Document Automation Solution Page 1 of 32 Smart Document Solutions Pte. Ltd. Document Automation Solution Electronic Form & Output

Document Automation SolutionDocument Automation Solution Document Automation Solution

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www.DocuAutomation.comSmart Document Solutions Pte. Ltd.

Document Automation Solution

Electronic Form & Output Management Solution


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DocuAutomation Overview

• DocuAutomation Designer• DocuAutomation Engine• DocuAutomation Mail• DocuAutomation Fax• DocuAutomation Store• DocuAutomation SMS


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DocuAutomation Suite – Over View

Printer Cluster

Local/RemotePrinter

LAN Fax

Electronic Mail

Document ManagementSystem

Business Information• Data file• Database• SMS• Email

SMS


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DocuAutomation Designer

Form Design Panel

Easy to usedata mapping

Data Panel


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DocuAutomation Email/Fax

Easy to configure Email/Fax workflow

Data PanelDesign Tree Panel


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Features• Automatic “carbon-copies”.• Easy to use form design package.• Laser quality business forms printed fast.• Requires no host or server software modification.• Compatible with any host computer.• Variable data positioning and formatting.• Requires only a simple print data stream.• Conditional printing of graphics, data & pages.• Full control of printer paper handling features.• Barcode, e.g Code 39, Code 128.• Support most industrial OMR.• Supports Double Bytes/Unicode Printing e.g.

Traditional/Simplified Chinese, Japanese, Korean & Thai.

• Automatic document via distributed printing, email, fax, SMS

• Seamless integration with document management application

DocuAutomation Suite


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Case Study (Dot-matrix Printer Replacement)

•Invoices, Delivery Order, Packing List, Financial Reports, etc

Traditional Process

Improved Process with DocuAutomation Suite Solution

1Laser Printer1Print

1Print 2Bursting 3Collating

3-steps manual process Need top of form adjustment and load preprinted form Need to keep stock for preprinted forms Expensive preprinted form Noisy Low resolution printout Near obsolete technology Inflexible solution, preprinted forms cannot change with changes to business requirements

1-step automated process Using standard paper stock, plain A4, no loading & reloading of paper Quiet printing Advanced technology Laser quality printout Flexible solution, forms design changes can be activated on demand

Host System

Host System


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Project RequirementCustomer( Kendo Trading Pte Ltd)

• Change the preprinted form to electric form, put on watermark.

• Automatically archive the Invoice and Delivery Order to PDF format when printing

• When print SOA(Statement of Account), retrieve all the invoices of same customer from archive folder and bundle with SOA, then print and staple them altogether automatically


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Case Study (Dot-matrix Printer Replacement) •Convert Invoice form


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• Merge SOA with Invoice

Invoice PDF Archive

SOA

1. Retrieve Invoice

2. Binding SOA with Invoice


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Case Study (Statement Printing & Fax)

•Statement of Account, Credit /Debit Note, etc

Traditional Process


1LAN Fax/ Email1Print

1Print 2Copy 3Analog Fax

3-steps manual process Manual Process, with lot of user intervention Subject to errors Time consuming

1-step automated process Process is automated Fast & accurate Increase Productivity Using Email instead of Fax to reduce fax charges Reduce paper cost by printing in duplex

Host System

Host System

1Laser Printer


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Case Study (Auto Fax)

Project RequirementCustomer( MassTron Technology Pte Ltd )

• Automatically retrieve the fax number from documents and fax to customers.


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Fax Number


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3 2

1

Case Study (Statement Printing & Folding )

•Bank Account Statement, Credit Card Statement, Private Banking, etc

Traditional Process Improved Process with DocuAutomation

LAN Fax/ Email

1Print

1Print

2Analog

Fax

3-steps process Manual Process, with lot of user intervention Subject to errors Time consuming

2-steps process Process is automated Fast & accurate Increase Productivity

Fold & Insertwith OMR

Manual Fold & Insert


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Case Study (OMR)

Project RequirementCustomer( Singapore Health Group, Manulife

Insurance )

• Capture the statement output from SAP • Split the single customer file from batch file• Merge different type of files of same customer• Overlay OMR mark.


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2

Case Study (Replace barcode printer)

• Admission Record, Barcode Label for Patient ID & Wristband ,etc

Traditional Process Improved Process with DocuAutomation

1Print1Print

2-steps process Manual Process, with lot of user intervention Subject to errors Time consuming Need dedicated and expensive equipment such barcode label printer

1-steps process Process is automated Fast & accurate Increase ProductivityAdmission Record, Barcode Label for Patient ID & Patient Wristband printed on single laser printer

Barcode LabelPrinter


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Case Study (Print Barcode)

Project RequirementCustomer( Hempel Singapore Pte Ltd )

• Capture the spool information of the file • Convert the text with barcode.


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Barcode

Spool File

from

Oracle

System


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Case Study (Change Page Size)

• Delivery Order, Picking List, Pick List, Barcode Label , etc

Original Process Improved Process with DocuAutomation

2Print

A4 Size Document Letter size printer in US

1Print

A4 Size documents

Letter Size documents

A4 Size documents


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Case Study (Cluster Printing) •Billing , Statements, Direct Marketing materials, etc

Traditional Process


1Cluster Printing40 ppm X 4 = 160 ppm1Print

1Print

Production Printer - High Initial Investment cost(>USD300K) No technology protection Difficult to upgrade the printer with print volume increase Proprietary software & hardware system. No build in redundancy Required trained personnel Required custom fit facility, e.g industrial power AC outlets, industrial air conditional system, etc

Low Initial Investment Cost (>USD 200K) Technology protection, e.g change the printer in the cluster to printer with higher speed when available Add in printers to cluster as print volume increase Printer & software based on open system tehnology, e.g LAN Printers , Windows Platform, etc

Host System

Host System

1Production Printer120 ppm


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Case Study (Unicode printing)

•Can handle Chinese, Korea, etc


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Case Study (Document Management)

Project RequirementCustomer( Hewlett Packard Service Center)

• Input customer and equipment information into system• Print the equipment receipt, quotation, invoice, service report • Archive equipment receipt, quotation, invoice, service report • Use IE to retrieve the archived documents


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User Requirements


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Block Diagram

WFM Server at USA

Print to DocuAutomation

LaserJet Printer

PDF Archive

DocuAutomation Server

Signature Pad

SQL Server

User Retrieval


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PIS System

User Login


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PIS System

Overview

Create equipment receipt, quotation,

invoice, service report

Search


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PIS System

Retrieve Customer Information

Create Equipment Receipt in PDF format


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PIS System

PDF Archive

1. Equipment Receipt

2. Invoice

3. Quotation

4. Service Report


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PIS System

Search

Search criteria


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Customers (from 2004)


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Customers (from 2004)

Documents

Document Automation Solution Page 1 of 32 Smart Document Solutions Pte. Ltd. Document Automation Solution Electronic Form & Output