DESCRIPTION: Request for Proposal to Supply Band Uniforms ...€¦ · Request For Proposal: Request for Proposal to Supply Band Uniforms for the District’s High Schools RFP 2020-021

Richland County School District One

REQUEST FOR PROPOSAL (To include qualifications)

Solicitation Number

Date Issued Procurement Officer

Phone

E-mail Address

2020-011

5/21/20

Harrison Joseph

803.231.7052

[email protected]

DESCRIPTION: Request for Proposal to Supply Band Uniforms for the District’s High Schools

The Term "Offer" Means Your "Bid" or "Proposal"

All questions must be submitted via email to: Harrison C. Joseph III, Construction Contracts Manager (E-mail Above) Submittal Instructions: Submit one (1) original and Five (4) copies

Qualifications must be submitted in a sealed package. Solicitation Number and Opening Date must appear on package exterior.

AWARD&

AMENDMENTS

This solicitation, any amendments and award, will be posted at the following web address:

www.richlandone.org/Page/650

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date

NAME OF OFFEROR (Full legal name of business submitting the offer)

OFFEROR'S TYPE OF ENTITY: (Check one)

Small Women Minority Other

(See provision entitled “Signing Your Offer”)

BOA Visa Card Accepted _____ Yes _____ No

AUTHORIZED SIGNATURE __________________________________________________________________________ (Person signing must be authorized to submit binding offer to enter contract on behalf of Offeror named above) TITLE (Business Title of person signing above)

PRINTED NAME (Printed name of person signing above)

Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror above. An offer may be submitted by only one legal entity. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION (If Offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO. (See "Taxpayer Identification Number" provision)

COVER PAGE (Revision 3, June 2017) (Return Cover Page with your Offer)

SCHEDULE OF EVENTS DATE AND TIME

SUBMIT OFFER BY: 7/1/2020 @ 2:00 PM EST

CONFERENCE TYPE: PRE-BID/OFFER MEETING LOCATION:Procurement Services 201 Park St. Rm. 204 Columbia,

S.C. 29201). All bidders are strongly urged to attend

N/A

SUBSTITUTION FORM and/or DEVIATIONS FORM MUST BE RECEIVED BY: 6/10/2020 @ 2:00 PM EST

QUESTIONS MUST BE RECEIVED BY: 6/10/2020 @ 2:00 PM EST

POST RESPONSE TO BID QUESTIONS BY: 6/17/2020 @ 2:00 PM EST

NOTICE TO SHORT LISTED CANDIDATES BY: N/A

SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:

Procurement Services Attn: Harrison C. Joseph III, Construction Contracts Manager, Room 209 201 Park Street Columbia, S. C. 29201

Richland County School District One Request For Proposal: Request for Proposal to Supply Band Uniforms for the District’s High Schools

RFP 2020-021 Page 2 of 61

PAGE TWO (Return Page Two with your Offer)

HOME OFFICE ADDRESS (Address for Offeror’s home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code

Number

Extension

Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders" and "Contract Documents" clauses)

Payment Address same as Home Office Address Order Address same as Home Office Address

Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)

ACKNOWLEDGEMENT OF AMENDMENTS

ACKNOWLEDGMENT OF AMENDMENTS

Amendment No.

Amendment Issue Date

Amendment No.


Amendment No.


Amendment No.


Offeror acknowledges receipt of amendment(s) by number and its date of issue.

See "Amendments to Solicitation" Provision

DISCOUNT FOR PROMPT PAYMENT

DISCOUNT FOR PROMPT PAYMENT See "Discount for Prompt Payment" clause

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _______Calendar Days (%)

PAGE TWO (Revision 5, June 2018) ****End of Page Two****


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SOLICITATION OUTLINE

I. SCOPE OF SOLICITATION

II. INSTRUCTIONS TO OFFERORS

A. GENERAL INSTRUCTIONS

B. SPECIAL INSTRUCTIONS

III. SCOPE OF SERVICES / SPECIFICATIONS

A. LOCAL REPRESENTATION B. UNIFORM MANAGEMENT SOFTWARE C. GENERAL OVERALL SPECIFICATIONS D. DETAILED SPECIFICATIONS FOR UNIFORMS FOR DRUM MAJORS AND BAND

MEMBERS E. DETAILED SPECIFICATIONS FOR REGULAR BAND UNIFORMS F. DETAILED SHAKO CONSTRUCTION SPECIFICATIONS G. DETAILED SPECIFICATIONS FOR HEADLINER AND SPECIAL FEATURES H. DETAILED SPECIFICATIONS HEADWEAR SPECIFICATIONS: Shell 30 Flat Top I. DETAILED SPECIFICATIONS BAND UNIFORM COLLAR

IV. INFORMATION FOR OFFERORS TO SUBMIT

V. QUALIFICATIONS

VI. AWARD CRITERIA

VII. TERMS AND CONDITIONS

A. GENERAL

B. SPECIAL

VIII. BIDDING SCHEDULE / PRICE - BUSINESS PROPOSAL

IX. ATTACHMENTS TO SOLICITATION

***


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I. SCOPE OF SOLICITATION

ACQUIRE SERVICES (JAN 2006): The purpose of this solicitation is to acquire services complying with the enclosed description and/or specifications and conditions. [1.010] (see below for a brief synopses of the scope of the solicitation.)

The District desires to contract with multiple provider, which meet the specifications and requirements contained herein, for the design and provision of band uniforms, on an “as-needed” basis. The awarded vendor(s) shall enter into a term contract to provide design services and uniforms on an “as-needed” basis to upgrade existing uniforms throughout the District. The initial term is for one (1) year with the option to renew for four (4) additional one (1) year terms. After the initial order for the school listed on the bid form, the total quantities to be ordered for the duration of the contract are unknown. The initial order shall be for Lower Richland High School and AC Flora High School. This order shall establish a basis for pricing and is detailed in the specifications section contained herein. Subsequent orders shall be placed with their own unique styling specifications; however, the general construction and fabric quality requirements shall comply with the standards called for in this solicitation.

All responses must be complete and carefully worded and must convey all of the information requested in order to be considered responsive. If the response fails to conform to the essential requirements of this request, the District and the District alone will be the judge as to whether the variance is significant enough to consider the request non-responsive and therefore not considered for award. Unless stated otherwise herein, the basic and governing language of the contract resulting from this solicitation shall be comprised of this solicitation, and the successful Offeror's signed proposal including any attachments and/or amendments. In the event of a conflict between the two documents, this solicitation shall govern.

MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006): [July 1, 2020 – June 30, 2025]. Dates provided are estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract – Effective Date / Initial Contract Period". [1.040]

** END OF SECTION**

II. INSTRUCTIONS TO OFFERORS

A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS (FEB 2015)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Richland County School District One Board of School Commissioners and its successors in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any other legal entity. [11-35-310(3)]

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-35-310(4)]

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to make changes which the clause of the contract titled “Changes,” if included herein, authorizes the Procurement Officer to order without the consent of the contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors are cautioned that amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.


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PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any amendments.

US or WE means the DISTRICT.

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the contractor to fulfill the contractor's obligations under the contract. [2A.003]

AMENDMENTS TO SOLICITATION (JAN 2004) (a) This solicitation may be amended at any time prior to opening. All actual and prospective bidder’s should monitor the following web site for the issuance of Amendments: www.richlandone.org (Procurement Information) (b) Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [2A.005]

AUTHORIZED AGENT (FEB 2015) All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only District official authorized to bind the District with regard to this procurement or the resulting contract. [2A.007]

AWARD NOTIFICATION (FEB 2015) Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date specified on the Cover Page or, if applicable, any notice of extension of award. Should the contract resulting from this Solicitation have a total or potential value of one hundred thousand dollars or more, such notice will be sent to all Offerors responding to the Solicitation and any award will not be effective until the eleventh day after such notice is given. [2A.010]

BID / PROPOSAL AS OFFER TO CONTRACT (JAN 2004) By submitting Your Bid or Proposal, You are offering to enter into a contract with Richland County School District One. Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An offer may be submitted by only one legal entity; “joint bids” are not allowed. [2A.015]

BID ACCEPTANCE PERIOD (JAN 2004) In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the Procurement Officer in writing. [2A.020]

BID IN ENGLISH & DOLLARS (JAN 2004) Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise permitted by the Solicitation. [2A.025]

BOARD AS PROCUREMENT AGENT (FEB 2015) The Procurement Officer is an employee of the District pursuant to the District Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and the District. The Board is not a party to such contracts and bears no liability for any party’s losses arising out of or relating in any way to the contract. [2A.030]

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAY 2008): GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER APPLICABLE LAWS.

(a) By submitting an offer, the Offeror certifies that-

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other Offeror or competitor relating to-

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the Offeror, directly or indirectly, to any other Offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not to submit

http://www.richlandone.org/


RFP 2020-021 Page 6 of 61

an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-

(1) Is the person in the Offeror's organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; or

(2)(i) Has been authorized, in writing, to act as agent for the Offeror's principals in certifying that those principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals" means the person(s) in the Offeror's organization responsible for determining the prices offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification.

(c) If the Offeror deletes or modifies paragraph (a)(2) of this certification, the Offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure. [2A.032]

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)

(a)(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(i) Offeror and/or any of its Principals-

(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by the District or any local, state or federal agency;

(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and

(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.

(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by the District or any federal, state, or local entity.

(2) "Principals," for the purpose of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offeror must submit a written explanation regarding its inability to make the certification. The certification will be considered in connection with a review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the Procurement Officer may render the Offeror non-responsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification, in addition to other remedies available to the District, the Procurement Officer may terminate the contract resulting from this solicitation for default. [2A.035]

DISTRICT PROCUREMENT CODE AVAILABLE (FEB 2007): The District’s Procurement Code, is available at: www.richlandone.org [D2A.040]



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COMPLETION OF FORMS / CORRECTION OF ERRORS (JAN 2006): All prices and notations should be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the bid. Do not modify the solicitation document itself (including bid schedule). (Applicable only to offers submitted on paper.) [2A.045]

DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (FEB 2015)

You warrant and represent that your offer identifies and explains any unfair competitive advantage you may have in competing for the proposed contract and any actual or potential conflicts of interest that may arise from your participation in this competition or your receipt of an award. The two underlying principles are (a) preventing the existence of conflicting roles that might bias a contractor's judgment, and (b) preventing an unfair competitive advantage. If you have an unfair competitive advantage or a conflict of interest, the District may withhold award. Before withholding award on these grounds, an Offeror will be notified of the concerns and provided a reasonable opportunity to respond. Efforts to avoid or mitigate such concerns, including restrictions on future activities, may be considered. Without limiting the foregoing, you represent that your offer identifies any services that relate to either this solicitation or the work and that has already been performed by you, a proposed subcontractor, or an affiliated business of either. [2A.047]

DEADLINE FOR SUBMISSION OF OFFER (JAN 2004) Any offer received after the Procurement Officer or designee has declared that the time set for opening has arrived, shall be rejected unless the offer has been delivered to the purchasing office prior to the bid opening. [2A.050]

DRUG FREE WORK PLACE CERTIFICATION (JAN 2004) By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended. [2A.065]

DUTY TO INQUIRE (FEB 2015) Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation shall be interpreted to require the better quality or greater quantity of work and/or materials, unless otherwise directed by amendment. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the District's attention. See clause entitled “Questions from Offerors.” [2A.070]

ETHICS CERTIFICATE (MAY 2008): By submitting an offer, the Offeror certifies that the Offeror has and will comply with, and has not, and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The following statutes require special attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705, regarding gifts to influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section 8-13-775, prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on contributions by contractor to candidate who participated in awarding of contract. The District may rescind any contract and recover all amounts expended as a result of any action taken in violation of this provision. If contractor participates, directly or indirectly, in the evaluation or award of public contracts, including without limitation, change orders or task orders regarding a public contract, contractor shall, if required by law to file such a statement, provide the statement required by Section 8-13-1150 to the procurement officer at the same time the law requires the statement to be filed. [2A.075]

OMIT TAXES FROM PRICE (JAN 2004): Do not include any sales or use taxes in Your price that the District may be required to pay. [2A.080]

PROTESTS (JUN 2006): Any prospective bidder, Offeror, contractor, or subcontractor who is aggrieved in connection with the solicitation of a contract shall protest within fifteen (15) days of the date of issuance of the applicable solicitation document at issue. Any actual bidder, Offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of a contract shall protest within fifteen (15) days of the date notification of award is posted in accordance with this Code. A protest shall be in writing and submitted to the Chief Procurement Officer, and shall set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. [2A.085]

PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015) Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a violation of law.


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(a) During the period between publication of the solicitation and final award, you must not communicate, directly or indirectly, with the District or its employees, agents or officials regarding any aspect of this procurement activity, unless otherwise approved in writing by the Procurement Officer. All communications must be solely with the Procurement Officer. [R. 19-445.2010]

b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a governmental entity with whom you have or seek to have a contract.

You represent that your offer discloses any gifts made, directly or through an intermediary, by you or your named subcontractors to or for the benefit of the District during the period beginning eighteen months prior to the Opening Date. [R. 19-445.2165] [2A.087]

PUBLIC OPENING (JAN 2004) Offers will be publicly opened at the date / time and at the location identified on the Cover Page, or last Amendment, whichever is applicable. [2A.090]

QUESTIONS FROM OFFERORS (FEB 2015) (a) Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any communication regarding your questions with the name of the Procurement Officer, and the solicitation's title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective Offerors. See clause entitled “Duty to Inquire.” We will not identify you in our answer to your question. (b) The District seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition. [See R. 19-445.2140] [2A.095]

REJECTION/CANCELLATION (JAN 2004) The District may cancel this solicitation in whole or in part. The District may reject any or all proposals in whole or in part. [SC Code Section 11-35-1710 & R.19-445.2065.] [2A.0100]

RESPONSIVENESS/IMPROPER OFFERS (JUN 2015): (a) Bid as Specified. Offers for supplies or services other than those specified will not be considered unless authorized by the Solicitation.

(b) Multiple Offers. Offerors may submit more than one Offer, provided that each Offer has significant differences other than price. Each separate Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for Bids, each separate offer must be submitted as a separate document. If this solicitation is a Request for Proposals, multiple offers may be submitted as one document, provided that you clearly differentiate between each offer and you submit a separate cost proposal for each offer, if applicable.

(c) Responsiveness. Any Offer which fails to conform to the material requirements of the Solicitation may be rejected as nonresponsive. Offers which impose conditions that modify material requirements of the Solicitation may be rejected. If a fixed price is required, an Offer will be rejected if the total possible cost to the District cannot be determined. Offerors will not be given an opportunity to correct any material non-conformity. Any deficiency resulting from a minor informality may be cured or waived at the sole discretion of the Procurement Officer. [R.19-445.2070 and Section11-35-1520(13)]

(d) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it is unreasonable as to price. [R. 19-445.2070].

(e) Unbalanced Bidding. The District may reject an Offer as nonresponsive if the prices bid are materially unbalanced between line items or subline items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the District even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.

(f) Do not submit bid samples or descriptive literature unless expressly requested. Unsolicited bid samples or descriptive literature will not be examined or tested, will not be used to determine responsiveness, and will not be deemed to vary any of the provisions of the solicitation. S.C. Code Ann. Reg. 19-445.2077(D). [2A.105]

RESTRICTIONS APPLICABLE TO OFFERORS (JAN 2004) Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a violation of the District Ethics Act. (a) After issuance of the solicitation, you agree not to discuss this procurement activity in any way with District employees, agents or officials. All communications must be solely with the Procurement Officer. This restriction may


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be lifted by express written permission from the Procurement Officer. This restriction expires once a contract has been formed. (b) Unless otherwise approved in writing by the Procurement Officer, you agree not to give anything to any District employee, agent or official prior to award. [2A.110]

SIGNING YOUR OFFER (JAN 2004) Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be submitted in the partnership name, followed by the words “by its Partner,” and signed by a general partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the signature and title of the person authorized to sign. (d) An Offer may be submitted by a joint venture involving any combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted in the name of the joint venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer must state that it has been signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization to bind the principal. [2A.115]

DISTRICT OFFICE CLOSINGS (JAN 2004) If an emergency or unanticipated event interrupts normal District processes so that offers cannot be received at the office designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal District processes resume. In lieu of an automatic extension, an Amendment may be issued to re-schedule bid opening. If District offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be issued to re-schedule the conference. Useful information may be available at: http://www.richlandone.org [2A.120]

SUBMITTING CONFIDENTIAL INFORMATION (FEB 2015) (An overview is available at: (www.procurement.sc.gov)

For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that Offeror contends contains information that is exempt from public disclosure because it is either (a) a trade secret as defined in Section 30-4-40(a)(1), or (b) privileged and confidential, as that phrase is used in Section 11-35-410. For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the words "TRADE SECRET" every page, or portion thereof, that Offeror contends contains a trade secret as that term is defined by Section 39-8-20 of the Trade Secrets Act. For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the word "PROTECTED" every page, or portion thereof, that Offeror contends is protected by Section 11-35-1810. All markings must be conspicuous; use color, bold, underlining, or some other method in order to conspicuously distinguish the mark from the other text. Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If your response, or any part thereof, is improperly marked as confidential or trade secret or protected, the District may, in its sole discretion, determine it nonresponsive. If only portions of a page are subject to some protection, do not mark the entire page. By submitting a response to this solicitation or request, Offeror (1) agrees to the public disclosure of every page of every document regarding this solicitation or request that was submitted at any time prior to entering into a contract (including, but not limited to, documents contained in a response, documents submitted to clarify a response, and documents submitted during negotiations), unless the page is conspicuously marked "TRADE SECRET" or "CONFIDENTIAL" or "PROTECTED", (2) agrees that any information not marked, as required by these bidding instructions, as a "Trade Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other financial figures used to determine the award, as well as the final contract amount, are subject to public disclosure. In determining whether to release documents, the District will detrimentally rely on Offeror's marking of documents, as required by these bidding instructions, as being either "Confidential" or "Trade Secret" or "PROTECTED". By submitting a response, Offeror agrees to defend, indemnify and hold harmless the District, its agencies, officers and employees, from every claim, demand, loss, expense, cost, damage or injury, including attorney's fees, arising out of or resulting from withholding information by the District that Offeror marked as "confidential" or "trade secret" or "PROTECTED". (All references to S.C. Code of Laws.) [2A.125]

SUBMITTING A PAPER OFFER OR MODIFICATION (MAR 2015): Unless specifically instructed otherwise in the solicitation, you should submit your offer or modification in accordance with the clause titled “ON-LINE BIDDING INSTRUCTIONS.” Paper offers are discouraged. If you must submit a paper offer or modification the following instructions apply. (a) All prices and notations should be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the bid. Do not modify the solicitation document itself (including bid schedule). (b) (1) All copies of the offer or modification, and any other documents required to be submitted with the



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offer shall be enclosed in a sealed, opaque envelope or package. (2) Submit your offer or modification to the address on the Cover Page. (3) The envelope or package must show the time and date specified for opening, the solicitation number, and the name and address of the bidder. If the offer or modification is sent by mail or special delivery service (UPS, Federal Express, etc.), the outermost envelope or wrapper must be labeled "OFFER ENCLOSED" on the face thereof. (c) If you are responding to more than one solicitation, submit each offer in a separate envelope or package. (d) Submit the number of copies indicated on the Cover Page. (e) Facsimile or e-mail offers, modifications, or withdrawals, will not be considered unless authorized by the Solicitation. [2A.130]

TAXPAYER IDENTIFICATION NUMBER (JAN 2004): (a) If Offeror is owned or controlled by a common parent as defined in paragraph (b) of this provision, Offeror shall submit with its Offer the name and TIN of common parent.

