DIGITAL VOICE RECORDER DS-5000 DS- ??Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely.
Thank you for purchasing an OlympusDigital Voice Recorder.Please read these instructions for informationabout using the product correctly and safely.Keep the instructions handy for future reference.To ensure successful recordings, we recommend thatyou test the record function and volume before use.DETAILEDINSTRUCTIONSDIGITAL VOICERECORDERDS-5000DS-5000iDEN2Microsoft and Windows are registered trademarks of Microsoft Corporation.Macintosh is a trademark of Apple Inc.Intel and Pentium are registered trademarks of Intel Corporation.SD and microSD are trademarks of SD card Association.SDHC and microSDHC are trademarks of SD card Association.Other product and brand names mentioned herein may be the trademarks or registeredtrademarks of their respective owners. The contents of this document may be changed in the future without advanced notice.Contact our Customer Support Center for the latest information relating to product namesand model numbers. The utmost care has been taken to ensure the integrity of the contents of this document. Inthe unlikely event that a questionable item, error, or omission is found, please contact ourCustomer Support Center. Any liability for passive damages or damage of any kind occurred due to data loss incurredby a defect of the product, repair performed by the third party other than Olympus or anOlympus authorized service station, or any other reasons is excluded from the Olympussliability.TrademarksIntroductionIntroduction3123574INDEXINDEXTable of ContentsSafe and Proper UsageGetting StartedBasic OperationsAdvanced OperationsManaging Files on Your PCOther Practical Use MethodsOther InformationP.11P.27P.41P.69P.77P.78P.4P.664Table of ContentsTable of Contents ...................................... 4Safe and Proper Usage ............................ 6General Precautions ................................. 71 Getting StartedMain Features ........................................ 11Memory Card ......................................... 12Identification of Parts ............................. 14Installing Batteries ................................. 16Charging Battery Pack .......................... 18Using the Battery Pack .......................... 20Using the AC Adapter ............................ 21Turning ON the Recorder ...................... 22Power Save Mode (Power Save) .......... 22Inserting and Ejecting a SD card .......... 23Setting Time and Date (Time & Date) ... 24Setting Recording Destination(Card Select) ................................... 262 Basic OperationsRecording .............................................. 27Microphone Sensitivity (Mic Sense) ...... 31Recording Modes (Rec Mode) .............. 32Using the Variable Control Voice Actuator(VCVA) ............................................. 33Hands-free Recording ........................... 34Recording Monitor ................................. 34Playing ................................................... 35Erasing ................................................... 373 Advanced OperationsMenu List ............................................... 41Learning to Use the Menu ..................... 43Selecting Folders and Files ................... 44Displaying File Information .................... 45Device Lock Function ............................ 46Locking Files (Lock) .............................. 50Pending Files (Pending) ........................... 51Setting Priority Levels (Priority) ............ 52Setting the Author ID and Work Type.... 53Verbal Comment .................................... 56Index Marks ........................................... 57Language (Language) ........................... 58Backlight (Backlight) .............................. 59LED (LED) ............................................. 60LCD Contrast Adjustment (Contrast) .... 61System Sounds (Beep) ......................... 62Inserting and Ejecting a microSD card .... 63Formatting the Card (Format) ............... 64Check System Information (System info.) .. 66Changing the USB Class (USB Class) .... 67Customizing the Recorder ..................... 684 Managing Files on Your PCDSS Player Software ............................. 69Installing DSS Player Software ............. 71Uninstalling DSS Player Software......... 72Using Online Help ................................. 73Connecting Recorder to PC .................. 74Running DSS Player Software .............. 765Table of Contents5 Other Practical Use MethodsUsing as External Memory of the Computer ... 776 Other InformationAlarm Message List ............................... 78Troubleshooting ..................................... 79Accessories ........................................... 80Specifications ........................................ 81Technical Assistance and Support ........ 826Convention Used In this Manual The word card is used to refer to the SDcard and microSD card. The word DSS Player is used to refer tothe DSS Player Pro R5 Dictation Modulein Windows environment and DSS Playerin Apple Macintosh environment. The Notes at the bottom of a page areused for additional information,exceptions, or related events. Words in uppercase form such as PLAYor REC are used to describe a function,button, or switch position on the recorder.Safe and Proper UsageBefore using your new recorder, read thismanual carefully to ensure that you knowhow to operate it safely and correctly. Keepthis manual in an easily accessible locationfor future reference.Important Safety PrecautionsCertain symbols are used in the usersmanual and on this product to help protectusers, their surroundings, and theirproperty from possible injury or damage.Please familiarize yourself with thefollowing definitions and meanings for eachsymbol before reading the precautions.Symbols prohibiting a specific actionProhibitedDo notdisassembleSymbols requiring a specific actionMandatory Unplug frompower outletSignifies danger whichmay result in seriousinjury or death.Indicates items or actionswhich may cause seriousinjury or death.Indicates items or actionswhich may result indamage or personal injury.DangerWarningCaution7General Precautions Do not leave the recorder in hot, humidlocations such as inside a closedautomobile under direct sunlight or on thebeach in the summer. Do not store the recorder in places exposedto excessive moisture or dust. Do not use organic solvents such asalcohol and lacquer thinner to clean theunit. Do not place the recorder on top of or nearelectric appliances such as TVs orrefrigerators. Avoid recording or playing back nearcellular phones or other wirelessequipment, as they may cause interferenceand noise. If you experience noise, moveto another place, or move the recorderfurther away from such equipment. Avoid sand or dirt. These can causeirreparable damage. Avoid strong vibrations or shocks. Do not disassemble, repair or modify theunit yourself. Do not operate the unit while operating avehicle (such as a bicycle, motorcycle, orgo-cart). Keep the unit out of the reach of children.Recorded content in memory may bedestroyed or erased by operating mistakes,unit malfunction, or during repair work.It is recommended to back up and saveimportant content to other media such as acomputer hard disk.Batteries/Rechargeable Battery Pack Danger Do not solder lead wires or terminals directlyonto a battery or modify it. Do not connect the = and - terminalstogether. This may cause fire, overheating orelectric shock. When carrying or storing the battery, be sureto put it in the provided case to protect itsterminals. Do not carry or store the batterywith any metal objects (such as key rings).If this warning is not followed, fire,overheating or electric shock may occur. Do not connect the batteries directly to apower outlet or a cigarette lighter of anautomobile. Do not insert the batteries with their = and- terminals reversed. If any liquid from a battery gets into youreyes, promptly wash it off with clean waterand consult your doctor at once. There is a hole from which gas escapes on the =terminal. Do not cover or block it. Warning Batteries should never be exposed to flame,heated, short-circuited or disassembled. Do not attempt to recharge alkaline, lithiumor any other non-rechargeable batteries. Never use any battery with a torn or crackedouter cover. Keep batteries out of the reach of children.8Do notdisassembleCradle Danger Never disconnect the AC adapteror power cord with a wet hand. Thismay cause electric shock or injury. Only use the included AC adapterwith the cradle. Using it incombination with other ACadapters may cause overheating,fire, or malfunction. Warning Never disassemble, modify, orrepair the recorder yourself. Thismay cause fire, electric shock, orinjury. Never use it in locations where itmight come into contact with water(such as a bathroom). Getting therecorder wet may cause fire orelectric shock. Do not drop the recorder or allowit to suffer a shock. This may causedamage, fire, or electric shock. Do not insert metal wires or similarobjects. This may cause fire,overheating or electric shock. Keep out of the reach of children.Do not let children use this productwithout adult supervision. If you notice anything unusual whenusing this product such as abnormalnoise, heat, smoke, or a burning odour:1 remove the batteries immediately whilebeing careful not to burn yourself, and;2 call your dealer or local Olympusrepresentative for service. Do not expose the rechargeable batteries towater. Do not allow water to contact theterminals. Do not remove or damage the batteryinsulating sheet. Do not use the batteries if you findsomething wrong with them such as leakage,color change or deformity. Unplug the charger if the charging is stillincomplete after the specified time it shouldtake. Should any battery liquid get on skin orclothing, promptly wash it off with cleanwater. Keep batteries away from fire. Caution Rechargeable batteries are exclusively foruse with Olympus digital voice recorder DS-5000/5000iD. Do not use them in combinationwith other equipment. Do not subject batteries to strong shocks. Do not use batteries of different types, voltages,and/or brand names. When using rechargeable batteries or batterypack, make sure they are charged at the sametime. When using rechargeable batteries orbattery pack that have not been used for awhile, be sure to recharge them before use.General Precautions9Unplug frompower outletUnplug frompower outlet Caution Do not use or store the Cradle in/on an unstable place, such as atelevision set, etc. If it falls, it maycause injury or break. Unplug the AC adapter or powercord from the cradle and AC outletwhen not using for extendedperiods of time. If this precautionis not followed and the cradle isdamaged then fire may occur.AC Adapter Danger Be sure to use the AC Adapter withthe proper voltage (AC 100 - 240 V).Using it with other voltage levelsmay cause fire, explosion,overheating, electric shock orinjury. For safety, be sure to unplug theAC Adapter from the outlet beforeperforming maintenance orcleaning. Also, never plug in ordisconnect the power plug with awet hand. This may cause electricshock or injury. Warning Do not attempt to disassemble, repair ormodify the AC adapter in any way. Keep foreign objects including water, metal,or flammable substances from getting insidethe product. Do not moisten the AC adapter or touch itwith a wet hand. Do not use the AC adapter in the vicinity offlammable gas (including gasoline, benzineand lacquer thinner).General PrecautionsIn case ... the internal parts of the AC adapter areexposed because it has been dropped orotherwise damaged: ... the AC adapter is dropped in water, or ifwater, metal flammable substances or otherforeign objects get inside it: ... you notice anything unusual when usingthe AC adapter such as abnormal noise, heat,smoke, or a burning odour:1 do not touch any of the exposed parts;2 immediately disconnect the power supplyplug from the power outlet, and;3 call your dealer or local Olympus representativefor servicing. Continued use of the AC adapterunder these circumstances could result inelectric shock, fire or injury. Caution Do not use the AC Adapter if thepower plug is damaged or the plugis not completely connected to theoutlet. This may cause fire,overheating, electric shock, shortcircuit or damage. Unplug the AC Adapter from AC outletwhen not using. If this precaution isnot followed, fire, overheating orelectric shock may occur. Make sure to hold the plug whenremoving the power plug from theoutlet. Do not bend the cordexcessively or put a heavy object onit. This may cause fire, overheating,electric shock or damage.Unplug frompower outlet10General Precautions If something appears to be wrongwith the AC Adapter, unplug the ACAdapter from the outlet and consultyour nearest service center. Usingthe AC Adapter may cause fire,overheating, electric shock orinjury. Do not use or keep the AC Adapterin very hot places, such as in directsunlight, in a closed car on a sunnyday, near a heater, on an electriccarpet, etc. Do not use the ACAdapter if something is covering it(such as a blanket). This may causefire, explosion, leakage oroverheating.1111 Getting Started1 Getting StartedMain FeaturesMain Features Slide switch operation for ease of use andfast response. Supports two types of memory: SD card andmicroSD card ( P.12). Three Programmable smart buttons F1,F2and F3 ( P.68). Recording and storing voice in DigitalSpeech Standard Pro (DS2 format). Two recording modes, QP (QualityPlayback) mode or SP (Standard Playback)mode ( P.32). Data encryption function for securingrecordings on the device. The recorders Ni-MH Rechargeable BatteryPack can be charged in the recorder usingthe USB cable or the AC adapter ( P.18,19). Supports USB 2.0. High-Speed, whichenables high-speed data transmission fromthe recorder to your computer. Five folders and up to 200 files/folder, for amaximum of 1000 recordings ( P.27).When using DSS Player, it is possible to createup to a maximum of seven folders (1,400 files) (P.68, 69). Large LCD screen with backlight. Device Lock function to prevent unauthorizedaccess to device ( P.68).Authentication system via password orfingerprint scan* ( P.46-49). Indexmark function which is useful to searchparticular points in the dictation ( P.57). Verbal comment function which allowstranscriptionists to instantly search and playback instructions on their computer ( P.56). Priority Setting ( P.52). DSS Player software included ( P.69).It is possible to customize the recorder in a numberof ways.