai mare punctajul se calculeaza astfel:
PT g = ( PT g max / PT g ev ) x 12 [puncte] unde
PT lm max = cel mai mare termen din ofertele prezentate;
PT lm ev = termenul ofertei pentru care se face evaluarea.
Punctajul pentru Termenul de interventie in perioada de garantie (PT i) se acorda astfel: Pentru termenul de interventie cel mai mic se acorda 12 de puncte;
Pentru alt termen decat termenul cel mai mic punctajul se calculeaza astfel:
PT i = ( PT i min / PT i ev ) x 12 [puncte] unde
PT lm min = cel mai mic termen din ofertele prezentate;
PT lm ev = termenul ofertei pentru care se face evaluarea.
Procedura stabilirii ofertei castigatoare in cazul egalitatii de punctaj: In cazul in care doua oferte intrunesc un punctaj egal departajarea se va face in urmatoarea ordine: 1.Pretul cel mai mic ofertat; 2.Termenul de interventie cel mai mic ofertat 3.Termenul de livrare si montaj cel mai mic ofertat. In caazul in care nici in acest fel ofertele nu pot fi departajate ofertantii vor fi invitati sa participe la o negociere directa, oferta cu pretul cel mai mic fiind declarata castigatoare.
VII. ATRIBUIREA CONTRACTULUI
VII. 1) Drepturile Achizitorului Achizitorul isi rezerva dreptul de a accepta sau de a respinge orice Oferta sau sa anuleze intreaga Procedura de Atribuire si sa lanseze o noua Invitatie de participare. Anularea Procedurii poate fi decisa atunci cand au fost depuse numai Oferte inacceptabile;
Achizitorul are obligatia de a comunica, in scris, tuturor participantilor la Procedura, in cel mult 3 zile de la data anularii Procedurii, despre incetarea obligatiilor pe care Ofertantii si
9
le-au creat prin depunerea de Oferte, cat si motivele anularii Procedurii.
Anuntul se va publica obligatoriu pe pagina web www.fonduri-ue.ro, sectiunea “Achizitii privati”.
VII. 2) Ajustarea pretului contractului Pretul ofertat va ramane ferm pe toata durata Contractului.
VII.3) Incheierea Contractului de Furnizare
Achizitorul are obligatia de a incheia Contractul
de Furnizare cu Ofertantul a carui Oferta a fost
stabilita castigatoare.
Contractul de Furnizare se va semna in max. 5
zile zile de la data transmiterii Notificarii privind
rezultatul evaluarii.
Modelul de contract de furnizare clauze
obligatorii se regaseste in Sectiunea IV .
Prin depunerea ofertei, ofertantul consimte la
incheierea contractului in forma de mai sus.
In cazul in care Ofertantul a carui Oferta a fost
stabilita castigatoare refuza sa incheie contractul,
Achizitorul are dreptul sa invite pe urmatorul
Ofertant in ordinea stabilita de Comisia de
Evaluare, pentru a incheia Contractul, sau sa
anuleze aplicarea Procedurii.
Anuntul cu informatii despre castigatorul
contractului va fi publicat pe pagina web
www.fonduri-ue.ro, sectiunea “Achizitii privati” in
cel mult 5 zile calendaristice de la semnarea
contractului.
VIII. SOLUTIONAREA CONTESTATIILOR
VIII. 1) Ofertantul care considera ca au fost incalcate regulile stabilite prin Documentatia de Atribuire si Caietul de Sarcini are dreptul sa formuleze contestatie, in scris, indicand motivele pe care se intemeiaza contestatia, in termen de 1 zi de la data primirii notificarii privind rezultatul evaluarii ofertelor.Achizitorul va preciza in mod obligatoriu in adresa de comunicare a rezultatului procedurii data si ora limita pana la care se pot formula contestatii. Contestatia se va transmite prin fax Achizitorului la nr. de fax.+40.238.710.062 VIII. 2) Achizitorul va solutiona contestatia prin Decizie scrisa, motivata, in termen de maxim 2 zile lucratoare de la primirea contestatiei. Achizitorul va comunica tuturor ofertantilor atat contestatia primita cat si decizia de solutionare. Decizia prin care se solutioneaza contestatia este definitiva.
10
SECTIUNEA II
- CAIET DE SARCINI -
1. INTRODUCERE Achizitorul S.C. ROTEC S.A. BUZAU doreste sa achizitioneze prin procedura de cerere de oferta produsul Masina de alezat si frezat cu diametru arborelui de 180mm – 1 buc, parte din proiectul „Cresterea eficientei energetice a fabricii de utilaj tehnologic ROTEC din Buzau prin modernizarea fluxului tehnologic de prelucrare mecanica”, astfel cum acesta este descris in caietul de sarcini al procedurii. Achizitia cuprinde atat livrarea cat si montajul produsului susmentionat. 2. GENERALITATI Achizitorul S.C. ROTEC S.A. BUZAU. Este prevazut ca ofertantul selectat sa furnizeze si sa monteze produsul susmentionat in cantitatea si in conditiile tehnice prevazute in fisa tehnica a produsului care face parte integranta din caietul de sarcini al procedurii. 3. OBIECTUL CONTRACTULUI Achizitia si montajul produsului: Masina de alezat si frezat cu diametrul arborelui de 180mm– 1 buc. conform caietului de sarcini al procedurii. Produsul va fi in mod obligatoriu nou, nefolosit, nu este prototip nici cap de serie. 4. TERMENUL PENTRU INDEPLINIREA SARCINILOR Perioada de timp maxima in care ofertantul isi va indeplini obligatia de livrare si montaj in cantitatile si in conditiile prevazute in caietul de sarcini este de maxim 11 luni de la data semnarii contractului. Ofertele care prevad un termen mai mare decat termenul susmentionat vor fi respinse ca neconforme. 5. GARANTIA ACORDATA PRODUSELOR LIVRATE Perioada minima de timp pentru care ofertantul este tinut a garanta din punct de vedere calitativ produsele prevazute in caietul de sarcini este de minim 12 luni de la punerea in functiune. Ofertele care prevad un termen de garantie mai mic de 12 luni vor fi respinse ca neconforme. Termenul de garantie va fi trecut in mod obligatoriu in formularul de oferta. 6. CERINTE TEHNICE. PARAMETRII. Cerintele tehnice si/sau parametrii stabiliti in caietul de sarcini – fisa tehnica a produsului – sunt obligatorii pentru ofertant. Ofertele care prevad alte cerintele tehnice si/sau parametrii inferiori fata de cei stabiliti in caietul de sarcini – fisa tehnica a produsului vor fi respinse ca neconforme. 7. ALTE CERINTE 7.1.Ofertantul va prezenta in mod obligatoriu documente relevante(ex.: fise tehnice, carti tehnice, procese verbale de punere in functiune etc.) care sa ateste indeplinirea cerintelor tehnice solicitate de achizitor.
11
Ofertantul va indica in mod obligatoriu cel putin o societate la care a livrat o masina de alezat si frezat cu diametrul arborelui de 180mm.. 7.2.In cazul in care ofertantul nu este si producatorul utilajului care face obiectul achizitiei, acesta va prezenta documente relevante din care sa rezulte relatia sa cu producatorul(ex. distribuitor reprezentant,etc.). Ofertantul va prezenta si un document, in original, semnat de producator, prin care acesta confirma termenul de livrare, termenul de garantie si persoana autorizata de acesta pentru montaj si interventii in perioada de garantie. 7.3.Ofertantul va preciza daca asigura montajul el insusi sau daca acesta va fi realizat de o alta societate. In acest ultim caz se va prezenta un acord incheiat cu aceasta societate, cu respectarea prevederilor de la pct.7.2. Documentele vor fi prezentate in original / copii, certificate de ofertant, iar documentele prezentate in alta limba decat limba romana sau limba engleza vor fi insotite de o traducere autorizata in limba romana. Achizitorul isi rezerva dreptul de a solicita toate relatiile necesare in vederea verificarii datelor comunicate de ofertant. Transmiterea de catre ofertant a unor date nereale atrage excluderea acestuia de la procedura de atribuire si eventual raspunderea materiala si/sau penala a acestuia. 7.4.Ofertantul va preciza in mod obligatoriu daca achizitorul va trebui sa asigure anumite conditii tehnice sau constructive anterior montajului. Ofertantul se va obliga sa asigure in termen de maxim 45 zile de la semnarea contractului proiectul/planul de fundatie. 7.5. In cadrul ofertei tehnice ofertantul va preciza termenul de interventie in perioada de garantie. Termenul va fi exprimat in zile intregi calendaristice. Nu se admit termene in ore. Ofertele care vor cuprinde un termen de interventie mai mare de 5 zile calendaristice vor fi respinse ca neconforme. 7.6. Ofertantul se obliga sa asigure livrarea, montajul, punerea in functiune si interventia in perioada de garantie, conform ofertei depuse. Nota: Lipsa oricarui document solicitat conform prevederilor susmentionate, sau prezentarea unui document care sa nu cuprinda toate datele solicitate de achizitor, conduce la respingerea ofertei ca neconforma .
12
FISA TEHNICA MASINA DE ALEZAT SI FREZAT CU DIAMETRUL ARBORELUI DE 180mm
Cantitatea : 1 buc.