(b) Definitions: "Common parent," as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the Offeror is a member. "Taxpayer Identification Number (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the Offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

(c) If Offeror does not have a TIN, Offeror shall indicate if either a TIN has been applied for or a TIN is not required. If a TIN is not required, indicate whether (i) Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United Districts and does not have an office or place of business or a fiscal paying agent in the United Districts; (ii) Offeror is an agency or instrumentality of a District or local government; (iii) Offeror is an agency or instrumentality of a foreign government; or (iv) Offeror is an agency or instrumentality of the Federal Government. [2A.140]

VENDOR REGISTRATION MANDATORY (JAN 2006): You must complete a District vendor application to be eligible to submit an offer. The application will be provided as an attachment to the solicitation or it is available on our District website. [2A.145]

WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004) Offers may be withdrawn by written notice received at any time before the exact time set for opening. If the Solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for opening. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid. (Procurement Code III.B.2.g) [2A.150]

B. SPECIAL INSTRUCTIONS

BOARD APPROVAL REQUIRED (JAN 2006): The Richland County School District One, seven member Board of School Commissioners reserves to itself the right to approve all purchase orders and contracts of $50,000 or more, except when such purchases have received specific, prior approval. [District Procurement Code II.A.2.d] [D2B.015]

BRAND NAME REFERENCES (AUG 2011). Any catalog brand name or manufacturer's reference used in the bid invitation is descriptive only, not restrictive, and used to indicate the type and quality desired. Bids on brands of like nature and quality will be considered. If bidding other than referenced specifications, the bid must show the manufacturer, brand or trade name, and other description and should include the manufacturer's illustration and complete description of the product(s) offered. The District reserves the right to determine whether a substitute offered is equivalent to and meets the standards of the item specified, and the District may require the bidder to supply additional descriptive material. The bidder guarantees that the product offered will meet or exceed specifications identified in the bid invitation. If the bidder takes no exception to specifications or reference data in this bid, he will be required to furnish the product according to the name brands, numbers, etc., as specified in the invitation. [D.2B.017]

*For all substitution Offeror shall submit Substitution Form (see attachments)

CONTENTS OF OFFER (RFP) (FEB 2015) (a) Offers should be complete and carefully worded and should convey all of the information requested. (b) Offers should be prepared simply and economically, providing a straightforward, concise description of Offeror’s capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. (c) The contents of your offer must be divided into two parts, the technical proposal and the business proposal. Each part should be bound in a single volume. (d) If your offer includes any comment over and above the specific information requested in the solicitation, you are to include this information as a separate appendix to your offer. Offers which include either modifications to any of the solicitation’s contractual requirements or an Offeror’s standard terms and conditions may be deemed non-responsive and not considered for award. [2B.040]


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CLARIFICATIONS (NOV 2007): Pursuant to Section III.B.2.h, the Procurement Officer may elect to communicate with you after opening for the purpose of clarifying either your offer or the requirements of the solicitation. Such communications may be conducted only with Offerors who have submitted an offer which obviously conforms in all material aspects to the solicitation. Clarification of an offer must be documented in writing and included with the offer. Clarifications may not be used to revise an offer or the solicitation. [Section 11-35-1520(8); R.19-445.2080] [2B.055]

DISCUSSION WITH OFFERORS (JAN 2006): (Applicable to RFP solicitations only). After opening, the Procurement Officer may, in his sole discretion, initiate discussions with you to discuss your Offer. [Procurement Code, Section III.B.6.f] [2B.060]

ELECTRONIC COPIES – REQUIRED MEDIA AND FORMAT (MAR 2015): In addition to your original offer, you must submit an electronic copy or copies on compact disk (CD), DVD, or USB drive. Submit the number of copies indicated on the cover page. Each copy should be on separate media. Your business and technical proposals must be on separate media. Every disk or USB drive must be labeled with the solicitation number and the Offeror’s name, and specify whether its contents address technical proposal or business proposal. If multiple-disk sets are provided, each disk in the set must be appropriately identified as to its relationship to the set, e.g., 1 of 2. The electronic copy must be identical to the original offer. File format shall be compatible with Microsoft Office (version 2003 or later), or Adobe Acrobat or equivalent Portable Document Format (.pdf) viewer. The Procurement Officer must be able to view, search, copy and print electronic documents without a password. [2B.070]

MAIL PICKUP (JAN 2006): The District Procurement Office picks up all mail from the U.S. Postal Service once daily around 8:30 a.m. (excluding weekends and holidays). See provision entitled Deadline for Submission of Offer. [2B.080]

OFFERING BY LOT (JAN 2006): Offers may be submitted for one or more complete lots. Failure to offer on all items within a lot shall be reason for rejection. [2B.095]

OPENING PROPOSALS – INFORMATION NOT DIVULGED (FEB 2015) In a competitive sealed proposal (RFP), neither the number, the identity of Offeror(s), nor their prices will be divulged at opening. [Section 11-35-1530 & R. 19-445.2095(C)(1)] [2B.110]

PROTEST – CPO – DISTRICT ADDRESS (JUN 2006): Any protest must be submitted in writing to the Chief Procurement Officer, Richland County School District One, 201 Park Street, Room 209, Columbia, SC 29201. [2B.120]

** END OF SECTION**

III. SCOPE OF WORK / SPECIFICATIONS

A. LOCAL REPRESENTATION

Contractor must have a local outlet and representative to service the needs of the District. This representative must have full decision making authority and be able to respond and resolve any issues within three (3) business days.

B. UNIFORM MANAGEMENT SOFTWARE The software shall be designed to calculate the proper stock uniform size required by a student, based on established sizing criteria used in the uniform industry. The software must consider the following attributes when determining sizes:

a) TYPE OF UNIFORM - The software shall be capable of storing and assigning uniforms of different

types (i.e., regular band, front line, drum major, etc.) and to make the correct assignment to the respective student based upon that classification.

b) SEX - Uniforms produced without using separate male and female patterns result in inferior fit. All uniforms constructed by quality manufacturers are based on separate male and female patterns and as a result, the software must take gender into consideration, which will insure the user of a superior fit while outfitting students of dynamically different proportions.


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c) HEIGHT AND WEIGHT - Height and weight are used to determine frame and body proportions. Simply relying on measurements of circumference and length will not assure a proper fit. The software must consider height and weight when determining size.

d) DELTOID AND CHEST - In order to insure that the coat fits the student properly consideration must be given not only to chest size but also the deltoid measurement. Consideration by the software of both the deltoid and chest measurement will assure the coat is full enough for the student to allow for full mobility.

e) WAIST AND INSEAM - To make certain trousers of the correct balance are issued, consideration must be given to waist and inseam. Failure to consider the required length can result in trousers proportioned for a different size student being issued.

The software shall match the student with the proper coat, trousers, and headgear using sizes entered by the user. The software shall be designed in such a way to insure priority is given to maintaining numeric continuity within an individual student's assignment in the assigning process, however the software shall be able to "mix" the numeric assignment when necessitated by the student's sizes and available inventory. The software shall be able to generate lists of the uniform inventory, student sizes, assigned uniforms, needed sizes, and remaining inventory. The software shall also have the capability of recalling uniform assignments by searching for individual parts.

A sample version of the uniform management system must accompany the submission and shall be used in evaluation of the Offer.

C. GENERAL OVERALL SPECIFICATIONS

1. EMBROIDERY

Vendor shall submit bid to include charges for providing and embroidering the appropriate logo directly on uniform pieces as identified here-in. The logo shall be a minimum of 6,410 stitches unless otherwise specified. After contract is awarded, successful bidder must receive prior approval from the requesting location before the School’s logo is ordered and affixed to the uniforms.

2. IDENTIFICATION

Large Black woven permanent numbers on white background will be sewn to each major component of the uniform. These numbers, will reflect the progressive sizes of the uniforms. In addition, there will be a "name and number" list furnished by the manufacturer at the time of the shipment in order to facilitate the issuing of uniforms when first received by the school.

3. SAMPLES

Vendor must submit samples for District approval upon submission of bid. First quality goods only, no seconds permitted. All garments shall meet the established minimum standards of the specifications. Samples will not be returned unless requested in writing. Unused samples may be returned at the expense of the contractor. The sample uniform you submit does not need to be an exact sample meeting these detail specifications, however construction other than that as specified in this bid must be identified on the attached deviation form for review by the evaluation committee.

Upon being awarded the Contract, the Contractor must prepare a pilot uniform, if requested, in the actual design and construction designated by the District Representative herein. It is to be understood that minor changes in the design may result when the pilot uniform is inspected by the District Representative. The pilot uniform must be furnished to the District Representative by the date designated on the bid, and shall be subject to the approval of the District Representative from all aspects of the design, construction, tailoring, workmanship, etc., and written approval thereof will be furnished to the Contractor before any construction of the order is undertaken by the Contractor. The pilot uniform will be returned to the Contractor by the District Representative and the quoted production delivery time will begin upon receipt of sample, sample approval, purchase order, and measurements at the vendor's place of business.

4. MEASUREMENTS


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Contractor shall provide, upon request, all necessary measuring for proper fit within ten (10) days of receipt of purchase order. Measurements shall occur as indicated by a schedule provided by the requesting location and will take place at a District site designated by that department. Measuring may involve several visits to complete. Measurements for male uniforms shall be handled by a male employee of the contractor, and measurements for female uniforms shall be handled by a female employee of the contractor. Upon completion of measurements, contractor shall provide to the District a hard copy and/or electronic versions of Excel spreadsheets including the following information:

a) Details of all orders given during measurement sessions(s). This information shall include student’s name, garment types and sizes.

b) Summary of all garments ordered sorted by garment type and include all costs associated with the order.

5. SCHEDULE/COMMENCEMENT OF WORK

Purchase Orders will be issued after the award of this bid. The successful Bidder shall coordinate measurements and delivery with the appropriate Project Coordinator as identified on subsequent purchase orders.

6. SIZING

Vendors are reminded that sizes other than normal industry standards are also required in certain cases. Contractor must be able to furnish all sizes as needed.

7. WORKMANSHIP

Contractor shall guarantee all materials, fit, and workmanship entering into the products furnished for a period of not less than ninety (90) days after final inspection and acceptance. Richland County School District One reserves the right to judge the conformity of all specifications listed herein. Appearance, fit, and feel, as well as construction, will be considered in determining of garments meet the standards as set forth by the District.

When irregularities are discovered during the guarantee period, the contractor shall, immediately, upon notification by the District to repair or replace the same. Repairs and replacements shall occur at the contractor’s expense. Any items requiring return to the contractor will be made available to the local representative at the District’s site. RCSD1 will not be responsible for packaging or shipping the items off site. All returns must be picked-up, documented, and returned by the local representative and subsequent replacement deliveries matched with the original garment information.

8. PACKAGING

Each uniform is to be packed individually in a see-through plastic bag with the identification numbers, required on all uniform garment parts, clearly marked for easy distribution.

9. DEVIATION FROM SPECIFICATIONS

Any deviation from these specifications must be documented on the enclosed deviation form (Attachment A). It is the intent of the school for the uniform to be manufactured strictly adhering to these construction and design specifications and deviations are not expected. If deviations are not documented fully, the bidder may be disqualified.

It is the intention of the District to offer equal opportunity to all Offerors. The use of company names when referring to styles are for descriptive purpose only and are not intended to be restrictive. Materials and items referred to in these specifications are available to all firms.

10. DELIVERY


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Please provide a delivery date on the cost proposal. Delivery shall be a factor in award; therefore, the District reserves the right to take into consideration date of delivery and give preference to the Offeror with an earlier delivery date.

11. INSPECTION AND DELIVERY

Each uniform is to be thoroughly inspected before shipment. All thread ends to be picked and cut. Specifications, trim, and detail to be critically checked for each individual garment before shipment. Imperfections shall be corrected before the uniforms are shipped. Uniforms are to be shipped complete with hangers (plastic) in containers. Each wardrobe container shall be marked on the exterior to indicate the wearer number of each uniform enclosed. The uniforms shall be ready-to-wear without cleaning or pressing. Upon receipt of shipment, the receiver shall take inventory, note any damage, and advise the uniform manufacturer in detail. Trousers and accessories, such as sashes, drops, etc., could be bulk packed unless otherwise specified.

12. DELIVERY CHARGES

All deliveries shall be FOB destination, freight fully prepaid by the vendor. The District will not accept proposals that contain separate charges for delivery or shipping. The prices submitted must include all deliver and or shipping charges to the delivery point specified on the purchase order. Delivery constitutes placing the item(s) delivered in the building and setting them in place at the point designated by an authorized representative of the District. No personnel or equipment will be supplied the District or specified school to handle or unload any items being received by the District or specified school. No common carrier/drayage charges will be honored by the District.

Delivery time is of the essence in the award of this contract. Offeror must take this into consideration when preparing their proposals. If delivery cannot be made by the date specified above, state on the cost proposal an exact date that delivery can be made. The District reserves the right to reject proposals that cannot comply with the specified delivery time.

13. LABELING

All basic uniform garment parts such as coats, bibbers, etc., must show contents and percentage of contents of fabric used in that particular part of the uniform. This is required under law by the Federal Labeling Act. There must also be care instructions showing on each above-mentioned part.

14. BRAID:

Shall be of A.H. rice quality or equal, color fast under proper dry-cleaning procedures. Most braid designs with very tight turns or curves using 1/4" or wider will be applied with a double needle machine, using two threads for a more secure attachment and to prevent curling of the edges.

15. BUTTONS

Metal buttons will be of Waterbury quality or equal. All will be secured using two methods only. The use of a two-hole stay button, machine lock-stitched through the metal shank, coat material and two hole stay button, and or, the use of a washer and ring.

16. DIRECT EMBROIDERY

Swiss embroidery shall be applied with the use of a "Barudan" computerized embroidery machine or equal quality, to ensure consistent quality on every uniform from year to year. Bonaz type embroidery shall be made with a Cornell

17. FIT AND SIZE


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All uniforms will be constructed with the realization of the hard usage to which they will be subjected, the year-to-year fitting problems inherent with students and shall feature construction which will assure a long lasting garment. Measurements, will be individually taken, and will be converted to adjusted stock sizes: extra short, short, regular, long and extra-long, with proper adjustments for portly and thin, as required, in order to minimize the alteration charges each year. Patterns for the garments must be both male and female in children, adolescent and adult patterns as required, and will not be "cut-down" adult patterns.

18. THREAD All seams, blind-stitching, top-stitching, padding and buttonholes, shall be sewn with FILCO #50 polyester core, cotton wrap, soft left twist thread. It must have a tensile strength of 4.7 to 4.9 pounds and a melting point for heat resistance of 480 degrees. it must be vat non-subliming dyed, boil fast and be dry-cleanable.

19. ZIPPERS

Shall be solid brass YKK or equal quality, unless specified otherwise, center-butted zippers when required, shall be sandwiched in, rather than sewn on the outside of the inside facing for added strength.

20. ADDITIONAL DESIGN SPECS

Contractor shall provide garments with General Construction standards as follows: N/A

General Note:

Care And Maintenance Booklets are to be submitted with each complete order, including a separate booklet on dry-cleaning instructions.

D. DETAILED SPECIFICATIONS FOR UNIFORMS FOR DRUM MAJORS AND BAND MEMBERS

(Jackets)

1. FABRIC

All “Go Gear” Jackets shall be made of 100% Polyester Fabrics.

2. PATTERNS

Patterns for coats shall be made separately for male and female utilizing a computerized system of Gerber, Micro dynamics, Lectra, Mark-A-Matic, or a similarly approved system. They will be designed specifically for Children, Adolescent and Adult age group reflecting up to date body proportions with ample side body outlets, allowing for simple alterations year to year. All Hard Collar Coats shall have a Four (4) piece front construction, allowing for proper chest, bust and waist suppression in all size ranges, thus eliminating unsightly bust darts. Insleeve and side body seams must be 1" double, to allow for proper alterations.

3. SHOULDER PADS

Must be pre-formed, 3/4” thick in center on the inside near the neck and graduating out to nothing on the outboard sides. This pad is constructed of foam and completely covered with 100% Polyester lining.

4. COLLAR CONSTRUCTION

Standard military hard collar; constructed using a washable 'Mylar', bound with a fabric-backed vinyl binding to prevent the mylar from wearing through the shell fabric. The use of cotton or self-fabric to


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bind the mylar frame will be deemed unacceptable, for it will not prevent wear of the outer fabric. The hook and eye closure shall be threaded with non-bias tape, and then stitched through the mylar frame. All ornamentation on the outer collar shell must be stitched through and through the mylar frame to ensure strength and shape retention. This construction will allow for a self-conforming collar so it will fit several neck sizes without binding or causing discomfort to the wearer. Riveting the hook and eye to the frame could possibly cause the frame to 'crack' under normal use and is not an acceptable procedure.

5. JACKET AND SLEEVE LINING

When requested shall be made of 100% Polyester twill with a Satin Sheen finish. The lining quality will have a yarn count of 120 X 76. The jacket lining will have a generous 1" pleat running vertically down the center back for more freedom of movement and eliminate tightness or sagging. This lining shall be properly cut and fitted to correspond with the style jacket selected. The lining at the 'armhole' must be securely fastened to the jacket by machine 'zig-zag' stitching for strength. Hand sewing or felling, will not provide the needed strength and is not an accepted method.

6. SHOULDER STRAPS

Shoulder straps will be reinforced with a Pellon interfacing for added shape and body retention.

7. SLEEVE CUFFS

A generous 2 1/2" sleeve cuff is to be provided, having the fabric and the lining continue to the bottom, turned back up and blind stitched to the lining to permit sleeve length alteration without disengaging the lining from the sleeve fabric. Positioned on the seam allowance of both the inner and outer sleeve seams and running 4” up from bottom, when requested, a single row of female snap tape with a single male dressmaker snap at the bottom. This method is used for quick and easy sleeve length alteration.