*DS-5000iD only121SD card1 Card LockSD card is equipped with a lock function.When the lock function is used, importantdata is protected by preventing it from beingaccidentally overwritten or erased.When the lock function is set willappear on the display.2 Index areaFor writing down information identifying cardor content.3 Contact areaComes into contact with the recorderssignal read contacts.microSD card1 Contact areaComes into contact with the recorderssignal read contacts.Memory CardThe above are the standard times, and the availablerecording time will vary depending on the card.*1: Available recording time for one continuous file.Available recording time may be shorter if many shortrecordings are made.*2:Total recording time of several files. The maximumrecording time per file is 99 hours 59 minutes.Memory CardThis recorder uses dual memory in the form of SDcard memory and built-in memory (microSD card),allowing you to record to the selected memory.A removable microSD card is used for the built-inmemory thus allowing you to remove your recordingfrom the recorder safely in case of recordermalfunction or failure.Check the latest operating information on theOlympus homepage (http://www.olympus.com)when using cards other than the included card.In addition, refer to the following pages as wellwhen handling the card. Inserting and Ejecting a SD card ( P.23) Inserting and Ejecting a microSD card ( P.63) Setting Recording Destination (Card Select) ( P.26) Formatting the Card (Format) ( P.64) Memory Sizes of Cards andApproximate Recording Times*1Compatible CardsThe recorder supports cards with memorycapacity between 512 MB to 8 GB.Settings and operating environmentrelating to the card Memory Size QP Mode SP Mode512MB 38 hr. 45 min. 79 hr. 30 min.1GB 77 hr. 40 min. 159 hr. 05 min.*22GB 157 hr. 55 min.*2 323 hr. 35 min.*24GB 310 hr. 10 min.*2 635 hr. 25 min.*28GB 631 hr. 15 min.*2 1293 hr. 15 min.*2SD card231microSD card1131Memory CardMemory Card Warning Do not touch the card contacts.That may damage the card. Do not place the card in locationswith static electricity. Store the card in a location that isout of the reach of children. In caseof accidental ingestion, consult aphysician immediately.Check Card Information (Card Info.)Information such as the memory capacity andremaining memory for installed cards can bedisplayed on the recorder ( P.42).Notes When initializing (formatting) a card, confirm thatno necessary data is stored on the memory cardbeforehand. Initialization completely erases theexisting data on the card. In some cases cards which have been formatted(initialized) by another device, such as a computer,cannot be recognized. Be sure to format them with thisrecorder before using. The card has a service life. When reaching the end ofits life, writing or erasing data on the card will bedisabled. In this case, replace the card. If you use a PC card adapter compatible with the cardto save or delete some data on the card, the maximumrecording time on the card may be decreased. Torecover the original recording time, initialize/format thecard in the recorder. Olympus will not be held liable for any data corruptionor loss due to misuse of the media card.BACK EXITCard Info. SDmicro SDmSDRemainCapacityRemainCapacity540MB1024MB250MB512MB141$ Programmable smart button(F1,F2,F3)% Rewind (0) button^- (Volume) button& Built-in speaker* Battery removal tape( Fingerprint sensor*) Battery cover- PC (USB) terminal= Cradle connectorq Power jackw Battery cover release buttone microSD card cover*DS-5000iD onlyIdentification of PartsIdentification of Parts1SD card slot2Built-in microphone3NEW button4Slide (REC/STOP/PLAY/REV)switch5POWER (ON/OFF) switch6ERASE button7EAR (Earphone) jack8MIC (Microphone) jack9Record/Play indicator light0Display (LCD panel)!+ (Volume) button@Fast Forward (9) button#OK/MENU button0789&12345$^%!@#6wq= -)(*e151Identification of PartsIdentification of Parts1 Record mode indicator2 Current folder3 Memory remaining indicator(E/F bar)4 Recording elapsed time5 Remaining recording time6 Level meter indicator7 Button guide display8 Microphone sensitivity indicatorAuthor ID indicator Battery indicator SD card indicatormSD microSD card indicatorVCVA VCVA (Variable Control VoiceActuator) indicatorDisplay in the recordingmodeDisplay in the playbackmodeDisplay Status Indicators9 Current file number0 Total number of files in the folder! Playback position bar indicator@ Current Playback time# Total recording time of theselected file$ Slide Switch GuideYou can display the slide switch guide by usingSlide Switch Guide settings (P.68) of thecustomize functions of DSS Player. Pending indicator Card Lock indicator Encryption indicator Priority indicator Erase Lock indicatorDisplay in the recordingmodeDisplay in the playbackmodeVERBAL DISPLY INDEXMIKE025 / 030QP DICTE F00 M 10 S15 H 22 M 30S 1 2 8 6 9 3 4 5 0 7 INSERT SPEED INDEXMIKE025 / 030QP DICT VCVA02 M 50 S 12M 05S !# @$SPLY INDEX5 / 030F0 M 00 SH 00 M 00S161Ni-MH Rechargeable Battery Pack(included)1 Lightly press down on the battery coverrelease button, then open the batterycover, as shown in the illustration below.2 Insert the Ni-MH Rechargeable BatteryPack, observing the correct polarity asshown in the illustration below, thenclose the battery cover.Installing BatteriesInstalling BatteriesThe battery pack needs to be fully charged inthe recorder before initial use.Recharging Battery PackThe battery indicator on the display changesas the battery pack lose power.When appears on the display, charge thebattery pack as soon as possible.When the battery pack charge is low, therecorder shuts down and [ Battery Low ]appears on the display.Notes Removing the battery pack while the recorder is in usemay corrupt the file. If power runs out during recording, current file will belost or corrupted!. It is crucial to charge the battery pack once you seeone hash mark on the display battery indicator. Remove the battery pack if you are not going to usethe recorder for an extended period of time.This recorder can be used with either Ni-MHRechargeable Battery Pack or AAA AlkalineBatteries.When using the Ni-MH Rechargeable BatteryPack, insert it so that the flat surface with thepolarities is facing down as shown in theillustration below. Exercise caution, as thedirections inscribed inside the batterycompartment apply to AAA batteries only.In addition, when inserting the battery pack, insertthem so that the tape is under the battery pack,as shown in the illustration. The battery pack canthen be removed easily by pulling up the tape.When pulling on the tape the battery pack maysuddenly pop out, so be sure to press down lightlythe battery pack with your finger while pulling.The flat surface isfacing downward.Battery removal tapeProjection part171Installing BatteriesAAA Alkaline Batteries1 Lightly press down on the battery coverrelease button, then open the batterycover.2 Insert two AAA batteries, observing thecorrect polarity as shown in the illustrationbelow, then close the battery cover.Insert the batteries in the direction inscribed onthe inside of the recorders battery compartment.In addition, when inserting the batteries, insertthem so that the tape is under the batteries, asshown in the illustration. The batteries can thenbe removed easily by pulling up the tape. Whenpulling on the tape the batteries may suddenlypop out, so be sure to press down lightly thebatteries with your finger while pulling.The battery indicator on the display changesas the batteries lose power.Replacing BatteriesWhen appears on the display, replace thebatteries as soon as possible.When the batteries are too weak, the recordershuts down and [ Battery Low] appearson the display.Installing BatteriesNotes Be sure to turn OFF the recorder before replacingthe batteries. Removing the batteries while the recorderis in use may corrupt the card. If you are recording intoa file and the batteries run out, you will lose yourcurrently recorded file since the file header will not bewritten. It is crucial to replace the batteries when onehash mark in shown in the battery icon. Be sure to replace both batteries at the same time. Never mix old and new batteries, or batteries ofdifferent types and/or brands. If it takes longer than 1 minute to replace dead batteries,you may have to reset the time when you load newbatteries. Remove the batteries if you are not going to use therecorder for an extended period of time.Cautions Concerning the Battery Warning Using batteries for which part or allof the external coating (insulatingsheath) is peeling off or batterieswhich have ruptured may cause fluidleaks, overheating, and explosions.For this reason such batteries shouldabsolutely not be used. Commercially available batteries forwhich part or all of the externalcoating (insulation sheath) has beenpeeled off should absolutely not beused.Unusable batteriesBatteries for which the entire external coating(insulating sheath) is peeled off (naked batteries),or those where it has partially been peeled off.181Charging Battery PackCharging Battery PackCharge the Ni-MH RechargeableBattery Pack using the CradleThe Ni-MH Rechargeable Battery Pack in therecorder can be charged by connecting the ACadapter or USB cable to the cradle with therecorder set in it.Charging using Cradle and AC AdapterConnect the AC adapter to the cradle.For connection procedures, see P.75.When using the AC adapter for charging, connect thepower plug to the cradle AC connector ( P.21).Firmly press the recorder all the way intothe cradle as shown in the illustration.CHARGE indicator light glows red and the chargingstarts.The light goes out when the charging is complete.You can charge the Ni-MH RechargeableBattery Pack in the recorder using the cradlein combination with the USB cable or ACAdapter. Or by directly connecting the ACAdapter or USB cable to the recorder.Battery pack need to be fully charged beforefirst use.Full charge time: Approximately 3 hours.CHARGE indicator lightCharging using Cradle and USB CableConnect the USB cable to the cradle.For connection procedures, see P.75.Turn the recorders POWER switch OFF (P.22), then firmly press the recorder all theway into the cradle as shown in theillustration.CHARGE indicator light glows red and the chargingstarts.The light goes out when the charging is complete.When the recorder is connected to a USB cable whileits POWER switch is turned OFF, only charging willbe performed, and the computer will not recognize itas a drive.191Charging Battery PackCharging Battery PackDirectly Charging Through theRecorderThe Ni-MH Rechargeable Battery Pack in therecorder can be charged by connecting an ACadapter or USB cable to the recorder.Charging using AC Adapter (no cradle)Connect the AC adapter to the recorder.For connection procedures, see P.21.When using the adapter for charging, connect thepower plug to the recorder power jack.Charging using the USB cable (no cradle)While recorders POWER switch is turnedOFF, connect the USB cable to the recorder.When the recorder is connected to a USB cable whileits POWER switch is turned OFF, only charging willbe performed, and the computer will not recognize itas a drive.Notes Charge the battery pack often for first few uses. Batterypack performs better after several full charge/dischargecycles. Battery packs other than the supplied battery packcannot be charged. If you charge the battery pack right after charging iscomplete, it will take only few minutes to charge thebattery pack. The PC must be ON when charging battery pack viathe USB cable connection. Charging battery pack via the USB cable connectionmay not be successful depending on the power supplycapacity of your PC. Use the AC adapter instead. Do not set or remove the recorder from the cradle whileit is in operation. Do not charge the recorder with the USB hub connected. Do not attach or remove