Nr. crt. Specificatii tehnice impuse prin Caietul de sarcini
Observatii
0 1 2
1
2
Caracteristici tehnice obligatorii:
• diametrul arborelui de alezare - 180mm;
• alezajul conic al arborelui de alezare - ISO 50-60 • cursa longitudinala a arborelui de alezare(z) - minim 1000mm • cursa transversala a culisei(w) - minim 1200mm • cursa verticala a saniei culisa(y) - minim 4000mm • cursa montantului(x) - minim 12000mm • gama turatiilor - 1,25 rot/min • gama avansurilor de lucru pe directiile x si y - 0-5000 mm/min • gama avansurilor de lucru pe directiile z si w - 0-6000 mm/min • viteza de deplasare rapida pe directiile x si y - minim 12000mm/min • viteza de deplasare rapida pe directiile z si w - minim 14000mm/min • putere instalata - maxim 110 kw • randament actionari electrice - minim 0,9 • turatia arborelui principal - 2000 rot/min • numar domenii de turatie - 3 • sistem comanda CNC • sarcina/m2 la mesele fixe - 15000kg/m2
Dotari obligatorii: • ghidaje hidrostatice pe axele x,y,w • cap de frezare ortogonal • cap de frezare universal • cap de frezare frontal(platou) d,Andreea • sistem de racire scula exterior • sistem de racire scula interior • transportor span cu racleti pe toata lungimea x • suport asezare si preluare accesorii • prindere automata accesorii • compensarea automata a caderii pinolei si carcasei controlata de CNC • controlul automat al temperaturii uleiului din carcasa • monitorizarea termica a arborelui de alezare • ATC magazie de scule minim 60 • papuci reglaj orizontalitate masina • sistem masurare scula • sistem masurare piesa • grad de protectie IP 54 pentru dulapul electric • aer conditionat dulap • pupitru mobil pentru CNC sau echivalent • mese fixe 4 buc – 4000mm x 2000mm
13
3
4
Masina va fi dotata cu masa rotativa deplasabila cu urmatoarele caracteristici tehnice: -dimensiuni masa mm 3000x3000 -cursa longitudinala (V) mm 2000 -avans liniar de lucru mm/min 0-10000 -avans liniar rapid mm/min 0-15000 -avans circular de lucru(B) rot/ min 0,003-2 -avans circular rapid rot/ min 2 -sarcina maxima admisibila Kg 40000 -ghidaje hidrostatice/liniare -transportor span in stg./dr MRD - control CNC integrat in CNC-ul masinii
Masina va permite diagnoza de la distanta
14
SECTIUNEA III
- FORMULARE - FORMULARUL 1 SCRISOARE DE INAINTARE FORMULARUL 2 FORMULAR DE OFERTA FORMULARUL 3 IMPUTERNICIRE FORMULARUL 4 DECLARATIE PRIVIND ELIGIBILITATEA
FORMULARUL 5 DECLARARIE PRIVIND CONFLICTUL DE INTERESE
FORMULARUL 6 DECLARATIE PRIVIND STAREA ACTUALA A SOCIETATII FORMULARUL 7 FISA COMPARATIVA A CERINTELOR TEHNICE
15
FORMULARUL 1
Ofertantul Inregistrat la sediul achizitorului
____________ (denumirea/numele)
Nr.-----------------/--------------------------
Ora -----------
SCRISOARE DE INAINTARE
Catre _____________________________________________________
(denumirea autoritatii achizitorului si adresa completa)
Ca urmare a invitatiei dumneavoastra privind aplicarea procedurii pentru atribuirea contractului ______________________________________ (denumirea contractului de achizitie) noi ___________________________ va transmitem alaturat urmatoarele: (denumirea/numele ofertantului) 1.Coletul sigilat si marcat in mod vizibil, continand, in original : a). oferta; b). documente care insotesc oferta. Avem speranta ca oferta noastra este corespunzatoare si va satisface cerintele. Data completarii __.__. Cu stima, Ofertant, ________________ (semnatura autorizata)
16
FORMULARUL 2 OFERTANTUL __________________ (denumirea/numele)
FORMULAR DE OFERTA
Catre ....................................................................................................
(denumirea achizitorului si adresa completa)
Domnilor, 1. Examinand documentatia de atribuire, subsemnatii, reprezentanti ai ofertantului
______________________________, ne oferim ca, în conformitate cu preve- (denumirea/numele ofertantului) derile si cerintele cuprinse în documentatia mai sus mentionata, sa furnizam________________________________________________________________ ( denumirea produselor/echipamentelor/utilajelor etc) pentru suma de totala de__________ euro, reprezentand echivalent _____________
(suma în litere si în cifre)lei, la cursul de 4,6009 lei/euro, la care se adauga taxa pe valoarea adaugata. Valoarea ofertata are urmatoarea componenta:
a) Pret produs ---------euro; b) Pret transport ------ euro; c) Pret montaj---------- euro; 2. Ne angajam ca, în cazul în care oferta noastra este stabilita castigatoare, sa
furnizam (livrare si montaj) produsele ce fac obiectul procedurii de achizitie in maxim ___________________ (perioada în litere si în cifre) luni de la data semnarii contractului.
3. Ne angajam ca, în cazul în care oferta noastra este stabilita castigatoare, sa acordam pentru produsul ce face obiectul achizitiei o garantie de ________(in cifre si litere) luni de la data punerii in functiune.
4. Ne angajam ca in cazul in care apare o defectiune a produsului ofertat in perioada de garantie sa intervenim in termen de maxim -----(in cifre si litere) zile calendaristice, de la data sesizarii.
5. Ne angajam sa mentinem aceasta oferta valabila pentru o durata de ___________________________ zile, respectiv pana la data de ____________________(durata în litere si în cifre) (ziua/luna/anul) si ea va ramane obligatorie pentru noi si poate fi acceptata oricand înainte de expirarea perioadei de valabilitate.
6. Pana la încheierea si semnarea contractului de achizitie aceasta oferta, împreuna cu comunicarea transmisa de dumneavoastra, prin care oferta noastra este stabilita castigatoare, vor constitui un contract angajant între noi.
7. Întelegem ca nu sunteti obligati sa acceptati oferta cu cel mai scazut pret sau orice alta oferta pe care o puteti primi.
Data _____/_____/_____
_____________, in calitate de _____________________, legal autorizat sa
semnez (semnatura) oferta pentru si in numele ____________________________________. (denumirea/numele ofertantului)
17
FORMULAR 3 Ofertant, ________________________ (denumirea/numele)
IMPUTERNICIRE
Subscrisa________________cu sediul in_____________________________,
inmatriculata la Oficiul Registrului Comertului sub nr._______, CUI______________, reprezentata legal prin________________________, in calitate de _____________, imputernicim prin prezenta pe ____________________________, domiciliat in ____________________________________, identificat prin BI/CI seria__nr.______, CNP__________, avand functia de_________________, sa ne reprezinnte la procedura de achzitie organizata de achizitorul S.C.ROTEC S.A.Buzau in scopul atribuirii contractului de furnizare pentru ___________.
In indeplinirea mandatului sau, imputernicitul va avea urmatoarele drepturi si obligatii.
1.Sa semneze toate actele si documentele care emana de la subscrisa in legatura cu participarea la procedura;
2.Sa participe in numele subscrisei la procedura si sa semneze toate documentele rezultate pe parcursul si/sau in urma desfasurarii procedurii;
3.Sa raspunda solicitarilor de clarificare formulate de comisia de evaluare in timpul procedurii;
4.Sa depuna in numele subscrisei contestatie cu privire la procedura, daca va fi cazul;
5.Sa semneze in numele subscrisei contractul de furnizare, daca oferta va fi declarata castigatoare de catre Achizitor.Oferta trebuie sa fie însoţita de o împuternicire scrisa, prin care persoana care a semnat oferta este autorizata sa angajeze operatorul economic in procedura de atribuire a contractului de achiziţie. ______________________(denumirea ofertantului) ______________________(numele si prenumele reprezentantului legal) ______________________(functia) ______________________(semnatura) Data : _________________
18
FORMULAR 4 OPERATOR ECONOMIC ____________________ (denumirea/numele)
DECLARAŢIE PRIVIND ELIGIBILITATEA
Subsemnatul.....................,reprezentant legal/ împuternicit al ________________,
(denumirea/numele si sediul/adresa operatorului economic) declar pe propria răspundere, sub sancţiunea excluderii din procedură şi a sancţiunilor aplicate faptei de fals în acte publice, că în ultimii 5 ani nu am fost condamnat prin hotărâre definitivă a unei instanţe judecătoreşti pentru participarea la activităţi ale unei organizaţii criminale, pentru corupţie, fraudă şi/ sau spălare de bani. Subsemnatul declar că informaţiile furnizate sunt complete şi corecte în fiecare detaliu şi înţeleg că achizitorul are dreptul de a solicita, în scopul verificării şi confirmării declaraţiilor orice documente doveditoare de care dispunem.
Prezenta declaraţie este valabilă până la data de _________________________ . (se precizează data expirării perioadei de valabilitate a ofertei) Data completării ......................
Operator economic, _________________
19
FORMULAR 5
OPERATOR ECONOMIC _____________________ (denumirea/numele)
DECLARAŢIE privind neincadrarea in prevederile art.14 din OUG nr.66/2011
privind conflictul de interese in cadrul procedurilor de achizitie
Subsemnatul(a)............, reprezentant legal/imputernicit al......................................
[se insereaza numele operatorului economic-persoana juridică], cu sediul in ........................., inregistrata la Oficiul Registrului Comertului .......... sub nr..........., reprezentata legal prin................, în calitate de ofertant la procedura de achizitie a ........................................................................... [se inserează, după caz, denumirea podusului), organizata la data de .............. [se inserează data], de ................................................ [se inserează numele Achizitorului], declar pe proprie răspundere, sub sanctiunea excluderii din procedura de licitatie si sub sanctiunea aplicabila faptei de fals in declaratii, că societatea:
Nu se afla in conflict de interese, asa cum acesta este definit la art.14 din OUG nr.66/2011 privind constatarea si sanctionarea neregulilor aparute in obtinerea fondurilor europene si/sau a fondurilor publice nationale aferente acestora, si anume:
- nu exista legatura intre subscrisa si structurile actionariatului Achizitorului; - nu exista legaturi intre subscrisa si membrii comisiei de evaluare; - nu detine pachetul majoritar de actiuni/parti sociale in doua societati participante la
prezenta procedura de achizitie. De asemenea, declar ca am luat cunostiinta de obligatia pe care o am de a notifica
in scris Achizitorul de indata ce apare o situatie de conflict de interese pe perioada derularii procedurii de adjudecare si de a lua masuri pentru inlaturarea situatiei respective, in conformitate cu art.15 alin.(2) din OUG nr.66/2011.
Declar ca informatiile furnizate sunt complete si corecte in fiecare detaliu si inteleg ca Achizittorul are dreptul de a solicita, in scopul verificarii si confirmarii declaratiilor, orice documente doveditoare de care dispun.
Inteleg de asemenea ca in cazul in care aceasta declaratie nu este conforma cu realitatea sunt pasibil de incalcarea legislatiei penale, iar oferta va fi respinsa. Data completarii ...................... Operator economic, …………………………. (semnatura autorizata)
20
FORMULAR 6
OPERATOR ECONOMIC _____________________ (denumirea/numele)
DECLARAŢIE privind starea actuala a societatii
Subsemnatul(a)................, reprezentant legal/imputernicit al ..................................