8. BUTTONHOLES

All button holes are to be "cut-first", whether they have a horizontal bar-tack or a fly-tack at the ends. Buttonhole stitches are to completely cover the raw edge of the material and canvas interfacing. A cut-after button hole leaves raw edges and exposes the interfacing, which is unsightly and not acceptable. Thread to be used is Filco #50 for strength and color match. (See Diagram “E”).

9. POCKETS

Shall be made with fine quality, color fast sized polyester/rayon material and the facing will be reinforced with the shell fabric.

10. POCKET FLAPS

Flaps are to be cut and styled in accordance with the basic style of the coat and will have Pellon interfacing to insure proper shape retention and prevent curling at the edges. This interfacing also prevents sagging and puckering. Flaps are to be lined with the same fabric as the shell of the coat.

11. UNDERPRESSING AND FINAL PRESSING

After each major sewing operation, the garment will be underpressed and shaped, which insures permanency of contour and style. The final pressing enhances the 'uniforms' overall appearance and style.

12. STYLE

“Go Gear” washable standard waist length front & back, off-set inverted “V” front left of center front (following inverted “V” front stripe shape), Center back point, rt side under arm closure w/cut-away


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under front, o’lay style back, stitched in shoulder wings, narrow side bodies, Black pre-covered foam shoulder pads, split sleeves, 4030-E267 Black Sweat shields, center back opening in lining for button removal, 2” tapered waist fir, barcode.

Material –

Top half of front & back & slvs: 4030-922N Scarlet Lining – Front: Black indest

Lower half of front & back 4030-E267 Black herringbone Back & Slvs: Black herringbone

13. COLLAR

C-1 of 4030-E267 Black no trim. Collar to be lined w/4030-E267 Black w/no collar liner

14. SHOULDER STRAPS - None

15. RT. EXT. BUTTONS - 2 - 30L Red Bone

16. FRONT TRIM

Set on front extending to side seams to be two contoured inverted “V” shaped stripes 1 ½” wide flush together forming points off-set and over to the left (following coat bottom shape), w/top stripe glitter Silver & bottom 4030-C181 Lt. Blue. Top half of coat above stripes will be 4030-922N Scarlet * 4030-E267 Black below. Centered on each stripe & on the lower Black inverted “V” points to be a 30L NIC. Flat button attached with rings and washers. Set staggered and connecting on rt chest, 3 ½” plain block Silver met. dir. Swiss emb Letters “ACF” w/Lt. Blue outline.

17. CLOSURE

Rt. Side under arm zipper w/3 snaps to zip up.

18. SLEEVES TRIM

Adjust-a-length sleeve hems. Upper sleeves: set in arc on left side, 5/8” plain block Lt. Blue dir. Swiss emb. Letters “” w/”, SC” Set below straight across the same. No trim on the rt.

19. WINGS

One piece of 4030-922N Scarlet double faced & innerlined w/collar mylar, 2” wide at top & 6” long in front in front & back, outboard side bound w/4030-922N Scarlet, stitched into fitting seams.

20. BACK TRIM

Set across the back from sideseam to sideseam matching up w/front trim to be two “V” shaped stripes 1 ½” wide flush together, w/top stripe glitter Silver & bottom 4030-C181 Lt. Blue. Top half of coat above stripes will be 4030-922N Scarlet & 4030-E267 Black below.

21. LINING POCKET: Left side tux

22. PATTERNS

Shall be made separately for Male and Female and designed specifically for children, adolescent and adult age groups reflecting up to date body proportions and designed to eliminate peg legs and baggy seats. These patterns must take into consideration the wearers chest size in


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addition to the normal trouser requirements. They shall be straight leg and plain front with no cuffs, and designed to permit a high knee-lift, having the extension in the back seat seam area to eliminate any pulling or binding with a full 1 1/2" double in the center back seam to allow for alterations. Facings shall be long enough to cover the bottom of the side spandex gussets. Seams shall be pressed open. (See Diagram “G”).

23. SPANDEX SIDE INSERTS

All bibbers shall have 7” long spandex elongated pie shaped wedges folded in half, stitched in the upper sides to allow for flexibility in movement. These wedges shall be of the closest color match possible to the garment fabric and stitched with no serging showing on the inside. (See Diagram “G”).

24. DARTS

All full bibbers will include a 10" dart each side of the back with center at waistline to create proper waist suppression ad insure a tailored fit. (See Diagram “G”).

25. BARTACKING

All areas of stress on the bibbers shall contain a heavy duty 39 stitch bar tack. The bibbers will be bartacked in a minimum of 4 stress points. (See Diagram “G”).

26. STRIPES

All trouser stripes shall be sewn over the center of the out seam and will be applied with a Lock-Stitch machine. The stripe shall run the full length of the trouser including the turn-up, which shall be a minimum of 3". This type of application will afford a neat, straight stripe appearance. Serged stripes that are set forward or back of the outseam will appear off-center and stripes that applied with a chain-stitch can come loose through wear and abrasion and should not be accepted. (See Diagram “G”).

27. HEMS

When hemmed, must have a generous 3" turn-up, bound with 1/2" rayon binding so as to allow for easy alterations and alleviate 'bulkiness' in the cuff. (See Diagram “G”).

28. PERMANENT SUSPENDERS

A built-in suspender will be included in all bibbers. It shall be made of a durable, white or Black 1 1/2" nylon webbing material, the same fabric as auto seat belts. It will be sandwiched between the outer shell fabric and the facing, top stitched, ensuring that it will withstand above normal tension. The adjusters will be made of cast nickel metal that will not rust. (See Diagram “G”).


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E. DETAILED SPECIFICATIONS FOR REGULAR BAND UNIFORMS

1. PATTERNS

a) Bibber trousers are to be cut in a full-length pattern, allowing extra fullness at the waist area to accommodate a generous fit throughout the range of sizes.

b) They are to utilize both MALE and FEMALE patterns. c) There are to be two darts in the seat and waist area, measuring approximately 10" on a 38R sample.

2. SHOULDER STRAPS

a) Bibber is to be adjustable at the shoulders by means of a one-piece molded indestructible polymer slider. b) Slider is to be permanently fixed to the double-ply shoulder straps. c) Straps are turned and finished with a lockstitch on each edge, set in 1/8". d) Width of shoulder strap is to measure no less than 1 1/2" and be a minimum of 14" in length for maximum

adjustability.

3. INNERFACING


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a) The upper portion of the bibber is to have a generous inner facing front and back will all exposed fabric

edges tightly serged to prevent raveling.

4. FRONT CLOSURE

a) The inside of the right fly is to be lined with a layer of durable polyester cotton material. It is to extend beyond the four-way crotch assembly.

b) The left fly is to be reinforced with Pellon SF134W to provide permanent shape retention and durability. It is to be bound with a preshrunk, bias cut, tape for appearance and durability.

c) There are to be three bartacks at the base of the fly for additional reinforcement; two vertical bartacks on the lower front fly interior and one horizontal bartack at the bottom of the lower front fly exterior.

d) The fly zipper is to be SOLID BRASS of Y.K.K. quality. There is to be a #3 hardened brass wire stop at the base of the zipper.

e) The front fly is to be secured at the top of the waistband with two stainless gripper snaps; placed above the zipper terminal. "Hook flex" is also available, if requested.

5. CROTCH

a) There is to be a "four-way" crotch reinforcement consisting of 50/50% polyester-cotton pocketing cut on

the bias for strength. serged and stitched b) There are to be four, two-ply sections, one on each side of the fly, seat seam and inseams. c) Crotch area is to be clean finished with no extra fabric extending from tops of inseams. d) The crotch linings must be placed on both sides of the reinforced seams. The seat seam shall be

constructed using a two (2) needle tandem machine, utilizing four (4) Filco #50 threads. (See Diagram “G”).

6. FRONT ZIPPER: a) Shall be of solid Brass YKK or equal quality and must be guaranteed for the life of the trouser. The fly

facing must be serged on all four (4) sides and cut on the bias to prevent twisting of the fly. The zipper will be bar-tacked at the bottom(horizontally) to properly anchor the zipper. This bar-tack shall consist of no less than 39 stitches per tack. Set above zipper will be 2 enamel snaps of complementary color. (See Diagram “G”).

7. LEGS

a) Trouser legs are to be finished at the bottom with a 3" turn under to allow alteration for future growth. b) Legs are cut straight down from the knee, resulting in a circumference of 19" at the finished bottom edge

(standard 38R size). c) The hem is to be taped all around with a pre-shrunk bias polycotton finishing tape, then blind stitched

for appearance and ease of alterations. Taping all around provides a clean finished edge for full length use, as well as protecting the fabric edge completely. Simple flat taping with a rayon hem tape is unacceptable.


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d) Striping is centered over the outseam and NOT sewn into the seam. It is to run the full length of the leg, including the turn-up allowance at the bottom edge. It is to be finished "flat" at the cuff turn under edge, not folded under the edge.

e) The outseam of each trouser leg is to be a triple safety serged seam, or "blue jean" stitch. This type of seam is much stronger than the traditional "busted" seam and adds strength and stability to the "stripe side" of the leg. Flat pressed or "busted" seams in this area are unacceptable.

f) The inseam of each leg is to be a flat pressed or "busted" seam whereby both ends of the fabric are lockstitched together and pressed back flat. This is necessary to facilitate alteration of the trouser within the seat and upper thigh area.

g) On request, an adjustable hem feature is available. The ridged/grooved polyester snap-tape shall extend from the bottom of the hem 12” with a total of 11 male snaps and 11 female snaps (22 total snaps) and will be centered on both inseam and outseam. This allows a ½” of adjustability with each snap for a total of 11” of adjustability. The snap tape will be back-tacked on each end with a 3/8 – 1/2” tack. Sideseams will be “clean finished”.

8. SERGING a) All edges of seams and outlets are to be serged in a professional, high quality manner, eliminating the

possibility of raveling. 9. THREADS

a) Threads for seaming are to be 50/3 cotton wrap core, 70/2 poly wrap core, or 100/2 poly wrap core,

based on the strength requirements of the type of seams.

10. POCKETS

a) FOB watch pockets, when specified, are to be the same precreased pocket and are to be bartacked at the two upper corners.

b) Pocketing material is to be 70/30 poly cotton; 50/50 in the warp and 100% poly in the fill. c) Pockets constructed in a "sandwiched" or "bagged" fashion are unacceptable.

F. DETAILED SHAKO CONSTRUCTION SPECIFICATIONS

1. SHAKO FRAMES

The frame shall be molded in one solid piece of high impact ABS material not less than 16 ounces, before molding process. This will ensure the frame will not split, crack, melt or disintegrate for the lifetime of the shako under normal usage. (See Diagram “H”)

2. PLUME SOCKET

The one piece nylon plume socket will be attached with a stove bolt and nut attachment, coated with "Loc-Tite" so it will not vibrate or come loose, not riveted, which could split and damage the frame. (See Diagram “H”).

3. SHAKO HEADREST Shall be constructed with expanded, knit-backed marshmallow vinyl, using the "cushion-aire" method of application, stitched completely on the inboard side of the frame. This prevents the thread to come in contact with the wearers head, eliminating perspiration or hair oil to be absorbed into the thread, thus adding years of life and wear. The identification label, stitched to the headrest itself, must list order number, shako number, correct size, city, state and school, must be covered by clear plastic. (See Diagram “H”).


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4. VISOR Constructed using a three layer design, consisting of a plastic top, duroboard and a green under ply to shade the eyes of the wearer. A 3/4" back tacking is required, using monofilament thread sewn through the frame to prevent the visor from tearing loose. (See Diagram “H”).

5. CHIN STRAPS

Are to be 3/4" pliable plastic material to conform to the shape of the chin and will be reinforced with metal eyelets at each end. Chin strap to have an adjustable metal buckle of either nickel or gilt and are supported by a center back hook on the shako when not in use. (See Diagram “H”).

6. BUTTONS

Will be 40 ligne with prongs no less than 1 1/2" in length. This button will pass through a brass eyelet to firmly attach chin strap, front chain and go through the outer shell fabric, plastic frame and the headrest. In order that the buttons will lay perfectly flat, the front chain will have a special clip and eyelet attachment at each end. (See Diagram “H”).

7. EMBLEMS

Must be of heavy gauge plastic with extra-long prongs for attachment through the outer fabric, shako frame and be secured with "lock-washers". Any method of gluing or riveting is not acceptable, repair or replacement would be very difficult. Embroidered emblems are optional. (See Diagram “H”).

8. TOP AND BOTTOM STRAPS

Shall always be turned and top-stitched. All thread used in shako manufacturing must be monofilament. Cotton thread will deteriorate and is not an acceptable method. (See Diagram “H”).

9. TUF-TOTE SHAKO BOX Should be constructed of Black, hi-density, 100% polyethylene with a tensile strength of no less than 4800 P.S.I. and carry a minimum 2 year warranty with normal use and care.

STYLE NO - HR-1, Flat Top (BARCODE) TRIM NO - HRT-11 TOP FABRIC NO - Black Naug. SIDE FABRIC NO - 4030-E267 Black TOP BAND FABRIC NO - Black Naug. BOTTOM BAND FABRIC NO - Black Naug.

10. HAT TRIM DESCRIPTION Set on the front & extending into top and bottom bands, 4 ¾” wide dir. Swiss emb. Multi-inverted triangle shapes w/colors as follows starting from the center and going outward: Smallest bottom inside triangle, Black, Lt. Blue, Solver Met., and 1 Red. Centered at top point of the small Black, Lt. Blue, Silver Met. Point to be approximately ¼” simulated small button of Silver Met. Dir. Swiss embroidery.

FRONT STRAP - Nic alum. Chain CHINSTRAP – Black w/Nic. Bkl VISOR - Black w/Nic edge PLUMEHOLDER – Top Center Front FRONT EMBLEM - None


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Diagram “H”

G. DETAILED SPECIFICATIONS FOR HEADLINER AND SPECIAL FEATURES

General Notes: a) Headliner shall be cotton backed, expanded vinyl with embossed finish. There are six scallops with metal eyelets

to receive drawstring for adjustability. b) There is a metal eyelet on each side of the hat body where the button prong passes through plastic. c) High density polyethylene plume sockets are included and riveted to the body. d) Headliner is turned and sewn with a lockstitch in such a manner to allow for adjustability. e) Headliner extends around the bottom edge of the plastic body, and stitched through. This results in two layers of

material (outer fabric and vinyl head liner) to secure and protect the bottom edge of the shake shell body. f) A metal spacer is used to affix the front chain to each side button.

Vinyl

Headliner

Two rows of stitching through the durable six

layer rim – bottom side band two layers of

fabric protecting raw edge of molded shako

body

Folded top band

Emblem attach with clips – plume socket

attached with a screw and bolt

Folded bottom band

The body of the shako, the side fabric, visor,

bottom and the sweatband is swen through the

shako frame – sweatband sewn on the inside to

form the band

Eyelets and adjustment string


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1. PLUME SOCKET

The one piece nylon plume socket will be attached with a stove bolt and nut attachment, coated with "Loc-Tite" so it will not

vibrate or come loose, not riveted, which could split and damage the frame. (See Diagram "H").

2. VISOR

Is non-breakable one-piece plastic, not laminated. It is secured to the shake body with lock-stitch safety sewing.

a) VISOR COLOR: black; top material:

3. CHINSTRAP Chinstrap is plastic with metal buckle and roller and has metal eyelets at chinstrap ends where button attaches to prevent strap from being torn by button shank. There is a nickel plated brass chinstrap hook at the rear of the shako, attached with a metal clip.

Top covering

Plume socket


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4. BUTTONS

Side buttons are three piece metal Buttons consist of prongs base plate, and face plate. Side buttons are metal with spread prongs. Plastic buttons are not acceptable

a) Color: black with nickel buckle, and nickel grommets at end of chinstrap

NOTE: It is important that the shakos be made by the manufacturer of the uniforms. This will insure that all the manufacturer's quality control practices will be followed. The practices include (but are not limited to), workmanship consistent with uniform, fabric matching, and timely delivery.

H. DETAILED SPECIFICATIONS HEADWEAR SPECIFICATIONS: Shell 30 Flat Top

* Fractional melt high-density polyethylene. Minimum normal wall thickness .050” * Preformed plume socket hole, and plume socket anchor * Contoured top edge for a better shape and fit * Blow molded for a consistent dimension

1. COVER SIDE BODIES

One piece standard band fabrics * Computer graded, marked and cut * Double reinforced back seam from top to bottom .75” seam * All seams single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament and Tkt. 70 threads at 5-7 S.P.I. * Sewn construction to attach outer cover to inner shell * No brads or staples in shell to avoid cracking, sharp edges or wearers discomfort * 1 piece #985 expanded support PVC marshmallow vinyl * Computer graded, marked and cut * Double reinforced back seam from top to bottom * All seams single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament and Tkt. 70 threads at 5-7 S.P.I. * Sewn construction to attach outer cover to inner shell * No brads or staples in shell to avoid cracking, sharp edges or wearers discomfort * Fused for Embroidery decoration only #4310 Thermal bond Non-woven 100% polyester, 1.8oz/sq. yd., Polyamide Dot coating

2. COVER TOP

1 piece standard band fabrics or #985 vinyl * Computer graded, marked and cut * All seams single needle lock stitch (301 lock stitch) * 0.011” Ht.-38 monofilament thread 8-10 S.P.I.


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3. TOP BAND STRAIGHT

Band Fabric, strip cut to 1.75” to finish 1.125” * .375” turn under on finished edge * All seams single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament or Tkt. 70 thread at 5-7 S.P.I. * .75” back seam for added strength * #985 expanded support PVC marshmallow vinyl * Strip cut to 1.75” to finish 1.125” * 0.011” Ht-38 monofilament or Tkt. 70 thread at 5-7 S.P.I. * .75” back seam for added strength

4. TOP BAND INVERTED “V” AND AND “NOTCH” CUT – FABRIC

Band fabric, die cut for accurate and consistent shape * All seams single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament or Tkt. 70 thread

5. TOP BAND INVERTED “V” AND “NOTCH” CUT – VINYL

#985 expanded support PVC marshmallow vinyl * Computer graded, marked and cut * All seams single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament or Tkt. 70 thread

6. CORD EDGE

# 630 cord edge, 6.7 grams per yd., .25” 100% polyester apron, 100% Nylon covered, polyester braied inner core cord * Sewn under the bottom edge of the top band and onto the side body fabric during the set top band operation. To finish between side and top band * All seams single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament or Tkt. 70 thread * Included into the .75” back seam

7. BOTTOM BAND STRAIGHT

Band fabric, strip cut to 1.75” to finish 1” * .375” turn under on both edges to finish 1” * All seams single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament or Tkt. 70 thread * Attach bottom band to inner shell 5-7 S.P.I. * Bottom band end tucked in and sewn across edge 3 times to prevent pulling out or fraying * Finished edge turn under 8-10 S.P.I. * Attach to inner shell at bottom to cover all attach visor stitching. Sweatband stitching and outer cover stitching * #985 expanded support PVC marshmallow vinyl * Strip cut to 1.75” to finish 1.125” * .375” turn under on bottom edge * All seam single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament or Tkt. 70 thread * Attach bottom band to inner shell 5-7 S.P.I. * Finished edge turn under 8-10 S.P.I. * Attach to inner shell at bottom to cover all attach visor stitching, sweatband stitching and outer cover stitching

8. CORD EDGE

# 630 cord edge, 6.7 grams per yd., .25 “ 100% polyester apron, 100% Nylon covered polyester braided core cord * Sewn under the top edge of the bottom band and onto the side body during the set bottom band operation. To finish between side and bottom band * All seams single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament or Tkt. 70 thread

9. SUSPENSION STANDARD VINYL SWEATBAND

One Piece #985 expanded support PVC marshmallow vinyl – white or black * Computer graded, marked and cut * Finished hat sizes: X-Small, thru X-Large * Metal grommet reinforced, lace drawstring holes for long lasting wear ability Polypropylene tipped extra long 32” polyester .09375” round drawstrings, white/black depending on suspension vinyl color

10. STANDARD VISORS

High-density polyethylene, ultraviolet inhibitor, pigment stabilized color matched. Minimum normal wall thickness .060” * White, navy, red, black, green and royal * Sewn to the inner shell using single needle lock stitch (301 lock stitch) * Tek 70 thread at 5-7 S.P.I.


