DESIGNING FOR DISCOVERY

• BRENDA HAZARD, HUDSON VALLEY COMMUNITY COLLEGE• KATIE JEZIK, HUDSON VALLEY COMMUNITY COLLEGE• SUSAN D’ENTREMONT, CAPITAL DISTRICT LIBRARY

COUNCIL• MAGGIE HORN, SUNY OLIS

OVERVIEW

Storyhour with Anna Parrott ,Bethlehem Public Library

OVERVIEW• Introductions• Overview of New York Heritage Digital

Collections • HVCC’s participation in the project• CONTENTdm WorldCat ALEPH EDS• Creating the EDS discovery layer• Future plans

NEW YORK HERITAGE www.nyheritage.org

• Includes material from over 150 institutions from the 6 Upstate NY3Rs Councils (and some from METRO)

• Over 480,000 items online with new additions daily

BENEFITS OF JOINING NEW YORK HERITAGE

• Statewide web site and marketing• Software, server and web site

provided at very low cost. (Can be $10,000 cost savings.)

• Training and guidelines provided• May be only feasible way for small

institutions to get images online• Sets stage for sharing records with

other platforms

Card catalog, CDLC Images, Capital District Library Council

RESPONSIBILITIES OF JOINING NEW YORK HERITAGE

• Attend training• Select items• Digitize items – can be done by a

vendor• Create metadata• Provide information about

your institution for the web site• Follow minimum standards• Deal with master copies

Siena College Early American Collection, South Carolina, Deed of Indenture, 1769, Siena College Archives Historic Photographs Collection, Siena College Library

EXPANDING ACCESS

Fall of 2013 – Began process of adding New York Heritage records to WorldCat

Explosion at Fireworks Factory, Aqueduct (view 2), Saratoga County, 1953. Clifton Park Halfmoon Public Library

MAPPING THE DATA

Survey map of birds nesting in the Dugway Marsh

Elon Howard Eaton Ornithology Collection Hobart and William Smith Colleges

CONTENTdm

WorldCat

CONTENTdm

*Note: CDLC does NOT have a subscription to WorldCat FirstSearch.

WorldCat

·Staff in transition

·CONTENTdm access

·Training from CDLC

·Began adding College Early Founders images in 2008

·October 2013 CDLC announces records imported to WorldCat

WorldCat access prompted us to focus on collection development

HVCC now has more than 70 items

METADATA for project early entry

Subject.TGM based on CDLC thesaurusSubject.LCSH based on entries identified by HVCC staffNOTE Personal Name entry contains error!

Metadata fields will be mapped in EDS later…

CONTENTdm

WorldCat

*Note: HVCC has a subscription to WorldCat FirstSearch.

In WorldCat,but not in ALEPH

Train wreck on FJ&G Railroad in Gloversville, NY Fulton-Montgomery Community College The Evans Library-Kenneth R. Dorn Regional History Study Center - David F. Nestle Memorial Collection

IDS CATALOG

IDS CATALOG

OCLCALEPH

Otto V. Guenther – younger (1897 – 1969)Hudson Valley Community College Hudson Valley Community College: Founders Collection

IDS CATALOG

CONTENTdm

WorldCat

ALEPH

Steinmetz and Edison Examine Results from Lightning Generator Schenectady Museum & Suits-Bueche Planetarium Steinmetz Digital Collection of Schenectady

Eureka!

Let’s create a discovery layer!

COMPLETING THE IR QUESTIONNAIRE:

Quilt Pattern 114: Ocean Wave Quilt Patterns of Onondaga County, 1919-1923

Onondaga County Public Library, Local History and Genealogy Department

COMPLETING THE IR QUESTIONNAIRE:

Name of database

New York Heritage Digital Collection (Capital District)

Type Digital archive

IR Software CONTENTdm

Metadata standard

Dublin Core

All or subset? Subset as defined in Collection Name Lookup Table, <setSpec> list (Name_in_data column)

Harvest frequency

Weekly

OAI harvest URL http://cdm16694.contentdm.oclc.org:80/oai/oai.php

Mapping CONTENTdm fields to Dublin Core elements

COMPLETING THE IR QUESTIONNAIRE:

“Online Access” link to metadata or to document?

YES [link to example; also explain the problem with this question!]

Which metadata element contains link?

dc:identifier [explain difficulty in converting from CONTENTdm enduser field names to XML fields; must talk to EBSCO using XML field names!]

<dc:coverage> searchable as subject?

YES

<dc:contributer> searchable as author?

YES

Records flagged as “Full Text”?

YES

Load all DC elements? YES (can restrict 15 specific fields from loading)

DTD or Schema? NO

COLLECTION NAME LOOKUP TABLE

• Name_in_data – SetSpec value from ContentDM record

COLLECTION NAME LOOKUP TABLE

COLLECTION NAME LOOKUP TABLE

• Facet_Display appears on the results screen as a way to narrow the results.

Example from SUNY Digital Repository

• Full_Display – Collection display on the Detailed Record

COLLECTION NAME LOOKUP TABLE

Example from SUNY Digital Repository

• Limiter_group – appears on Advanced Search Screen

COLLECTION NAME LOOKUP TABLE

Example from SUNY Digital Repository

COMING SOON…

DATA EXPECTED IN LATE JULY

Commencement at the Palace Theatre , The College of Saint Rose Archives - Photograph

CollectionThe College of Saint Rose Archives and Special

Collections

PLANS FOR THE FUTURE

·Metadata clean-up·Digital Public Library of America

·Review completed IR records·Coordinate record loading from NYHeritage >WorldCat>Aleph·Promote as primary source documents collection·Study usage and develop collection where demand exists·Respond to likely cancellation of WorldCat FirstSearch and record display

·Support other SUNYs who participate in NYHeritage to integrate records into ALEPH and beyond

THANKS!

QUESTIONS?

Nighttime tent revival meeting at 67th Street and Avenue A, New York City, with the Rev. Miller and Rev. Hok in front of a Bohemian / Slovak audience, August 23,

1916New-York Historical Society