[se insereaza numele operatorului economic-peroana juridică], în calitate de ofertant la procedura de ......................... [ se menţionează procedura] pentru achizitia de ........................................................................... [se inserează, după caz, denumirea podusului) la data de .............. [se inserează data], organizată de ................................................ [se inserează numele Achizitorului], declar pe proprie răspundere că: a) nu sunt în stare de faliment ori lichidare, afacerile mele nu sunt conduse de un
administrator judiciar sau activităţile mele comerciale nu sunt suspendate şi nu fac obiectul unui aranjament cu creditorii. De asemenea, nu sunt într-o situaţie similară cu cele anterioare, reglementată prin lege;
b) nu fac obiectul unei proceduri legale pentru declararea mea în una dintre situaţiile prevăzute la lit. a)
c) nu am fost condamnat, în ultimii trei ani, prin hotărârea definitivă a unei instanţe judecătoreşti, pentru o faptă care a adus atingere eticii profesionale sau pentru comiterea unei greşeli în materie profesională.
Subsemnatul declar că informaţiile furnizate sunt complete şi corecte în fiecare detaliu şi înteleg că autoritatea contractantă are dreptul de a solicita, în scopul verificării şi confirmării declaraţiilor orice documente doveditoare de care dispunem.
Înteleg că în cazul în care această declaraţie nu este conformă cu realitatea sunt pasibil de încalcarea prevederilor legislaţiei penale privind falsul în declaraţii. Data completarii........................ Operator economic, …………………………. (semnatura autorizata)
21
FORMULAR 7 OPERATOR ECONOMIC _____________________ (denumirea/numele)
FISA COMPARATIVA
Masina de alezat si frezat cu diametrul arborelui de 180mm
Caracteristici tehnice solicitate conform
caietului de sarcini Caracteristici tehnice ofertate
Caracteristici tehnice obligatorii:
• diametrul arborelui de alezare
- 180mm; • alezajul conic al arborelui de alezare - ISO 50-60 • cursa longitudinala a arborelui de alezare(z) - minim 1000mm • cursa transversala a culisei(w) - minim 1200mm • cursa verticala asaniei culisa(y) - minim 4000mm • cursa montantului(x) - minim 12000mm • gama turatiilor - 1,25 rot/min • gama avansurilor de lucru pe directiile x si y - 0-5000 mm/min • gama avansurilor de lucru pe directiile z si w - 0-6000 mm/min • viteza de deplasare rapida pe directiile x si y - minim 12000mm/min • viteza de deplasare rapida pe directiile z si w - minim 14000mm/min • putere instalata - maxim 110 kw • randament actionari electrice - minim 0,9 • turatia arborelui principal - 2000 rot/min • numar domenii de turatie - 3 • sistem comanda CNC • sarcina/m2 la mesele fixe - 15000kg/m2
22
Dotari obligatorii: • ghidaje hidrostatice pe axele x,y,w • cap de frezare ortogonal • cap de frezare universal • cap de frezare frontal(platou) d,Andreea • sistem de racire scula exterior • sistem de racire scula interior • transportor span cu racleti pe toata lungimea x • suport asezare si preluare accesorii • prindere automata accesorii • compensarea automata a caderii pinolei si carcasei controlata de CNC • controlul automat al temperaturii uleiului din carcasa • monitorizarea termica a arborelui de alezare • ATC magazie de scule minim 60 • papuci reglaj orizontalitate masina • sistem masurare scula • sistem masurare piesa • grad de protectie IP 54 pentru dulapul electric • aer conditionat dulap • pupitru mobil pentru CNC sau echivalent • mese fixe 4 buc – 4000mm x 2000mm Masa rotativa deplasabila cu urmatoarele caracteristici tehnice: -dimensiuni masa mm 3000x3000 -cursa longitudinala (V) mm 2000 -avans liniar de lucru mm/min 0-10000 -avans liniar rapid mm/min 0-15000 -avans circular de lucru(B) rot/ min 0,003-2 -avans circular rapid rot/ min 2 -sarcina maxima admisibila Kg 40000 -ghidaje hidrostatice/liniare -transportor span in stg./dr MRD - control CNC integrat in CNC-ul masinii Diagnoza de la distanta Data completarii........................ Operator economic, ………………………. (semnatura autorizata)
23
SECTIUNEA IV
- CONTRACTUL DE FURNIZARE -
Clauze obligatorii Preambul
In urma adjudecarii procedurii de achizitie prin metoda cererii de oferte, conform Ordiului nr.1.120 din 15 octombrie 2013 privind aprobarea Procedurii simplificate aplicate de beneficiarii privati in cadrul proiectelor finantate din instrumente structurale, obiectivul „Convergenta”, precum si in cadrul proiectelor finantate prin mecanisme financiare SSE si norvegian pentru atribuirea contractelor de furnizare, servicii sau lucrari, emis de Ministerul Fondurilor Europene, s-a incheiat prezentul contract de furnizare si montaj de produse
intre ........................................................................................... denumire achizitor adresa sediu ..................................................................... telefon/fax .............................................. numar de inmatriculare .................................................. cod fiscal ................................... cont trezorerie ............................................................................... reprezentata prin ....................................................................................................... (denumirea conducatorului), functia............................................... in calitate de achizitor, pe de o parte si ……... ................ ........................... ……………. denumire ofertant ............................................... adresa sediu ………………… ........................................................................ telefon/fax .......................................... numar de inmatriculare ..................................... cod fiscal ................................... cont (trezorerie, banca) .............................................................................................................. reprezentat prin ................................................................................................ (denumirea conducatorului) functia............................................... in calitate de furnizor, pe de alta parte. 2. Definitii 2.1 - In prezentul contract urmatorii termeni vor fi interpretati astfel: a. contract – reprezinta prezentul contract si toate Anexele sale. b. achizitor si furnizor - partile contractante, asa cum sunt acestea numite in prezentul contract; c. pretul contractului - pretul platibil furnizorului de catre achizitor, in baza contractului, pentru indeplinirea integrala si corespunzatoare a tuturor obligatiilor asumate prin contract; d. produse - echipamentele, masinile, utilajele, orice alte bunuri, cuprinse in anexa/anexele la prezentul contract, pe care furnizorul se obliga, prin contract, sa le furnizeze achizitorului; e. forta majora - un eveniment mai presus de controlul partilor, care nu se datoreaza greselii sau vinei acestora, care nu putea fi prevazut la momentul incheierii contractului si care face imposibila executarea si, respectiv, indeplinirea contractului; sunt considerate asemenea evenimente: razboaie, revolutii, incendii, inundatii sau orice alte catastrofe
24
naturale, restrictii aparute ca urmare a unei carantine, embargou, enumerarea nefiind exhaustiva ci enunciativa. Nu este considerat forta majora un eveniment asemenea celor de mai sus care, fara a crea o imposibilitate de executare, face extrem de costisitoare executarea obligatiilor uneia din parti; f. zi - zi calendaristica; an - 365 de zile. 3. Interpretare 3.1 In prezentul contract, cu exceptia unei prevederi contrare cuvintele la forma singular vor include forma de plural si vice versa, acolo unde acest lucru este permis de context. 3.2 Termenul “zi”sau “zile” sau orice referire la zile reprezinta zile calendaristice daca nu se specifica in mod diferit.
4. Obiectul contractului 4.1 - Furnizorul se obliga sa livreze si respectiv sa vanda produsul: 1. Masina de alezat si frezat cu diametrul arborelui de 180mm – 1 buc. Caracteristicile produsului sunt cele din oferta tehnica a furnizorului, acceptata de achizitor, anexa la prezentul contract. 4.2 - Achizitorul se obliga sa achizitioneze, respectiv sa cumpere si sa plateasca pretul convenit in prezentul contract. 5. Documentele contractului 5.1.- Documentele contractului sunt: - oferta furnizorului acceptata de achizitor, care se constituie ca anexa la contract; 6. Valoarea contractului . Preturi unitare 6.1 – Valoarea produsului mentionat la art.1. este de …….. euro, echivalent ..........lei la cursul de 4,6009 lei pentru 1 euro la care se adauga ……… TVA. (exclusiv pentru persoanele juridice romane) - Valoarea produsului mentionat la art.1.este de .........euro.(exclusiv pentru persoane juridice straine) 6.2.- Valoarea contractului cuprinde: a) pret unitar produs ---------------euro; b) pret transport conform conditia de livrare prevazuta la art.8.---------------euro; c) pret montaj-----------------euro 7. Termenul de livrare 7.1 – Furnizorul se obliga sa livreze si sa monteze achizitorului produsul mentionat la art.4.1. in termen de maxim ----- luni de la data semnarii contractului. 8. Conditia de livrare 8.1. – Conditia de livrare este franco depozit beneficiar/achizitor.(exclusiv pentru persoane juridice romane) - Conditia de livrare este DDP, conform Incoterms 2010.(exclusiv pentru persoane juridice straine) 8.2. - Furnizorul va transmite achizitorului documentele care insotesc produsele: - factura; - certificat de conformitate; - certificat de calitate si garantie; - manual de operare si service; - documentatie CNC; - fise de masuratori geometrice conform ISO 230, ISO 3070.