the rechargeable battery packif the AC adapter or USB cable is connected.201Using the Battery PackUsing the Battery PackThe battery pack is exclusively for use withOlympus voice recorder DS-5000/DS-5000iD.Never use them in combination with otherequipment.DischargingBattery pack self-discharge while this is not inuse. Be sure to charge them regularly beforeuse.Battery lifeOver time, rechargeable battery packsgradually wear down. If you charge you batterypack regularly and you notice a decrease inusage time, then it is probably time to purchasea new battery pack.Operating temperatureRechargeable batteries, such as the batterypack, are chemical products. Batteriesefficiency may fluctuate even when operatingwithin the recommended temperature range.This is an inherent nature of such products.Recommended temperature range foruseDischarging (when using appliance):0C - 42C/32F - 107.6FCharging:5C - 40C/41F - 104FStorage:20C - 30C/4F - 86FUsing the battery pack outside the abovetemperature range may result in decliningefficiency and shorter battery life.In order to prevent battery leakage or rust,remove the battery pack from the productswhen you will not be using them for a long time,and store them separately.Notes This recorder is designed to fully charge batterypack regardless of their energy level. However, forbest results when charging newly purchased batterypack or battery pack that have not been used for along time (more than one month), It is recommendedto fully charge the battery pack then dischargerepeatedly for 2 to 3 times. When disposing battery packs, always observe the locallaws and regulations. Contact you local recycling centerfor proper disposal methods. If Ni-MH rechargeable battery pack is not fullydischarged, protect against short-circuiting (e.g. bytaping the contacts) before disposing.For customers in GermanyOlympus has a contract with the GRS (JointBattery Disposal Association) in Germany toensure environmentally friendly disposal.211Using the AC AdapterUsing the AC AdapterUse the AC adapter (included) in caseswhere battery consumption is a concern,such as when recording for extendedperiods of time.Plug the AC adapter (included) into ahousehold power outlet andconnect the power plug to the recorderspower connector (DC 5V). Always turn offthe recorder before you connect power.Refer to P.18-19 regarding supplying powerto the recorder and cradle with the aim ofcharging the Ni-MH Rechargeable BatteryPack ( P.16).If the recorder detects a DC powervoltage outside of the allowable voltage(allowable voltage: 4.6 to 5.5 V), then[Power Supply Error Remove PowerPlug] will appear on the display and alloperations will stop. The recorder willnot be operable while abnormal voltageis detected. Use the included ACadapter.Detecting abnormal voltage Warning Always stop recording beforeconnecting or disconnectingpower. When the AC adapter is not in use,disconnect the power supply plugfrom the power outlet. Use only the correct power supplyvoltage as indicated on theadapter.ACconnectorThe plug type variesdepending on the countrywhere sold.AC adapterAC cablePower SupplyErrorRemovePower Plug221Turning ON theRecorderWith the battery charged in the recorder andthe card inserted properly, the recorder is readyto work.While the POWER switch on the side of therecorder is in the OFF position, none of thebuttons or switch on the recorder will be active.Move the POWER switch to the ON positionto activate the recorder.Power Save Mode(Power Save)When the recorder is ON but not in use for 10minutes, by default, it will switch to power savemode automatically. To reactivate the recorderagain, operate any button or the slide switch.You can set the time to enter Power Savemode from among [5 min.], [10 min.], [30min.], [1 hour], and [Off] .To exit power save, press any button.The [Power Save] setting can be changedfrom the Menu. For more details, refer toMenu List ( P.41) and Learning to Usethe Menu ( P.43).Power Save SettingTurning ON the Recorder/Power Save ModeBACK EXITPower Save5min.30min.1hourOff10min.231Inserting and Ejecting a SD cardInserting and Ejecting a SD cardInserting a SD cardInsert the SD card into the card slot in thedirection shown in the illustration until itclicks.This recorder uses a microSD card as its built-in memory. The microSD card has beenpreloaded. Refer to P.63 when removing orinserting the card during emergencies.Ejecting a SD cardPush the SD card inward once to unlock it,and let it eject.SD CardSelectedSDNotes Insert the card keeping it straight. The card stops with a click when it is inserted allthe way. Inserting the card the wrong way or at an anglecould damage the contact area or cause the cardto jam. If the card is not inserted all the way, data may notbe written to the card. Hold the card straight and pull it out. If a unformatted card is installed, the recorder willautomatically display the menu format option ( P.64). Never use any card in the recorder unless it has beenformatted on this unit ( P.64). Never remove the card while the recorder is inoperation. This may damage the data. Releasing your finger quickly after pushing the cardinward may cause it to eject forcefully out of the slot.Recorder Card SelectionWhen inserting SD card into the SD card slot, therecorder message [Please Wait] will flashes on theLCD display for few seconds while validating theSD card.The recorder recording destination will be the defaultlocation selected from the menu [Card Select] optionwhen available. In case the default location is notavailable, the recorder will automatically changeover to the other card. When SD card selected fromthe menu [Card Select] option is ejected from therecorder, the recorder will automatically change overthe recording destination to the other card.241Setting Time and Date (Time & Date)Setting Time and DateSetting the correct time and date on the recorderis very important since every file recorded on therecorder will have the time and date informationas part of the file header. This will simplify thefile management aspects later on.The hour indicator will flash automaticallywhen you load batteries before using therecorder for the first time, or after therecorder hasnt been used for a long time.However, when a Password or Fingerprint(DS-5000iD only) has been set as thedevice lock function ( P.46), the recorderwill go to the time and date set screen afterverification (unlocking).BACK EXITTime & Date1 M 14 D 2008 Y 5: 00 PM24HBACK EXITTime & Date01 M 14 D 2008 Y 5 : 45 PM24HF1, F2, F3 buttonOK/MENU,+, ,9, 0button1 Press the 9 or 0 button to selectthe item to set.Select the item from hour, minute, year,month and day with a flashing point.2 Press the + or button to set.Follow the same steps by pressing the 9 or0 button to select the next item, and pressthe + or button to set. You can choose between 12 and 24 hourdisplay by pressing the F2(24H or 12H)* buttonwhile setting the hour and minute.Example: 5:45 P.M.5:45 PM (Initial setting) 17:45251 You can choose the order of the year, month,day by pressing the F2(D/M/Y or Y/M/D or M/D/Y)* button while setting them.Example: January 14, 2008(Initial setting)*The display will vary depending on the status of thesettings.3 Press the OK/MENU button tocomplete the setup screen.The clock will start from the set date and time.Press the OK/MENU button according to the timesignal.Changing the Time and DateWhen the recorders POWER switch is turnedON the [Time & Date] will be displayed for twoseconds. If the time and date is not correct,set it using the procedure below.1 Press the + or button in the [DeviceMenu] screen, then select [Time & Date].See P.42 regarding the menu.2 Press the OK/MENU or 9 button.The time and date screen appears. The hourindicator flashes, indicating the start of the timeand date setup process.The following steps arethe same as Step 1 through Step 3 of SettingTime and Date (Time & Date) ( P.24).3 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.Setting Time and Date1M 14D 2008Y14D 1M 2008Y2008Y 1M 14D BACK EXITDevice MenuUSB Class12Time & DatePower SaveReset SettingsCard Info.System Info.Setting Time and Date (Time & Date)Notes If the slide switch is moved to a position other than STOPwhile setting the time and date, the time and date currentlybeing set (un-finalized time and date) will be cancelledand it will revert to the previously set time and date. You can set the time and date from your PC using DSSPlayer software ( P.69).261Setting Recording Destination (Card Select)Setting Recording DestinationBy default, the recording destination is set tothe [SD] at the factory. To change the recordingdestination, follow the procedure outlinedbelow.1 Select [Card Select] at the [Device Menu]screen, then press the OK/MENU or9 button.Refer to P.42 regarding each menu item settings.2 Press the + or button to select [SD]or [micro SD].3 Press the OK/MENU button tocomplete the setup screen.[SD Card Selected] or [microSD Card Selected]will light up on the display, and it will return to the[Device Menu] screen.If press the 0 or F1(BACK) button the settingwill be cancelled and it will return to the [DeviceMenu] screen.The recording destination ( or ) that wasset will appear on the display.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.BACK EXITDevice MenuFingerprint12Card SelectBeepFormatUSB ClassTime & DateBACK EXITCard Select SDmicroSD CardSelectedmSDBACK EXITCard Select SDmicro SDmSDF1, F3 buttonOK/MENU,+, ,9, 0button272RecordingRecording2 Basic Operations2 Basic OperationsRecording Related SettingsBy default, the recorder has five folders, A,B, C, D, E and you can select folder bypressing the F1(FOLDER) button. Thesefive folders can be selectively used todistinguish the kind of recording; forexample, Folder A might be used to storeprivate information, while Folder B might bededicated to holding business information.Up to 200 messages can be recorded perfolder.Also, by default, the Recording Mode is QP.Record FunctionBy default, the RECORD function is configuredto record at the current position (overwrite).However, that can be changed to any of thefollowing settings: Append: Appends the recording to the end of thecurrent file ( P.28). Overwrite: Overwrites the recording starting at thecurrent position in the file ( P.29). Insert: Inserts the recording at the current positionin the file ( P.30).Recording related settings can beconfigured to provide a suitable recordingenvironment. Microphone Sensitivity (Mic Sense) ( P.31) Recording Modes (Rec Mode) ( P.32) Using the Variable Control Voice Actuator(VCVA) ( P.33) Hands-free Recording ( P.34) Recording Monitor ( P.34) Verbal Comment ( P.56) Pending Files (Pending) ( P.51)282031 / 031VERBAL DISPLY INDEXMIKEQP DICTE F 00 M 10 s15 H 22 M 30 sRecording1RecordingNew RecordingCreate a new file to record in.1 Press the NEW button to create a newfile.When [The Worktype List is displayed when anew file is created.] is set in DSS Player (P.69) you can select the Work Type from theWork Type list.aSelected Author IDbNew file numbercRemaining recording time2 Move the slide switch to the RECposition to start recording.The record/play indicator light glows red.Aim the microphone at the sound source.When you press the F2 (DISPLY) buttonduring recording, you can change the LCDscreen displays.3 Move the slide switch to the STOPposition to stop recording.If you want to append additional recordings tothe same file, move the slide switch to the RECposition again.031 / 030FOLDER PRIOR INFOMIKEQP DICTNew FileE FRemain15 H 22 M 40 sabc031 / 031FOLDER PRIOR INFOMIKEQP DICT 02 M 20 s15 H 02 M 20 sNotes A beep will sound when the remaining recording time reaches 60 seconds, 30seconds, and 10 seconds while recording. When remaining recording time is less than 60 seconds, the record/play indicatorlight starts flashing in red. When the recording time is decreasing to 30 or 10seconds, the light flashes faster. [Memory Full] or [Folder Full] will be displayed when the memory or folder capacityis full.- Delete any unnecessary files before recording any further ( P.37) or transferdictation files to your computer using DSS Player Software ( P.69).- Change the recording destination at [Card select] setting ( P.26) or change to acard with free space.232292Overwrite RecordingYou can overwrite a previously recorded file from any point withinthe file.Note that the overwritten recordings will be erased.1 Select and play the file you want tooverwrite.Stop playback at the starting point of overwrite.2 Move the slide switch to the RECposition to start overwriting.The record/play indicator light glows red.aRecording elapsed timebTotal recording time of the selected file3 Move the slide switch to the STOPposition to stop overwriting.Note You cannot select a different recording mode (QP, SP) than that of the original filebefore overwrite recording.Recording101 / 133VERBAL DISPLY INDEXMIKEQP DICTE F 10 M 25 s00H 14 M 00 sba23Recording21302RecordingRecording134 / 134EXITMIKEQP DICT VCVA00 H 00 M 10 s33 M 25sInsert Rec?134 / 134VERBAL DISPLY INDEXMIKEQP DICTF 00 M 12sInsert RecE134 / 134VERBAL DISPLY INDEXMIKEQP DICTF 00 M 11s4 H 33 M 06 SE23124Insert RecordingAdditional recording can be inserted into previously recorded file.1 Select and play the file you want toinsert an additional recording into.2 While playing the file, press theF1( INSERT) button to insert anadditional recording.