Design layout team_a

LMS Design and Layout: Edmodo

Team A: Nichol Albertson, Jessica Hyldahl, Sharon Bazil, Kit Keller, Crystal BrooksUnit 4, March 4, 2014IX564 Design of Learning EnvironmentsProfessor Lyndon Godsall

Functional Features of the System

Sign on Participant training videos Class creation Course communications Calendar Discussion Threads Dropbox Quiz/Assessment creation Quiz Performance tracking Linking to outside media Polling feature

Edmodo allows for two way communication and feedback, assessment, assignments, sharing information and grading of assessments. It supports a wide range of media formats including slideshows, documents, web links, sound files, movies, discussion threads and images.

External software will be needed for more full bodied data tracking of student data including assessment, assignment and project grades. External software will also be needed for blogging and building wikis during collaborative case studies and simulations. Edmodo is not a sufficient foundation for an entire course, but rather one of many resources or tools to be implemented in the pursuit of best practice.

System Management Personnel

Edmodo is a Learning Management System that builds on the functionality of popular social networking sites.

Individual faculty members, parents and administrators function as the major management personnel.

Functional Features

Opening Screen/Manager Screen: Teachers manage groups by removing students, changing passwords, creating and removing groups

Functional Features

Student Sign-up Screen: Students do not need to have an email address to join; only need the group code which is given to them by the teacher

Functional Features

Communication Screen: There are many ways to collaborate and communicate with Edmodo such as notes, alerts, polls, assignments, attaching files, links and library.

Note Screen: Communicate using the note feature where reply can be used for threaded discussions

Functional Features

Edmodo Poll Screen:

Functional Features

Privacy within Edmodo

allows students to only

send messages to the

teacher or the group.

Functional Features

Another advantage of Edmodo is the global access and connectivity to a

wide array of resources, including educational apps and teacher

communities. Edmodo offers an array of free and premium third-party

education apps to enhance learning and engagement. These advanced

features may provide an opportunity for a training group to be developed

within teachers and administrators to explore these apps and their

impact on learning and establish a series of best practices and a system

of implementation into the classroom. A comprehensive understanding

of these apps is very important as many are associated with a yearly

licensing fee, or a group-based per seat fee which can drive up the cost

of the free learning platform. Additionally, connecting and sharing

resources with other teachers within Edmodo’s communities can

supplement learning on a budget and can offer the opportunity to

continue to establish best practices in classroom learning.

Functional Features

Go mobile with Edmodo downloadable App and get updates through email or text messages.

Technical Support

User Support

Internal support is provided by instructors.

External support for users is provided by the help desk and a trouble ticket is opened.

Issues are handled or escalated to a higher level as required.

Users are informed of the fix and trouble ticket is closed.

System Management Personnel: Who does What?

Separate Tutorials for Each Participant Group

Infrastructure: Internal and External

Network Diagram:

Edmodo’s infrastructure is based on a basic network operating structure.

External users connect by Internet to the schools web server.

This connection is facilitated by routers and firewalls that allow only authorized users access.

Internal users connect directly by the schools network infrastructure

The Edmodo’s server works with the database server to provide what the user is requesting.

Navigation

Operation and Processes

Five major areas operate and govern the LMS:


Standards ensure that all administrators and stakeholders are using the LMS in a consistent way which improves its usability and manageability.

LMS Standards include the following:

Policies provide a set of rules that all LMS administrators and stakeholders should follow.


Four Common LMS Policies

Content Inclusion Policy defines what content should reside in the LMS

Content Ownership Policy defines the requirements for establishing and tracking ownership of each learning activity in the LMS

Content Lifecycle Policy defines how often you should review content and what criteria to use for removing content from circulation

Training Information Retention Policy defines how long you must retain student transcript data


Procedures outline the steps for administrators and content sponsors to follow when interacting with the LMS

Common procedures include:

Requesting a new learning program Updating or deactivating an existing learning program Adding or inactivating a user Requesting a custom report Assigning administrator permissions to a user


Guidelines provide a benchmark for administrators to use when entering information into the LMS