25
Toate documentele vor fi prezentate in mod obligatoriu in limba romana / engleza. 9. Plata, modalitati si termene de plata 9.1. Plata va fi facuta de achizitor, dupa cum urmeaza: -15% in avans, in termen de maxim 30 de zile de la data semnarii contractului, cu ordin de plata, in baza facturii emise de furnizor si a unei scrisori de garantie bancara cu o durata de valabilitate de minim --- luni (perioada de la pct.7.1.); -15%,in termen de 5 zile de la primirea facturii de la furnizor, insotita de documentele care atesta predarea masinii catre caraus si de o scrisoare de garantie bancara cu o durata de valabilitate egala cu durata ramasa fata de cea prevazuta la pct.7.1. -70% in termen de maxim 30 de zile de la data punerii in functiune a echipamentului, in baza facturii furnizorului insotita de o scrisoare de garantie bancara pentru 10% din valoarea contractului, avand ca valabilitate perioada de garantie prevazuta la art.14.2; Achizitorul va garanta platile de mai sus prin emiterea unui acreditiv, in conditii care vor putea fi negociate de parti, la “clauze speciale” Plata se va face in lei, la cursul de schimb al BNR, valabil la data facturarii, furnizorul avand obligatia de a mentiona pe factura atat suma in euro, echivalentul acesteia in lei, cat si cursul de schimb al BNR valabil pentru data facturarii.(exclusiv pentru persoane juridice romane) Plata de va face in euro.(exclusiv pentru persoane juridice straine) In factura furnizorul va evidentia in mod distinct preturile unitare prevazute la art.6.2. 10. Obligatiile principale ale furnizorului 10.1- Furnizorul se obliga sa furnizeze produsul la standardele si/sau performantele prezentate in propunerea tehnica. 10.2.- Furnizorul se obliga sa furnizeze produsul in termenul prevazut la art.7. 10.3.- Furnizorul are obligatia sa predea Achizitorului planul de fundatie a echipamentului ofertat in maxim 45 zile de la semnarea contractului. 10.4.- Furnizorul se obliga sa verifice lucrarile de fundatie executate de Achizitor si sa certifice faptul ca echipamentul se poate monta pe fundatia astfel executata; In situatia in care fundatia este executata necorespunzator Furnizorul are dreptul sa refuze montajul echipamentului. 10.5.- Furnizorul va asigura scolarizarea personalului achizitorului care deserveste masina(operatori, electricieni, electronisti, programatori, mecanici intretinere) modalitatea de desfasurare a acesteia (loc de desfasurare, durata, date la care se va desfasura,numar participanti, suportare cheltuieli) urmand a fi stabilita de parti si prevazuta in scris in clauzele speciale. 10.5.- Furnizorul se obliga sa asigure, sa asigure montajul si asistenta tehnica la punerea in functiune a produsului. 10.6.- Furnizorul se obliga ca la punerea in functiune echipamentul sa indeplinesca parametrii tehnici cuprinsi in oferta anexa la prezentul contract; 10.7.- Furnizorul se obliga sa despagubeasca achizitorul impotriva oricaror:
i) reclamatii si actiuni in justitie, ce rezulta din incalcarea unor drepturi de proprietate intelectuala (brevete, nume, marci inregistrate etc.), legate de echipamentele, materialele, instalatiile sau utilajele folosite pentru sau in legatura cu produsele achizitionate, si
ii) daune-interese, costuri, taxe si cheltuieli de orice natura, aferente, cu exceptia situatiei in care o astfel de incalcare rezulta din respectarea caietului de sarcini intocmit de catre achizitor.
26
11. Obligatiile principale ale achizitorului 11.1 - Achizitorul se obliga sa receptioneze echipamentul, si sa asigure conditiile pentru montajul acestuia. 11.2.- Achizitorul se obliga sa execute fundatia necesara echipamentului, in baza planului de fundatie transmis de Furnizor conform art.10.3. 11.3.- Achizitorul are obligatia de a executa fundatia necesara montajului echipamentului cu minim --- zile anterior livrarii echipamentului. 11.4.- Achizitorul se obliga sa convoace in scris Furnizorul pentru receptia fundatiei cu minim 5 zile anterior datei receptiei. 11.5. – Achizitorul se obliga sa plateasca pretul produsului catre furnizor, asa cum s-a prevazut la art.9. 12. Sanctiuni pentru neindeplinirea obligatiilor 12.1. - In cazul in care, din culpa sa, furnizorul nu furnizeaza produsul in termenul convenit, atunci achizitorul are dreptul de a deduce din pretul contractului, ca penalitati, o suma echivalenta cu 0,1 % din pretul contractului pentru fiecare zi de intarziere. Daca intarzierea in furnizare depaseste 30 de zile sau in cazul in care furnizorul nu mai furnizeaza produsul/produsele, acesta va fi obligat si la plata unei penalitati de 30% din valoarea pretului contractului, cu titlu de daune. 12.2 - In cazul in care achizitorul nu isi onoreaza obligatiile de plata in termenele prevazute la art.9.1, atunci acestuia ii revine obligatia de a plati, ca penalitati, o suma echivalenta cu 0,1% din pretul contractului pentru fiecare zi de intarziere. Neplata avansului in termenul convenit, da dreptul furnizorului sa decaleze livrarea cu un numar de zile egal cu numarul de zile cu care s-a intarziat plata. 12.3 - Nerespectarea obligatiilor asumate prin prezentul contract de catre una dintre parti, da dreptul partii lezate de a considera contractul de drept reziliat si de a pretinde plata de daune-interese. 12.4 – Daunele- interese la care are dreptul achizitorul in cazul in care datorita neindeplinirii culpabile a obligatiilor sale furnizorul a cauzat prejudicii achizitorului in legatura cu fondurile pe care acesta urma sa le primeasca prin contractul de finantare, vor cuprinde inclusiv aceste sume. 13. Receptia produsului si punerea in functiune 13.1 – Receptia produsului la livrare se va face la sediul achizitorului, in prezenta delegatului/delegatilor. Furnizorului. 13.2. - Daca un produs sau unul din componentele sale nu corespunde specificatiilor cuprinse in documentele contractului, achizitorul are dreptul sa il respinga, iar furnizorul are obligatia, fara a modifica pretul contractului: a) de a inlocui produsele refuzate, sau b) de a face toate modificarile necesare pentru ca produsele sa corespunda specificatiilor lor tehnice. 13.3. – Furnizorul are obligatia de a executa montajul produsului livrat si de a convoca Achizitorul pentru receptia montajului si punerea in functiune. 13.4. – Rezultatele receptiei si punerii in functiune se vor consemna in procese verbale semnate de parti.
27
14. Perioada de garantie acordata produsului 14.1 - Furnizorul are obligatia de a garanta ca produsul furnizate prin contract este nou, nefolosit. 14.2 - Perioada de garantie acordata produsului de catre furnizor este cea declarata in propunerea tehnica, respectiv -- de ...luni de la data punerii in functiune. 14.3 - Achizitorul are dreptul de a notifica imediat furnizorului, in scris, orice plangere sau reclamatie ce apare in conformitate cu aceasta garantie. 14.4 - La primirea unei astfel de notificari, furnizorul are obligatia de a interveni in maxim ----zile(conform perioadei ofertate, cuprinsa in oferta anexa prezentului contract), pentru a remedia defectiunea sau de a inlocui produsul in perioada convenita, fara costuri suplimentare pentru achizitor. Produsele care, in timpul perioadei de garantie, le inlocuiesc pe cele defecte, beneficiaza de o noua perioada de garantie care curge de la data inlocuirii produsului. 14.5 - Daca furnizorul, dupa ce a fost instiintat, nu reuseste sa remedieze defectul in perioada convenita, achizitorul are dreptul de a lua masuri de remediere pe riscul si spezele furnizorului si fara a aduce nici un prejudiciu oricaror alte drepturi pe care achizitorul le poate avea fata de furnizor prin contract. 15. Ajustarea pretului contractului 15.1 - Pretul contractului nu se actualizeaza. 16. Amendamente 16.1 - Partile contractante au dreptul, pe durata indeplinirii contractului, de a conveni modificarea clauzelor contractului, prin act aditional, numai în cazul aparitiei unor circumstante care lezeaza interesele comerciale legitime ale acestora si care nu au putut fi prevazute la data incheierii contractului. 17. Cesiunea 17.1 – Nu se accepta cesiunea contractului. 18. Forta majora 18.1 - Forta majora este constatata de o autoritate competenta. 18.2 - Forta majora exonereaza partile contractante de indeplinirea obligatiilor asumate prin prezentul contract, pe toata perioada in care aceasta actioneaza. 18.3 - Indeplinirea contractului va fi suspendata in perioada de actiune a fortei majore, dar fara a prejudicia drepturile ce li se cuveneau partilor pana la aparitia acesteia. 18.4 - Partea contractanta care invoca forta majora are obligatia de a notifica celeilalte parti, imediat si in mod complet, producerea acesteia si sa ia orice masuri care ii stau la dispozitie in vederea limitarii consecintelor. 18.5 - Daca forta majora actioneaza sau se estimeaza ca va actiona o perioada mai mare de 6 luni, fiecare parte va avea dreptul sa notifice celeilalte parti incetarea de plin drept a prezentului contract, fara ca vreuna din parti sa poata pretinde celeilalte daune-interese. 19. Solutionarea litigiilor 19.1 - Achizitorul si furnizorul vor face toate eforturile pentru a rezolva pe cale amiabila, prin tratative directe, orice neintelegere sau disputa care se poate ivi intre ei in cadrul sau in legatura cu indeplinirea contractului. 19.2 - Daca partile nu ajung la o intelegere pe cale amiabila, competenta solutionarii litigiului revine instantei competente de la sediul achizitorului.
28
20. Comunicari 20.1 - (1) Orice comunicare intre parti, referitoare la indeplinirea prezentului contract, trebuie sa fie transmisa in scris.
(2) Orice document scris trebuie inregistrat atat in momentul transmiterii cat si in momentul primirii. 20.2 - Comunicarile intre parti se pot face si prin telefon, telegrama, telex, fax sau e-mail cu conditia confirmarii in scris a primirii comunicarii. 21. Legea aplicabila contractului 21.1 - Contractul va fi interpretat conform legilor din Romania.
Partile au inteles sa incheie azi .............. prezentul contract in patru exemplare, trei pentru Achizitor si unul pentru furnizor. ( se precizeaza data semnarii de catre parti) Achizitor Furnizor ............................ .............................. (semnatura autorizata) (semnatura autorizata) LS Nota: Partile pot negocia si alte clauze specifice care deriva din natura relatiilor comerciale dintre parti, in completarea clauzelor obligatorii susmentionate, fara ca acestea sa conduca la modificarea factorilor de evaluare sau la crearea unor conditii mai avantajoase pentru ofertantul castigator, care nu au fost avute in vedere in documentatia de atribuire initiala.