[Insert Rec?] appears on the display.3 Move the slide switch to the RECposition to start inserting an additionalrecording.The record/play indicator light glows red.[Insert Rec] and the remaining recording time willalternate on the display.4 Move the slide switch to the STOPposition to stop inserting theadditional recording.Notes If you place the slide switch in the STOP position for more than two seconds whilemoving the slide switch from the PLAY position to the REC position, the Insertrecording will be cancelled. The recording time and date of the file is updated to the time and date of theinserted recording. You cannot select a different recording mode (QP, SP) than that of the original filebefore inserting.312Microphone Sensitivity (Mic Sense)Microphone SensitivityYou can switch between two microphonesensitivit ies to meet recording needs:[Dictation] for oral dictation and [Conference]which is suited for situations like meetings andconferences with a small number of people.The setting status will appear on the displayas CONF or DICT .F1, F3 buttonOK/MENU,+, ,9, 0 button1 Select [Mic Sense] at the [Record Menu]screen, then press the OK/MENU or9 button.Refer to P.41 regarding each menu item settings.2 Press the + or button to select[Conference] or [Dictation].Conference...High-sensitivity mode that recordssounds in all directions.Dictation...Low-sensitivity mode suited fordictation.3 Press the OK/MENU button to completethe setup screen.[Conference Set] or [Dictation Set] will light up on thedisplay, and it will return to the [Record Menu] screen.If press the 0 or F1(BACK) button the settingwill be cancelled and it will return to the [RecordMenu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.BACK EXITMic SenseDictationConferenceBACK EXITRecord MenuRec Mode12VCVAMic Sense025 / 030FOLDER PRIOR INFOMIKEEQP DICTNew File02 M 10 s3 H 08 M 05sBACK EXITMic SenseConferenceDictation SetDictation322Recording Modes (Rec Mode)Recording ModesThe recording mode can choose between QP(Quality Playback) and SP (StandardPlayback).F1, F3 buttonOK/MENU,+, ,9, 0 button1 Select [Rec Mode] at the [Record Menu]screen, then press the OK/MENU or9 button.Refer to P.41 regarding each menu item settings.2 Press the + or button to select [QP]or [SP].3 Press the OK/MENU button to completethe setup screen.[QP Set] or [SP Set] will light up on the display,and it will return to the [Record Menu] screen.If press the 0 or F1(BACK) button the setting willbe cancelled and it will return to the [Record Menu].Pressing the F3(EXIT) button will cancel the contentsbeing set and take you out of the MENU.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.Set Recording Mode is displayed when creatingthe NEW File and during recording.The recording mode of file recording is displayedwhen during playback and in stop mode.Note You cannot select the QP mode when setting therecorder to the Classic DSS mode.For details, see Dictations Settings in the Customizingthe Recorder (P.68).BACK EXITRecord MenuRec Mode12VCVAMic SenseBACK EXITRec ModeQPSPBACK EXITRec ModeQPSPSPSet031 / 030FOLDER PRIOR INFOMIKESP DICTNew FileE FRemain15 H 22 M 40 s332Using the Variable Control Voice Actuator (VCVA)Using the Variable Control Voice ActuatorThe Variable Control Voice Actuator (VCVA) is afunction that starts recording automatically whenthe microphone senses that sounds have reacheda preset threshold volume level, and automaticallypauses when the volume drops below the threshold.The VCVA feature allows you to conserve memoryby automatically stopping recording in instances likelong silent periods during meetings.When this is enabled, VCVA will appear on thedisplay.1 Set the VCVA in the menu to [On].Refer to P.41 regarding each menu item settings.2 Move the slide switch to the REC position tostart recording.When the sound volume is lower than the presetactuation sound level, recording automaticallystops after 1 second approximately, and Standby flashes on the display. The record/play indicatorlight glows when recording starts and flashes whenrecording pauses.Adjust the Start/Stop Actuation LevelWhile the recorder is recording mode, press the9 or 0 button to adjust the actuation level.The VCVA level can be set to any of 15 different values.The higher the value is, the more sensitive the recordercan react to sounds. At the highest value, even thefaintest sound will activate recording.The VCVA actuation level can be adjusted accordingto the ambient (background) noise.Notes The start/stop actuation level also varies depending onthe selected microphone sensitivity mode (P.31). To ensure successful recordings, prior testing andadjustment of the start/stop actuation level isrecommended.a Start level(Varies according tothe sound volumebeing recorded)b Level meterindicator (moves to theleft/right according tothe set level)F1 buttonOK/MENU, 9,0button134 /134VERBAL DISPLY INDEXMIKEQP DICT VCVAStand byE F1 H 25 M 01 s134 /134VERBAL DISPLY INDEXMIKEQP DICT VCVAVCVA Level 05E F1 H 25 M 02 sab342Hands-free RecordingThe recorder can be used as a hands-free recordingdevice. To setup the recorder for hands-freeoperation, connect the optional Olympus foot switch(RS27/28) to the back of the cradle and place therecorder in the cradle as shown in the diagram below.You can set Hands-free operation of therecorder to [Dictation] (default) or[Transcription] by using the customizefunctions of DSS Player (P.68) and changethe allocation function to Foot Pedal.For more details, refer to the online help forDSS Player (P.73).Recording MonitorIt is possible to monitor your recording bylistening to the recording while recording is inprogress. Insert the earphone plug into theearphone jack and use the + or button tocontrol the volume level.Notes The Olympus foot switch (RS27/28) is sold separately. Move the slide switch of the recorder to the STOPposition before connecting it to the cradle for hands-free recording. To record with better quality using the hands-freerecording function, set the microphone sensitivity to[Conference] mode, or use an external microphone.Note Insert the plugs to the end as shown in the illustrationwhen inserting the earphone or external microphone.Hands-free Recording/Recording MonitorThe default settings of the foot switchfunctions are as follow (Dictation) :+ / (Volume)buttonRS27LeftCenterRightPress and holdNEWRECREVReleaseSTOPPLAYRS28LeftCenterRightPress and holdREWNEWRECReleasePLAYSTOP352PlayingPlayingYou can start playing a file at any point.1 Select the file, then move the slideswitch to the PLAY position to startplayback.The record/play indicator light glows green.2 Press the + or button to adjust thevolume.The display shows the volume level. You canchoose between 0 to 30.aVolume level3 Move the slide switch to the STOPposition at any point you want to stopthe playback.101 / 133INSERT SPEED INDEXMIKEQP DICT00 M 05 s 27 M 58s101 / 133INSERT SPEED INDEXMIKEQP DICT00 M 07 sVolume 15a1231362PlayingPlayingPlaybackfunctionsFastForward(FF)Rewind(REW)Cue(CUE)Review(REV)PlaybackSpeedOperationPress the 9 button once while stopped.Press the 0 button once while stopped.Press and Hold the 9 button while stopped orplaying a file.Press and Hold the 0 button while stopped orplaying a file.Move the slide switch to the REV position.Press the F2 (SPEED) button during playback. Every time the F2(SPEED) button is pressed, theplayback speed will switch.Play(playback): Playback at normal speed.Slow Play (slow playback): Playback speedslows down (-50%), and Slow play will turn on.Fast Play (fast playback): Playback speedbecomes faster (+50%), and Fast play will turn on. How to CancelMove the slide switch to a positionother than the STOP position. The recorder starts the operationof the set position.Release the button.Release the button.Release the slide switch.Notes If you press the 9 button once while fast-forwarding or twice while stopped, the recorder will stop at the end of the file(F.Skip). If you press the 0 button once while rewinding or twice while stopped, the recorder will stop at the beginning of the file(B.Skip). If the 0 button is pressed within 2 seconds, the recorder skips to the beginning of the previous file. If you continue to press and hold the 9 button while Fast Forwarding (FF) the recorder will F.Skip continuously whilethe button is held. If you continue to press and hold the 0 button while Rewinding (REW) the recorder will B.Skip continuously while thebutton is held down.372Erasing a FileErasing or deleting a file from any of the folder on the recorder is avery simple process.1 Select the file you want to erase.2 Press the ERASE button.3 Press the + button to select [FileErase], then press the OK/MENUbutton.4 Press the + button to select [Start],then press the OK/MENU button.The display changes to [File Erase !] anderasing will start.[Erase Done] is displayed when the file iserased. File numbers will be reassignedautomatically.Notes An erased file cannot be restored. Files cannot be erased in the following cases.- File being set [Lock] ( P.50).- The SD card lock is turned on while the SD card is selected as the recordingdestination ( P.12).ErasingErasing029 / 031MIKEQP DICTAll EraseFile EraseCancel342File Erase !029 / 030MIKEQP DICTErase Done029 / 031BACKMIKEQP DICTFile EraseStartCancelAll EraseFile EraseCancel382Erasing All Files in a FolderAll files in a folder can be erased simultaneously.1 Select the folder you want to erase.2 Press the ERASE button.3 Press the + button to select [AllErase], then press the OK/MENUbutton.4 Press the + button to select [Start],then press the OK/MENU button.The display changes to [All Erase !] and erasingwill start.[Erase Done] is displayed when the files areerased. Any locked files in the folder will bereassigned new file numbers in ascendingorder.Notes The erasing process may take up to 10 seconds. Do not interrupt this process!Data will be destroyed. Files cannot be erased in the following cases.- File being set [Lock] ( P.50).- The SD card lock is turned on while the SD card is selected as the recording destination ( P.12).ErasingErasing029 / 030MIKEQP DICTAll EraseFile EraseCancel342All Erase !000 / 000MIKEEQP DICTErase Done/ 030BACKMIKEEQP DICTAll EraseStartCancelAll EraseFile EraseCancel392Erasing23134 / 134INSERT SPEED INDEXMIKEQP DICT 45 M 02 s01 H 55M 25sEXIT45 M 02 s01H 55 M 23sPartial Erase134 / 134EXITMIKEQP DICT05 M 01 sPartial EraseStart134 / 134EXITMIKEQP DICT 45 M 32 sPartial EraseEndErasingPartially Erasing a FileYou can erase a selected file in part.1 Start playback the file you want toerase partially.2 Press the ERASE button at the point tostart erasing.While playback continues, [Partial Erase] willappear on the display.3 Press the ERASE button at the pointto end erasing.The erase starting point (time) set in step 2 andthe ending point (time) set in this step willalternate on the display for 8 seconds.If you playback to the end of file or to the startposition of the Verbal comment ( P.56), thatwill mark the end position for the partial eraseautomatically.4024 Press the ERASE button to confirmerase.The display changes to [Partial Erase!] anderasing will start.When [Erase Done] appears on the display,partial erase is complete.Notes If the ERASE button is not pressed within 8 seconds after the Partial Erase Startand Partial Erase End are alternately displayed, the recorder will revert to stopstatus. An erased file cannot be restored. Files cannot be Partial erased in the following cases.- File being set [Lock] ( P.50).- Files that Verbal comment is being played back ( P.56).- The SD card lock is turned on while the SD card is selected as the recording destination ( P.12).ErasingErasing134 / 134MIKEQP DICT1 H 20 M 35 sPartial Erase !134 / 134MIKEQP DICT1 H 20 M 35 sErase Done4413Menu ListMenu ListDisplayMenuLockPriorityWork TypeRec ModeVCVAMic SenseBacklightLEDContrastLanguageFinished, PendingOff, OnDictation, ConferenceQP, SPOff, OnCancel, SetOn, OffOn, OffProgram contrast level 1~12 (Default is 6). Menu Setting (while the recorder is stopped, press the OK/MENU button) P.51 P.50 P.52 P.53 P.32 P.33Second layer SettingPending Ref.Page P.58 P.61 P.60 P.59 P.313 Advanced Operations3 Advanced OperationsMain MenuFile MenuRecordMenuDevice Menu(To the next page)English, Deutsch, Franais, Espaol,Italiano, Edit the Work Type and Option Item.423Menu ListMenu ListFingerprintCard SelectBeepFormatUSB ClassTime & DatePower SaveReset SettingsCard Info.Enroll, VerifySD, microSDInitializes the card (SD/microSD).Composite, StorageOn, OffModel Name, Version, SerialIn order of hour, minute, year, month andday.In order of 5min., 10min., 30min., 1hourand Off.Returns the menu settings to their initialstate.DeviceMenu P.48 P.26 P.62 P.64 P.67 P.24 P.22 P.65 P.13Second layer SettingSD(Remain, Capacity), microSD(Remain,Capacity) P.66Notes The selectable language varies depending on the countries where the product was purchased. [Fingerprint] is a menu item for the DS-5000iD only (it will not appear on the DS-5000). Items appear in bold letters in the Setting column to indicate that they are the initial settings.System Info. Ref.PageMain MenuFile Menu(To the page 41)4331 Press the OK/MENU button.The [Main Menu] screen will appear on thedisplay ( P.41).2 Press the + or button to move to[Main Menu] item to be set.Learning to Use the MenuLearning to Use the MenuEXITMain MenuFile MenuDisplay MenuDevice MenuRecord MenuBACK EXITRecord MenuRec ModeMic SenseVCVAEXITMain MenuFile MenuDisplay MenuDevice MenuRecord MenuBACK EXITRec ModeQPSPF1, F3 buttonOK/MENU,+, ,9, 0 buttonTo navigate through the different options in theMenu, use the Menu List flow chart (P.41,42) and the following steps to modify orchange any settings.3 Press the OK/MENU or 9 button.Move to the setting of the selected menu items.4 Press the + or button to move to themenu item to be set.5 Press the OK/MENU or 9 button.Move to the setting of the selected item.6 Press the + or button to change thesetting.7 Press the OK/MENU button to completethe setup screen.If press the 0 or F1(BACK) button, the settingwill be cancelled and it will return to the menu.Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.8 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.443Selecting Folders and FilesThe scroll bar will appear when all ofthe items cannot be displayed in themenu or list display screen.Scroll barFOLDERQP DICTFolder AABCDEFFolder BFolder CFolder DFolder EFolder FEXITSelecting Folders and FilesChanging Folders1 While the recorder is stopped, press theF1(FOLDER) button.The folder list screen will be displayed.2 Press the + or button to select thefolder, then press the OK/MENU button.This will change the folder.You can switch folders by pressing theF1(FOLDER) button.FOLDERQP DICTFolder AABCDEFolder BFolder CFolder DFolder EEXITFOLDERQP DICTFolder AABCDEFolder BFolder CFolder DFolder EEXIT001 / 010FOLDER PRIOR INFOMIKEQP DICT VCVA00M 00 s 05 M 00sCabChanging File1 While the file is being displayed, pressthe 9 or 0 button.This will change and display the file number orderfor files within the folder.F1 buttonOK/MENU,+, buttonaCurrent file numberbTotal number of recorded files in the folder4531 Select the file whose information youwant to display.Refer to P.44 regarding file selection.2 Press the F3(INFO) button.The file information is displayed.Displaying File InformationThe recorder can display a variety ofinformation related to the current file.It is also possible to go to the Work Type andOption Item edit screen.029 / 030FOLDER PRIOR INFOMIKEQP DICT 00M 00 s 22 M 40s029/030File NameD S 5 0 0 0 0 0 6 . D S 212M23D2008Y 12:23Author IDRec TimeMIKEMPF3 buttonThe Displayed InformationThe following information will be displayed.[File Name]...File name[Rec Time]...Time and date the file wasrecorded.[Author ID]...Display the Author ID of file.[Work Type]...Displays the Work Type ID of file.[Option Item]...Displays the Option Item whichhas been set.Displaying File Information463Device Lock FunctionUnlocking the RecorderWhen the password registry and/or fingerprintregistry is done, the recorder will prompt forpassword and/or fingerprint verifications (DS-5000iD only) on startup.Unlock the recorders device lock through themethod below.The default password when using the recorderfor the first time is 0000.Recorder access can be restricted by enabling thedevice lock function. Authentication via passwordand/or fingerprint verification (DS-5000iD only) canact as a safe guard for your data even in case therecorder is lost or left unattended.Fingerprint registry ( P.47) is performed bythe recorder, while password registry can beperformed by using DSS Player ( P.69).DS-5000iDDS-5000Unlocking the Recorder with aPassword1 Select the numbers you want to enterby pressing the +, , 9 or 0 buttonto move the cursor.2 Press the OK/MENU button to select anumber.A * will appear in the selected first digit and theblinking cursor will move to the next one over (tothe right). Repeat steps 1 and 2 to enter all fourdigits.Pressing the ERASE button at any time will erasethe last entry and move the cursor to the previousentry (to the left).3 After all four digits have been entered,press the F2(ENTER) button.If the 4 digit number entered matches theregistered password then the startup messagewill appear and the recorder will start up.Entry columnCursorDevice Lock FunctionUnlock DeviceEnter PasswordUnlock DeviceEnter Passwordor Sweep FingerUnlock DeviceEnter Passwordor Sweep FingerUnlock DeviceEnter Passwordor Sweep FingerUnlock DeviceEnter PasswordENTERor Sweep FingerF2 buttonOK/MENU,+, ,9, 0button473Device Lock FunctionPress yourfinger firmly atthe fingerprintsensor, and slideit at a constantspeed.Unlocking the Recorder Via FingerprintVerification (Only DS-5000iD)Slide the finger to be scanned forverification over the scanner window on theback side of the recorder in one sweepingmotion from top down as shown in theillustration.If [NG! Sweep Finger Again] is displayed, re-scanyour finger or a different registered finger again. Ifthere is no fingerprint match after 10 tries [IncorrectFingerprint Enter Password] will be displayed and itis not possible to authenticate via fingerprintverification.Device Lock FunctionIn case the fingerprint may not be scanned correctly,press your finger firmly against the sensor and sweep it.How to Scan the Fingerprint Place your finger as shown in the diagramand start scanning from a state where thefirst joint of your finger is touched to thefingerprint sensor. Pressing the finger securely, and slide fromthe first joint of your finger to fingertip properlyon the sensor in direction of the arrowapproximately 1 second at a constant speed. Slide straight the finger to the center of thefingerprint sensor without winding. While sliding, do not move the finger awayfrom the sensor.NotesThe register and verification of the fingerprint mayhave difficulties in below cases. The state of finger is as follows:Using the other registered finger or after washing thehand, it may improve.- When the finger is dry.- When the finger got swollen such as just after taking a bath.- When the finger is either sweaty and greasy or wet.- When the finger has a rough skin or is injured..- When the finger is dirty.- When the fingerprint is light and wrinkly. When the direct sunlight or strong light gets to thefingerprint sensor. When the fingerprint sensor is dirty.Wipe off with a soft cloth etc.483Device Lock FunctionDevice Lock FunctionUnlock DeviceEnter PasswordDevice isLocked09 : 59Authentication Halt ModeIf there is no password match after fivetries the recorder will enter passwordinput halt mode for ten minutes.After ten minutes have passed themismatch history will be erased and itwill once again return to the passwordinput screen.Fingerprint Registration (Fingerprint)Fingerprint registration is performed on therecorder. By selecting an Author ID from theAuthor list ( P.53) and then registering yourfingerprint, you can associate it to your Author ID.You can register up to 10 fingerprint data.1 Select [Fingerprint] at the [Device Menu]screen, then press the OK/MENU or9 button.BACK EXITDevice MenuFingerprint12Card SelectBeepFormatUSB ClassTime & DateBACK EXITFingerprintEnrollVerify2 Press + or button to select [Enroll],then press the OK/MENU or 9 button.3 Press the + or button to select aregistration number, then press the OK/MENU or 9 button.When making a new registration, select aregistration number that has not already beenregistered ( does not appear). When re-registering a fingerprint, select the previouslyregistered number ( does appear).a Connection with Author IDb No connection with Author IDWhen re-registering, the re-registration confirmationscreen will appear and you can select [Yes] tocontinue with registration.4 Recognizing your fingerprint ( P.47).[OK] will appear when the fingerprint is recognizedcorrectly.When the fingerprint data is recognized 3 times,[Completed] appears and the fingerprint data isregistered.BACK EXITFingerprintData1JONATHANData3Data2DS5000IDab_ _ _ _BACK EXITFingerprintData3 EnrollSweepYour Finger1 / 3 3 / 3BACK EXITFingerprintData3 EnrollOK493Erasing Fingerprint Data1 Select the registration number you wantto erase, then press the ERASE button.The method for Step 1 on P.48 will appear on theregistration number list screen.2 Press the + or to select [Yes], thenpress the OK/MENU button.The erasing of the selected registration datawill be completed.FingerprintData1JonathanData5YesNoClear Data3 ?FingerprintData1JonathanData4Data5Data3 ClearedDevice Lock FunctionVerifying the Registered Fingerprint Data1 Select [Fingerprint] at the [Device Menu]screen, then press the OK/MENU or9 button.2 Press the + or to button select[Verify], then press the OK/MENUbutton.3 Recognizing your fingerprint ( P.47).If your fingerprint data matches, [FingerprintAccepted] will be displayed and the matchingregistration number will appear. In cases wherethere is a connection with an author, the AuthorID will appear. If the fingerprint does not match,then [Incorrect Fingerprint] will appear and thenit will return to the fingerprint scanning screen.a Verified registration numberb Related Author IDWhen the below error message appeared, scanagain while referring How to Scan theFingerprint (P.47) carefully.[Sweep Error Sweep your finger again]...Displayswhen the fingerprint is not recognized correctly.[Sweep Error Sweep your finger withcare]...Displays when the recognized fingerprintdata does not match.Note Fingerprint registration and verification in this recordercannot guarantee the entire security.We are not responsible for any damage or loss for useof fingerprint registration and verification of this recorderor even if you cannot use this function.Device Lock FunctionBACK EXITFingerprintYour FingerFingerprintAcceptedData1JONATHANab503Locking Files (Lock)When a file is set to [Lock], will appear onthe display, allowing you to prevent importantfiles from accidental erase. Moreover, the filewill not be erased even when all files within afolder are erased.1 Select the file you want to Lock.2 Select [Lock] at the [File Menu] screen, thenpress the OK/MENU or 9 button.Refer to P.41 regarding each menu item settings.Locking Files3 Press the + or button to select [On]or [Off].On...Locks the file and prevents it frombeing erased. appears on the display.Off...Unlocks the file and allows it to be erased.4 Press the OK/MENU button to completethe setup screen.[File Lock ON] or [File Lock OFF] will light up on thedisplay, and it will return to the [File Menu] screen.If press the 0 or F1(BACK) button the setting willbe cancelled and it will return to the [File Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.5 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.F1, F3 buttonOK/MENU,+, ,9, 0buttonBACK EXITFile MenuPendingLockPriorityWork Type029 / 030BACK EXITLockOnCOff029 / 030BACK EXITLockOnCOff File Lock ON029 / 030FOLDER PRIOR INFOMIKEEQP CONFNew File02 M 10 s3 H 08 M 05s513Pending Files (Pending)When you set [Pending] to the file, the file becomesPending file and the editing sign of will appearon the display. If Download file is set to Finishedfile by DSS Player, the [Pending] file is nottransferred and only [Finished] file (edited file) willbe transferred to your PC.For details, see Dictation settings in theCustomizing the Recorder ( P.68).1 Select [Pending] at the [File Menu] screen,then press the OK/MENU or 9 button.Refer to P.41 regarding each menu item settings.2 Press the + or button to select[Pending] or [Finished].Pending...Sets to a file of Editing and appearson the display.Finished...Sets to a file of already edited.3 Press the OK/MENU button to completethe setup screen.[Pending Set] or [Finished Set] will light up on thedisplay, and it will return to the [File Menu] screen.If press the 0 or F1(BACK) button the setting willbe cancelled and it will return to the [File Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.Pending FilesF1, F3 buttonBACK EXITFile MenuPendingLockPriorityWork Type029 / 030BACK EXITPendingPendingFinished029 / 030BACK EXITPending Pending SetPendingFinished029 / 030FOLDER PRIOR INFOMIKEEQP CONFNew File02 M 10 s3 H 08 M 05sOK/MENU,+, ,9, 0button523Performing the Setting from the Menu1 Select the file which you would like toset the Priority level for.2 Select [Priority] at the [File Menu]screen, then press the OK/MENU or9 button.3 Press the + or button to select [Set]or [Cancel], then press the OK/MENUbutton.[Set]...High Level.