Director Adminis Director Administration & HR

TENDER DOCUMENTS For Organization

Health Insurance of Employee

for Head Office and Nationwide Campuses

Organization / Companies

Address

Contact No.

Advertisement Ref.

Received by

Issued on

Issued by (Institute�s Officer)

For Information, Issuance and Submission of EOI

Director AdministrationICMA Pakistan Building, ST

ICMAP Avenue, Block 6, Gulshan

Phone # 021

TENDER DOCUMENTS Organization / Companies for

Health Insurance of Employees, their spouses and children

for Head Office and Nationwide Campuses for the fiscal year 2015-16

:

:

:

:

:

:

:


Director Administration & HR ICMA Pakistan, Head Office

ICMA Pakistan Building, ST-18/C, ICMAP Avenue, Block 6, Gulshan-e-Iqbal,

Karachi. Phone # 021-992423028 / 021-99243900 EXT : 222

Email: [email protected]

www.icmap.com.pk

Page 1 / 6


Page 2 / 6

Introduction about ICMA Pakistan ICMA Pakistan is a professional not-for-profit accounting Institution. Realizing the need, the profession of Management Accounting came into existence in Pakistan with the establishment of the Pakistan Institute of Industrial Accountants in 1951 by a legend Finance professional, Mr. Muhammad Shoaib, who also served Finance Minister of the country and senior position at World Bank. The Institute was, later, named as the �Institute of Cost and Management Accountants of Pakistan� and now commonly known with its acronym, �ICMA Pakistan�. It was established in 1951 and was given statutory status vide Cost and Management Accountants Act, 1966 being the only Institute to regulate and promote the profession of Management Accounting in Pakistan and to deliver education and confer certification. It, currently, has more than 5,000 members within Pakistan and 43 countries abroad serving in more than 100 sectors on the senior management positions such as Chairmen, CEOs, CFO, MDs, Directors, GMs etc. The Institute has sizeable strength of students i.e., approx. 15,000 which is increasing gradually. The Institute has its major centers at Karachi, Lahore, Islamabad, Multan & Faisalabad whereas it has more than 15 authorized education centers and registered education providers. For last 61 years, the Institute is playing a vital role in sustainable growth of industrialization and economy of the country by virtue of professional qualification and multidimensional experience of Management Accountant qualified from this Institute. They have excelled in almost all phases of business, finance, accounting and industrial operations. Today, Management Accountants, being key member of top management and decision making team, helping organizations to take appropriate decisions for the business prosperity and growth. In view of above, the Institute seeks �Expression of Interest� from reputed companies for Health Insurance of Employees, their spouses and children�s at ICMA Pakistan�s Karachi, Lahore and Islamabad campuses as per requirements given in this document.

Tender Advertisement

Page 3 / 6

Evaluation & Process Flow

Evaluation Weightage Technical : 70% Financial : 30%

EOI Advertisement in Newspaper or Hosted in

ICMAP & PPRA Web site

Receiving prescribed EOI Documents

Submssion of Sealed Documents along with

Earnest Money

Opening of Technical Bids and Financial Bids in front of present bidders

Presentation / One-on-one meeting by

Shortlisted Bidders (if required)

Finalization of Bidder for Award of Contract

Approval of Competent Authority

Refund of Earnest Money to non-selected

bidder

Finalization of Terms & Conditions, Timelines, Schedule of Payments and other details with

successful Bidder

Award of Contract to successful Bidder

through Work OrderMobilization Advance

Commencement of Work

Facilitation, Monitoring, Quality Assurance,

Payments, etc as per Terms

Completion of Project Inspection and

Final Settlement (as per terms)

Payment of 90% Amount

Request for remaining 10% Retention money

Satisfaction ReportFull and Final Payment

of remaining 10% Retention Money

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Brief Introduction of the Organization

Sr. Factors Description

1 Name of the Organization

:

2 Date of Establishment :

3 Corporate Status :

4 Owner / Proprietor / MD / CE Name :

5 CNIC No. :

6 Mailing Address :

7 Contact No(s). :

8 Cell No(s). :

9 Fax No(s).

10 Email Address :

11 NTN No. :

12 G.S.T No.

13 Bank Name & Account No. (for which statement is enclosed)

14 Attachments:

: a) Attested copy of valid NTN & G.S.T Certificate; b) Affidavit that company had never been black-listed; c) Copy of �Bank Statement� of last 6 months or copy

of �Financial Soundness� certificate d) List of Clients with contact person (regular and

occasional)

Company�s Stamp Signature

Institute of Cost and Management Accountants of Pakistan

Issued to :

Advertisement Reference :

Issued on : Director Administration & HR ICMAP Head Office, Karachi.

BID OF HEALTH INSURANCE OF EMPLOYEES FOR ICMA P

1. The Health Plan is separately

2. The summary and List of Employees�Annexure-B� will only be provided on the request of Insurance Company

3. Evaluation Criteria for Technical Qualification is separately enclosed as

Note: Quotation would be accepted after Financial Bid is not guarantee for win Please specify your terms and conditions, if any.

______________________________________________________________________________________Remarks: _____________________________________________________________________________________

Company�s Stamp


Administration & HR Department

Tender No.: ICMAP/ADMIN/

Issued by :

BID OF HEALTH INSURANCE OF EMPLOYEES FOR ICMA PAKISTAN HEAD OFFICE AND NATIONWIDE CENTRE

is separately enclosed, as �Annexure-A�;

The summary and List of Employees, their spouses and children are separately will only be provided on the request of Insurance Company;

Evaluation Criteria for Technical Qualification is separately enclosed as �Annex

Quotation would be accepted after �Technical� evaluate; Financial Bid is not guarantee for winning the Insurance Contract; Please specify your terms and conditions, if any.

______________________________________________________________________________________

_____________________________________________________________________________________


Page 5 / 6

ADMIN/HO/09/2015/01254

KISTAN HEAD OFFICE AND NATIONWIDE CENTRE

separately enclosed as

Annexure � C�.

______________________________________________________________________________________

_____________________________________________________________________________________


Technical Pre-Qualification Requirements1. The specification should be enclosed separately as Annex

may be attached; 2. The Insurance Company should be able to provide services nation3. The Insurance Company should have more than 15 years experience in health insurance services;4. The Insurance Company should have good standing at panel hospitals with regard to payments and services

ICMA Pakistan will confirm the services level from selected panel hospitals;5. Strong Clientele etc

Other Terms 6. The technical pre-qualification will be based on company�s strength, financial stability, clientele, stature of

clients, experience with ICMA Pakistan (if any), support, staff strength including technical, etc.7. All participants of the tender will be required to submit

in case of non-qualification; 8. Tenders should be submitted on ICMA

they will be rejected; 9. To participate in the tender, it is necessary to meet above technical pre10. The participants must submit valid NTN

black-listed, last 6-month bank statement, list of clients with contact numbers; 11. Quotation / rates should be valid for three months from the date of opening of quotation;12. The rates should include Income tax 13. The Institute will not be liable to change Pu

inflation or any other factor; 14. The payment invoice will only be processed after completion of work and its satisfaction certificate by

concerned department / authorities15. The payment will be made within 16. 10% payment of total invoice will be kept for 03 months as �Performance guarantee�;17. The service will be started within 18. Incomplete bid / proposal or those received after deadline date and time will not be entertained; 19. In case of Tax exemption, tax exemption certificate will be required along with Invoice; 20. The sealed quotations should be submitted not later than

Director Administration & HR, Gulshan-e-Iqbal, Karachi;