29
AWARDING DOCUMENTATION for the supplying contract for:
Boring and milling machine spindle diameter 180 mm – 1pc Project title: „ Increasing energy efficiency of technological equipment factory
ROTEC Buzau by upgrading the technological flow machining “ Project location: Buzau, 12 Aleea Industriilor, Buzau county, Romania
The project is funded by the Ministry of Economy, the Department of Energy as Energy IB in the name and for the Managing Authority for Sectorial
Operational Programme "Increase of Economic Competitiveness" Funding Contract no.31 EE/18.12.2013, cod SMIS 45008 Contents : Section I : Acquisition data sheet Section II : Specifications Section III : Forms Section IV : Supplying Contract
February 2014
30
SECTION I
- AQUISITION DATA SHEET -
I.a PURCHASER
Name : ROTEC S.A. BUZAU
Address : 12 Aleea Industriilor
Location: Buzau Postal code: 120068
Country: Romania
Contact: Mihaela Carmen Costache Phone: 0040 726.480.850 Fax: 0040 238.710.062 Email : [email protected]
I.b Main activity or activities of the Purchaser
Company is privately owned According to the national classification of activities NACE code of activity that has been approved for the project is: 2891 "Manufacture of machinery for metallurgy"
I.c.
Further information and/or clarifications may obtained:
to the above location: Phone: 0040 726.480.850 Fax: 0040 238.710.062 Email : [email protected] Deadline for receipt of requests for clarification : February, 26, 2014, 4 PM.(local time Romania) Address where the request for clarification may be submitted to is Buzau, 12 Aleea Industriilor, postal code 120068, Buzau county, Romania Deadline to deliver the response to clarifications: February, 28, 2013, 4 PM (local time Romania)
For all requests for clarification and responses asked, the purchaser will publish on the website of the Company at the address www.proiect.rotec.ro and will be available to all bidders.
I.d. Financing sources:
Community financing of the Ministry of Economy in the Department of Energy as Energy IB in the name and for the Managing Authority for the Sectoral Operational Programme "Increase of Economic Competitiveness"
II: OBJECT OF THE CONTRACT II. 1) Description
II. 1).1. Contract name: Supplying (Delivery, installation and commissioning) . Boring and milling machine spindle diameter 180 mm – 1pc
II. 1).2. Delivery place: S.C. ROTEC S.A. Buzau, head office, 12 Aleea Industriilor, postal code 120068, Buzau county, Romania
II. 1).3. Procedure is finalized by: Supplying Contract
II. 1).4. Duration of the Supplying Contract: The maximum time limit for fulfilling the obligation to supply (delivery, installation
31
and commissioning) is max. 11 months after signing date the contract. Tenders with a longer term shall be rejected as non-compliant.
II. 1).5. Alternative offers : NOT ACCEPTED
II.2) The estimated value of the contract
Estimated value of the contract is 2.708.000 EUR, excluding VAT, equivalent to 12.459.273,20 lei, VAT exclusive. Tenders exceeding the above value will be rejected as non-compliant.
III. PROCEDURE
Request for quotation/Inquiry – Complies no.1.120 Order of October 15, 2013 approving private beneficiariii simplified procedure applied in the projects financed from structural instruments, the objective "Convergence", as well as projects funded by the EEA and Norwegian financial mechanisms for awarding supply contracts, service or papers issued by the European Ministry Funds.
IV. QUALIFICATION AND/OR SELECTION CRITERIA IV.1). Personal situation of the candidate/tenderer
IV.1).1 Statement of eligibility Mandatory requirement presentation Form 4
IV.1).2 Conflict of Interest Statement Mandatory requirement presentation Form 5
IV.1).3 Statement regarding the current state of the company
Mandatory requirement presentation Form 6
IV.2). Capacity to exercise the professional activity
IV.2).1. Romanian legal entities IV.2).2. Foreign legal entities
Mandatory requirement : presentation - The ascertaining certificate issued by the Trade Register of the Court in whose jurisdiction is the head office of the tenderer, in original or copy according to original/certified copy/copy signed and stamped by the tenderer that mandatory must include the main and secondary activities, person / persons who manages the company, etc., document issued with at least 30 days before the deadline for submission of offers. - Power of attorney – signed in original by the administrator, if the signer of the offer is other than the administrator of the company, which will authorize the signer of the offer to bind the tenderer to the contract award procedure, in original copy – Form 3. Mandatory requirement: submission of supporting documents to prove a form of registration or certification as a juridical person or membership of a professional viewpoint, in accordance with the legal provisions of the country in which the tenderer resides, showing
32
that the scope of the bidder meets the object of the procurement procedure, and to provide the person / persons entitle / entitled to represent the company. The document shall be issue with at least 30 days before the deadline for submission of offers, in duplicate, accompanied by a certified translation in Romanian, if in a language other than English. Power of attorney – if the signer of the offer is other than legal representative of the company - signed in original by the person that represents the company which will authorize the signer of the offer to bind the tenderer to the contract awarding procedure – Form 3. The document will be presented in original, accompanied by a certified translation into Romanian language if written in another language than English.
IV.2).3 Quality Assurance Standard
Mandatory requirement : presentation - The certificate attesting the implementation of quality management system according to ISO 9001/2008 or similar, copy of the original, signed and stamped by the tenderer, valid at the day of the offer. Foreign legal entities shall submit the ISO certificate or other document in accordance with national legislation that results in the implementation of quality management system. Documents shall be submitted in duplicate, certified by the tenderer, in the original language accompanied by a certified translation in Romanian, if in a language other than English.
IV.3). Tenderer technical and/or professional capacity
IV.3).1 Previous experience The tenderer shall submit all necessary documents mentioned in Point 7.4. Other requirements of Section II technical specification. Documents shall be submitted in copies certified by the offeror and submitted documents in another language than English and Romanian will be accompanied by a certified translation into Romanian.
33
Note: The lack of any document required under the aforementioned provisions, or of a document that does not contain all the data required by the purchaser, leads to declaring the offer as non-compliant. V. OFFER SUBMISSION
V. 1) Language of the offer The offer shall be submitted in Romanian, for Romanian legal persons and in English for foreign legal persons.
V. 2) Validity of the offer Minimum 30 days from opening. The offer that contains a validity time shorter that the required duration shall be rejected as non-compliant.
V. 3) Presentation of the technical offer The tenderer shall prepare and submit the Offer in order to fully comply with all the minimum requirements presented in the Specifications. The tenderer shall submit the mandatory Form 7 - Comparative Data of the technical requirements and all documents requested in specification, which can prove compliance with technical requirements imposed by the purchaser The offer that does not fully comply with the Specifications shall be rejected as non-compliant.
V.4) Presentation of the financial proposal
Tenderer must submit Form 2 – that represents the main element of the financial proposal. The financial offer will be made taking into account an ex warehouse customer / purchaser, Romanian legal persons or DDP according to Incoterms 2010, for foreign entities. The total amount will be broken down into: - Product Price; - Shipping; - mounting price; The price offer must be expressed in EURO and equivalent in lei at the reference rate set by 4,6009 lei for 1 euro The offer not meeting the above mentioned requirments will be rejected as non-compliant.
V.5) Presentation of the Offer 1. The offer shall be submitted or delivered by post/ courier at the purchaser’s head office S.C. ROTEC S.A. Buzau , Aleea Industriilor no.12, postal code 120068, Buzau, Buzau county, Romania 2. Date and time limit for submission: March 7, 2014, 12 AM(local time Romania) 3.Presentation of the envelopes containing the offer: 3.1. Number of copies : 1 (one) original copy Envelope No. 1 - will be inscribed
34
"QUALIFICATION DOCUMENTS", sealed, signed and stamped and shall contain: 1.The certificate issued by the Trade Register (or equivalent foreign legal entities issued by the competent authority) 2. ISO Certificat 9001/2008; 3.Documents prooving technical capacity / professional tenderer (see pct.IV.3) 4.Statement on eligibility - Form 4; 5.Statement conflict of interest - Form 5; 6.Declaration on current state of the company - Form 6; 7.Power of attorney - Form 3 only if the offer is signed by a person other than the legal representative of the tenderer. Envelope No. 2 - will be inscribed "TECHNICAL PROPOSAL", sealed, signed and stamped and shall contain: 1.Technical offered product description; 2.Form7 - Comparative Data; 3.Any documents relating to the technical aspects of the product offered ( ex.catalogues, booklets, etc.) deemed relevant by the bidder in support of the technical proposal. Envelope No. 3 - will be inscribed "financial proposal", sealed, signed and stamped and will include: financial 1.Offer - Form 2; 2.Contract supply - mandatory clause - signed and stamped on each page. 3.2. The three envelopes shall be placed into an outer envelope, opaque, closed properly, marked with the purchaser’s name and address and also with the full address of the tenderer, so that to be returned unopened if the Offer is declared late or submitted to another address than the one specified in the Awarding Documentation; Also, the tenderer shall write on the envelope: DO NOT OPEN BEFORE: March 7, 2014, 2 PM (local time Romania) The outer envelope shall be accompanied by: - Letter of Submission/ Cover Letter– Form 1.
V.6) The possibility to withdraw or modify the offer
The tenderer has the right to change or withdraw its offer only before the established deadline for submitting the offer and only by a written request in this regard. The tenderer shall submit the changes in accordance with the provisions mentioned in section A, marking the obligatory inscription on the outside envelope: „MODIFICATIONS” .
V.7) Opening the offers Date and place of opening the offer:
35
March 7, 2014, 2PM(local time Romania). Location: S.C. ROTEC S.A. Buzau , 12 Aleea Industriilor, postal code 120068, Buzau, Buzau county, Romania
VI. AWARDING CRITERIA
VI. 1) Offer the most avantageous from technical-economic point of view
All compliant tenders will be analyzed and evaluated by the evaluation committee on the basis of the award criterion "offer the most advantageous from technical-economic point of view ".
Maximum possible score of 100 points.
Evaluation factors: their share in total score and the maximum score that can bring each factor are:
No.crt. Evaluation factor Maximum score
1. Bid Price (Pfinancial) 51
2. Technical Offer (Ptechnical offer), 49
2.1. Delivery and installation Period (Pdi) 25
2.2. Warranty Period(Pw) 12
2.3 Intervention in warranty period(Piw) 12
3. Total score (Ptotal) 100
Details of the calculation algorithm for the award criteria "offer the most advantageous from technical-economic point of view ".
Classification tenders will be based on a total score (P total), obtained by summing the
score results from the analysis of price evaluation factor ( P Financial ), with the score
obtained after analyzing and summing all other evaluation factors included as the score
related technical bid (P technical offer), provided under point 2.1, 2.2, and 2.3. :
P total = P financial + P technical offer
Financial score is calculated as follows:
For the lowest price is awarded 51 points;
For different price than the price of the lowest score is calculated as follows:
P Financial = (P min / P ev) x 51 [points] where
Pmin = lowest price of the bids submitted
Pev = offer price for the valuation.