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11. FABRIC OR FILM COVERED VISORS

Band fabric * 8 ga. 1% metallic polyester film, 99% PVC film vinyl, gold and silver * Hi impact polystyrene base material * Fabrics laminated to polystyrene using a water-tight bonding, high solids, fast setting, waterproof, non-wrinkling, multi-purpose spray on adhesive, used to bond cloth, Mylar and foil to plastic * Dried under pressure for 24 hours before die cutting each visor to maintain the uniform shape and size of each one * After cutting each visor is bound with a 8 ga. 1% metallic polyester film 99% PVC film vinyl edge guard in gold and silver * Sewn with a single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament thread at 5-7 S.P.I. * Cut size 1.125” to finish as .5” binding

12. VISOR TRIM

Visor is bound with a 8 ga. 1% metallic polyester film 99% PVC film vinyl edge guard in gold or silver * Sewn with a single needle lock stitch (301 lock stitch) * 0.011” Ht-38 monofilament thread at 5-7 S.P.I. * Cut size 1.125” to finish as .5” binding

13. HARDWARE BUTTON

Two (2) * Metal, lyre, or stipple 45 ligne, prong back shako button, nickel or gilt

14. FRONT CHAIN

Soft aluminum, gold or silver plated .5” wide shako chain with lanyard spacers

15. CHIN CHAIN

16” w/spacer soft aluminum, gold or silver shako chain * 18” without spacer soft aluminum, gold or silver shako chain

16. CHIN STRAP

.75”PVC vinyl die cut size with 12 holes punched for adjustments and buckle * Black, Clear, Navy, and White * .75” steel roller bar buckle, gold or silver attached to strap with a .1875” brass grommet

17. FRONT STRAP

REFLECTS Band * High Density Polyethylene * Vacuum metallized aluminum or gilt * Clear top coat for protection and shine * Pre formed holes for attaching to shell

18. EMBLEM

Hi impact polystyrene * Vacuum metallized aluminum or gilt * Clear top coat for protection and shine * Two (2) .1875” molded back posts with metal snap fasteners for a secure attachment to the inner shell

19. VENT

.5” 7030 BRASS 6 slotted 3 prong vent positioned through a .4375” hole drilled in inner shell

20. PLUME SOCKET

High density polyethylene, minimum normal wall thickness .040” * 3.75” or 5.25” long x .625” wide attached with a .375 brass grommet and a steel washer to the inner shell

21. HOOK


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D175 brass small hook to hold chin strap * 7030 brass large hook for plume

22. PLUME

Feathers are by products of foreign and domestic production, vat dyed utilizing the latest technology in water and mineral based non-toxic dye products, wired mounted on a plume wire * Silver or gold cup with shako wire mount * Plastic plumes, high quality foil and Mylar composite, machine cut, water proof and wrinkle resistant

23. STANDARD PLASTIC-PAK

Molded, calcium filled polypropylene homopolymer, black minimum normal wall thickness .110” * Two (2) molded replaceable latches, built in hand grip, continuous hinges, 6-added feet for stable standing recessed bottom for stable stacking, inter-locking top and bottom for secure closing. Extra roomy to accommodate all hats plus space for plume

24. BAG

Poly shako bag 10” x 8” x 24” x .001”

25. HELMET – “REGIMENT”

Injection molded, co-polymer Polypropylene, Minimum normal wall thickness .060’’, UV package to prevent hardening or cracking, pigment stabilizers to inhibit the colors from fading or changing * Class “A” Finish for the smoothest and highest shine possible * Chrome and Gold metal plated * Red, Royal, Green, Navy, and Black metal flake finish * Red, Royal, Green, Navy, Black and White solid color finish * Preformed holes for the suspension, buttons and plume socket anchor and hook, for consistent and uniform placement

26. HELMET – SUSPENSION

One-size fits most * Mylar mounted one piece #985 expanded support PVC marshmallow vinyl, white or black * Computer graded, marked and cut * Finish hat size: X-Small thru X-Large * Metal grommet reinforced lace drawstring holes for long lasting wear ability * Polypropylene tipped extra long 32” polyester .09375” round drawstrings, white or black. * Secured with 2 - .375” brass grommets and steel washers to the Helmet.

I. DETAILED SPECIFICATIONS BAND UNIFORM COLLAR

1. HARD COLLAR

a) The inner core foundation of the standing collar is .014 Mylar. b) There is a laminated layer of non-woven Pellon P15 on the inboard side of the entire foundation. c) A stainless steel riveted hook and eye is to be the front closure. The hook and eye are riveted through

the Mylar, Pellon and two layers of collar lining material. It is to be placed at the optimum angle to insure proper tension and comfort.

d) A "sewn" hook and eye is not acceptable. e) The collar lining consists of two layers of Burlington Mills Cramerton fabric, which is 65% polyester and

35% combed cotton, pre-shrunk and non-wicking. f) Seven male gripper snaps are placed through both layers of the collar lining material. The snaps are

supported on the inside by the laminated non-woven Pellon which also serves as a protective layer between the Mylar and the snaps. Female gripper snaps applied to the collar lining are unacceptable.

g) The outboard side of the standing collar is to be covered with a whipcord fabric, as specified by the design specifications.

h) The top edge of the Mylar base is bound with Cramerton fabric and has a finished welted seam on each side. The whipcord fabric is doubled over the top of Mylar base, along with the two layers of collar lining,


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and stitched along the top edge. This 5-layer construction results in a "beaded" edge and serves as a protection all along the top edge of the liner. This is accomplished with a SINGLE row of locked stitching through the Mylar base.

i) A single layer of fusing tape or bridle-tape is not sufficient protection in this area and is not acceptable. j) The bottom edge of the standing collar is to be sewn through and through, to attach the double layers

of Cramerton lining to the outer layer of whipcord. This row of stitching is immediately below the bottom edge of the Mylar foundation.

k) Construction of the collar in this manner provides the most dimensionally stable garment, without the additional rows of needle holes.

l) Braid trim, fabric welt, and embroidery are to be applied to the outer fabric of collar before assembly. This prevents sewing the trim "through" the Mylar core with additional rows of needle holes.

2. COLLAR LINER

a) The fabric used in the construction of the washable snap-in, replaceable liners is two layers of VISA

treated polyester whipcord. The VISA treatment offers soil release properties in this washable part of the garment.

b) The liner is to be die-cut in a curve to allow it to lie properly against the neck of the wearer. c) There are seven female gripper snaps evenly spaced and secured through both layers of liner fabric.

These are to match up with male gripper snaps on collar lining. d) The top, bottom and rounded side edges of collar liner is to be bound with a finished binding of non-

absorbent Cramerton fabric. e) There is to be a bartack at each end of the binding. f) The liner is to be positioned to extend 1/8" above the whipcord collar fabric. g) Each liner is to be sized to corresponding collar and numbered to match coat size.

3. SOFT COLLAR

a) Soft collars, lapels, and outer pocket flaps are to be hand shaped and cut according to fine quality

tailoring practices. b) Bridle tape is to be placed at the lapel roll, to retain smooth lines and afford a permanent shape. c) Under-collar felt is to be pre-biased 50% wool/50% Rayon composite. d) All edges are to be topstitched (with the exception of satin lapels) through and through, from the facing

edge through coat front lapels and collar to the opposite edge. Topstitching is to be 1/8" from edge.

4. SEAMS

a) Coat is to be completely machine stitched except in areas where specific tailoring requires other methods.

b) The ends of all seams are to be backstitched not less that 1/4". c) Coat back is tailored with either a 2-piece back or 4-piece back, if needed, to facilitate insertion of

contrasting color panels, trim, etc.

5. THREAD

a) Threads for seaming are to be 50/3 cotton wrap core thread, 70/2 poly wrap core thread, or 100/2 poly wrap core thread based on the strength requirements of the type of seam.

b) All threads are to be heat resistant, vat dyed, sun-fast, dry-cleanable and moisture proof.

6. BUTTONS/BUTTONHOLES

a) High-quality metal buttons are to be used where specified and are to be attached by sewing, ring and washer, or toggle and washer.

b) Buttonholes are to be manufactured using the cut-first method. The hole is to be cut-first, and the edge is to be covered with gimp and twist to cover the fabric and inner canvas edge. The back of the buttonhole is to be closed with a bartack reinforcement.


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7. ZIPPERS

a) Zipper is to be heavy-duty brass with an auto-locking pull-slide. Tape is to be 9/16". b) Zipper is to be bartacked top and bottom and sewn to facing surface, not sandwiched in between shell

fabric and facing.

8. FUSING

a) Certain trim designs call for added reinforcement. This is to be done with Thermal Bond non-woven polyamide 100% polyester 1.8oz/sq.yd fusible. It is to "tear away" from areas not covered with braid or other trim.

b) Use of Pellon SF134 as reinforcement for trim is unacceptable. c) The entire coat front outer fabric is to be reinforced, in addition to the "traditional" sewn innerlining,

whenever looped braid designs are specified. d) When sleeve cuff trim is utilized, the lower sleeve is to be reinforced from the cuff bottoms, up as

needed.

9. WASHABLE OPTION

a) Buyer may opt to change the coat specifications to be a washable item. The coat will have washable shoulder pads and will be fully lined. Front inner foundation, sleeve heads, and underarm shields may be omitted.

10. PRESSING

a) Garment pieces shall be pressed and shaped to insure proper style and permanency of dimensions. In addition a final steam pressing shall be done before shipping allowing a true ready to wear condition upon receipt by the customer.

DELIVERY / PERFORMANCE LOCATION – PURCHASE ORDER (JAN 2006): After award, all deliveries shall be made and all services provided to the location specified in the purchase order. [3.015]

** END OF SECTION**


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IV. INFORMATION FOR OFFERORS TO SUBMIT

A. BID REQUIREMENTS Offerors are advised to carefully read this solicitation in its entirety before preparing and submitting an offer Submissions that do not follow the requested format; do not include all the minimum requirements specified including the required documentation and certifications, are not submitted by the due date and time shall not be considered. Offerors shall propose all of the services described herein. This section describes the information that must be furnished by the Offeror and prescribes the format in which it must be presented. In order to be evaluated as responsive, the Offeror must design their bid around the Award Criteria set forth in Section VI and the format set forth in this Section.

B. BID FORMAT The District requests that one (1) original hard copy, and four (4) printed copies (not bound at the spine) of the proposal be submitted to the designated Procurement Officer as listed on the Cover Page. To the extent possible, proposals should be prepared on 8-1/2" x 11” paper, maximum of forty (40) pages. At least one (1) copy of the proposal should contain original signatures; that copy should be clearly marked or differentiated from the other copies of the proposal by a notation in the lower left corner of the cover of each volume with the words:

“SIGNED ORIGINAL”. This signed original copy will be retained for incorporation by reference in any contract resulting from this solicitation.

Only the one (1) labeled original copy should not be bound or stapled, but rather, be easily accessible. Proposals shall be signed by only those Company officials or agents duly authorized to sign proposals or contracts on behalf of their respective organizations. The original version of the bid must be file ready and placed in a folder or enveloped bound by a single staple in the top left hand corner. Additional copies must be bound separately. Proposals may be bound by three-ring binders or other forms of binding.

Offerors are encouraged to keep proposals concise and to the point. Elaborate brochures are not needed and are discouraged. The District shall not furnish payment of materials, labor or facilities for either the development of a proposal. Proposals shall include a table of contents and corresponding page numbers. Pages should be consecutively numbered in the right hand corner and each page shall have a footer indicating the name of the Offeror.

Two Volume Proposal Submittal – (Provide only 1 copy of cost proposal document)

Offerors shall submit proposals to the District in two (2) separate sealed packages, label the submittals address as shown on the cover page. (See additional labeling requirements below):

“Volume I – Technical Proposal” Solicitation Number: XXXXX

Opening Date: DD/MM/YY

“Volume II – Cost Proposal” Solicitation Number: XXXXX Opening Date: DD/MM/YY

C. INFORMATION FOR OFFERORS TO SUBMIT - VOLUME I - TECHNICAL PROPOSAL The Technical Portion of the Proposal shall address and incorporate the below listed elements:

Section 1. Cover Letter

A one (1) page, dated Cover Letter, including the legal name of the Offeror, address, telephone and facsimile numbers, shall be provided that contains a summary of the Offeror’s ability to perform the services requested in this solicitation and confirm that the Offeror is willing to perform those services and enter into a contract with the District. The letter shall be signed by a person having the authority to bind the Offeror to a contract. Additional, pages 1 and 2 of this solicitation with appropriate signatures shall follow the Cover Letter followed by any amendments if applicable.

Section 2. Narrative


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Provide a detailed, narrative statement providing adequate information to establish that your organization meets all the requirements stated in Section VI. Qualifications. Include all appropriate documentation.

Section 3. References

Provide information supporting the Offeror’s experience and capabilities, including at least three (3) applicable references for whom the Offeror has successfully completed the work. The Offeror shall include the Client’s name and title, address, telephone number, and an e-mail address of a contact person who is in a position to evaluate the general quality of your organization’s performance. With each reference, briefly summarize the type of services provided and the term of service. This information shall be provided on “Attachment C” of this solicitation.

Section 4. Uniform Construction Information

Provide all information related to the construction of the proposed uniform including any cut sheets, swatches, etc. This section shall at the beginning, a copy of this bid’s “Attachment A” (General Construction Specifications) and “Attachment B” (Deviations Form).

Section 5. Bid Schedule

Offeror shall include a completed Bid Schedule, any Offeror who submits an incomplete Bid Schedule form may be deemed non-responsive and their response will be rejected, and therefore, not considered further.

Section 6. Warranties

The Offeror shall submit copies of all proposed warranties, and guarantees.

INFORMATION FOR OFFERORS TO SUBMIT - EVALUATION (JAN 2006): In addition to information requested elsewhere in this solicitation, Offerors should submit the following information for purposes of evaluation: [4.005]

INFORMATION FOR OFFERORS TO SUBMIT – GENERAL (JAN 2006): Offeror shall submit a signed Cover Page and Page Two. Offeror should submit all other information and documents requested in this part and in parts II.B. Special Instructions; III. Scope of Work; V. Qualifications; VIII. Bidding Schedule/Price Proposal; and any appropriate attachments addressed in section IX. Attachments to Solicitations. [4.010]

SUBMITTING REDACTED OFFERS (MAR 2015) If your offer includes any information that you marked as “Confidential,” “Trade Secret,” or “Protected” in accordance with the clause entitled “Submitting Confidential Information,” you must also submit one complete copy of your offer from which you have removed or concealed such information ( the redacted copy). The redacted copy should (i) reflect the same pagination as the original, (ii) show the empty space from which information was redacted, and (iii) be submitted on magnetic media. (See clause entitled “Electronic Copies - Required Media and Format.”) Except for the information removed or concealed, the redacted copy must be identical to your original offer, and the Procurement Officer must be able to view, search, copy and print the redacted copy without a password. [4.030]

** END OF SECTION **

V. QUALIFICATIONS

QUALIFICATION OF OFFEROR (MAR 2015): (1) To be eligible for award, you must have the capability in all respects to perform fully the contract requirements and the integrity and reliability which will assure good faith performance. We may also consider a documented commitment from a satisfactory source that will provide you with a capability. We may consider information from any source at any time prior to award. We may elect to consider (i) key personnel, any predecessor business, and any key personnel of any predecessor business, including any facts arising prior to the date a business was established, and/or (ii) any subcontractor you identify. (2) You must promptly furnish satisfactory evidence of responsibility upon request. Unreasonable failure to supply requested information is grounds for rejection. (3) Corporate subsidiaries are cautioned that the financial capability of an affiliated or parent company will not be considered in determining financial capability; however, we may elect to consider any security, e.g., letter of


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credit, performance bond, parent- company corporate guaranty, that you offer to provide Instructions and forms to help assure acceptability are posted on procurement.sc.gov, link to “Standard Clauses & Provisions.” [5.005]

SUBCONTRACTOR – IDENTIFICATION (FEB 2015): If you intend to subcontract, at any tier level, with another business for any portion of the work and that portion either (1) exceeds 10% of your cost, (2) involves access to any “government information,” as defined in the clause entitled “Information Security - Definitions,” if included, or (3) otherwise involves services critical to your performance of the work (err on the side of inclusion), your offer must identify that business and the work which they are to perform. Identify potential subcontractors by providing the business name, address, phone, taxpayer identification number, and point of contact. In determining your responsibility, the District may contact and evaluate your proposed subcontractors. [5.030]

QUALIFICATIONS - SPECIAL STANDARDS OF RESPONSIBILITY (MAR 2015): (a) This section establishes special standards of responsibility. UNLESS YOU POSSESS THE FOLLOWING MANDATORY MINIMUM QUALIFICATIONS, DO NOT SUBMIT AN OFFER:

1. The firm must be established and have a body of work that extends for a minimum of five (5) years prior to commencement of this contract.

2. Firms must be properly licensed in accordance with the requirements of SC Code of Laws, as amended, at the time of submission (If Applicable).