21. The Tenders / Bids will be opened advertisement in the presence of bidders;

22. ICMA Pakistan reserves the rights to accept or reject any tender without assigning any reason;

Company�s Stamp


Director AdministrationICMA Pakistan Building, ST

ICMAP Avenue, Block 6, Gulshan

Phone # 021


Administration & HR Department Terms & Conditions

Qualification Requirements: enclosed separately as Annexure-A, B & C of Tender supporting material / details

The Insurance Company should be able to provide services nation-wide; should have more than 15 years experience in health insurance services;

The Insurance Company should have good standing at panel hospitals with regard to payments and services ICMA Pakistan will confirm the services level from selected panel hospitals;

qualification will be based on company�s strength, financial stability, clientele, stature of clients, experience with ICMA Pakistan (if any), support, staff strength including technical, etc.All participants of the tender will be required to submit 5% earnest money as security deposit

Tenders should be submitted on ICMA Pakistan�s prescribed format with stamp of the organization otherwise

To participate in the tender, it is necessary to meet above technical pre-qualification requirements; The participants must submit valid NTN & G.S.T Certificate, affidavit that the company has

month bank statement, list of clients with contact numbers; Quotation / rates should be valid for three months from the date of opening of quotation;

ncome tax & G.S.T only; The Institute will not be liable to change Purchase Order if prices of other materials will increase due to

The payment invoice will only be processed after completion of work and its satisfaction certificate by / authorities;

he payment will be made within 10 days after submission of invoice and receiving satisfaction certificate; 10% payment of total invoice will be kept for 03 months as �Performance guarantee�;

within a day as mentioned in contract; Incomplete bid / proposal or those received after deadline date and time will not be entertained; In case of Tax exemption, tax exemption certificate will be required along with Invoice;

should be submitted not later than 12:30 p.m. on October, ICMA Pakistan, Head Office Building, ST-18/C, ICMAP Avenue,

The Tenders / Bids will be opened on October 15, 2015 at 1:00 p.m. as per timings prescribed in the tender in the presence of bidders;

reserves the rights to accept or reject any tender without assigning any reason;


Information, Issuance and Submission of EOI

Director Administration & HR ICMA Pakistan, Head Office

ICMA Pakistan Building, ST-18/C, ICMAP Avenue, Block 6, Gulshan-e-Iqbal,

Karachi. Phone # 021-992423028 / 021-99243900 EXT : 222

Email: [email protected]

www.icmap.com.pk

Page 6 / 6

of Tender supporting material / details

should have more than 15 years experience in health insurance services; The Insurance Company should have good standing at panel hospitals with regard to payments and services

qualification will be based on company�s strength, financial stability, clientele, stature of clients, experience with ICMA Pakistan (if any), support, staff strength including technical, etc.

deposit to be refunded

prescribed format with stamp of the organization otherwise

qualification requirements; the company has never been

Quotation / rates should be valid for three months from the date of opening of quotation;

rchase Order if prices of other materials will increase due to

The payment invoice will only be processed after completion of work and its satisfaction certificate by

0 days after submission of invoice and receiving satisfaction certificate;

Incomplete bid / proposal or those received after deadline date and time will not be entertained;

October 15, 2015 to ICMAP Avenue, Block � 6,

as per timings prescribed in the tender

reserves the rights to accept or reject any tender without assigning any reason;

Signature

Information, Issuance and Submission of EOI

EXTERNAL MEMOICMAP/HO/ADMIN/MAA/2K15/1166

INSTITUTE OF COST & MANAGEMENTACCOUNTANTS OF PAKISTANFOR EMPLOYEES HEALTH INSURANCE BENEFITS

For the Fiscal Year 2015-16

Per Annum Per Insured

* Daily Room Rent Limit

Employees 9 69 175 253Census Details A B C Total

Children 21 86 281 388Spouses 8 45 123 176

BENEFITS DESCRIPTION PLANS A B CHOSPITALIZATION EXPENSE BENEFIT:

Total 38 200 579 817

40,000

13,170 5,390 3,910

* Additional Hospitalization limit available incase of Hospitalization due to Accidental Injuries