The score for the technical offer is calculated by summing the score for delivery and
installation, guarantee and intervention within the warranty period .
P technical offer = Pdi + Pw + Piw
36
The score for delivery and installation is calculated as follows: For delivery time and installation best 25 points are awarded.
for another term than the term lowest score is calculated as follows:
Pdi = (Pdimin / P diev) x 25 [points] where
P dimin = lowest term of tenders submitted
P diev = term supply for the valuation.
For the warranty time (Pw) the score is calculated as follows For the bigest warranty term 12 points are awarded
for another term than the biggest warranty term score is calculated as follows
Pw = ( Pw max / Pw ev ) x 12 [points] where
Pwmax = the bigest warranty term
Pw ev = warranty term for the valuation
For the intervention time in warranty period the score is calculated as follows: For the shortest intervention time 12 points are awarded
for another time than the shortest intervention time score is calculated as follows
Piw = ( Piw min / Piw ev ) x 12 [points] where
Piwmin = the shortest intervention time.
Piw ev = intervention time for the valuation.
For the intervention time in warranty period the score is calculated as follows: The procedure of the winning bid in case of equality of points:
If two bids meet a score equal to the tie will be in the following order:
1.Lowest bidder price;
2.Lowest bidder intervention in warranty period.
3.Lowest term for delivery and installation of the lowest bidder.
4.Where no tenders can thus be differentiated bidders will be invited to participate in a direct negotiation with lowest price offer being declared the winner.
VII. AWARDING THE CONTRACT
VII. 1) Purchaser Rights Purchaser reserves the right to accept or reject any offer or to cancel the entire awarding procedure and to launch a new invitation for participation. Cancellation of the procedure may be decided when only unacceptable offers have been submitted.
The purchaser has the obligation to notify in writing, all participants to the Procedure, within 3 days from the procedure cancellation, about the termination of the obligations that the Tenderers have created by submitting Offers, as well as the reasons for
37
Procedure cancellation.
The notice shall be published required website www.fonduri-ue.ro, the "Achizitii Privati" section.
VII. 2)Contract price adjustment
The offer price shall remain firm during the contract.
VII.3) Conclusion of the Supplying Contract
The Purchaser has the obligation to conclude the
Supplying Contract with the Tenderer whose offer
was established winning.
The Supplying Contract shall be signed in max.5
days from sending the notification of the
evaluation result.
The supply contract – mandatory terms - is
found in Section IV.
By submitting an offer, the tenderer agrees to
conclude the contract in the form above.
If the tenderer whose offer has been determined
winner refuses to sign the contract, the Purchaser
has the right to invite the next tenderer in the
order established by the Evaluation Committee, or
to cancel the procedure.
The notice with information about the winner of
the contract will be published on the website,
www.fonduri-ue, section “Achizitii privati” within 5
calendaristic days after signing the contract.
VIII. SOLVING APPEALS
VIII. 1) Tenderer that considers the rules established in the Awarding Documentation and in Specifications were violated has the right to appeal in writing, pointing the reasons of the appeal, in 1 day time from receiving the notification regarding the evaluation of the offers. The Purchaser will mandatory indicate in the communication address of the procedure results the procedure date and time limit until the Tenderers may complain appeas. The appeal shall be sent to purchaser by fax to no.:+40.238.710.062. VIII. 2) Purchaser shall solve the complaint by written decision, reasoned, within 2 working days of the receipt of the appeal. Purchaser will notify all tenderers about receiving the appeal and the settlement decision. The decision that settles the appeal is final.
38
SECTION II
- SPECIFICATIONS -
1. INTRODUCTION The Buyer ROTEC S.A. Buzau wants to purchase through the request for offer the product Boring and milling machine spindle diameter 180 mm – 1 pc, part of the project „Increasing energy efficiency of technological equipment factory ROTEC Buzau by upgrading the technological flow machining”, as it is described in the procedure specification. The acquisition includes both delivery, instalation and commisioning of the product above mentioned. 2. GENERALITIES Purchaser ROTEC S.A. BUZAU It is foreseen that the selected tenderer to deliver, install and commission the abovementioned product in quantity and technical conditions described in the product data sheet with is part of the procedure specification. 3. CONTRACT OBJECT Delivery, instalation and commissioning of the below product: Boring and milling machine spindle diameter 180 mm – 1 pc According with the specification of the procedure. The product will be mandatory brand new, unused, will not be a prototype nor serial head. 4.FULLFILMENT OF OBLIGATIONS The maximum period of time in which the tenderer shoul fullfil his obligations regarding the delivery, instalation and commissioning in the quantity and in the technical conditions forseen in Section II – Specifications – it’s maximum 11 months from the contract signing date. The offers that includes a longer delivery term than the one abovementioned will be rejected as non-compliant. 5. WARRANTY The minimum warranty period for the supplied product is mimimum 12 months after commissioning. The offers that includes a smaller warranty term than 12 months will be rejected as non-compliant. It’s mandatory that the warantee term will be inserted in the offer form no.2. from Section III. 6. TECHNICAL REQUIREMENTS. PARAMETERS The technical requirements and/or parameters foreseen in the Specifications – technical data sheet of the product – are mandatory for the tenderer. The offers that forseen other technical requirements and/or inferior parameters than the ones established in the Specifications – technical data sheet of the product – will be rejected as non-compliant.
39
7. OTHER REQUIREMENTS 7.1. The tenderer will mandatory present relevant documents (as technical data sheets, technical books, commissioning documents etc.) that will confirm the fullfilment of the technical requirements requested by the Purchaser. The tenderer will mandatory present at least one company to whom it delivered at least one verical lathe by indicating its name, address, contact data. 7.2.In the case when the tenderer is not the producer of the equipment that is the object of the acquisition, the tenderer will submit relevat documents from which to result his relationship with the manufacturer. (ex. authorized distributor, representative, etc) The tenderer will present a document, in original, signed by the producer, from which to confirm the delivery term, warantee term and the authorized entity for commisioning and interventions during the warantee period. 7.3.The tenderer will specify if the commisioning will be made by himself or it will be done by another company. In this last case the tender will present an agreement signed with this third party by respecting the requirments of point 7.2. The documents will be presented in original/copies, certified by the tenderer, and the documents presented in any other language than Romanian or English will be acompanied by a authorized translation in Romanian language. The Purchaser reserves the right to request all the neccessary and needed information in order to verify the accuracy of the data submitted by the tenderer. The submitting by the tenderer of data non-conform with the reality atracts his exclusion from the awarding procedure and further possible material and/or criminal claims for him. 7.4.The tenderer will mandatory mention if the Purchaser will need to assure any technical conditions prior to the commissioning. If a fundation is needed for the equipment, the tenderer will mandatory submit the project fundation plan in maximum 45 days from the signing date of the contract. 7.5. Inside the technical offer the tenderer will define the intervention time inside the warantee period. This will be expressed in terms of days. It will not be admited to have terms is hours. The offers that includes a longer intervention period of time than 5 days will be rejected as non-compliant. 7.6. The tenderer is obliged to assure the delivery, instalation, commissioning, and intervention during the warrantee period, according to the submitted offer. NOTA BENE: The missing of any document required accordingly with the above mentioned requirements, or presenting of a document that will not contain all the information required by the Purchaser, conducts to rejecting the offer as non-compliant.
40
Technical specifications Boring and milling machine spindle diameter 180 mm
Quantity – 1 pc.
No. Crt.
Technical specifications mandatory by the project requirements
Obs.
0 1 2
1
2
Mandatory technical caracteristics: Main spindle diameter - 180mm; Spindle taper / Tool standard - ISO 50-60 Longitudinal travel of the spindle (z) - minim 1000mm Transversal travel of the quill (w) - minim 1200mm Vertical travel of the guide quill (y) - minim 4000mm Travel of machine bed (x) - minim 12000mm Rotation range - 1,25 rot/min Working feed range for x and y axis - 0-5000 mm/min Working feed range for z and w - 0-6000 mm/min Rapid travel for x and y axis – minim 12000mm/min Rapid travel for z and w - minim 14000mm/min Instaled power - maxim 110 kw Yield of electric engines - minim 0,9 Spindle speed - 2000 rot/min 3 step gear drive - 3 Driving unit CNC Loading capacity per sqm of floor plates - 15000kg/m2 Mandatory requirements: Hydrostatic guides on the axis x, y, w Orthogonal mill head Universal mill head Frontal mill head d’Andreea Exterior tool cooling system Interior tool cooling system Hinged – belt chip conveyor on the full lenght of the x axis Laying down support and accesories take over Automated clamping of the accessories Compensation of the ram deflection under its own weight CNC controled. Automated control of the oil temperature in the casing Heat measurement of the spindle ATC tools min. 60 Adjustable sleepers for equipment horizontality Tool measurement system Piece measurement system Protection level IP 54 for the electrical locker A/C for the elecrical locker mobile CNC panel or similar Floor plates 4 pcs – 4000mm x 2000mm
41
3 The machime will have a movlable rotary and traversing table with the following technical caracteristics: Table dimension mm 3000x3000 Logitudinal working travel (v) mm 2000 Longitudinal feed working travel mm/min 0-10000 Rapid feed mm/min 0-15000 Circular feed/rapid (B axis) rot/ min 0,003-2 Rapid travel rot/ min 2 Maximum table load Kg 40000 Hydrostatic guides/linears Left/right rotary table chip conveyor CNC controler included in the central CNC Long distance diagnose.
42
SECTION III
- FORMS - FORM 1 COVER LETTER FORM 2 OFFER FORM FORM 3 POWER OF ATTORNEY FORM 4 STATEMENT OF ELIGIBILITY FORM 5 CONFLICT OF INTEREST STATEMENT FORM 6 STATEMENT ON CURRENT STATUS OF THE COMPANY FORM 7 COMPARATIVE DATA
43
FORM 1
Tenderer Registered at purchaser’s headquarters
____________ (designation/name)
No.-----------------/--------------------------
Time -----------
COVER LETTER
To _____________________________________________________
(Full name and address of the purchaser)
Following your invitation to apply for the awarding procedure agreement ______________________________________ ( name of the purchasing agreement) We ___________________________ send you the following: (full name of the tenderer) 1. The package sealed and clearly marked, containing the following documents in
original: a). Offer; b). Documents accompanying the offer. We hope that our offer is suitable and meets the requirements. Date of filling in __.__. Sincerely, Tenderer, ________________ ( authorized signature)
44
FORM 2 TENDERER __________________ (Designation/Name)
OFFER FORM
To ....................................................................................................