Conventions are used to ensure the consistency of items such as course numbers

Standards for Course Properties An online course has a launch method and URL An Instructor-led course has an instructor, location, start date and

time, and end date and time


Standards for Course Structures

Course structures are the frameworks in which you assemble course activities

A course structure may contain a variety of activities:

Classes

Self-paced Modules

Tests

Surveys


Taxonomy

The LMS may contain a configurable catalog structure and a number of metadata tags that you can associate with courses

Metadata can be used to describe and classify courses by parameters such as topic, delivery format, or language

These organizing components comprise the taxonomy of your content in the LMS


Configuration Management

Maintaining LMS configuration documentation enables you to plan and make changes to:

The configuration more easily

Understand the impact of the changes on other settings

Provide clear direction to your vendor or IT department


LMS configuration settings should include:

Access and authentication

HR data feeds

User account and profile settings

Security roles and permissions

Audience roles

Catalog and metadata taxonomies

Transcripts and certificates

Active notifications

Look-and-feel settings


Housekeeping

Main goal is to bring your LMS data up to the standards your organization has defined

Create an inventory of the data that you need to purge or clean up

Make a comprehensive list of any configuration changes you intend to make

and determine how data would be affected

Carefully design the clean-up process

Define all steps, sequences, and dependencies

Assign who is responsible for each step


Governance


System governance ensures that the LMS implementation is in alignment with the goals and needs of the organization

Governance establishes appropriate representation from all stakeholder groups and provides a structure for decision-making

Governing Board consists of key stakeholders at the executive level and represents the organization’s strategic goals. Provide direction to ensure linkage between business strategy and learning strategy


The LMS Steering Team is comprised of key stakeholders at the senior management level

Establishes learning management practices and policies

The LMS Working Groups are comprised of key stakeholders at the senior management level

Plan and execute activities related to LMS usability and operations


LMS Operations consists of four groups:

LMS Operations Management

Responsible for ensuring that the LMS operates reliably Managed in conformance with standards Meets the needs of the organization Works closely with working groups and steering team


Content Owners

Responsible for the quality of the learning programs they own Provide appropriate information about the learning program to enable

LMS administrators to configure the learning program based on the LMS standards

Must monitor its use by the learning program’s target audience and ensuring the program’s target audience and ensuring the program is kept up-to-date


LMS Administrators

Responsible for the accuracy and thoroughness of content configuration in the LMS Consistently implement LMS standards, conventions, policies, and processes


Technical Support provides a combination of training, IT, and vendor staff

Technical Support groups may include: Helpdesk eLearning Content Developers Developer of Custom Reports Server Support Database and Application Managers IT Security Network Support


Technical Support is responsible for the following:

Keeping the application up and runningResolving end-user issuesEnsuring any eLearning programs are working properlyDeveloping custom reportsManaging any changes to the system configurationInstalling patches and updates

Access Rights

The LMS provides a setof established roles thatcan be assigned as partof a user’s profile by authorized PortalAdministrators.Each role defines a set of approved navigationand access rights to LMStools and functionality.The following chart outlinesfunctionality and accessRights for each role.