37,500 30,000 20,000

* Total Hospital; Surgical & Misc. expenses inclusive of Daily Room Rent Charges

75,000 60,000

*Pre-Hospitalization Diagnostic Tests, Consultations & Medicinesrestricted to 30 days before Hospital Confinement

COVERED

*Post-Hospitalization Diagnostic Tests, Consultations & Medicinesrestricted to 30 days after Hospital Confinement)

*Day Care Surgeries: Dialysis, MRI, CT Scan, Endoscopy, Pet Scan

from OPD; Treatment of Fractures & Lacerated Wounds; Local Road

Ambulance for Emergencies only; Emergency Dental treatment due to

60 years for Employees & Spouse

25 years for dependent sons

No age limit for dependent unmarried daughters

60 years for Employees & Spouse

25 years for dependent sons

No age limit for dependent unmarried daughters

Ambulance for Emergencies only; Emergency Dental treatment due to

Accidental Injuries (within 48 hours for pain relief only)

MATERNITY EXPENSE BENEFIT:

*Normal Delivery 106,000 65,730 44,220

* C-Section / Multiple Births 183,300 130,340 101,220

MAJOR MEDICAL CARE:

Annual Limit Per Insured Member 275,000 250,000 225,000

IMPORTANT TERMS1- Maximum Eligibility Age: 2- Pre-Existing Conditions:

* Hospitalization Expense Benefit * All Pre-Existing conditions are covered, subject to policy terms and conditions.

Net Premiun for One Year (we.f September 01, 2015 To August 31, 2016)

* Comprehensive Hospitalization Expense Benefit

PREMIUM DETAILSHospitalization + Maternity + Comprehensive Hospitalization Expense Benefit

All Applicable Taxes

INSTITUTE OF COST & MANAGEMENT ACCOUNTANTS OF PAKISTAN

Evaluation Criteria for Technical Qualifications

a. Minimum selection marks for Technical Proposal is 80 out of 100 Marks.

b. Minimum qualifying percentage for entering in financial proposal is 75%. Applicant

who secured less than 75% will be categorically disqualified for further process.

1. Disclosure of Company Information (Establishment; Corporate Status; Address; Contact

No. and NTN.)

All provided -------------------------- 10 Marks

Any one missing --------------------07 Marks

Any two or above missing --------05 Marks

2. PACRA Rating

AAA ----------------------10 Marks

AA ------------------------ 07 Marks

3. JCR VIS Rating

A+ and above --------------------------- 10 Marks

BBB+ to A --------------------------- -----05 Marks

4. Y e a r s in Business of Health Insurance in Pakistan:

More than 15 years----------------- 10 Marks

Minimum 07 years ----------------- 05 Marks

5.E x i s t i n g Health Insurance Portfolio

More than Rs. 400 Million ------------------------------ 10 Marks

Rs. 301 Million � Rs. 400 Million --------------------- 07 Marks

6. Value (in Million Rs.) of Premium Revenue of Health Insurance in Last 1 Year

More than Rs. 400 Million --------------------------------- 10 Marks

Rs. 301 Million � Rs. 400 Million ------------------------- 07 Marks

INSTITUTE OF COST & MANAGEMENT ACCOUNTANTS OF PAKISTAN

7. Number of Corporate Clients in Health Insurance in Pakistan

More than 200 ------------------------------ 10 Marks

176 � 200 ----------------------------------- 07 Marks

150 � 175 ------------------------------------05 Marks

8. Number of Panel Hospitals under credit facility in Pakistan

More than 200 ------------------------------ 10 Marks

176 � 200 ----------------------------------- 07 Marks

9. 24/7 help-line for customer & medical services

Yes: ----------------------------10 Marks

No: -----------------------------0 Marks

10. Number of full time medical doctors in health insurance department

More than 12 ----------------- 10 Marks

8 � 12 ------------------------- 07 Marks

5 - 7 -------------------------- 05 Marks