[Cancel]...Normal Level.Setting Priority Levels (Priority)Setting Priority Levels029 / 030FOLDER PRIOR INFOMIKEQP DICT0 H 00M 00 s15 H 22 M 40saBACK EXITFile MenuPendingLockPriorityWork Type029 / 030BACK EXITEPrioritySetCancelF2 buttonOK/MENU,+, ,9 buttona Priority indicatorBy default, F2 button is programmed withPriority function. The setting can also beperformed from the menu.You can set a priority level on each filerecorded. You can choose between HIGHand NORMAL The default is Normal level.To Set a Priority Level on a FileTo Set the F2(PRIOR) Button1 Select the file you want to perform thesetting on, then press the F2(PRIOR)button.Each time the F2(PRIOR) button is pressed thePriority level will change (HIGH/NORMAL). Whenthe HIGH level setting is selected, will appearon the display.Perform the setting in the same manner aftercreating a NEW file.533Setting the Author ID and Work TypeSetting the Author ID and Work TypeEvery file recorded on the recorder will includethe Author ID and Work Type as part of itsheader information. To create multiple AuthorIDs and Work Types on the recorder, use thebundled DSS Player software to create andupload a Data list (list of Author IDs and WorkTypes) to the recorder. For more details, referto the online help for DSS Player ( P.73).By default the Author ID is set to DS5000.Setting an Author ID1 Turn ON the recorder.When [The Author List is displayed when thepower is on.] has been set through DSS Player(P.69), the registered Author ID List will appear.2 Press the + or button to select theAuthor ID that you want to assign to therecorder from the ID list.3 Press the OK/MENU button to set theID.When more than one Author ID exist on therecorder, the ID list will be displayed.ID 1ID 2ID 3ID10 Author ListEXITAuthor IDAUTHOR AAUTHOR BAUTHOR DAUTHOR EAUTHOR FAUTHOR CF1,F2,F3buttonOK/MENU,+, ,9, 0buttonNote Up to 10 Author ID entries can be registered (up to amaximum of 16 characters).543Setting the Author ID and Work TypeSetting the Work TypeUp to 10 Work Types can be registered in theDSS Player software and uploaded to therecorder. Each Work Type can have up to 10Option Items associated with it. The WorkTypes and Option Items can be used on therecorder to populate the recording file headerinformation.Refer to the online help for DSSPlayer ( P.73) regarding registration/set updetails and Option Item through DSS Player.1 While the recorder is stopping mode,press the NEW button.When [The Worktype List is displayed when a newfile is created.] has been set through DSS Player( P.69), the Work Types uploaded to therecorder will appear in a list.2 Press the + or button to select a WorkType from the Work Type list.3 Press the OK/MENU button to selectthe Work Type.The selected Work Type and a maximum of 10Option Items registered for that Work Type willbe recorded in the New File header information.When the item of Option Item Label within theselected Work Type is possible to set for Valueinput, it will take you to the file information inputscreen ( P.55). For more details, refer to theonline help for DSS Player ( P.73).Editing the Work TypeThe Work Type information of the recorded oruploaded files can be edited with the menusettings of the recorder ( P.41)1 Select the file you want to edit its WorkType information ( P.45).2 Select [Work Type] at the [File Menu]screen, then press the OK/MENU or9 button.The Work Type setting screen will appear.3 Press the F2(EDIT) button.The modification method confirmation screen willappear.4 Press the + or button to select [EditWork Type] or [Select From Work TypeList], then press the OK/MENU button.Edit Work Type...This will take you to the fileinformation input screen ( P.55) and allow youto modify the Work Type information that has beenrecorded for the file.Select from Work Type List...You can re-selectWork Type from the Work Type list.Setting the Author ID and Work Type Work Type ListType 1Type 2Type 3Type 10SCAN EXITE029/030W o r k T y p e 1W o r k T y p e 2W o r k T y p e 4W o r k T y p e 5W o r k T y p e 6W o r k T y p e 3BACK EXITFile MenuPendingLockPriorityWork TypeEDIT EXIT029/030Work TypeLetterReference NoSubjectBACKEXITE029/030Work TypeMRI1 2 3 4 5 6 7 8 9 0 1 2 3 4DEPBACKSelect FromWork Type ListEdit Work Type553Inputting Option Item Value1 Press the + or button on the fileinformation input screen to select thetargeting Option Item, then press theOK/MENU button.The input screen will be displayed.When inputting an Option Item value into a newfile or the file with a re-selected Work Type, onlyeligible input characters as specified in the DSSPlayer can be entered.2 Entering characters.Enter characters through the following method. Character selection+, , 0, 9 button... Select the characterstring (numbers, alphabets or symbols) displayedin the Keyboard window to move the cursor up,down, left and right by pressing. Character confirmationOK/MENU button... Use this button to confirmyour selection. Moving the entry columnWhen pressing the + button if the cursor is on topof the Keyboard window, the cursor will disappear.An Entry column within the input value display areawill change from flashing to lighting. The Entrycolumn can be moved when it is lit.9 button... Each press of the button moves theEntry column one space to the next (right). TheEntry column can be moved up to the space next(right) to the last character.0 button... Each press of the button moves theEntry column one space to the previous (left). TheEntry column can be moved up to the first character.Setting the Author ID and Work Type button...The Entry column changes fromlighting to flashing. The cursor is lit on the 0string within the keyboard Window, and makescharacter selection available.Entry is performed by insert entry. When thecharacter in the Entry column has already beenfinalized, the character after the cursor will moveone column to the right. Maximum entered character countThe Option item value can be entered up to thenumber of characters specified below. Presetdefault values can also be set for the option itemsto simplify data entry process.Option Item Value... 20 characters Cancelling the entered contentsPress the F1(BACK) button to select [YES],then press the OK/MENU button duringentry...This will erase the entered contents forthis item and return you to the File informationinput screen.Press the F3(EXIT) button to select [YES], thenpress the OK/MENU button during entry... Thiswill erase all of the finalized contents for the items,and the recorder will return to stopped state in theNew file or the state before entering Menu settings.3 Press the F2(FINISH) button.While creating a New File, selected Option ItemValue input appears at the bottom of Option ItemValue.When the F2 (FINISH) button is pressed, it willtake you to the stopped state in the New File.a Input value display areab Keyboard windowc Entry columnd CursorSetting the Author ID and Work TypeSCAN FINISH EXITE029/030Work TypeLetterReference NoSubject012File informationinput screenOption Item valueinput screenFINISH EXITE0 1BACKReference No cFINISH EXITE0 10 1 2 3 4 5 6 7 8 9 # , - &BACKReference NoOPQRSTUVWXZ_@ABCDEFGHIJKLMN a b d563Locating a Verbal Comment2 While playing back a file, press and holdthe 9 or 0 button.The recorder stops for 1 second when it reachesthe Verbal Comment.Clearing an Verbal Comment3 While playing a Verbal Comment, pressthe ERASE button.4 Press the + button to select [Clear],then press the OK/MENU button.The Verbal Comment is erased.Verbal Comment029 / 030VERBAL DISPLY INDEXMIKEQP DICT 10 M 56 sVerbal Comment 22M 40 sE F029 / 030MIKEQP DICT 10 M 56 sVerbal Comment 22M 40 s029 / 030MIKEQP DICTVerbal CommentCancelClearF1 buttonOK/MENU, +,9, 0buttonNotes Up to 32 Verbal Comment can be set in a file. When a file is locked or set to read-only, or when theSD card lock is enabled Verbal Comment cannot beerased. Clear the settings before erasing. When the recorder has been set to Classic DSS modeVerbal comments cannot be recorded.For details, see Dictation settings in the Customizingthe Recorder ( P.68).Verbal CommentThe data recorded with the F1(VERBAL)button being pressed during recording, isrecorded as a Verbal comment position (aposition within a file) in the header.It is possible to instantly search and play backVerbal comment sections through DSS Player,thereby making it useful for things like givinginstructions to transcriptionists.Setting a Verbal Comment1 While the recorder is recording mode,press and hold the F1(VERBAL) button,then release it when you want to stop.Audio recorded while continuing to hold theF1(VERBAL) button will be recorded as VerbalComment.ERASEbutton573Index MarksIndex marks can be placed in a file duringrecording or playback. Index marks are usedto provide a quick and easy way to identifyimportant or significant parts within the file.Setting an Index Mark1 While the recorder is recording or playingback mode, press the F3(INDEX) buttonto set an index mark.An index number appears on the display.Locating an Index Mark2 While playing back a file, press and holdthe 9 or 0 button.The recorder stops for 1 second when it reachesthe index mark.Clearing an Index Mark3 Locate the index mark you want to clear.4 While the index number appears forapproximately 2 seconds on the display,press the ERASE buttonThe index mark is erased.Index MarksF3 button9, 0buttonERASEbutton029 / 030INSERT SPEED INDEXMIKEQP DICT3H 10 M 56 s22M 40 sIndex 01 Set029 / 030MIKEQP DICT3H 10 M 56 s 22M 40 sIndex 01 Clear029 / 030INDEXMIKEQP DICT3H 10 M 56 s22M 40 sIndex 01Notes Up to 32 indexmark can be set in a file. When a file is locked or set to read-only, or when theSD card lock is enabled Indexmark Comment cannotbe erased. Clear the settings before erasing. When the recorder has been set to Classic DSS modeindex marks are limited to a maximum of 16 for each file.For details, see Dictation settings in the Customizingthe Recorder ( P.68).583LanguageLanguage (Language)You can select the display language for thisrecorder.The selectable language varies depending onthe countries where the product waspurchased.1 Select [Language] at the [Display Menu]screen, then press the OK/MENU or9 button.Refer to P.41 regarding each menu item settings.BACK EXITDisplay MenuBacklight12LEDContrastLanguageOK/MENU,+, ,9button2 Press the + or button to set the language.English...Displays in English.Deutsch...Displays in German.Franais...Displays in French.Espaol...Displays in Spanish.Italiano...Displays in Italian....Displays in Russian.3 Press the OK/MENU button to completethe setup screen.The displayed language is changed and will returnto the [Display Menu] screen.If press the 0 or F1(BACK) button the settingwill be cancelled and it will return to the [DisplayMenu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.BACK EXITLanguageEnglishBACK EXITLanguageEnglishEnglishSetF1, F3 buttonNote The selectable language varies depending on thecountries where the product was purchased.593BacklightBacklight (Backlight)When the display backlight is set to [On], thebacklight will light up for about 10 secondswhen a button is pressed.This is useful in that it allows you to check thedisplay even in dark locations.1 Select [Backlight] at the [Display Menu]screen, then press the OK/MENU or9 button.Refer to P.41 regarding each menu item settings.2 Press the + or button to select [On]or [Off].On...Backlight is enabled.Off...Backlight is disabled.3 Press the OK/MENU button tocomplete the setup screen.[On Set] or [Off Set] will light up on the display, andit will return to the [Display Menu] screen.If press the 0 or F1(BACK) button the settingwill be cancelled and it will return to the [DisplayMenu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.BACK EXITDisplay MenuBacklight12LEDContrastLanguageBACK EXITBacklightOnOffBACK EXITBacklightOnOffOnSetOK/MENU,+, ,9, 0buttonF1, F3 button6032 Press the + or button to select [On]or [Off].On...LED light will be set.Off...LED light will be cancelled.3 Press the OK/MENU button to completethe setup screen.[On Set] or [Off Set] will light up on the display, andit will return to the [Display Menu] screen.If press the 0 or F1(BACK), the setting will becancelled and it will return to the [Display Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.LEDLED (LED)You can set it so the Record/Play indicator lightdoes not turn on.OK/MENU,+, ,9, 0button1 Select [LED] at the [Display Menu]screen, then press the OK/MENU or9 button.Refer to P.41 regarding each menu item settings.BACK EXITDisplay MenuBacklight12LEDContrastLanguageBACK EXITLEDOnOffBACK EXITLEDOnOffOnSetLED(Record/Playindicator light)F1, F3 button613LCD Contrast AdjustmentLCD Contrast Adjustment (Contrast)Display contrast can be adjusted from level 01to 12.1 Select [Contrast] at the [Display Menu]screen, then press the OK/MENU or9 button.Refer to P.41 regarding each menu item settings.BACK EXITDisplay MenuBacklight12LEDContrastLanguageOK/MENU,+, ,9, 0button2 Press the + or button to set thecontrast level.You can adjust the LCD display contrast level from1 to 12.3 Press the OK/MENU button to completethe setup screen.The set contrast level lights up and will return tothe [Display Menu] screen.If press the 0 or F1(BACK), the setting will becancelled and it will return to the [Display Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.BACK EXITContrast+-Level06BACK EXITContrast+-Level06Level 06SetF1, F3 button623System Sounds (Beep)System SoundsWhen this is set to [On], the recorder beeps toalert you to button operations or warn you oferrors.OK/MENU,+, ,9, 0button1 Select [Beep] at the [Device Menu]screen, then press the OK/MENU or9 button.Refer to P.42 regarding each menu item settings.2 Press the + or button to select [On]or [Off].On...System sounds are enabled.Off...System sounds are disabled.3 Press the OK/MENU button tocomplete the setup screen.