Student

LocationManager

LocationAdmin

Administrator InstructorPortalAdmin

SetupAdmin

Announcements ■ ■

Approvals

Approve Pending Enrollments

■ ■ ■ ■

Approve / Edit Interests

■ ■ ■ ■

Approve Pending Self-Registrations

■ ■ ■ ■

Access Rights

Certification Ruleswith Add-On

Administratorwith Add-On

Instructorwith Add-OnPortal Admin

with Add-OnSetup Admin

Search Generic Rules ■ ■

Add Generic Rule ■ ■

Search Primary Rules ■ ■

Add Primary Rule ■ ■

Search Certifications ■ ■ ■

Add Certification ■ ■

Access Rights

Certification Managementwith Add-On

Administratorwith Add-On

Instructorwith Add-OnPortal Admin

with Add-On’Set up Admin

View Goals ■ ■ ■ ■

Edit Goal Transitions ■ ■

Manually Calculate Certifications ■ ■

Override Goals ■ ■

Search Position Groups ■ ■

Add Position Group ■ ■

Program Configurations ■ ■

Search Programs ■ ■

Add Programs ■ ■

Search Skill Profiles ■ ■

Add Skill Profile ■ ■

Access Rights

Courses Student Location Manager

Location Admin

Administrator Instructor Portal Admin Setup Admin

Search Courses ■ ■ ■ ■ ■ ■ ■

Add Course ■ ■

Search Offerings ■ ■ ■ ■ ■ ■

Add Offering ■ ■ ■ ■

Training Calendar ■ ■ ■ ■ ■ ■ ■

Course Support

Search Majors ■ ■

Add Major ■ ■

Search Training Providers ■ ■

Add Training Provider ■ ■

Access Rights

Distributions Administrator Instructor Portal Admin Set up Admin

Search Distributions ■ ■ ■ ■

Add Distribution ■ ■ ■ ■

Facilities

Search Facilities ■ ■ ■ ■

Add Facility ■ ■ ■ ■

Add Room ■ ■ ■ ■

Add Equipment ■ ■ ■ ■

User Groups

Search User Groups ■ ■ ■

Add User Group ■ ■

Interests

Add Interest ■ ■ ■ ■

Review Interests Summary ■ ■ ■ ■

Review Interests Graph ■ ■ ■ ■

Access Rights

Organizations Student Location Manager Location Admin Administrator Instructor Portal Admin Set Up Admin

Search Organizations ■ ■ ■

Add Organization ■ ■

Search Departments ■ ■

Add Department ■ ■

Search Positions ■ ■

Add Position ■ ■

Reports Optional Optional ■ ■

Resources

Search Resources ■ ■ ■ ■ ■ ■ ■

Add Resource ■ ■

Resource Category Search ■ ■ ■ ■ ■ ■ ■

Add Resource Category ■ ■

Access Rights

Site Management Administrator Instructor Portal Admin Set up Admin

Edit HTML Content ■ ■

Edit Stylesheets ■ ■

Edit Images ■ ■

LMS Information ■

Manage Portals ■

Free LMS Training ■ ■

Upgrade My LMS ■ ■

Users

Search Users ■ ■ ■ ■

Add User ■ ■

Search Instructors ■ ■ ■ ■

Add Instructor ■ ■

Access RightsTab Items Student

Location Manager

Location Admin

Administrator Instructor Portal Admin Setup Admin

Home ■ ■ ■ ■ ■ ■ ■

My Details ■ ■ ■ ■ ■ ■ ■

History ■ ■ ■ ■ ■ ■ ■

Goals with Add-On

Curriculum with Add-On

Certification with Add-On

My Employeeswith Direct

Reportswith Direct

Reportswith Direct

Reportswith Direct

Reportswith Direct

Reportswith Direct

Reportswith Direct

Reports

Approvalswith Direct

Reportswith Direct

Reports with Direct

Reportswith Direct

Reports with Direct

Reportswith Direct

Reportswith Direct

Reports

Features

Enroll Others ■ ■ ■ ■ ■ ■

Enrollment Requires Approval, if flag set ■

Teaching Schedule ■

User Impersonation ■ ■

Management and Access

In order to ensure security within the LMS, all users will receive individual login information provided by the LMS Administrator.

Under the guidance of supervisors and the Training Manager, the Trainer will enroll designated employees to specific courses.

Employees may request enrollment in courses through their supervisors.

Upon successful completion of course requirements, employees will receive a printed Certificate of Course Completion.

A copy of the certificate is to be forwarded to their supervisor.

User Identification and Passwords

The LMS Administrator will add employees into the LMS system and assign user identifications and initial passwords.

Upon the first user login, the LMS will prompt the user to change the password.

User authentication and course enrollment will be unavailable without completing the password change.

LMS Access Levels

Access levels into the LMS are based on the user’s role in the organization.

Site administrator. The Training Manager and LMS Administrator will have the site administrator access user id and password. An administrative role only, the site administrator role is not to be used to make changes or to access the system. The Manager role will be used for these purposes.

Manager. An active role within the LMS, the Training Manager, LMS Administrator, and IT Specialist will have Manager access.

Course creator. Instructional Designers have the permissions to create course content within the LMS. If working in a project team, inputs from the subject matter experts (SMEs) and project assistants will need to be collated and entered by the Instructional Designer once the course content is authorized.