3. Firms must not be barred from doing work with the federal, state or local government


VI. AWARD CRITERIA

AWARD BY LOT (JAN 2006): Award will be made by complete lot(s). [6.015]

AWARD CRITERIA – PROPOSALS (JAN 2006): Award will be made to the highest ranked, responsive and responsible Offeror whose offer is determined to be the most advantageous to the District. [6.030]

EVALUATION FACTORS – PROPOSALS (JAN 2006): Offers will be evaluated using only the factors stated below. Evaluation factors are stated in the relative order of importance, with the first factor being the most important. Once evaluation is complete, all responsive Offerors will be ranked from most advantageous to least advantageous. [6.065]

A. 25 % Maximum of

25 pts Technical Competence and Qualifications of Company and Key Personnel (Ability of Professional Personnel)

B. 20 % Maximum of

20 pts Past Performance / Experience and References

C. 15% Maximum of

15 pts

Project Team contribution And Coordination / Demonstrated Ability to Meet Time and Budget Requirements

D. 10 % Maximum of

15 pts Cost - The lowest responsive and responsible

E. 10% Maximum of

10 pts Experience and References

F. 10% Maximum of

10 pts Financial soundness and stability

G. 5% Maximum of

5 pts Small/Women/Minority Business Enterprise

H. 5% Maximum of

5 pts Other services

Total pts 100


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A. TECHNICAL COMPETENCE AND QUALIFICATIONS OF COMPANY AND KEY PERSONNEL (25%)

The Offeror’s proven expertise to provide the services at acceptable levels of quality and timeliness of completion to meet the requirements of this solicitation.

The Offeror’s qualifications and experience of the principal consulting staff and of sub-consulting staff who may work on this District’s project, to include professional certifications and resumes of all key personnel;

Qualifications and experience of firm and any sub consultants designing and executing projects similar in nature with regards to use, scale and complexity of the District’s project.

B. PAST PERFORMANCE / EXPERIENCE AND REFERENCES (20%)

Prior experience executing similar projects in the Southeast region of the United States, to include school districts and/or universities or other markets with similar climate and the success of any such project.

Information pertaining to any alleged significant prior or ongoing contract failures, contract breaches, and civil or criminal litigation or investigation pending which involves the Offeror or in which the Offeror has been judged guilty or liable or which may affect the performance of the services to be rendered herein, in which the firm, any of its employees, subcontractors, or sub consultants is or has been involved in the last five (5) years.

C. PROJECT TEAM CONTRIBUTION AND COORDINATION / DEMONSTRATED ABILITY TO MEET TIME AND BUDGET REQUIREMENTS DEMONSTRATED ABILITY TO MEET TIME AND BUDGET REQUIREMENTS (15%)

Supply a list of school related projects showing the actual and budgeted price, along with a start and end dates

Ability to demonstrate a full understanding of the project with regards to the Districts venues and the integration to the adjacent development that will be integrated into the aesthetics and operation of the uniform

Approach to completing and servicing District wide uniform design projects.

Demonstration of the ability to communicate with all parties of interest to include but not limited to the Project Team, Board of School Commissioners, special interest groups, and the public.

Knowledge of Richland County School District One and the surrounding community with respect to compatible uniform styles.

Ability to design projects that are created within budget.

D. COST (10%)

The lowest responsive and responsible Offeror will receive. (a maximum of 15 points)

E. EXPERIENCE AND REFERENCES (10%)

Client References five (5) including name, organization, and contact information of past clients within the last 5 years regarding the performance of the ESCO on similar projects.

Samples of past work results and outcomes. Please include information on risks associated with the past projects, how they were mitigated and any recognitions associated with the projects. Provide this information for at least 5 projects designed and constructed within the past five years.

F. FINANCIAL SOUNDNESS AND STABILITY (10%)


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Please provide an up to date (within 2 yrs.) audited financial statement of the firm or individual. (a maximum of 10 points)

G. SMALL/WOMEN/MINORITY BUSINESS ENTERPRISE (5%) SMALL / WOMEN / MINORITY BUSINESS ENTERPRISE POLICY

I.THE POLICY OF RICHLAND COUNTY SCHOOL DISTRICT ONE

POLICY FGD – Small/Women/Minority Business Enterprise (S/W/MBE) Participation

The Board of School Commissioners believes it is in the District’s best interest for small, women and minority businesses to participate fully in the procurement process. The Superintendent shall establish affirmative procedures designed to increase contract opportunities for such business enterprises. This increase of opportunity is expected to affect the awarding of contracts and subcontracts to these businesses which will, in turn, provide an equal business opportunity and then foster overall economic development within the District, County, and State. The established procedures shall include specific annual goals to measure performance and the systematic reporting of progress toward these goals. (a maximum of 5 points)

H. OTHER SERVICES (5%)

Warranties, repair services, and other factors shall be considered when determining which offers are most advantageous to the District. Offerors should include a concise information section in their responses outlining any specialized services or products they feel sets their company apart. (a maximum of 5 points)

NEGOTIATIONS (JAN 2006): The Procurement Officer may elect to make an award without conducting negotiations. However, after the offers have been ranked, the Procurement Officer may elect to negotiate price or the general scope of work with the highest ranked Offeror. If a satisfactory agreement cannot be reached, negotiations may be conducted with the second, and then the third, and so on, ranked Offerors to such level of ranking as determined by the Procurement Officer. [6.070]

UNIT PRICE GOVERNS (JAN 2006): In determining award, unit prices will govern over extended prices unless otherwise stated. [6.075]


VII. TERMS AND CONDITIONS - A. GENERAL

ASSIGNMENT, NOVATION, AND CHANGE OF NAME, IDENTITY, OR STRUCTURE (FEB 2015)

(a) Contractor shall not assign this contract, or its rights, obligations, or any other interest arising from this contract, or delegate any of its performance obligations, without the express written consent of the responsible Procurement Officer. The foregoing restriction does not apply to a transfer that occurs by operation of law (e.g., bankruptcy; corporate reorganizations and consolidations, but not including partial asset sales). Notwithstanding the foregoing, contractor may assign monies receivable under the contract provided that the District shall have no obligation to make payment to an assignee until thirty days after contractor (not the assignee) has provided the responsible Procurement Officer with (i) proof of the assignment, (ii) the identity (by contract number) of the specific District contract to which the assignment applies, and (iii) the name of the assignee and the exact address or account information to which assigned payments should be made. (b) If contractor amends, modifies, or otherwise changes its name, its identity (including its trade name), or its corporate, partnership or other structure, or its FEIN, contractor shall provide the Procurement Officer prompt written notice of such change. (c) Any name change, transfer, assignment, or novation is subject to the conditions and approval required by Regulation 19-445.2180, which does not restrict transfers by operation of law. [7A.004]

BANKRUPTCY – GENERAL (FEB 2015): (a) Notice. In the event the Contractor enters into proceedings relating to bankruptcy, whether voluntary or involuntary, the Contractor agrees to furnish written notification of the bankruptcy to


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the District. This notification shall be furnished within two (2) days of the initiation of the proceedings relating to the bankruptcy filing. This notification shall include the date on which the bankruptcy petition was filed, the identity of the court in which the bankruptcy petition was filed, and a listing of all District contracts against which final payment has not been made. This obligation remains in effect until final payment under this Contract. (b) Termination. This contract is voidable and subject to immediate termination by the District upon the contractor’s insolvency, including the filing of proceedings in bankruptcy. [7A.005]

CHOICE-OF-LAW (JAN 2006): The Agreement, any dispute, claim, or controversy relating to the Agreement, and all the rights and obligations of the parties shall, in all respects, be interpreted, construed, enforced and governed by and under the laws of the State of South Carolina, except its choice of law rules. As used in this paragraph, the term "Agreement" means any transaction or agreement arising out of, relating to, or contemplated by the solicitation. [7A.010]

CONTRACT DOCUMENTS AND ORDER OF PRECEDENCE (FEB 2015): (a) Any contract resulting from this solicitation shall consist of the following documents: (1) a Record of Negotiations, if any, executed by you and the Procurement Officer, (2) the solicitation, as amended, (3) documentation of clarifications [11-35-1520(8)] or discussions [11-35-1530(6)] of an offer, if applicable, (4) your offer, (5) any statement reflecting the District's final acceptance (a/k/a "award"), and (6) purchase orders. These documents shall be read to be consistent and complimentary. Any conflict among these documents shall be resolved by giving priority to these documents in the order listed above. [7A.015]

(b) The terms and conditions of documents (1) through (5) above shall apply notwithstanding any additional or different terms and conditions in any other document, including without limitation, (i) a purchase order or other instrument submitted by the District, (ii) any invoice or other document submitted by contractor, or (iii) any privacy policy, terms of use, or end user agreement. Except as otherwise allowed herein, the terms and conditions of all such documents shall be void and of no effect.

(c) No contract, license, or other agreement containing contractual terms and conditions will be signed by any Using District Department. Any document signed or otherwise agreed to by persons other than the Procurement Officer shall be void and of no effect. [07-7A015-2]

DISCOUNT FOR PROMPT PAYMENT (JAN 2006): (a) Discounts for prompt payment will not be considered in the evaluation of offers. However, any offered discount will form a part of the award, and will be taken if payment is made within the discount period indicated in the offer by the Offeror. As an alternative to offering a discount for prompt payment in conjunction with the offer, Offerors awarded contracts may include discounts for prompt payment on individual invoices.

(b) In connection with any discount offered for prompt payment, time shall be computed from the date of the invoice. If the contractor has not placed a date on the invoice, the due date shall be calculated from the date the designated billing office receives a proper invoice, provided the District annotates such invoice with the date of receipt at the time of receipt. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or, for an electronic funds transfer, the specified payment date. When the discount date falls on a Saturday, Sunday, or legal holiday when Federal government offices are closed and District business is not expected to be conducted, payment may be made on the following business day. [7A.020]

DISPUTES (JAN 2006): (1) Choice-of-Forum. All disputes, claims, or controversies relating to the Agreement shall be resolved exclusively by the Chief Procurement Officer in accordance with the District Procurement Code, or in the absence of jurisdiction, only in the Court of Common Pleas for, or a federal court located in, Richland County, State of South Carolina. Contractor agrees that any act by the District regarding the Agreement is not a waiver of either the District's sovereign immunity or the District's immunity under the Eleventh Amendment of the United District's Constitution. As used in this paragraph, the term "Agreement" means any transaction or agreement arising out of, relating to, or contemplated by the solicitation. (2) Service of Process. Contractor consents that any papers, notices, or process necessary or proper for the initiation or continuation of any disputes, claims, or controversies relating to the Agreement; for any court action in connection therewith; or for the entry of judgment on any award made, may be served on Contractor by certified mail (return receipt requested) addressed to Contractor at the address provided as the Notice Address on Page Two or by personal service or by any other manner that is permitted by law, in or outside South Carolina. Notice by certified mail is deemed duly given upon deposit in the United States mail. [7A.025]

EQUAL OPPORTUNITY (JAN 2006): Contractor is referred to and shall comply with all applicable provisions, if any, of Title 41, Part 60 of the Code of Federal Regulations, including but not limited to Sections 60-1.4, 60-4.2, 60-4.3, 60-250.5(a), and 60-741.5(a), which are hereby incorporated by reference. [7A.030]


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FALSE CLAIMS (JAN 2006): According to the S.C. Code of Laws § 16-13-240, "a person who by false pretense or representation obtains the signature of a person to a written instrument or obtains from another person any chattel, money, valuable security, or other property, real or personal, with intent to cheat and defraud a person of that property is guilty" of a crime. [7A.035]

FIXED PRICING REQUIRED (JAN 2006): Any pricing provided by contractor shall include all costs for performing the work associated with that price. Except as otherwise provided in this solicitation, contractor’s price shall be fixed for the duration of this contract, including option terms. This clause does not prohibit contractor from offering lower pricing after award. [7A.040]

NO INDEMNITY OR DEFENSE (FEB 2015) Any term or condition is void to the extent it requires the District to indemnify, defend, or pay attorney’s fees to anyone for any reason. [7A.045]

NOTICE (JAN 2006): (A) After award, any notices shall be in writing and shall be deemed duly given (1) upon actual delivery, if delivery is by hand, (2) upon receipt by the transmitting party of automated confirmation or answer back from the recipient's device if delivery is by telex, telegram, facsimile, or electronic mail, or (3) upon deposit into the United States mail, if postage is prepaid, a return receipt is requested, and either registered or certified mail is used. (B) Notice to contractor shall be to the address identified as the Notice Address on Page Two. Notice to the District shall be to the Procurement Officer's address on the Cover Page. Either party may designate a different address for notice by giving notice in accordance with this paragraph. [7A.050]

PAYMENT & INTEREST (FEB 2015) (a) The District shall pay the contractor, after the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Unless otherwise specified herein, including the purchase order, payment shall not be made on partial deliveries accepted by the District. (b) Unless otherwise provided herein, including the purchase order, payment will be made by check mailed to the payment address on “Page Two.” (c) Notwithstanding any other provision, payment shall be made in accordance with S.C. Code Section 11-35-45, or Chapter 6 of Title 29 (real property improvements) when applicable, which provides the Contractor's exclusive means of recovering any type of interest from the Owner. Contractor waives imposition of an interest penalty unless the invoice submitted specifies that the late penalty is applicable. Except as set forth in this paragraph, the District shall not be liable for the payment of interest on any debt or claim arising out of or related to this contract for any reason. (d) Amounts due to the District shall bear interest at the rate of interest established by the South Carolina Comptroller General pursuant to Section 11-35-45 ("an amount not to exceed fifteen percent each year"), as amended, unless otherwise required by Section 29-6-30. (e) Any other basis for interest, including but not limited to general (pre- and post-judgment) or specific interest statutes, including S.C. Code Ann. Section 34-31-20, are expressly waived by both parties. If a court, despite this agreement and waiver, requires that interest be paid on any debt by either party other than as provided by items (c) and (d) above, the parties further agree that the applicable interest rate for any given calendar year shall be the lowest prime rate as listed in the first edition of the Wall Street Journal published for each year, applied as simple interest without compounding. (f) The District shall have all of its common law, equitable and statutory rights of set-off. [7A.055]

PUBLICITY (JAN 2006): Contractor shall not publish any comments or quotes by District employees, or include the District in either news releases or a published list of customers, without the prior written approval of the Procurement Officer. [7A.060]

PURCHASE ORDERS (JAN 2006): Contractor shall not perform any work prior to the receipt of a purchase order from Richland County School District One. The District shall order any supplies or services to be furnished under this contract by issuing a purchase order. Purchase orders may be used to elect any options available under this contract, e.g., quantity, item, delivery date, payment method, but are subject to all terms and conditions of this contract. Purchase orders may be electronic. No particular form is required. An order placed pursuant to the purchasing card provision qualifies as a purchase order. [7A.065]

SETOFF (JAN 2006): The District shall have all of its common law, equitable, and statutory rights of set-off. These rights shall include, but not be limited to, the District's option to withhold for the purposes of set-off any moneys due to the Contractor under this contract up to any amounts due and owing to the District with regard to this contract, including any contract for a term commencing prior to the term of this contract, plus any amounts due and owing to the District for any other reason including, without limitation, tax delinquencies, fee delinquencies or monetary penalties relative thereto. [7A.070]

SURVIVAL OF OBLIGATIONS (JAN 2006): The parties' rights and obligations which, by their nature, would continue beyond the termination, cancellation, rejection, or expiration of this contract shall survive such termination, cancellation,


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rejection, or expiration, including, but not limited to, the rights and obligations created by the following clauses: Indemnification - Third Party Claims, Intellectual Property Indemnification, and any provisions regarding warranty or audit. [7A.075]

TAXES (JAN 2006): Any tax the contractor may be required to collect or pay upon the sale, use or delivery of the products shall be paid by the District, and such sums shall be due and payable to the contractor upon acceptance. Any personal property taxes levied after delivery shall be paid by the District. It shall be solely the District's obligation, after payment to contractor, to challenge the applicability of any tax by negotiation with, or action against, the taxing authority. Contractor agrees to refund any tax collected, which is subsequently determined not to be proper and for which a refund has been paid to contractor by the taxing authority. In the event that the contractor fails to pay, or delays in paying, to any taxing authorities, sums paid by the District to contractor, contractor shall be liable to the District for any loss (such as the assessment of additional interest) caused by virtue of this failure or delay. Taxes based on Contractor’s net income or assets shall be the sole responsibility of the contractor. [7A.080]

TERMINATION DUE TO UNAVAILABILITY OF FUNDS (JAN 2006): Payment and performance obligations for succeeding fiscal periods shall be subject to the availability and appropriation of funds therefore. When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be canceled. In the event of a cancellation pursuant to this paragraph, contractor will be reimbursed the resulting unamortized, reasonably incurred, nonrecurring costs. Contractor will not be reimbursed any costs amortized beyond the initial contract term. [7A.085]

THIRD PARTY BENEFICIARY (JAN 2006): This Contract is made solely and specifically among and for the benefit of the parties hereto, and their respective successors and assigns, and no other person will have any rights, interest, or claims hereunder or be entitled to any benefits under or on account of this Contract as a third party beneficiary or otherwise. [7A.090]

WAIVER (JAN 2006): The District does not waive any prior or subsequent breach of the terms of the Contract by making payments on the Contract, by failing to terminate the Contract for lack of performance, or by failing to strictly or promptly insist upon any term of the Contract. Only the Procurement Officer has actual authority to waive any of the District’s rights under this Contract. Any waiver must be in writing. [7A.095]

VII. TERMS AND CONDITIONS - B. SPECIAL

BANKRUPTCY – GOVERNMENT INFORMATION (FEB 2015) (a) All government information (as defined in the clause herein entitled “Information Security - Definitions”) shall belong exclusively to the District, and contractor has no legal or equitable interest in, or claim to, such information. Contractor acknowledges and agrees that in the event contractor enters into proceedings relating to bankruptcy, whether voluntary or involuntary, government information in its possession and/or under its control will not be considered property of its bankruptcy estate.

(b) Contractor agrees to notify the District within forty-eight (48) hours of any determination that it makes to file for bankruptcy protection, and contractor further agrees to turn over to the District, before such filing, all government information that is in contractor’s possession in a format that can be readily utilized by the District.

(c) In order to protect the integrity and availability of government information, Contractor shall take reasonable measures to evaluate and monitor the financial circumstances of any subcontractor that will process, store, transmit or access government information. [7B.007]

CHANGES (JAN 2006):

(1) Contract Modification. By a written order, at any time, and without notice to any surety, the Procurement Officer may, subject to all appropriate adjustments, make changes within the general scope of this contract in any one or more of the following:

(a) drawings, designs, or specifications, if the supplies to be furnished are to be specially manufactured for the District in accordance therewith;

(b) method of shipment or packing;

(c) place of delivery;

(d) description of services to be performed;

(e) time of performance (i.e., hours of the day, days of the week, etc.); or,

(f) place of performance of the services.


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Subparagraphs (a) to (c) apply only if supplies are furnished under this contract. Subparagraphs (d) to (f) apply only if services are performed under this contract.