(Purchaser’s name and full address)
Dear Sirs, 1. Analyzing the awarding documentation, We the undersigners, representatives of
the tenderer ________(full tenderer name)______________________, We assume that, according to the present tender documentation, to supply ________(the equipment name etc)__________, for the total amount of ____________eur, equivalent to ____(the amount in letters and figures)______lei, at the exchange rate of 4.6009 lei/eur, adding VAT (if in case). The offered value, should contain the following:
a)Equipment price ---------euro; b)Transportation price ------ euro; c)Instalation price---------- euro; 2. We undertake that, in case that our offer is declared as the winner one, to
provide (deliver,installation and commissioning) the products that are the object of the present tender in maximum _________(time period in letters and figures) months from the signing date of the contract.
3. We undertake that in case our offer is declared the winner one, to assure for the product that is the object of the present tender a guarantee period of ________ (in letters and figures) months from the date of the commissioning.
4. We undertake that in case of a malfunction of the offered product in the guarantee period to have a time of intervention of max ______ (in figures and letters) calendaristic days, from the date of the malfunction notice.
5. We undertake to mentain this offer valid for a period of _____________days , respective until the date of _______________(in letters and figures) (day/month/year), and it will remain mandatory for us and it may be accepted at anytime before the expiring of its validity period.
6. Until the signing date of the supplying contract, the present offer, together with your written communication, that certifies our offer as winner, will be a formal agreement between us.
7. We understand that you are not obliged to accept the offer will the lowest price or any other offer that you may receive.
Date_____/_____/_____
I_____________, in quality of _____________________, legaly authorized to sign
(signature) The offer for and in the name of ____________________________________. (name of the tenderer)
45
FORM 3 Tenderer, ________________________ (Desigation/Name)
Power of Attorney
The undersigned (company name)_______________having its headquarters
in_____________________________, registered at the Commerce Register with no_______, V.A.T. no.______________, legaly represented by ________________________, as_____________, hereby empower Mr./Mrs. ____________________________,identify card serial no.__________, position_________________, to represent us at the awarding procedure organized by the Purchaser ROTEC S.A. Buzau having the purpose of awarding the supplying contract for ____________(equipment name)____.
In the fulfilment of the present mandate, the empowered will have the following rights and obligations:
1. To sign all the papers and documents that proceed from the undersigned regarding the participation at the awarding procedure;
2.To participate on the behalf of the undersigned at the awarding procedure and to sign all the documents issued along and/or after the performing of the awarding procedure;
3.To answer at the clarifying requirements made by the evaluation commision during the procedure;
4. To submit on the behalf of the undersigned litigation regarding the awarding procedure, if necesary;
5.To sign on the behalf of the undersigned the supplying contract, if the offer will be declared winner by the Purchaser. The offer should be followed by a written power of attorney, by which the person who signed the offer is authorized to engage the company in the awarding procedure of the supplying contract. ______________________(Company Name) ______________________(name and surname of the legal) ______________________(Position) ______________________(Signature) Date: _________________
46
FORM 4 Tenderer ____________________ (designation/name)
STATEMENT OF ELIGIBILITY
I, the undersigned, authorized representative of ___________________________,
(denomination/name/headquarters/address of the economic operator) I hereby declare, under penalty of exclusion from the procurement procedure and penalty of perjury in public documents, that in the past 5 years I have not been convicted by final judgment of the court, for participation in criminal activities of organizations, for corruption, fraud and/or money laundering. I, the undersigned, declare that the information provided is complete and accurate in every detail and I understand that the purchaser has the right to request, in order to check and confirm the statements, any additional documents that we own.
This statement is valid until the date of _________________________ . (state the expiration date of the offer) Date of filling ......................
Tenderer, _________________
47
FORM 5 Tenderer _____________________ (designation/name)
STATEMENT Regarding the uncomplying with the provisions of art.14 from Romania
Government Ordinance no. 66/2011 concerning the conflict of interest in the aquisition procedures
I the undersigned............, legal representative/empowered by......(company full
name).....having its headqurters in .........., registered at the Trade Registry ...............under no..............,in quality of bidder at the awarding for........................................................................... [full name of the equipment), organized at the date of .............. [date], by................................................ [to be inserted the name of the Buyer), I declare on oath, under penalty of exclusion from the awarding procedure and under the penalies of false statements that our company:
Is not in conflict of interest, as it is defined in the art. 14 from Romanian Government Ordinance no. 66/2011, on finding and punishing irregularity in obtaining funds and/or national public funds therefor namely: - there is no connection between the undersigned and the Purchaser’s ownership structures;
- there is no link between the undersigned and the members of the evaluation comitee;
- does not hold the majority shares in two companies involved at the present awarding procedure. I also, declare that I took acquaitance of the obligation that I have to notify the
Purchaser in writing as soon as a conflict of interest accures during the performance of the awarding procedure and take measures to eliminate such situations, in accordance with Art. 15 para. (2) from the Ordinance no. 66/2011.
I declare that the information provided are complete and correct in every detail and understand that the Purchaser has the right to ask, for verification and confirmation statement, any proving documents I have.
I also understand that if this statement in not consisting with reality I am liable for violating criminal law, and the offer will be rejected. Filling in date ...................... Company, …………………………. (Authorized signature)
48
FORM 6 Tenderer _____________________ (denomination/name)
DECLARATION on the current state of the company
The undersigned,.................................................. [insert the name of the economic
operator – legal person], as tenderer in the procedure ......................... [ specify the procedure] for the acquisition of ........................................................................... [insert, as appropiate, the name of the product) at the date of .............. [insert the date], organized by ................................................ [insert the name of the contracting authority],
I hereby declare that: d) I am not at bankruptcy or liquidation, my business is not run by a judiciary
administrator or my commercial activities are not suspended and not the object of an arrangement with creditors. Also, I am not in a situation similar with those previously mentioned, regulated by law;
e) I am not the subject of a legal procedure for my inclusion in one of the situations referred to at letter a)
f) I have not been convicted, in the past 3 years, by final decision of a court, for an action that accused damages to professional ethics or for committing a professional mistake.
I, the undersigned, declare that information provided is complete and accurate in every detail and I understand that beneficiary has the right to request any proofing documents available in order to check and confirm statements.
I understand that, in case this statement is not consistent with reality, I am liable for violation of criminal legislation concerning false declarations. Tenderer, …………………………. (authorized signature)
49
FORM 7 Tenderer _____________________ (designation name)
COMPARATIVE DATA
Boring and milling machine spindle diameter 180 mm
Technical characteristics requirered by
the Specifications Ofered technical specifications
Mandatory technical caracteristics: Main spindle diameter - 180mm; Spindle taper / Tool standard - ISO 50-60 Longitudinal travel of the spindle (z) - minim 1000mm Transversal travel of the quill (w) - minim 1200mm Vertical travel of the guide quill (y) - minim 4000mm Travel of machine bed (x) - minim 12000mm Rotation range - 1,25 rot/min Working feed range for x and y axis - 0-5000 mm/min Working feed range for z and w - 0-6000 mm/min Rapid travel for x and y axis – minim 12000mm/min Rapid travel for z and w - minim 14000mm/min Instaled power - maxim 110 kw Yield of electric engines - minim 0,9 Spindle speed - 2000 rot/min 3 step gear drive - 3 Driving unit CNC Loading capacity per sqm of floor plates - 15000kg/m2 Mandatory requirements: Hydrostatic guides on the axis x, y, w Orthogonal mill head Universal mill head Frontal mill head d’Andreea Exterior tool cooling system Interior tool cooling system Hinged – belt chip conveyor on the full lenght of the x axis
50
Laying down support and accesories take over Automated clamping of the accessories Compensation of the ram deflection under its own weight CNC controled. Automated control of the oil temperature in the casing Heat measurement of the spindle ATC tools min. 60 Adjustable sleepers for equipment horizontality Tool measurement system Piece measurement system Protection level IP 54 for the electrical locker A/C for the elecrical locker mobile CNC panel or similar Floor plates 4 pcs – 4000mm x 2000mm The machime will have a movlable rotary and traversing table with the following technical caracteristics: Table dimension mm 3000x3000 Logitudinal working travel (v) mm 2000 Longitudinal feed working travel mm/min 0-10000 Rapid feed mm/min 0-15000 Circular feed/rapid (B axis) rot/ min 0,003-2 Rapid travel rot/ min 2 Maximum table load Kg 40000 Hydrostatic guides/linears Left/right rotary table chip conveyor CNC controler included in the central CNC Long distance diagnose.
Fillig in date........................ Tenderer, ………………………. (Authorized signature)
51
SECTION IV
- SUPPLYING CONTRACT -
Mandatory terms
1.Preamble
Following the adjudication of the procurement procedure by offer request, according to
Order no. 1.120 of 15 October 2013 on the approval of the simplified Procedure applied
by the private beneficiaries within the financed projects from structural instruments, the
objective "Convergence", as well as the projects funded by SSE financial mechanisms
and Norwegian for awarding supply contracts, services or works, issued by Ministry of
European Funds, has concluded this supply and installation products contract
between ........................................................................................... purchaser`s namer adress head office ..................................................................... phone/fax .............................................. registration number .................................................. fiscal code ................................... bank account ............................................................................... represented by ....................................................................................................... (name of the leader), position............................................... As purchaser, on the one hand and ……... ................ ........................... ……………. Tenderer`s name ............................................... adress head office ………………… ........................................................................ phone/fax .......................................... registration number ..................................... fiscal code ................................... account (treasury, bank) .............................................................................................................. represented by ................................................................................................ (name of the leader) position............................................... As supplier, on the other hand. 2. Definitions
1.1 – In this contract the following terms shall mean: a.contract – means the current contract and all its annexes . b.purchaser and supplier - contracting parties, as they are named in this contract; c.price of the contract – the price paid by purchaser to supplier, according to the contract, for the full and proper performance of all obligations under the contract; d.products/goods - equipment, machines, tools, any other goods, included in the annex/annexes to this contract, which the supplier obliges himself, by contract, to deliver to purchaser; e.force majeure - an event beyond the control of the parties, not due to their fault or guilt, which could not be foreseen at the time of concluding the contract and makes impossible the execution and fulfillment of the contract, such events are as follows: wars, revolutions, fires, floods or any other natural disasters, restrictions arising from a quarantine, embargo, the list is not being exhaustive but declarative. It is not considered force majeure an event similar to those above, which without creating an impossibility of performance, makes extremly costly to fulfill obligations of a party; f.day- calendaristic day; year - 365 days.