LMS Access Levels

Teacher. The Trainer will have the teacher access to facilitate and customize course content as needed. The trainer will also monitor and report course completion status to the Training Manager.

User (student). Employees actively enrolled in online training courses will receive student access. This role allows for users to participate in lesson activities, assignments, presentations, and assessments. It also allows for collaboration with other users enrolled in the course for small group activities.

Acceptable Use Policy

All LMS users are expected to follow the organization’s Acceptable Use and Internet Usage policies. In addition, LMS specific copyright, plagiarism, and intellectual property rights will be followed. The organization does not qualify for Fair Use copyright laws, so we must follow the Digital Millennium Copyright (DCMA) and Copyright Laws. Citing references in coursework will follow the APA (American Psychological Association) style, according to the 6th edition.

Purpose

The policy governs the use of the organization Learning Management System (LMS). This manual is design to provide guidance in the use and deployment of learning material. To ensure compliance all users of the LMS must read and comply with the procedures outlined in this policy. Failure to do so can result in immediate termination.

Additional laws and rules may apply depending on the material being used on this LMS. Users and staff are responsible to visit this policy to ensure updates and additional requirements are followed. These changes can be prompted by federal, state, and local laws. In addition, academic needs and organizational requirements can change. All users and staff are responsible to say informed.

Scope

This policy applies to all users of the LMS regardless of task being performed. For this policy, LMS is defined as followed:

Any software that is used to implement, deliver, and track learning completed by individuals that use this system or provide training materials to learners.

Use and maintenance of hardware that provides the software a media for delivery of services.

Any system that maintains learner information such as user names, passwords, learner demographics, or any other type of information related to each user of the system.

User compliance of this policy will be reviewed on a regular basis. Each user is responsible for the success of this system. Any use not in compliance will be review and appropriate action will result.

References

Argondizza, T., & Rysavy, M. (n.d.). Evaluating and selecting a Learning Management System. Retrieved from SlideShare: http://www.slideshare.net/monicarysavy/rysavy-and-argondizza-2012-aect-presentation

Edmodo. (2014). Edmodo teacher manual. Retrieved from https://support.edmodo.com/home#teacher

Edmodo. (2014). Retrieved from http://support.edmodo.com/home#forums/20827805-training-resources

Flanigan, R. L. (2011). Networking professionals. Education Week, 31(9), S10-S12.Gary, C. Y. (2013). Students' perceptions of faculty usage of Learning Management Systems. Review of Management Innovation & Creativity, 6(20), 61-69.

Foreman, S. (2013). LMS operation and governance: Taming the beast. Solutions Magazine. Retrieved from http://www.learningsolutionsmag.com/articles/1244/lms-operation-and-governance-taming-the-beast

Harper, A. L. (2010). Social Networking with Edmodo: Let Your Digital Footprints Lead the Way. Kentucky English Bulletin, 59(2), 19-21.

Horn, M.B. (2012). Game Changer. Education Next, 12(4), 93-94.

References

Lamb, A., & Johnson, L. (2012). Technology swarms for digital learners. Teacher Librarian, 39(5), 67-72.

Peiris, K., & Gallupe, R. (2012). A conceptual framework for evolving, recommender online learning systems. Decision Sciences Journal of Innovative Education, 10(3), 389-412. doi:10.1111/j.1540-4609.2012.00347.x

Schachter, R. (2011). Kid2Kid Connections: How to use technology to connect your students to a larger world. Instructor, 120(5), 46-52.

Schroeder, J. (2013). What functions does each role have access to in the LMS? Retrieved from http://www.latitudelearning.com/Blog/1761/Article/1308903/what-functions-does-each-role-have-access-to-in-the-lms.aspx

Wang, S., Hsu, H., & Green, S. (2013). Using Social Networking Sites to Facilitate Teaching and Learning in the Science Classroom.Wikibooks.org. (2013, December 3). User-generated content in education/Edmodo. Retrieved from http://en.wikibooks.org/wiki/User-Generated_Content_in_Education/Edmodo

Documents

Design layout team_a