(2) Adjustments of Price or Time for Performance. If any such change increases or decreases the contractor's cost of, or the time required for, performance of any part of the work under this contract, whether or not changed by the order, an adjustment shall be made in the contract price, the delivery schedule, or both, and the contract modified in writing accordingly. Any adjustment in contract price made pursuant to this clause shall be determined in accordance with the Price Adjustment Clause of this contract. Failure of the parties to agree to an adjustment shall not excuse the contractor from proceeding with the contract as changed, provided that the District promptly and duly make such provisional adjustments in payment or time for performance as may be reasonable. By proceeding with the work, the contractor shall not be deemed to have prejudiced any claim for additional compensation, or an extension of time for completion.

(3) Time Period for Claim. Within 30 days after receipt of a written contract modification under Paragraph (1) of this clause, unless such period is extended by the Procurement Officer in writing, the contractor shall file notice of intent to assert a claim for an adjustment. Later notification shall not bar the contractor's claim unless the District is prejudiced by the delay in notification.

(4) Claim Barred After Final Payment. No claim by the contractor for an adjustment hereunder shall be allowed if notice is not given prior to final payment under this contract. [7B.025]

CISG (JAN 2006): The parties expressly agree that the UN Convention on the International Sale of Goods shall not apply to this agreement. [7B.030]

COMPLIANCE WITH LAWS (JAN 2006): During the term of the contract, contractor shall comply with all applicable provisions of laws, codes, ordinances, rules, regulations, and tariffs. [7B.035]

CONTRACT LIMITATIONS (JAN 2006): No sales may be made pursuant to this contract for any item or service that is not expressly listed. No sales may be made pursuant to this contract after expiration of this contract. Violation of this provision may result in termination of this contract and may subject contractor to suspension or debarment. [7B.045]

CONTRACTOR’S LIABILITY INSURANCE - GENERAL (FEB 2015)

(a) Without limiting any of the obligations or liabilities of Contractor, Contractor shall procure from a company or companies lawfully authorized to do business in South Carolina and with a current A.M. Best rating of no less than A: VII, and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work and the results of that work by the contractor, his agents, representatives, employees or subcontractors.

(b) Coverage shall be at least as broad as:

(1) Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal and advertising injury, with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, the general aggregate limit shall be twice the required occurrence limit. This contract shall be considered to be an “insured contract” as defined in the policy.

(2) Auto Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limits no less than $1,000,000 per accident for bodily injury and property damage.

(3) Worker’s Compensation: As required by the State of South Carolina, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

(c) Every applicable Using Governmental Unit, and the officers, officials, employees and volunteers of any of them, must be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used. (d) For any claims related to this contract, the contractor’s insurance coverage shall be primary insurance as respects the District, and the officers, officials, employees and volunteers of any of them. Any insurance or self-insurance maintained by the District, the officers, officials, employees and volunteers of any of them, shall be excess of the contractor’s insurance and shall not contribute with it.

(e) Prior to commencement of the work, the contractor shall furnish the District with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this section. All certificates are to be received and approved by the District before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the contractor’s obligation to provide them. The District reserves


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the right to require complete, certified copies of all required insurance policies, including endorsements required by this section, at any time.

(f) Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. In addition, the contractor shall notify the District immediately upon receiving any information that any of the coverages required by this section are or will be changed, cancelled, or replaced.

(g) Contractor hereby grants to the District a waiver of any right to subrogation which any insurer of said Contractor may acquire against the District by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the District has received a waiver of subrogation endorsement from the insurer.

(h) Any deductibles or self-insured retentions must be declared to and approved by the District. The District may require the contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

(i) The District reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. [7B.056]

CONTRACTOR PERSONNEL (JAN 2006): The Contractor shall enforce strict discipline and good order among the Contractor's employees and other persons carrying out the Contract. The Contractor shall not permit employment of unfit persons or persons not skilled in tasks assigned to them. [7B.060]

CONTRACTOR'S OBLIGATION – GENERAL (JAN 2006): The contractor shall provide and pay for all materials, tools, equipment, labor and professional and non-professional services, and shall perform all other acts and supply all other things necessary, to fully and properly perform and complete the work. The contractor must act as the prime contractor and assume full responsibility for any subcontractor’s performance. The contractor will be considered the sole point of contact with regard to all situations, including payment of all charges and the meeting of all other requirements. [7B.065]

DEFAULT (JAN 2006): (a)(1) The District may, subject to paragraphs (c) and (d) of this clause, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to-

(i) Deliver the supplies or to perform the services within the time specified in this contract or any extension;

(ii) Make progress, so as to endanger performance of this contract (but see paragraph (a)(2) of this clause); or

(iii) Perform any of the other material provisions of this contract (but see paragraph (a)(2) of this clause).

(2) The District's right to terminate this contract under subdivisions (a)(1)(ii) and (1)(iii) of this clause, may be exercised if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the Procurement Officer) after receipt of the notice from the Procurement Officer specifying the failure.

(b) If the District terminates this contract in whole or in part, it may acquire, under the terms and in the manner the Procurement Officer considers appropriate, supplies or services similar to those terminated, and the Contractor will be liable to the District for any excess costs for those supplies or services. However, the Contractor shall continue the work not terminated.

(c) Except for defaults of subcontractors at any tier, the Contractor shall not be liable for any excess costs if the failure to perform the contract arises from causes beyond the control and without the fault or negligence of the Contractor. Examples of such causes include (1) Acts of God (force majeure) or of the public enemy, (2) acts of the District in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance the failure to perform must be beyond the control and without the fault or negligence of the Contractor.

(d) If the failure to perform is caused by the default of a subcontractor at any tier, and if the cause of the default is beyond the control of both the Contractor and subcontractor, and without the fault or negligence of either, the Contractor shall not be liable for any excess costs for failure to perform, unless the subcontracted supplies or services were obtainable from other sources in sufficient time for the Contractor to meet the required delivery schedule.

(e) If this contract is terminated for default, the District may require the Contractor to transfer title and deliver to the District, as directed by the Procurement Officer, any (1) completed supplies, and (2) partially completed supplies and materials, parts, tools, dies, jigs, fixtures, plans, drawings, information, and contract rights (collectively referred to as "manufacturing materials" in this clause) that the Contractor has specifically produced or acquired for the terminated


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portion of this contract. Upon direction of the Procurement Officer, the Contractor shall also protect and preserve property in its possession in which the District has an interest.

(f) The District shall pay contract price for completed supplies delivered and accepted. The Contractor and Procurement Officer shall agree on the amount of payment for manufacturing materials delivered and accepted and for the protection and preservation of the property; if the parties fail to agree, the Procurement Officer shall set an amount subject to the Contractor’s rights under the Disputes clause. Failure to agree will be a dispute under the Disputes clause. The District may withhold from these amounts any sum the Procurement Officer determines to be necessary to protect the District against loss because of outstanding liens or claims of former lien holders.

(g) If, after termination, it is determined that the Contractor was not in default, or that the default was excusable, the rights and obligations of the parties shall, if the contract contains a clause providing for termination for convenience of the District, be the same as if the termination had been issued for the convenience of the District. If, in the foregoing circumstances, this contract does not contain a clause providing for termination for convenience of the District, the contract shall be adjusted to compensate for such termination and the contract modified accordingly subject to the contractor’s rights under the Disputes clause.

(h) The rights and remedies of the District in this clause are in addition to any other rights and remedies provided by law or under this contract. [7B.075]

ESTIMATED QUANTITY - UNKNOWN (JAN 2006): The total quantity of purchases of any individual item on the contract is not known. The District does not guarantee that the District will buy any specified item or total amount. The omission of an estimated purchase quantity does not indicate a lack of need but rather a lack of historical information. [7B.095]

ILLEGAL IMMIGRATION - (NOV 2008): An overview is available at www.procurement.sc.gov

By signing your offer, you certify that you will comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agree to provide to the District upon request any documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable to you and your subcontractors or sub-subcontractors; or (b) that you and your subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 14. Pursuant to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." You agree to include in any contracts with your subcontractors language requiring your subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14. [7B.097]

INDEMNIFICATION - THIRD PARTY CLAIMS – DISCLOSURE OF INFORMATION (FEB 2015) (a) Without limitation, Contractor shall defend and hold harmless Indemnitees from and against any and all suits, claims, investigations, or fines (hereinafter “action”) of any character (and all related damages, settlement payments, attorneys' fees, costs, expenses, losses or liabilities) by a third party which arise out of or in connection with a disclosure of government information (as defined in the clause titled Information Security - Definitions) caused in whole or in part by any act or omission of contractor, its subcontractors at any tier, their employees, workmen, servants, agents, or anyone directly or indirectly employed by them or anyone for whose acts any of them may be liable, regardless of whether or not caused in part by an Indemnitee, and whether or not such action is brought by a third party or an Indemnitee, but only if the act or omission constituted a failure to perform some obligation imposed by the contract or the law.

(b) Indemnitee must notify contractor in writing within a reasonable period of time after Indemnitee first receives written notice of any action. Indemnitee's failure to provide or delay in providing such notice will relieve contractor of its obligations under this clause only if and to the extent that such delay or failure materially prejudices contractors ability to defend such action. Indemnitee must reasonably cooperate with contractor's defense of such actions (such cooperation does not require and is without waiver of an Indemnitees attorney/client, work product, or other privilege) and, subject to Title 1,

Chapter 7 of the South Carolina Code of Laws, allow contractor sole control of the defense, so long as the defense is diligently and capably prosecuted. Indemnitee may participate in contractor’s defense of any action at its own expense. Contractor may not, without Indemnitee’s prior written consent, settle, compromise, or consent to the entry of any judgment in any such commenced or threatened action unless such settlement, compromise or consent (i) includes an unconditional release of Indemnitee from all liability related to such commenced or threatened action, and (ii) is solely monetary in nature and does not include a statement as to, or an admission of fault, culpability or failure to act by or on

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behalf of, an Indemnitee or otherwise adversely affect an Indemnitee. Indemnitee’s consent is necessary for any settlement that requires Indemnitee to part with any right or make any payment or subjects Indemnitee to any injunction.

(c) Notwithstanding any other provision, contractor’s obligations pursuant to this clause are without any limitation whatsoever. Contractor’s obligations under this clause shall survive the termination, cancellation, rejection, or expiration of the contract. This provision shall be construed fairly and reasonably, neither strongly for nor against either party, and without regard to any clause regarding insurance.

(d) "Indemnitee" means the Richland County School District One, its instrumentalities, agencies, departments, boards, political subdivisions and all their respective officers, agents and employees. [7B.102]

INDEMNIFICATION - INTELLECTUAL PROPERTY (JAN 2006): (a) Without limitation and notwithstanding any provision in this agreement, Contractor shall, upon receipt of notification, defend and indemnify the District, its instrumentalities, agencies, departments, boards, political subdivisions and all their respective officers, agents and employees against all actions, proceedings or claims of any nature (and all damages, settlement payments, attorneys’ fees (including inside counsel), costs, expenses, losses or liabilities attributable thereto) by any third party asserting or involving an IP right related to an acquired item. District shall allow Contractor to defend such claim so long as the defense is diligently and capably prosecuted. District shall allow Contractor to settle such claim so long as (i) all settlement payments are made by Contractor, and (ii) the settlement imposes no non-monetary obligation upon District. District shall reasonably cooperate with Contractor’s defense of such claim. (b) In the event an injunction or order shall be obtained against District’s use of any acquired item, or if in Contractor’s opinion, the acquired item is likely to become the subject of a claim of infringement or violation of an IP right, Contractor shall, without in any way limiting the foregoing, and at its expense, either: (1) procure for District the right to continue to use, or have used, the acquired item, or (2) replace or modify the acquired item so that it becomes non- infringing but only if the modification or replacement does not adversely affect the specifications for the acquired item or its use by District. If neither (1) nor (2), above, is practical, District may require that Contractor remove the acquired item from District, refund to District any charges paid by District therefor, and take all steps necessary to have District released from any further liability. (c) Contractors obligations under this paragraph do not apply to a claim to the extent (i) that the claim is caused by Contractor’s compliance with specifications furnished by the District unless Contractor knew its compliance with the District’s specifications would infringe an IP right, or (ii) that the claim is caused by Contractor’s compliance with specifications furnished by the District if the District knowingly relied on a third party’s IP right to develop the specifications provided to Contractor and failed to identify such product to Contractor. (d) As used in this paragraph, these terms are defined as follows: “IP right(s)” means a patent, copyright, trademark, trade secret, or any other proprietary right. “Acquired item(s)” means the rights, goods, or services furnished under this agreement. “Specification(s)” means a detailed, exact statement of particulars such as a statement prescribing materials, dimensions, and quality of work. (e) Contractor’s obligations under this clause shall survive the termination, cancellation, rejection, or expiration of this Agreement. [7B.103]

INFORMATION SECURITY - DEFINITIONS (FEB 2015) The following definitions are used in those clauses that cross reference this clause.

Compromise means disclosure of information to unauthorized persons, or a violation of the security policy of a system in which unauthorized intentional or unintentional disclosure, modification, destruction, or loss of an object may have occurred. Without limitation, the term “compromise” includes copying the data through covert network channels, or copying the data to unauthorized media, or disclosure of information in violation of any obligation imposed by this contract.

Data means a subset of information in an electronic format that allows it to be retrieved or transmitted.

Government information means information (i) provided to Contractor by, or generated by Contractor for, the using governmental unit, or (ii) acquired or accessed by Contractor as a result of performing the Work. Without limiting the foregoing, government information includes any information that Contractor acquires or accesses by software or web-based services, which includes, without limitation, any metadata or location data. Government information excludes unrestricted information.

Information means any communication or representation of knowledge such as facts, statistics, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual.

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information.

Public information means any specific information, regardless of form or format, that the District has actively and intentionally disclosed, disseminated, or made available to the public. Information is not public information solely


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because it may be subject to inspection pursuant to an unfulfilled public records request.

Software means any computer program accessed or used by the Using Governmental

Unit or a third party pursuant to or as a result of this contract.

Third party means any person or entity other than the Using Governmental Unit, the Contractor, or any subcontractors at any tier.

Unrestricted information means (1) public information acquired other than through

performance of the work, (2) information acquired by Contractor prior to contract formation, (3) information incidental to your contract administration, such as financial, administrative, cost or pricing, or management information, and (4) any ideas, concepts, know-how, methodologies, processes, technologies, techniques which Contractor develops or learns in connection with Contractor’s performance of the work.

Web-based service means a service accessed over the Internet and acquired, accessed, or used by the using governmental unit or a third party pursuant to or as a result of this contract, including without limitation, cloud services, software-as-a- service, and hosted computer services. [7B.104]

INFORMATION SECURITY - SAFEGUARDING REQUIREMENTS (FEB 2015) (a) Definitions. The terms used in this clause shall have the same meaning as the terms defined in the clause titled Information Security – Definitions. In addition, as used in this clause—Clearing means removal of data from an information system, its storage devices, and other peripheral devices with storage capacity, in such a way that the data may not be reconstructed using common system capabilities (i.e., through the keyboard); however, the data may be reconstructed using laboratory methods.

Intrusion means an unauthorized act of bypassing the security mechanisms of a system.

Media means physical devices or writing surfaces including but not limited to magnetic tapes, optical disks, magnetic disks, large scale integration memory chips, and printouts (but not including display media, e.g., a computer monitor, cathode ray tube (CRT) or other (transient) visual output) onto which information is recorded, stored, or printed within an information system.

Safeguarding means measures or controls that are prescribed to protect information.

Voice means all oral information regardless of transmission protocol.

(b) Safeguarding Information. Without limiting any other legal or contractual obligations, contractor shall implement and maintain reasonable and appropriate administrative, physical, and technical safeguards (including without limitation written policies and procedures) for protection of the security, confidentiality and integrity of the government information in its possession. In addition, contractor stall apply security controls when the contractor reasonably determines that safeguarding requirements, in addition to those identified in paragraph (c) of this clause, may be required to provide adequate security, confidentiality and integrity in a dynamic environment based on an assessed risk or vulnerability.

(c) Safeguarding requirements and procedures. Contractor shall apply the following basic safeguarding requirements to protect government information from unauthorized access and disclosure:

(1) Protecting information on public computers or Web sites: Do not process government information on public computers (e.g., those available for use by the general public in kiosks, hotel business centers) or computers that do not have access control. Government information shall not be posted on Web sites that are publicly available or have access limited only by domain/Internet Protocol restriction. Such information may be posted to web pages that control access by user ID/password, user certificates, or other technical means, and that provide protection via use of security technologies. Access control may be provided by the intranet (versus the Web site itself or the application it hosts).

(2) Transmitting electronic information. Transmit email, text messages, blogs, and similar communications that contain government information using technology and processes that provide the best level of security and privacy available, given facilities, conditions, and environment.

(3) Transmitting voice and fax information. Transmit government information via voice and fax only when the sender has a reasonable assurance that access is limited to authorized recipients.

(4) Physical and electronic barriers. Protect government information by at least one physical and one electronic barrier (e.g., locked container or room, login and password) when not under direct individual control.

(5) Sanitization. At a minimum, clear information on media that have been used to process government information before external release or disposal. Overwriting is an acceptable means of clearing media in accordance with National


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Institute of Standards and Technology 800–88, Guidelines for Media Sanitization, at http://csrc.nist.gov/ publications/nistpubs/800-88/NISTSP800-88_with-errata.pdf.

(6) Intrusion protection. Provide at a minimum the following protections against intrusions and compromise: (i) Current and regularly updated malware protection services, e.g., anti-virus, antispyware. (ii) Prompt application of security-relevant software upgrades, e.g., patches, service packs, and hot fixes. (7) Transfer limitations. Transfer government information only to those subcontractors that both require the information for purposes of contract performance and provide at least the same level of security as specified in this clause. (d) Subcontracts. Any reference in this clause to Contractor also includes any subcontractor at any tier. Contractor is responsible for, and shall impose by agreement requirements at least as secure as those imposed by this clause on, any other person or entity that contractor authorizes to take action related to government information. (e) Other contractual requirements regarding the safeguarding of information. This clause addresses basic requirements and is subordinate to any other contract clauses or requirements to the extent that it specifically provides for enhanced safeguarding of information or information systems. [7B.105]

INFORMATION SECURITY – LOCATION OF DATA (FEB 2015) Notwithstanding any other provisions, contractor is prohibited from processing, storing, transmitting, or accessing government information, as defined in the clause titled Information Security - Definitions, outside the continental United States. For clarity, this obligation is a material requirement of this contract and applies to subcontractors at any tier. [7B.106]

INFORMATION USE AND DISCLOSURE (FEB 2015) Except to the extent necessary for performance of the work, citizens should not be required to share information with those engaged by the government in order to access services provided by the government and such information should be used by those engaged by the government only to the extent necessary to perform the work acquired; accordingly, this clause addresses basic requirements for the Contractor’s use and disclosure of government information, which expressly includes, but is not limited to, information provided by or obtained from the citizens. Anonymizing information does not resolve the foregoing concern. This clause should be broadly interpreted to effectuate this intent. Every obligation in this clause is material. Absent express reference to this clause, this clause supersedes any other clause to the extent of any inconsistency unless and to the extent the other clause provides greater protection for government information.