52
3. Interpretation 3.1 In this contract, except provided otherwise, the singular shall include the plural and vice versa where the context allows so. 3.2 The term "day" or "days" or any reference to days are calendar days unless specified otherwise. 4. Object of the contract 4.1 – The supplier undertakes to sell, respective to sell: 1. Boring and milling machine spindle diameter 180 mm - 1 pc.
Characteristics of the products are the one presented in the technical offer of the supplier, accepted by the purchaser, annex to this contract. 4.2 – Purchaser undertakes to purchase, respective to buy and pay the price agreed in this contract. 5. Documents of the contract 5.1.- Related documents of the contract are: - offer of the supplier accepted by the purchaser, constituted as annex to this contract; 6. Contract value. Unit prices 6.1 - Value of the mentioned product at art. 1 is ......................... euro, equivalent ……………………….. lei at the rate of 4.6009 lei for 1 euro plus ……………... VAT (exclusively for Romanian legal person) - Value of the mentioned product at art. 1 is ………………….. euro. (exclusively for foreign legal person) 6.2. - Value of the contract contains: a) unitary price product ………………….. euro; b) transport price according to the delivery condition stipulated in art. 8. ……………….. euro; c) installation price …………………… euro 7. Delivery term 7.1 - The supplier undertakes to deliver and install for the purchaser the product specified in art.4.1. in maximum ...... months from contract signing date 8. Delivery condition 8.1. - Delivery condition is franco warehouse customer / purchaser (exclusively for Romanian legal person) - Delivery condition is DDP, according to Incoterms 2010. (exclusively for foreign legal person) 8.2 - Supplier shall transmit to the purchaser the documents accompanying the products: - invoice; - certificate of conformity; - certificate of quality and guarantee; - operating and service manual; - CNC documentation; - geometrical measurement data sheet acc. to ISO 230, ISO 3070. All documents shall be compulsory submitted in Romanian/ English language.
53
9. Payment, invoicing and payment 9.1. Payment will be made by the purchaser, as follows: -15% in advance, in a term of maximu 30 days from the signing date of the contract, by payment order, based on an invoice issued by the supplier and a letter of bank guarrantee with a validity term of ______months (acc. To point 7.1) - 15% in term of 5 days from the issuing of the invoice from the supplier based on the relevant proving documents approving that the equipment was handed to the carrier, and a letter of bank guarrantee with a validity period of time equal with the remained period until the acomplishem of the period detailed at point 7.1. - 70% in maximum 30 days from the date of the commissioning based on the supplier invoice accompanied by a letter of bank guarantee for 10% of the contract value having as duration the warantee period mentioned in art.14.2. Purchaser will guarantee the payments above by issuing a letter of credit under conditions which will be negotiated by the parties, at “special provisions” Payment shall be made in lei, at BNR exchange rate, valid at the invoice date, the supplier has the obligation to mention on the invoice the amount in euro, the equivalent in lei and also the BNR exchange rate valid for the invoice date. (exclusively for Romanian legal person) Payment shall be made in euro. (exclusively for foreign legal person) On the invoice, the supplier will point out distinctively the unitary prices stipulated in art. 6.2. 10. Main obligations of the supplier 10.1 - The supplier undertakes to supply the product to the standards and / or performances presented in the technical proposal. 10.2. – The supplier undertakes to supply the product within the period stipulated in art. 7. 10.3. - The supplier has the obligation to deliver to the Purchaser the foundation plan of the equipment offered within 45 days from the date of signing the contract 10.4 – The supplier has the obligation to check the foundation works made by the Purchaser and to certify the fact that the equipment can be installed on the foundation accomplished; In case the foundation is improperly carried out The supplier is entitled to refuse installation of equipment. 10.5.- The Supplier shall provide training of the Purchasers serving equipment Personnel (operators, electricians, electronics, programmers, maintenance mechanics) the way of conducting this (venue, time data to be held, number of participants, bearing expenses) to be established by the Parties and stipulated in writing by special clauses. 10.6. - The supplier undertakes to provide installation and technical support at commissioning of the product. 10.7.- The supplier undertakes at commissioning of the equipment to fulfill technical parameters mentioned in the offer annexed to this contract; 10.8. - The supplier undertakes to indemnify the purchaser against any: i) claims and legal actions that arise from violation of intellectual proprietary rights (patents, names, trademarks, etc.). related to the equipments, materials, installations or outfits used for or in connection with the products purchased, and ii) damages - interest, costs, charges and expenses of any nature, related, except the situation when such violation results from observing the tender specifications prepared by the purchaser
54
11. Main obligations of the purchaser 11.1 - The purchaser undertakes to receive the equipment, and provide the conditions for its installation. 11.2. - The purchaser undertakes to execute the necessary foundation for the equipment following the foundation plan submitted by Supplier according to art. 10.3. 11.3. - The purchaser has the obligation to execute the necessary foundation for the installation of the equipment at least ...... days prior to the equipment delivery 11.4. - The purchaser undertakes to convoke in writing the Supplier for the reception of the foundation minimum 5 days prior to the date of the reception. 11.5. - The purchaser is obliged to pay the price of the product to the supplier, as was stipulated in art. 9. 12. Sanctions for failure to fulfill obligations 12.1. - In case of its own fault, the supplier can not deliver the product within the agreed period, the purchaser is entitled to deduct from the contract price, as a penalty, a sum equivalent to 0.1% of the contract price for each day of delay. If the delay in delivery exceeds 30 days or if the supplier does not provide the product/products, it will be obliged to pay a penalty of 30% of the contract price, as damages. 12.2 - If the purchaser does not pay its obligations in terms of art. 9.1, then it has the obligation to pay, as a penalty, a sum equivalent to 0.1% of the contract price for each day of delay. Failure to pay the advance within the agreed term, entitles the supplier to delay the delivery with a number of days equal to the number of days of the delayed payment. 12.3 - Failure to comply with obligations under this agreement by either party, entitles the injured party to consider the contract terminated and claim payment of damages. 12.4 – Recovery of damages to which the Purchaser is entitled if due to the non-fulfilment of Supplier culpable obligation caused damages to the Purchaser in conection with the funds it was to receive them trough the financing contract, will also include these amounts. 13. Product reception and commissioning 13.1 - The reception of the product at delivery will be made at the premises of the purchaser, in the present of the delegate / delegates, the Supplier. 13.2. - If a product or its components doen not meet the specifications contained in the contract documents, the purchaser is entitled to reject it, and the supplier is obliged, without changing the contract price:
a) to replace the rejected goods, or b) to make any necessary changes to the products to match their technical specifications.
13.3. - The supplier has the obligation to perform the installation of the delivered product and to convene the Purchaser for the reception of the installation and commissioning, 13.4. – The results of the reception and commissioning will be recorded in the official reports signed by parties. 14. Guarantee period of the product 14.1 – The supplier has the obligation to guarantee that the delivered product stipulated in the contract is new, unused. 14.2 – Guarantee period of the product, given by the supplier is that mentioned in the technical proposal, that is ………. months from the commissioning date.
55
14.3 – The purchaser is entitled to notify immediately the supplier, in writting, any complaint or claim that arises under this guarantee. 14.4 - On receipt of of such notice, the supplier has the obligation to intervene in maximum ...... days (according to the offer period, from the annexed offer contained in this contract), to fix the damages or replace the product within the agreed period without additional cost to the purchaser. Products under the guarantee period, replace the faulty ones, have a new warranty period starting from the date of the product replacement . 14.5 - If the supplier after been notified, fails to remedy the defect within the agreed period, the purchaser has the right to take corrective measures at the risk and expense of the supplier without bringing any prejudice to any other rights which the purchaser may have against the supplier by contract. 15. Contract price adjustment 15.1 – The price of the contract can not be updated. 16. Amendments 16.1 - Contracting parties have the right, during the performance of the contract, to agree the modification terms of the contract by addendum only in the event of circumstances that affect their commercial interests and which could not be foreseen at the time of concluding the contract. 17. Cession 17.1 – It is not accepted the cession of the contract. 18. Force Majeure 18.1 - Force majeure is established by a competent authority. 18.2 - Force majeure exonerates the contracting parties from fulfilling the obligations under this contract, throughout the whole period which it operates. 18.3 - The fulfillment of the contract will be suspended during the force majeure, without prejudicing the rights dued to the parties until its appearance. 18.4 - The contracting party invoking force majeure has the obligation to notify the other party immediately and completely, its production and to take any measures that are available to limit the consequences. 18.5 - If force majeure acts or is expected to act for more than 6 months, either party shall be entitled to notify the other party of termination of the present contract, without any of the parties to be able to claim damages-interests. 19. Solving disputes 19.1 - The purchaser and the supplier shall make every effort to resolve amicably by direct negotiations, any disagreement or dispute that may arise between them under or in connection with the fulfillment of the contract. 19.2 - If the parties fail to reach an amicable settlement, the competence of settling the dispute is for the competent court from the premises of the purchaser. 20. Communications 20.1 – (1) Any communication between parties, concerning the fulfillment of the present contract, must be sent in writing.
56
(2) Any written document must be recorded at the moment of sending and also at the moment of receiving. 20.2 – Communications between parties can be done also by phone, telegram, telex, fax or e-mail, on condition of written confirmation of receipt of the communication. 21. Applicable law to the contract 21.1 – The contract will be interpreted under the laws of Romania. The parties have agreed to conclude today ………………………...... this agreement in four copies, three for the Purchaser and one for the supplier. (it is specified the date of signing by the parties)
Purchaser Supplier ……………………………. ……………………………….. Note: Parties may negotiate and other specific clauses that derive from the nature of trade relations between the parties in completing the aforementioned mandatory clauses, without modification factors lead to observational assessment and the creation of more favorable conditions for the successful bidder, which were not taken into account in the awarding documentation.