[On Set] or [Off Set] will light up on the display, andit will return to the [Device Menu] screen.If press the 0 or F1(BACK) button the setting willbe cancelled and it will return to the [Device Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.BACK EXITDevice MenuFingerprint12Card SelectBeepFormatUSB ClassTime & DateBACK EXITBeepOnOffBACK EXITBeepOnOffOnSetF1, F3 button633Inserting and Ejecting a microSD cardInserting a microSD card1 Open the battery cover ( P.16).2 Open the card cover inside the batterycompartment.3 Insert the microSD card into the cardslot in the direction shown in theillustration until it clicks.Ejecting a microSD card1 Open the battery cover ( P.16).2 Open the card cover inside the batterycompartment.3 Push the microSD card inward once tounlock it, and let it eject.The microSD card is sometimes difficult totake out. In this case, pick up a card withyour fingers as shown in the illustration.Exercise caution when using things liketweezers, as there is the risk of accidentallydamaging the card and rendering it unableto read data out.When it is Difficult to Eject themicroSD cardInserting and Ejecting a microSD card123When it is necessary to remove or insert themicroSD card serving as the built-in memoryin emergencies, use the method below to eitherremove or insert it.1236431 Select [Device Menu] at the [Format]screen, then press the OK/MENU or9 button.Refer to P.42 regarding the menus various settingitems.2 Press the + or button to select [SD]or [microSD], then press the OK/MENUbutton.3 Press the + or button to select [Start]option.Formatting the CardBACK EXITDevice MenuFormat12USB ClassTime & DatePower SaveReset SettingsCard info.BACK EXITFormat SDmicro SDmSDBACK EXITFormat SDStartCancelOK/MENU,+, , 9,buttonCards that have been used in non-Olympusdevices, or cards that are not recognized bythe recorder, must be formatted before theycan be used with the recorder.To familiarize yourself with the formattingprocess, read the steps below.In terms of formatting, only selected cards canbe formatted, the recorders menu settingscannot be initialized. The initialization of menuitems should be set up through DSS Player orthe recorders [Reset Settings].Formatting the Card (Format)653Formatting the CardTo return the recorders menu settingsto their original status from the time ofpurchase (initial settings), perform thesetting from [Reset Settings] in the[Device Menu], or perform the sameoperation by using DSS Player.Initializing the Recorders MenuSettings (Reset Settings)4Press the OK/MENU button to confirm[Start] selection.5 Press the + or button again to select[Start] option.6 Press the OK/MENU button again toinitiate the formatting process.[Format Done] displays when formatting ends.Format SDData will be clearedFormat SDAre You Sure?StartCancelFormat SDFormat !Format SDFormat DoneBACK EXITDevice MenuUSB ClassTime & DatePower SaveReset SettingsCard Info.System Info.Notes The time required to format cards differs depending onthe capacity of cards. Do not interrupt the formattingprocess by the following operations. Doing so willdamage the data or card.- Remove the card.- Remove the batteries. When the card is formatted, all the stored data, includinglocked files, are erased. If an unformatted card is inserted, the recorderautomatically displays the format option in the menu. SD cards for which the SD card lock is enabled cannotbe initialized. Formatting on the recorder will be Quick Format. If youformat the card, information of file management isrefreshed and the data inside the card is not deletedcompletely. When handing over and disposing the card,be careful about the data leakage from the card. Werecommend the card to be destroyed when you disposethe card.Formatting the Card (Format)663Check System InformationCheck System Information (System info.)System information about the recorder like its[Model Name], [Version] and [Serial] can bedisplayed.In this recorder, you can check the Card Information( P.13) and File Information ( P.45).OK/MENU,9, 0button1 Select [System info.] at the [Device Menu]screen, then press the OK/MENU or 9button.[Model Name] [Version] [Serial] will appear.Refer to P.42 regarding each menu item settings.2 Press the OK/MENU, 0 or F1 (BACK)button.When you press the F3 (EXIT) button, it will return tothe previous display from MENU.3 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.BACK EXITDevice MenuUSB Class12Time & DatePower SaveReset SettingsCard info.System info.BACK EXITSystem Info.Model NameDS-5000Version1.00Serial123456789F1, F3 button673Changing the USB ClassChanging the USB Class (USB Class)OK/MENU,+, ,9, 0button1 Select [USB Class] at the [Device Menu]screen, then press the OK/MENU or9 button.Refer to P.42 regarding each menu item settings.2 Press the + or button to select[Composite] or [Storage].Composite...In the 3 classes of Storage, USB audioand human interface, USB connection is possible.While USB connection in [composite], the recorder canbe used as the USB speaker and the USB microphone.Storage...USB connection is possible in onlyStorage class.3 Press the OK/MENU button to completethe setup screen.[Composite Set] or [Storage Set] will light up onthe display, and it will return to the [Device Menu]screen.If press the 0 or F1(BACK) button the setting willbe cancelled and it will return to the [Device Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.4 Press the F1(BACK) or 0 button toreturn to the [Main Menu] screen, thenpress the F3(EXIT) or 0 button tocomplete the setting.When this recorder is connected to the computerfor the first time after being changed toRemote(Composite), the driver will be installedautomatically to the computer.BACK EXITDevice MenuFingerprint12Card SelectBeepFormatUSB ClassTime & DateBACK EXITUSB ClassCompositeStorageBACK EXITUSB ClassCompositeStorageCompositeSetYou can set the USB class of this recorder witha USB connection to [Composite] or [Storage].Set to [Composite] when using this recorderas a USB speaker or a USB microphone.F1, F3 button683Customizing the RecorderCustomizing the RecorderYou can customize various specifications of therecorder when using DSS Player ( P.69). Formore details, refer to the online help for DSSPlayer ( P.73).The Recorders Customized Settings Button settingsYou can change the allocated functions for theProgrammable Smart Buttons (F1, F2, F3buttons), the NEW button, and the slide switch. Hands-Free settingsYou can perform settings related to the Hands-Free operation with the Foot Switch (RS27/28 soldoptional). Menu settingsYou can set the default values for each of therecorders Menu items. Security settingsYou can perform various settings related to therecorders device lock. Device lock function ON/OFF. Settings related to the timing for setting thedevice lock. Password settings. Changing the number of allowable input errors(mismatches) for the password. Author List settingsYou can perform settings related to the Author,such as Author registration. Work Type List settingsYou can perform settings related to the Work Type,such as Work Type registration. Folder settingsYou can perform various settings related to therecorders folders. Changing the number of folders and foldername. Auto Lock setting which locks files recorded indesignated folders. Encryption Password setting which encryptsfiles recorded in designated folders. Work Type settings for each folder. Dictation settingsYou can perform various settings related to therecorders Dictation. Recording format (DSS Pro/Classic DSS)selection. Recording mode (Overwrite/Append/Insert)setting. Settings related to eligible f i les whendownloading to a PC (All Files/Finished Files). Alarm settingsYou can set occasions for the recorders alarm orbeep noise to sound. Slide Switch Guide settingsYou can set the Slide Switch Guide, whichindicates the position of the Slide Switch on therecorders LCD screen, to either enabled ordisabled. Permission settingsYou can perform various settings related to userauthorization, such as prohibiting both file erasureand MENU settings. Splash Message settingsYou can set the contents that appear in themessage which is displayed during startup. Display settings You can select a default pattern for displayduring recording from 5 patterns. On the 2nd line of LCD, you can display FileName or Work Type instead of Author ID whichis currently displayed in the NEW, STOP, REC,PLAY, CUE/REV, FF/REW or ERASE mode.6944 Managing Files on Your PC4 Managing Files on Your PCDSS Player SoftwareDSS Player SoftwareThe DSS Player is a fully featured software tool that provides a simple to use but sophisticatedmethod of managing your recordings. Some of the features of the DSS Player are: Automatic startup of the application by connecting the device. Automatic download of Dictation by connecting the device. Backs up downloaded Dictation (Windows only). Automatic transmission of downloaded Dictation to addresses specified through e-mail and FTP (Windows only). Automatic transmission of transcribed documents through e-mail and FTP, as well as Dictation and link management (Windows only). Voice recorders menu setting. Customize functions on the recorder (Windows only). Direct recording and editing of existing Dictation through Voice recorders button and slideoperation. Recording Instruction Comments and Verbal comments (Windows only). Encrypt the Dictation within the folder by encrypting the folder itself (Windows only).Make sure that your computer meets the minimum requirements listed below. Please checkwith your system administrator or your Olympus Professional Dealer.704DSS Player SoftwareMacintoshWindowsMinimum RequirementOperating System:CPU:RAM:Hard drive space:Display:USB port:Operating System:CPU:RAM:Hard drive space:Drive:Display:USB port:Audio I/O terminals:Note Macintosh version does not support voice recognition software.DSS Player SoftwareWindows 2000 Professional Service Pack4;Windows XP Professional/XP Home edition Service Pack2;Windows XP 64-bit;Windows Vista Ultimate/Enterprise/Business/Home Premium/Home Basic;Windows Vista Ultimate 64-bit edition/Enterprise 64-bit edition/Business 64-bitedition/Home Premium 64-bit edition/Home Basic 64-bit edition;Windows Server 2003;Windows Server 2003 x 64 editionWindows 2000/XP: 500MHz processor or moreWindows Vista: 800MHz processor or moreWindows Server 2003: 550MHz processor or moreWindows 2000/XP: 128MB or moreWindows Vista: 512MB or moreWindows Server 2003: 256MB or moreDictation Module: 70MB or more;Microsoft .NET Framework Version 2.0: 150MBCD or DVD drive800 x 600 pixels or more, 65536 colors moreOne or more free portsWindows-compatible sound deviceMac OS 10.3.9 - 10.5Power PC G3 500MHz or more/Intel Core Sole/Duo 1.5GHz or more256MB or more (512MB or more is recommended)200MB or more1024 x 768 pixels or more, 32000 colors moreOne or more free ports714Installing DSS Player SoftwareInstalling DSS Player SoftwareBe sure to confirm the following before installation: Exit all running applications. Eject the floppy disk if you are using one. If you are running Windows 2000/XP/Vista or Mac OS X on the network, you need to log on as an Administrator.WindowsFor the Windows version, there is aninstallation method for individuals and one foradministrators to install on multiple client PCs.An explanation of the installation method forindividuals installing the software on a singlePC will be provided here.1 Insert Olympus DSS Player CD into theCD-ROM drive.The installation program will start automatically.If the installation program does not startautomatically, browse your CD-ROM drive andexecute launcher.exe.2 The launcher will startup.Select the language you would like to install fromthe upper-left pull-down menu and click [DSSPlayer Pro Installation].3 The Install Wizard will begin.Once you have consented to the licensingagreement, enter your name, company name, andlicense ID number (serial number).The license ID number is printed on the licenseID card included inside the recorder package.4 Proceed with the installation accordingto the instructions on the screen.Macintosh1 Insert Olympus DSS Player CD into theCD-ROM drive.2 Double-click the CD icon.3 Double-click the setup icon.The Install Wizard will begin.Once you have consented to the licensingagreement, follow the instructions on the screento complete the installation.4 Proceed with the installation accordingto the instructions on the screen.5 You will be requested to restart, soconduct a restart by following theinstructions.724Uninstalling DSS Player SoftwareWindows1 Exit DSS Player program.2 Click the [start] button on the taskbar.3 Select [Add/Remove programs] from the[Control Panel].A list of installed applications is displayed.4 Select [Olympus DSS Player Pro], thenclick the [Change/Remove] button.5 Proceed with the uninstallationaccording to the instructions on thescreen.Macintosh1 Exit DSS Player program.2 Double-click DSS Uninstaller in[Application] = [DSS Player] folder.An uninstaller is displayed.3 Proceed with the uninstallationaccording to the instructions on thescreen.Note The dictation fi les you made are stored in the[MESSAGE] folder. If you dont need them, delete them.You can confirm the location of the [MESSAGE] folderby clicking on [Options] in the [Tools] menu beforeuninstalling.Uninstalling DSS Player Software734Using Online HelpUsing Online HelpFor information on the DSS Player usage and features, refer to the online Help.To start online Help:Windows1 Click the [start] button, then select [AllPrograms], [Olympus DSS Player], [DictationHelp].2 While DSS Player is running, select the[Help] menu, [Contents].3 While DSS Player is running, press F1 onthe keyboard.MacintoshWhile DSS Player is running, select [DSS PlayerHelp] from the [Help] menu.Note Online Help is available after the DSS Player is installed( P.71).744Connecting Recorder to PCConnecting Recorder to PCConnecting to Your PC Using the USB Cable1 Turn ON the recorder ( P.22).2 Connect the USB cable to the USB port of the PC.3 Confirm that the recorder has stopped and connect a USBcable to the connection port on the recorder.If [Remote] is displayed on the recorder, it indicates proper connections.Once you connect the recorder to your PC, the recorder will be powered throughthe USB cable. When the AC adapter is connected power will be supplied fromthe AC adapter.While PC connection, the SD card and the microSD card are recognized as therespective separate removable disk drive. Furthermore, removable disk drive isadded in order of the microSD card and the SD card.Supported computersNotes NEVER remove the card or disconnect the USB cable while the record/play indicatorlight is flashing. If you do, the data on the card will get destroyed. Some PCs may not supply sufficient power and the recorder fails to connect. Referto your PC Users Manual regarding the USB port on your PC. Do not connect the recorder to a PC by using a USB hub. Make sure to connect toa USB port on your PC. Make sure to push the cable connector all the way in. Otherwise, the recorder maynot operate properly. This is an operational environment for saving the files recorded by this recorder toyour PC with USB connection. Even if operational environment is satisfied, we do not support upgraded OS, themulti-boot environment and self-modified computers.Windows 2000/XP/VistaWindows computers equipped with more thanone free USB port.Mac OS 10.3.9 - 10.5Apple Macintosh series equipped with morethan one free USB port.MacintoshWindowsOperating System:Supported computers:Operating System:Supported computers:754Connecting to Your PC Using the CradlePlace the recorder in the cradle1 Connect the USB cable to the USB port of the PC.2 The USB cable is connected with cradle as shown in figure.3 Turn ON the recorder, then set the recorder in the cradle.If [Remote] is displayed on recorder, it indicates proper connection.Disconnecting Recorder from PCTo avoid data corruption or loss, make sure that the recorders record/play indicator light isnt flashing, before removing the recorder fromthe cradle or disconnect the cable from the recorder terminal.Remove the Recorder from the CradleTo prevent damage or loss of the data, confirm that the recording/playback indicator light of this recorder is not on, and remove thisrecorder and USB cable from the cradle.Notes Never touch the contact points at the bottom of the cradle, as that may cause badconnection. With a PC connected, the recorder cannot be operated with the foot switch (RS27/28). When connecting the recorder to a PC via the cradle, remove the foot switch.Connecting Recorder to PCConnecting Recorder to PC764Running DSS Player SoftwareRunning DSS Player SoftwareMacintoshDisabling Automatic Start1 Click the Docks System Preferences.2 Click Device Detector.3 Turn the automatic startup setting Off.WindowsManual Start1 Start your Macintosh.2 Double click the DSS Player icon for thefolder in [Application] = [DSS Player].All program menu will be displayed.3 Register user informationThe users registration screen will be displayedat the time of initial startup. Please input the serialnumber. Please see the seal attached to the CD-ROM package included with the DSS Player, forthe serial number. After the input has ended, click[OK] to complete the registration.Disabling Automatic Start1 Right-click the Device Detector in theSystem Tray in the lower right-handcorner of the screen, then select[Settings startup application].2 Click [DSS Player Pro].The check mark on [DSS Player Pro] disappears.Manual Start1 Start Windows.2 Click the [start] button, then select [AllPrograms].All program menu will be displayed.3 Select [Olympus DSS Player Pro],then click [Dictation Module].By default, connecting the recorder to your PC, will start the application automatically. Connectingto your PC Using the Cradle.7755 Other Practical Use Methods5 Other Practical Use MethodsUsing as External Memory of the ComputerUsing as External Memory of the ComputerWhen the recorder is connected to your PC, it will be recognized on your PC as a removable drive.You can view and access the recorder card from My Computer and download data from the card toyour PC using standard windows copy/move and delete commands. You can also upload data fromthe PC to the card in the recorder in the same way.Example: Copying Data from PC to Card Using Explorer or Finder1 Start Windows.2 Connecting the recorder to your PC.For connection procedure, refer to Connecting to Your PC Using the USB Cable ( P.74).3 Open Windows Explorer or Finder window.The products name is displayed.4 Copy the data.While the data are being written or copied, the record/play indicator light on the recorder will flash.5 Unplug the recorder from a computer.Note NEVER remove the card or disconnect the USB cable while the record/play indicator lamp is flashing. If you do, the dataon the card will get destroyed.7866 Other Information6 Other InformationAlarm Message ListAlarm Message ListExplanationBattery power is getting low.Voltage outside of theallowable limit has beendetected.Attempt to delete a lockedfile.The file is full of index marks(maximum of 32 marks).The folder is full of files(maximum of 200 files).The destination folder alreadyhas the maximum number offiles (200).An error occurred whileerasing.An incompatible card wasinserted.The card has no remainingmemory.There was an error whileformatting the card.System error detected in therecorder.There is no card inserted.MessageBattery LowPower SupplyError RemovePower PlugFileProtectedIndex FullFolder FullErase ErrorCard ErrorMemory FullFormat ErrorSystem ErrorInsert CardActionCharge the battery Pack orreplace with new batteries (P.14-17).Use the included AC Adapter( P.21).Unlock the file ( P.50).Erase index marks that are nolonger required ( P.57).Erase unnecessary files( P.37).Erase unnecessary files( P.37).Erase once again.When an Erase Error occursformat the cardInsert a compatible card( P.23, 63).Erase files that are no longerrequired or insert another card.Reformat the card ( P.64).This is a malfunction. Contactthe place of purchase orOlympus Service Center forrepair.Insert a card ( P.23, 63).MeaningLow batterypowerAbnormal voltagedetectedErase-lockedIndex fullFolder fullMaximum numberErase failureIncompatible cardZero remainingmemoryFormatting errorSystem errorNo card796TroubleshootingTroubleshootingProbable causeThe batteries are not loaded properly.The batteries are dead.The recorder is in power off mode.The recorder is in power off mode.The batteries are dead.The card does not have enough memory.The card is unformatted.The maximum number of files has beenreached.The SD card is locked.The earphone is connected.The volume level is set to 0.The file is locked.The SD card is locked.The recorder was shaken duringrecording.The recorder was placed near a cellphone or fluorescent lamp whilerecording or during playback.The microphone sensitivity is too low.The maximum number of index marks(32) has been reached.The file is locked.The SD card is locked.Wrong folder.Switch the recording card.Sometimes a connection cannot be madewith some PCs running Windows XP orVista.SymptomNothing appearson the displayWont startUnable to recordNo playback toneheardUnable to eraseNoise heardduring playbackRecording leveltoo lowUnable to setindex marksCannot find therecorded voiceCannot connectto a PC using acradleActionVerify polarity is correct ( P.16, 17).Replace with new batteries ( P.17).Turn the recorder ON( P.22).Turn the recorder ON( P.22).Replace with new batteries ( P.17).Erase unnecessary files or insertanother card ( P.23, 37, 63).Format the card ( P.64).Check another folder.Unlock the SD card lock ( P.12).Unplug the earphones to use theinternal speaker.Adjust the + (Volume) button.Unlock the file ( P.50).Unlock the SD card lock ( P.12).Move the recorder.Set the microphone sensitivity toConference mode and try again (P.31).Erase unnecessary index marks( P.57).Unlock the file ( P.50).Unlock the SD card lock ( P.12).Switch to the right folder.The recorder is recording to anothercard.You need to change the PCs USBsettings. See DSS Player online helpfor details ( P.73).806AccessoriesAccessoriesHeadset: E62, E102Stereo headset for your PC. A helpful tool for PC based transcription.Monaural binaural earphone: E20Noise-cancellation microphone: ME12 (Dictation microphone)Used to get crisp recordings of your own voice by reducing the effects of ambient noise.Recommended to improve the accuracy when using voice-recognition software.External microphone: ME15A lavalier omnidirectional microphone that clips to clothing. Used to record your own voice orpeople near you.PC transcription kit: AS-5000The AS-5000 transcription kit provides you with a PC-footswitch, a headset and DSS PlayerPro Transcription Module for easy transcription of DSS recordings.Foot switch: RS27/28Connect to the USB cradle with DS-5000/DS-5000iD for hands-free transcription.Connecting cord: KA333Use to connect the microphone jack of this unit to a radio or other sound source.Telephone pickup: TP7Earphone type microphone can be plugged into your ear while phoning. The voice orconversation over the phone can be clearly recorded.Ni-MH rechargeable battery: BR403High-efficiency rechargeable long life batteries.Highly sensitive noise-cancellation monaural microphone: ME52WThis microphone is used to record sound at a distance while minimizing surrounding noise.816SpecificationsSpecificationsSpeakerBuilt-in 23mm round dynamic speakerMIC/EAR jack3.5 mm mini-jack, impedanceMIC 2 k, EAR 8 or moreMaximum working output (3 V DC)250 mW or more (8 speaker)Input power requirementRated voltage: 5 VBatteries: Ni-MH Rechargeable BatteryPack or Two AAA batteries(LR03 or R03) or Two Ni-MHrechargeable batteriesExternal dimensions113.5 x 50.0 x 17 mm(without protrusions)Weight110 g (Including Ni-MH RechargeableBattery Pack)* Specifications and design are subject tochange without notice.* Battery life is measured by Olympus. Itvaries greatly according to the type ofbatteries used and the conditions of use.Recording formatDS2 (Digital Speech Standard Pro)Recording mediamicro SD, SD-card: 512 MB to 8 GBInput level -70 dBvSampling frequencyQP mode: 16 kHzSP mode: 12 kHzOverall frequency responseQP mode: 200 to 7,000 HzSP mode: 200 to 5,000 HzRecording time (512 MB Card)QP mode: 38 hours 45 minutesSP mode: 79 hours 30 minutesAlkaline battery lifeRecording:QP mode: Approx. 24 hoursSP mode: Approx. 32 hoursPlayback:All mode: Approx. 13 hoursNi-MH Rechargeable Battery lifeRecording:QP mode: Approx. 20 hoursSP mode: Approx. 28 hoursPlayback:All mode: Approx. 10 hours826Technical Assistance and SupportTechnical Assistance and SupportDS-5000 is part of the Olympus Professional Dictation System. Your dealer is trained totroubleshoot and fix many common problems that you may be having with this system. If youencounter problems using your DS-5000/DS-5000iD, we recommend that you contact yourOlympus Professional Dealer that sold you the system. If your dealer cannot fix your problem,please call our technical hotline number or send an E-mail. For customers in the U.S. and CanadaPhone: 1-888-553-4448E-mail: firstname.lastname@example.org For customers in EuropeE-mail : email@example.comDeclaration of ConformityModel Number: DS-5000/DS-5000iDTrade Name: DIGITAL VOICE RECORDERResponsible Party: OLYMPUS IMAGING AMERICA INC.Address: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610,U.S.A.Telephone Number: 1-888-553-4448This device Complies with Part 15 of the FCC Rules. Operation is subject to the following twoconditions: (1) This device may not cause harmful interference, and (2) this device must accept anyinterference received, including interference that may cause undesired operation.Tested To ComplyWith FCC StandardsFOR HOME OR OFFICE USECanadian RFIThis digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set outin the Radio Interference Regulations of the Canadian Department of Communications.Cet appareil numrique ne dpasse pas les limites de Catgorie B pour les missions de bruit radio manant dappareilsnumriques, tel que prvu dans les Rglements sur lInterfrence Radio du Dpartement Canadien des Communications.For customers in North and South AmericaFor customers in EuropeCE mark indicates that this product complies with the European requirements for safety,health, environment and customer protection.This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection of wasteelectrical and electronic equipment in the EU countries. Please do not throw the equipment intothe domestic refuse. Please use the return and collection systems available in your country forthe disposal of this product.Applicable Product : DS-5000/DS-5000iD, AC adapter, CradleP2-BS0038-02AP0803