(a) Definitions. The terms used in this clause shall have the same meaning as the terms defined in the clause titled Information Security – Definitions.

(b) Legal mandates. Contractor shall be permitted to use, disclose, or retain government information to the limited extent necessary to comply with any requirement imposed on Contractor by law. If it is necessary for Contractor to use, disclose, or

retain government information in order to comply with a law, Contractor shall provide using governmental unit with written notice, including a description of the circumstances and applicable law, in advance of such use, disclosure or retention except to the extent expressly prohibited by law.

(c) Flow down. Any reference in this clause to Contractor also includes any subcontractor at any tier. Contractor is responsible for, and shall impose by agreement the requirements of this clause on, any other person or entity that contractor authorizes to take action related to government information.

(d) Collecting Information. Contractor must gather and maintain government information only to the minimum extent necessary to accomplish the work.

(e) Rights, Disclosure and Use. Except as otherwise expressly provided in this solicitation, Contractor agrees NOT to either (1) use or disclose government information, or (2) retain government information after termination or expiration of this contract. Contractor acquires no rights in any government information except the limited rights to use, disclose and retain the government information in accordance with the terms of this solicitation. To the extent reasonably necessary to perform the work, Contractor may: (i) use (including access, process, transmit, and store) and maintain the government information itself; and (ii) disclose government information to persons having a need-to-know (e.g., subcontractors). Before disclosing government information to a subcontractor or third party, Contractor shall give the using governmental unit detailed written notice of both the reason for disclosure and the identity and location of the recipient. The notice shall be provided no later than fifteen (15) business days in advance of the disclosure.

(f) Return. Notwithstanding the using governmental unit’s failure to perform or the pendency of a dispute, Contractor agrees to promptly deliver to the using governmental unit (or destroy, at the using governmental unit’s option) all government information in its possession as and upon written request of using governmental unit (provided that, if the contract has not expired or been terminated, Contractor shall be excused from the performance of any work reasonably dependent on Contractor’s further access to such government information).

(g) Privacy Policy & Applicable Laws. Without limiting any other legal or contractual obligations imposed by this contract

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or the law, Contractor shall (a) comply with its own privacy policies and written privacy statements relevant to the work, and (b) comply with (1) all laws applicable to Contractor regarding government information, and (2) all laws and standards identified in the clause, if included, entitled Information Use and Disclosure – Standards.

(h) Actions Following Disclosure. Immediately upon discovery of a compromise or improper use of government information, Contractor shall take such action as may be necessary to preserve forensic evidence and eliminate the cause of the compromise or improper use. As soon as practicable, but no later than twenty-four hours after discovery, Contractor shall notify using governmental unit of the compromise or improper use, including a description of the circumstances of the use or compromise. As soon as practicable after discovery, Contractor shall undertake a thorough forensic investigation of any compromise or improper use and provide the using governmental unit all information necessary to enable the using governmental unit to fully understand the nature and extent of the compromise or improper use. With regard to any compromise or improper use of government information, Contractor shall: (1) provide any notification to third parties legally required to be provided such notice by Contractor, and if not (e.g., if legally required of the using governmental unit), Contractor shall reimburse using governmental unit for the cost of providing such notifications; (2) pay all costs and expenses for at least two years of identity theft monitoring services (including without limitation, credit monitoring) and identity theft restoration services for any such affected individuals receiving notice where such services are appropriate given the circumstances of the incident and the nature of the information compromised; (3) undertake any other measures that are customary and reasonable for an entity to take when experiencing a similar disclosure, (4) pay any related fines or penalties imposed on the using governmental unit, and (5) reimburse the Using Governmental Unit all costs reasonably incurred for communications and public relations services involved in responding to the compromise or improper us. Notwithstanding any other provision, contractor’s obligations pursuant to this item (h) are without limitation.

(i) Survival & Remedy. All the obligations imposed by this paragraph are material. The obligations of this section shall survive termination or expiration of the contract. Without limiting any rights the using governmental unit may have, and notwithstanding any other term of this contract, Contractor agrees that using governmental unit may have no adequate remedy at law for a breach of Contractor's obligations under this clause and therefore the using governmental unit shall be entitled to pursue equitable remedies in the event of a breach of this clause. [7B.108]

INFORMATION USE AND DISCLOSURE – STANDARDS (FEB 2015) To the extent applicable: (a) Breach of security of District data; notification; rights and remedies of injured parties; penalties; notification of Consumer Protection Division, S.C. Code Ann. Section 1-11-490.

(b) South Carolina Financial Identity Fraud and Identity Theft Protection Act (FIFITPA), 2008 Act 190, as amended. Solely for purposes of Section 39-1-90 of the South Carolina Code of Laws, as amended, Contractor is deemed to be the owner of government information, as defined herein, and Contractor agrees that the Using Governmental Unit is not a licensee.

(c) The South Carolina Family Privacy Protection Act of 2002, S.C. Code Ann. Sections 30-2-10, et seq.

(d) Personal Identifying Information Privacy Protection, S.C. Code Ann. Sections 30-2-310 et seq.

(e) Data Breach Notification, 2014 Act No. 286, Section 117.117, as revised in any future annual appropriations act. [7B.110]

MATERIAL AND WORKMANSHIP (JAN 2006): Unless otherwise specifically provided in this contract, all equipment, material, and articles incorporated in the work covered by this contract are to be new and of the most suitable grade for the purpose intended. [7B.120]

PRICE ADJUSTMENTS – LIMITED BY CPI “OTHER GOODS & SERVICES” (JAN 2006): Upon request and adequate justification, the Procurement Officer may grant a price increase up to, but not to exceed, the unadjusted percent change for the most recent 12 months for which data is available, that is not subject to revision, in the Consumer Price Index (CPI) for all South Urban consumers (CPI-U), “Other Goods & Services” for services, as determined by the Procurement Officer. The Bureau of Labor and Statistics publishes this information on the web at www.bls.gov. [7B.175]

PRICING DATA – AUDIT – INSPECTION (JAN 2006): [Clause Included Pursuant to § 11-35-1830, - 2210, & -2220] (a) Cost or Pricing Data. Upon Procurement Officer's request, you shall submit cost or pricing data, as defined by 48 C.F.R. § 2.101 (2004), prior to either (1) any award to contractor pursuant to 11-35-1530 or 11-35-1560, if the total contract price exceeds $500,000, or (2) execution of a change order or contract modification with contractor which exceeds $100,000. Your price, including profit or fee, shall be adjusted to exclude any significant sums by which the District finds that such price was increased because you furnished cost or pricing data that was inaccurate, incomplete, or not current as of the date agreed upon between parties. (b) Records Retention. You shall maintain your records for

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three years from the date of final payment, or longer if requested by the chief Procurement Officer. The District may audit your records at reasonable times and places. As used in this subparagraph (b), the term "records" means any books or records that relate to cost or pricing data submitted pursuant to this clause. In addition to the obligation District in this subparagraph (b), you shall retain all records and allow any audits provided for by 11-35-2220(2). (c) Inspection. At reasonable times, the District may inspect any part of your place of business which is related to performance of the work. (d) Instructions – Certification. When you submit data pursuant to subparagraph (a), you shall (1) do so in accordance with the instructions appearing in Table 15-2 of 48 C.F.R. § 15.408 (2004) (adapted as necessary for the District context), and (2) submit a Certificate of Current Cost or Pricing Data, as prescribed by 48 CFR § 15.406-2(a) (adapted as necessary for the District context).

(e) Subcontracts. You shall include the above text of this clause in all of your subcontracts. (f) Nothing in this clause limits any other rights of the District. [7B.185]

PRIVACY – WEB SERVICES (JAN 2006): You agree that any information acquired by you about individuals or businesses that is available to you as a result of your performance of this contract shall not be retained beyond the end of the term of the contract without the express written consent of the District. Such information shall never be sold, traded, or released to another entity, including affiliates, and shall not be used for any purpose other than performing this contract. Upon request, contractor shall provide written confirmation of compliance with this clause. [7B.195]

PURCHASING CARD (JAN 2006): Contractor agrees to accept payment by the District Purchasing Card for no extra charge. The Purchasing Card is issued by Visa. The Purchasing Card allows the District to make authorized purchases from a vendor without the requirement to issue a purchase order. [7B.200]

RELATIONSHIP OF THE PARTIES (JAN 2006): Neither party is an employee, agent, partner, or a joint venture of the other. Neither party has the right or ability to bind the other to any agreement with a third party or to incur any obligation or liability on behalf of the other party. [7B.205]

RESTRICTIONS ON PRESENTING TERMS OF USE OR OFFERING ADDITIONAL SERVICES (FEB 2015)

(a) Citizens, as well as public[c employees (acting in their individual capacity), should not be unnecessarily required to agree to or provide consent to policies or contractual terms in order to access services acquired by the government pursuant to this contract (hereinafter “applicable services”) or, in the case of public employees, to perform their job duties; accordingly, in performing the work, contractor shall not require or invite any citizen or public employee to agree to or provide consent to any end user contract, privacy policy, or other terms of use (hereinafter “terms of use”) not previously approved in writing by the procurement officer. Contractor agrees that any terms of use regarding applicable services are void and of no effect.

(b) Unless expressly provided in the solicitation, public contracts are not intended to provide contractors an opportunity to market additional products and services; accordingly, in performing the work, contractor shall not – for itself or on behalf of any third party – offer citizens or public employees (other than the procurement officer) any additional products or services not required by the contract.

(c) Any reference to contractor in items (a) or (b) also includes any subcontractor at any tier. Contractor is responsible for compliance with these obligations by any person or entity that contractor authorizes to take any action related to the work.

(d) Any violation of this clause is a material breach of contract. The parties acknowledge the difficulties inherent in determining the damage from any breach of these restrictions. Contractor shall pay the District liquidated damages of $1,000 for each contact with a citizen or end user that violates this restriction. [7B.212]

SOFTWARE LICENSES (JAN 2006): Proprietary Software: Proprietary software is non-custom written, non-made for hire computer software supplied by the contractor and documentation used to describe, maintain and use the software.

License: The District is hereby granted a non-exclusive, fully paid perpetual license to use the proprietary software acquired hereunder.

Title: Title to any proprietary software provided by the Contractor to the District will remain with the Contractor.

Trade Secrets: The District agrees that the proprietary software is a trade secret of the contractor. The District agrees to take reasonable precautions to protect the trade secret nature of the proprietary software and to prevent its disclosure to unauthorized personnel. The license herein granted cannot be transferred, assigned, or made available by the District for use by any other individual, firm, partnership, or legal entity not affiliated, associated, or connected with the District without the prior expressed written consent of the contractor, which consent will not be unreasonably


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withheld. Such transfer shall also be conditioned upon the execution by the transferee of a written declaration agreeing to be bound by the terms and conditions of confidentiality provided for in this section.

Source Code: Source code includes files used by assembly, basic, c or other language compatibles to produce object modules for linkage into applications programs. The source code media will contain source code, files for compiling and linking software, and any other files and documentation available in machine-readable form to facilitate compiling and linking the code.

In the event the contractor, at any point during the continued installation and operation of the products acquired under this contract, discontinues the conduct of business, or for any reason fails to continue to support its proprietary software, it will either make provision for the continued support under the same terms and conditions or provide the District with a copy of the source code for said proprietary software, at no expense to the District.

Export Control: The District acknowledges that the products acquired hereunder may be licensable by the U. S. Government. It further acknowledges that a valid export license must be obtained from the Department of Commerce prior to export of said products.

Customized Software: Customized software is made-for-hire, custom written and customer specific software or customizations to proprietary software developed for the District by contractor and documentation used to describe, maintain and use the software.

Title: Title to the customized software vests in the District as set forth herein. Contractor shall thereafter have no right, title or interest in any customized software. As herein used, title includes providing to the District all intellectual elements of the customized software including, but not limited to, developmental work product, notes, object and source codes, documentation, and any other items which would aid the District in understanding, using, maintaining, and enhancing said customized software.

Software Tools: The contractor shall provide to the District, simultaneous with its initial installation, and any subsequent enhancements, upgrades, fixes, etc., software tools (including, but not limited to compilers, editors, etc.) that would require the District to maintain or enhance the customized software. The price for said tools and the cost to train District personnel to maintain and/or to enhance the customized software shall be noted separately and included in the contractor’s cost proposal submitted to the District in response to the District's solicitation.

Escrow for Source Code: In the event the contractor at any point during the continued installation and operation of the software herein acquired discontinues the conduct of business or for any other reason fails to continue to support the software, the District shall be provided a copy of the source code for said software within thirty (30) days at no expense to the District.

For the effective term of this contract, contractor will provide, to a mutually agreed upon escrow agent in the United States, the most recent version of the source code on magnetic media.

Proprietary source code shall be deposited into the escrow account within fifteen (15) days of the initiation of the contract, or any major update, non-customized enhancement, version or release of said licensed software.

The source code may be accessed only upon the following conditions:

a. Contractor refuses to provide software maintenance, bug fixes, upgrades, updates and/or enhancement services under the terms set forth in this contract or as generally provided similarly situated customers; or

b. Contractor ceases to do business or exist as a valid business entity, as evidenced by an adjudication of bankruptcy or other definitive measure of cessation of operations.

With regards to proprietary software, the District may not sell, assign lease, or otherwise provide said source code(s) to any other person or entity, regardless of modification, without the express written consent of contractor, its successors, and assigns. [7B.215]

SHIPPING / RISK OF LOSS (JAN 2006): F.O.B. Destination. Destination is the shipping dock of the District’s designated receiving site, or other location, as specified herein. (See Delivery clause) 7B.220]

SOFTWARE LICENSING AGREEMENTS–SINGLE SOLICITATION (FEB 2015) (a) Definitions. As used in this clause, these terms are defined as follows: “Commercial Off-The-Shelf (COTS) Software” means software used with no customization and for which source code is not made available to licensees. “Configuration” means any customer-specific modification to software that does not require changes to the software’s source code, such as rules-based, rules engine based, or parameter driven modifications to configure the software.


RFP 2020-021 Page 48 of 61

“Customization” means any customer-specific modification to software that requires changes to the software’s source code.

“Firmware” means software sold or licensed only in conjunction with machines, designed for execution only on a machine with which it is provided, designed only for machines other than a dedicated computer, and embedded into or installed on the machine by the machine’s manufacturer or seller.

"Licensor" means an entity that owns the intellectual property rights for an item of software or has the authority to license or sublicense the software directly to the using governmental unit.

"Piggyback” means the document attached to this solicitation and entitled South Carolina Standard Amendment To End User License Agreements For Commercial Off- The-Shelf Software – Single Agency, which serves as South Carolina's standard amendment to a licensor's standard software licensing agreement (regardless of how denominated, e.g., master software licensing agreement, end user license agreement) for COTS. [Note: While the piggyback is generally indicative of what the District finds acceptable, terms in a Licensor’s standard software licensing agreement may need to be negotiated.]

"Software" means a combination of computer instructions and data definitions that enable computer hardware to perform computational or control functions, excluding firmware.

"Software licensing agreement" means any agreement, regardless of how designated, that defines the intellectual property rights for, or the rights to use, any software product. A software licensing agreement must address only terms directly associated with licensing the right to use the software and must not address any of the work governed by the contract or any services (other than warranty services regarding the software code or associated documentation).

“Software maintenance” means the process of modifying software after delivery to correct faults, improve performance or other attributes, or adapt to a changed environment. (Reference ISO/IEC 14764:2006, as amended or superseded.) Software maintenance does not include any customization or configuration.

“Software product” means any COTS which you propose to provide pursuant to the contract.

“Source code” means computer instructions and data definitions expressed in a form suitable for input into an assembler, compiler or other translator.

(b) Contract and Software Licensing Agreement are Separate. The District seeks to establish related but independent agreements, one with each applicable licensor of COTS and one with the contractor - regardless of whether the licensor and the contractor are the same or different entities. As provided in the clause titled “Bid / Proposal as Offer to Contract,” a contract between the District and the contractor results from an award made pursuant to this solicitation. In contrast, the District’s acceptance of your offer does not serve as the District’s acceptance of any software licensing agreement; rather, software licensing agreements must be separately executed in order to be binding, regardless of whether the license to use the software will be granted by you or a third party. The contract, as defined in the clause titled "Definitions,” will address all work (excluding the use rights for any software product) and all terms regarding pricing, payment, and delivery of any software product. Accordingly, the District intends to pay contractor in order to acquire license rights for any software product, but the license rights will be governed by a software licensing agreement with the licensor.

(c) Critical Instructions. (1) Your offer must identify each software product you propose to provide, identify the licensor, and explain which of the following licensing models apply: (i) you intend to license (or sublicense) the item directly to the District, or (ii) you intend to "resell" or distribute the item to the District (with licensing handled directly with the third-party licensor). You should use the Software Table attached to this solicitation to assist you in providing this information. (2) Your offer must NOT include any software licensing agreements; however, for any software product identified in your offer, you must submit a software licensing agreement upon request of the procurement officer. You must be prepared to provide any requested software licensing agreement within one business day of receiving a request. (3) Regardless of your licensing model, your price must include the cost of providing every software product you propose to provide to the District and those terms will form part of the contract.

(d) Pre-Condition of Award. If the work you are offering to perform is dependent upon the licensing of a software product by the District and the District is unsuccessful in negotiating an acceptable software licensing agreement for any software product for which it finds such an agreement necessary, your offer will be rejected. To facilitate the timely and successful negotiation of a software licensing agreement deemed necessary by the District, the District may ask you, after opening but prior to award, to acquire from the licensor an executed copy of the piggyback. You should communicate with the licensors for any major or critical software product well in advance of submitting a proposal, and


RFP 2020-021 Page 49 of 61

licensors should be informed that few changes will be made to the piggyback. [The District already has, and continues to enter into, standing, statewide, licensing agreements for a variety of computer programs. Without limiting any of the above requirements, an applicable agreement may already exist for one or more items of COTS you have identified.] [7B.224]

TERM OF CONTRACT – EFFECTIVE DATE / INITIAL CONTRACT PERIOD (JAN 2006): The effective date of this contract is the first day of the Maximum Contract Period as specified on the final statement award. The initial term of this agreement is one year from the effective date. Regardless, this contract expires no later than the last date stated on the final statement of award. [7B.240]

TERM OF CONTRACT – OPTION TO RENEW (JAN 2006): At the end of the initial term, and at the end of each renewal term, this contract shall automatically renew for a period of one year, unless contractor receives notice that the District elects not to renew the contract at least thirty (30) days prior to the date of renewal. Regardless, this contract expires no later than the last date stated on the final statement of award. [7B.245]

TERMINATION FOR CONVENIENCE – INDEFINITE DELIVERY / INDEFINITE QUANTITY CONTRACTS (JAN 2006): Unless the termination so provides, a termination for convenience shall not operate to terminate any purchase orders issued prior to the effective date of termination. [7B.255]

TERMINATION FOR CONVENIENCE – SHORT FORM (JAN 2006): The Procurement Officer may terminate this contract in whole or in part, for the convenience of the District. In such a termination, the Procurement Officer may require the contractor to transfer title and deliver to the District in the manner and to the extent directed by the Procurement Officer: (a) any completed supplies; and (b) such partially completed supplies and materials, parts, tools, dies, jigs, fixtures, plans, drawings, information, and contract rights (hereinafter called "manufacturing material") as the contractor has specifically produced or specially acquired for the performance of the terminated part of this contract. Upon such termination, the contractor shall (a) stop work to the extent specified, (b) terminate any subcontracts as they relate to the terminated work, and (c) be paid the following amounts without duplication, subject to the other terms of this contract: (i) contract prices for supplies or services accepted under the contract, (ii) costs incurred in performing the terminated portion of the work, and (iii) any other reasonable costs that the contractor can demonstrate to the satisfaction of the District, using its standard record keeping system, have resulted from the termination. The contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided. As a condition of payment, contractor shall submit within three months of the effective date of the termination a claim specifying the amounts due because of the termination. The absence of an appropriate termination for convenience clause in any subcontract shall not increase the obligation of the District beyond what it would have been had the subcontract contained such a clause. [7B.260]

WARRANTY – ONE YEAR (JAN 2006): Contractor warrants all items acquired shall conform to all contractor’s representations, the requirements of this contract, and all published documentation. [7B.275]

WARRANTY – STANDARD (JAN 2006): Contractor must provide the manufacturer's standard written warranty upon delivery of product. Contractor warrants that manufacturer will honor the standard written warranty provided. [7B.280]



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VIII. BIDDING SCHEDULE

THIS PAGE MUST BE SUBMITTED WITH COVER PAGES OF THIS SOLICITATION

This page should be placed in a sealed envelope within the proposal response Cost proposal shall be opened and factored into the evaluation once all other criteria have been rated.

Lot 1

REGULAR BAND UNIFORMS FOR LOWER RICHLAND & AC FLORA HIGH SCHOOL

Line Item

Description: Regular Band & Drum Major Uniforms Qty U/M Unit Price

Extended Price

1. Band Coats with Hangers

Waist Length of 4892 – White 100% Polyester – 11 ½ oz. Wide shoulder single point coat. Coat to be 1” shorter than standard. Concealed back zipper closure with (3) hand sewn snaps to secure flap. 24/Black Spat buttons under each shoulder loop for attaching cape. Back of coat is 4892-5650 Black. Soft Collar of 4892-5650 Black, fused for reinforcement. Collar trimmed with row of 0G002 Gold Metallic braid set in 1/8” from edges. Sh. Loops of 4892-5650 Black. Loops to close with 24/Gilt Half Ball buttons. Shoulder plaque of 4892-9123 White. Set up ½” from bottom of plaque, ½” welt of 4892-5650 Black edged on bottom with ¼” Gold Lahm. Set in an arc on the left plaque, “LOWER RICHLAND HS”. Set below in an arc, ‘HOPKINS, SC”. All letters to be 3/8” plain block direct embroidery in Black. Set on the right plaque, 3 ½” Dye Sub school logo. Sleeves of 4892-5650 Black. Lower sleeves trimmed with slanted 1 ¼” wide welt of 4892-9123 White edged with ¼” 0G001 Gold Metallic braid. Sleeves to have adjust-a-cuff feature.

70 EA $

2. Band Bibbers Bib Trousers of 4892-5650 Black. Set on left side, 4” tall overall logo, “LR” with ½” letters “BAND” below in Government Gold Metallic RA. Trousers to have permacrease, 4-way reinforced crotch, “FOB” pocket on right side and adjust-a-cuff feature. Stripe – 1” Gold Lahm piped in White.

70 EA $

3. Shakos with cases West Point, Scoop Top Shako. Top and Both Bands of White Vinyl; Sides of 4892-5650 Black. Gilt Lyre side buttons. White visor with gilt mylar edge. #200 gilt front chain. Gilt Sunburst Ornament. White Chinstrap with gilt hardware. Gilt Double Diamond emblem. Description: Each shako is individually boxed in a molded plastic carton made of high density polyethylene for maximum durability. Features include a comfort grip handle, interlocking/stackable design, feet for standing box upright, replaceable sure snap closure and maximized volume for packing headwear.

70 EA $

4. Band Plumes Plumes – 8” Gold Metallic Mylar

70 EA $

5. Band Capes Parade Cape with wide shoulders. Outside of Cape is Gold Lahm and the underside is 212-15 Black. When the cape is turned back the hem is straight. 1 ½” full

70 EA $


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block letters “BRIGADIERS” set vertically down center back of cape. Letters in Black with black outline. Cape to attach with buttons under shoulder loop.

6. Drum Major Coats 4 EA $

7. Drum Major Bibbers 4 EA $

8. Drum Major Shako with cases 4 EA $

9. Drum Major Plumes 4 EA $

10. Drum Major Capes

Parade Cape with wide shoulders. Outside of Cape is Gold Lahm and the underside is 212-15 Black. When the cape is turned back the hem is straight. 1 ½” full block letters “BRIGADIERS” set vertically down center back of cape. Letters in Black with black outline. Cape to attach with buttons under shoulder loop.

4 EA

11. Drum Major Mace with Cord: 55” drum major mace

(chrome and black) wrapped in cord. 2 EA $

11. Gloves: Vivace short wrist cotton gloves 60 EA $

12. Spats – White: DSI Spats 50 EA $

13. Ankle Cape for Drum Major 4 EA $

13. Uniform Management Software System 1 EA $

Shipping $

Lot 1 Price

$

End of Lot 1


RFP 2020-021 Page 52 of 61

Lot 2

“TUXEDO” BAND UNIFORMS FOR LOWER RICHLAND HIGH SCHOOL & AC FLORA HIGH SCHOOL

Line

Item

Description: Tuxedo Regular Band Uniforms Qty U/M Unit Price

Extended Price

1. Concert Dresses

Black, empire style, luxury crepe, fully lined bodice and sleeves, small scoop neckline, cap sleeve, satin waistband, zipper, unhemmed, machine washable.

35 EA $

2. Tuxedo Jackets

Black, notch lapel, single breasted, closed vent, satin lapel and pocket flaps, ventless sleeve, satin covered buttons, and one-button sleeve.

30 EA $

3. Tuxedo Pants

Black, 100% premium polyester, double pleated front, three size adjustable waistband, satin stripe, unhemmed.

30 EA $

4. Black Cummerbunds

Satin, machine washable, black .Fits waist sizes of approximately 28-48"

30 EA $

5. Bowtie (black)

Satin, machine washable, black , adjustable band with clasp.

30 EA $

6. Garment Bags with logo

100% polyester. 28" x 47" overall size. Full front 40-inch zipper with bound edges. A top opening for hangers and a bottom vent. Two outside zipper compartments on the backside, one 14" long x 28" wide and a second, a shoe compartment 15" long x 14" wide. Full double needle construction. Handles at the top and bottom for carrying. Right edge clear ID card window.

74 EA $

Shipping $

Lot 2 Price $


RFP 2020-021 Page 53 of 61

Lot 3

PARADE BANNER FOR LOWER RICHLAND HIGH SCHOOL & AC FLORA HIGH SCHOOL

Line Item Description: Parade Banner Qty U/M Unit Price

Extended Price

1. Parade Banner - 8 foot V 1 EA $

2. Parade Banner Frame 1 EA $

3. Parade Banner Stand 1 EA $

4. 55 Inch DM Mace with Cord 2 EA $

Shipping $

Lot 3 Price

$

Lot 4

STAFF BAND UNIFORMS FOR LOWER RICHLAND HIGH SCHOOL& AC FLORA HIGH SCHOOL

Line Item Description: Staff Blazers Qty U/M Unit Price

Extended Price

1. Blazers: Black blazers for staff 3 EA $

Shipping $

Lot 4 Price $

Note: For evaluation purposes, the undersigned agrees to ship a sample uniform along with the proposal, after evaluation of the sample and upon request it shall be returned to the vendor at vendor’s expense.

I, the undersigned, have read this Solicitation and do fully understand all of the requirements stated therein and affirm that the above pricing is representative of an acceptable performance level which shall fully meet the expectations of the District. Furthermore, I, the official named below, certify I am duly authorized to execute this certification on behalf of the vendor identified below. Additionally, I affirm that all materials and products (to include, primers, adhesives, cleaners, etc.) proposed in the execution of this contract are “asbestos free”. Name (Please Print): ______________________________ Signature: ______________________________ Title: ______________________________ Phone: _______________ Date: _______________



RFP 2020-021 Page 54 of 61

IX. ATTACHMENTS TO SOLICITATION

A. Deviations Form (For Small Changes)

B. Reference Form

C. Substitution Request Form (For Small Changes)

D. Vendor Application

E. W9

F. Offeror Checklist

G. Response Form


RFP 2020-021 Page 55 of 61

ATTACHMENT A

DEVIATIONS FORM FOR MINOR CHANGES

(This Form Can be sent in with Proposal)

If the undersigned Bidder intends to deviate from the specifications by utilizing any different materials, items, treatments, finishes, under construction, tailoring details, etcetera, contrary to those listed as standards in the specification, then the Bidder must list all deviations on this form. In the event that there are no deviations, then the Bidder shall enter "NO DEVIATIONS" on this form. The Bidder then assures the Buyer of their full compliance with the specifications and conditions. “FAILURE TO LIST SUCH DEVIATIONS, IN DETAIL, WILL RESULT IN DISQUALIFICATIONS OF THE BIDDER”

Warranty Period Delivery

Guarantee

Provide Specific Date based on order date of

Bidder Name __________________________________________________________________


RFP 2020-021 Page 56 of 61

ATTACHMENT B

REFERENCES

Please provide in the space below information for public school districts, private school organizations, or colleges for whom you have provided marching band uniforms similar to that specified by Richland County School District One in this bid. (Please do not include any references familiar with your work through services rendered to Richland County School District One.

Firm Name: _________________________________________________________________ References: Detail below a minimum of three (3) current or recent accounts, preferably education or governmental, that your company is servicing or has serviced. Include the length of service, name, address, and current telephone number of the point of contact. Company: ___________________________ Contact: _________________________ Telephone (include area code): _______________ Fax: (include area code): ___________ Email address: _______________________________________________________________ Company: ___________________________ Contact: ________________________ Telephone (include area code): _______________ Fax: (include area code): _____________ Email address: _________________________________________________________________ Company: ___________________________ Contact: ___________________________ Telephone (include area code): ____________ Fax: (include area code): _____________ Email address: _________________________________________________________________ Company: ___________________________ Contact: ________________________ Telephone (include area code): _______________ Fax: (include area code): _____________ Email address: _________________________________________________________________


RFP 2020-021 Page 57 of 61

ATTACHMENT C PRIOR APPROVAL / SUBSTITUTION REQUEST FORM- FOR MAJOR CHANGES

Date:______________________

Company Submitting Request:_______________________________________________________ (Name and Address)

Contact Name:_______________________ Phone:_________________ Fax:__________________

E-Mail:__________________________________________________________________________

PROJECT NAME:___________________________________________________________________

SPECIFIED ITEM:___________________________________________________________________ (Section) (Page) (Description)

The undersigned requests consideration of the following product substitution:

PROPOSED SUBSTITUTION: _________________________________________________________ Provide Product Name / Model /Manufacturer

1. Attached data includes: _________Product Description __________Performance and Test Data _________Drawings _________Specifications __________Photographs _________ Data that includes description of changes.

The undersigned states that the following paragraphs, unless modified by attachments, are correct:

1. The proposed substitution does not affect dimensions shown on the Solicitation.

2. No changes to the design, or detailing are required by the proposed substitution.

3. The proposed substitution will have no adverse effect on the delivery schedule, or specified warranty requirements.

4. No maintenance is required by the proposed substitution other than that required for originally specified product.

5. Other Information The undersigned further states that they have read the corresponding specification section in the solicitation and confirms that the function, appearance and quality of the proposed substitution are equivalent or superior to the originally specified product._________initial. Signature: __________________________________ Printed Name:______________________________ Fax Number:_______________________________ For Districts Use: _______Accepted ________Accepted As Noted _______Incomplete Information _______Not Accepted ________Received Too Late ______ No Substitutions Accepted For This Product Reviewed By / Date:____________________________________________________________________ Processed by Addendum No._____________________________________________________________ Comments:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


RFP 2020-021 Page 58 of 61

ATTACHMENT D

Procurement Services 201 Park Street

Columbia, SC 29201 PH: 803-231-7033 FAX: 231-7042

Vendor Applications can be mailed, faxed or submitted electronically to [email protected] (Subject to any federal, state and local laws)

**NO APPLICATION WILL BE PROCESSED WITHOUT A COMPLETE W-9 ATTACHED** Please check the appropriate boxes:

M-Minority S-Small W-Woman O-Other W-9 Attached

Name of Company: President: Vice President: Telephone Number: Fax Number:

DBA: SSN or FEIN: Business License Number: State: How long in present business: Years In the interest of protection for the District and its vendors, it is mandatory for vendors to have purchase authorization in the form of a signed Purchase Order BEFORE placing an order.

Address To Which Bids/Quotes and Purchase Orders Are To Be Mailed: Email Address For Electronic Purchase Order Transmittals To Be Mailed: Website:

Remittance Address (If Different From Bids/Quotes/PO Mailing Address): P-Card Payment Preferred Yes No An active application does not legally entitle a vendor to any particular solicitation, therefore, vendors are encouraged to check the District’s website: www.richlandone.org for legal notices of Invitation to Bid (IFB). The Procurement Department may also be contacted for solicitation information.

Type of Organization (Check One) Individual Partnership Corporation Other RCSD One requires that no employee or Board of School Commissioners may have a special interest in any contract paid with funds belonging to or administered by the Board of School Commissioners. If you/your firm have such a relationship, attach a separate sheet explaining the relationship. All transactions are governed by the laws of the State of South Carolina and the Board of School Commissioners for RCSD One.

I certify that information supplied herein is correct and neither the applicant nor any person in any connection with the applicant as a principal or officer, so far as known, now debarred, suspended or otherwise declared ineligible by any agency of Federal Government, agencies of the State of South Carolina or by Richland County School District One.

Person Authorized to Sign this Application, Title Date



RFP 2020-021 Page 59 of 61

ATTACHMENT E


RFP 2020-021 Page 60 of 61

ATTACHMENT F

RICHLAND COUNTY SCHOOL DISTRICT ONE PROCUREMENT SERVICES

201 PARK ST COLUMBIA, S.C. 29201 PHONE (803) 231-7033 FAX 803) 231-7042

VENDOR RESPONSE FORM

Solicitation Number: 2020-021

Solicitation Name: Purchase and Delivery of Band Uniforms for District High Schools

Bid Opening Date: January 29, 2019 If you are NOT RESPONDING to this solicitation, please check the reasons listed below. You may return this form by fax to (803) 231-7042 or mailing to the address above. Failure to respond to three (3) consecutive RCSD1 solicitations may result in removal of your firm’s name from the district’s bidder list.

Company Name:

Small Woman Minority Business Enterprise SWMBE Others

Representative Name: Telephone/Fax Number:

Do not sell or provide requested products and/or services Cannot comply with specifications/scope of work Specifications/scope of work is unclear Cannot meet delivery timeframe and/or period of performance Delivery timeframe and/or period of performance unreasonable Cannot meet insurance and/or bond requirements Not enough time to prepare bid/proposal Plan to subcontract Job too small Job too large Current workload does not permit (provide details)

Cannot provide competitive pricing Other (please explain): __________________________________

_______________________________________________________ _______________________________________________________


RFP 2020-021 Page 61 of 61

ATTACHMENT G

OFFEROR CHECKLIST

AVOID COMMON MISTAKES Web site: www.richlandone.org

Review this checklist prior to submitting your proposal

If you fail to follow this checklist, you risk having your proposal rejected.

COMPLETED AND SIGNED ALL REQUIRED DOCUMENTS. DO NOT INCLUDE ANY OF YOUR STANDARD CONTRACT FORMS! UNLESS EXPRESSLY REQUIRED, DO NOT INCLUDE ANY ADDITIONAL BOILERPLATE CONTRACT CLAUSES. REREAD YOUR ENTIRE PROPOSAL TO MAKE SURE YOUR PROPOSAL DOES NOT TAKE EXCEPTION TO ANY OF

THE DISTRICT'S MANDATORY REQUIREMENTS. MAKE SURE YOU HAVE PROPERLY MARKED ALL PROTECTED, CONFIDENTIAL, OR TRADE SECRET INFORMATION

IN ACCORDANCE WITH THE HEADING ENTITLED: FOIA BIDDING INSTRUCTIONS, SUBMITTING CONFIDENTIAL

INFORMATION. DO NOT MARK YOUR ENTIRE BID AS CONFIDENTIAL, TRADE SECRET, OR PROTECTED! DO NOT

INCLUDE A LEGEND ON THE COVER STATING THAT YOUR ENTIRE RESPONSE IS NOT TO BE RELEASED! HAVE YOU PROPERLY ACKNOWLEDGED ALL AMENDMENTS? INSTRUCTIONS REGARDING HOW TO

ACKNOWLEDGE AN AMENDMENT SHOULD APPEAR IN ALL AMENDMENTS ISSUED. MAKE SURE YOUR PROPOSAL INCLUDES A COPY OF THE SOLICITATION COVER PAGE. MAKE SURE THE COVER

PAGE IS SIGNED BY A PERSON THAT IS AUTHORIZED TO CONTRACTUALLY BIND YOUR BUSINESS. MAKE SURE YOUR PROPOSAL INCLUDES THE NUMBER OF COPIES REQUESTED. CHECK TO ENSURE YOUR PROPOSAL INCLUDES EVERYTHING REQUESTED! IF YOU HAVE CONCERNS ABOUT THE SOLICITATION, DO NOT RAISE THOSE CONCERNS IN YOUR RESPONSE!

AFTER OPENING, IT IS TOO LATE! IF THIS SOLICITATION INCLUDES A PRE-PROPOSAL CONFERENCE OR A

QUESTION & ANSWER PERIOD, RAISE YOUR QUESTIONS AS A PART OF THAT PROCESS! PLEASE SEE BIDDING

INSTRUCTIONS AND ANY PROVISIONS REGARDING PRE-BID CONFERENCES.

NOTE: This checklist is included only as a reminder to help Offerors avoid common mistakes. Responsiveness will be evaluated against the solicitation, not against this checklist. You do not need to return this checklist with your response.

