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Delivering locally during an emerge ncy Jez Reynolds Welland and Oadby and Wigston (WOW) Welland and Oadby and Wigston (WOW) Emergency Planning Partnership Slide 2 Scope Scope Working in a multi-agency environmentWorking in a multi-agency environment The role of Local AuthoritiesThe role of Local Authorities Emergency Management in LAsEmergency Management in LAs Recovery issuesRecovery issues Case studiesCase studies Slide 3 A major emergency is ? Any event or circumstance that happens with or without warning and causes or threatens: Widespread death or injuryWidespread death or injury disruption to the communitydisruption to the community or damage to property or to the environmentor damage to property or to the environment Slide 4 Slide 5 Civil Contingencies Act Local Resilience Forum Category 1Category 2 Emergency Services Local Authorities Environment Agency NHS, HPA and PCTs Utilities companies Public communications Transport companies Health and Safety Exec Highways Agency Slide 6 Civil Contingencies Act - Responsibilities Category 1: Risk AssessmentsRisk Assessments Emergency planningEmergency planning Warning and informing the publicWarning and informing the public Robust business continuity management arrangementsRobust business continuity management arrangements Local Authorities: Promotion of business continuity managementPromotion of business continuity management Category 1 & 2: Co-operationCo-operation Information-sharingInformation-sharing Slide 7 Multi-Agency framework; Command and Control (C 2 ) Thinkers Managers Do-ers Slide 8 Multi-Agency framework; Command and Control (C 2 ) Slide 9 Phases of Response Slide 10 Planning with LRF partners Animal DiseasesAnimal Diseases Communicating with the PublicCommunicating with the Public Mass VaccinationsMass Vaccinations Fuel Crisis PlanFuel Crisis Plan Mass CasualtiesMass Casualties Mass FatalitiesMass Fatalities Slide 11 Local authorities role in an emergency Local authorities role in an emergency Support Multi-agency activitySupport Multi-agency activity Warn and inform the publicWarn and inform the public Assist those affectedAssist those affected Provide specialist assistance,Provide specialist assistance, resources and equipment resources and equipment Co-ordinate long term recoveryCo-ordinate long term recovery Slide 12 Animal welfare Appeal/Supplementary Funds Building Access/Control Building Materials Cleaning Services Construction Equipment & Plant Community Recovery Counselling/Victim Support Dangerous Structures Disease Control Education and Leisure Emergency Feeding Emergency Lighting and Power Emergency Fencing and Security Expenditure Approval/Financial Records Flood Prevention Food safety Forward Planning/Strategic issues/Recovery Furniture storage Hazardous substances Highways Department Clearance/Repair/Traffic Routing Health Hazards Homeless Incident Control, Co-ordination & Communications Insurance Claims InterpretersLabourMaps/PlansMemorials/Anniversaries Mutual Aid Pest Control Premises Adaptation Press and Media Liaison Property repair Public Information/Enquiries Purchasing Radiation Monitoring Refuse Collection Registration of evacuees Rest Centre Management Survivor Reception Centres Site Clearance/Recovery Temporary Accommodation Temporary Mortuaries Temporary Sanitation Transport Vaccination Centres Voluntary/Faith Organisations Waste Disposal Welfare/Social Services Department Possible responsibilities Slide 13 Major Emergency Plans Emergency Centres Site Plans such as COMAH Emergency Plans Mass Evacuation Flood Pandemic Pandemic Slide 14 How do LAs deal with emergencies? How do LAs deal with emergencies? Crisis Management Group Within departments Control Centre Control Centre If you want to look spontaneous make sure its well planned Slide 15 Strategic functions of a LA in a major emergency 1.Take overall responsibility for the management of an emergency. 2.Determine a clear strategic aim and objectives. Establish a policy framework. 3.Prioritise demands of the situation and direct the response. 4.Authorise expenditure and record all decision-making. 5.Conduct forward planning to identify risks and facilitate recovery. Ensure long-term resourcing and expertise. Slide 16 How do LAs deal with emergencies? How do LAs deal with emergencies? Crisis Management Group Within departments Control Centre Control Centre If you want to look spontaneous make sure its well planned Slide 17 Tactical functions of an LA in a major emergency 1.Recognise the strategic aims and objectives. 2.Implement the policy established at strategic level. 3.Formulate and manage the response. 4.Allocate personnel and resources. Record Expenditure. 5.Co-ordinate and log communications. 6.Maintain an accurate picture of the situation. Slide 18 Key issues Emergency response - a draw on resources.Emergency response - a draw on resources. Attendance at co- ordinating meetingsAttendance at co- ordinating meetings (internal & external). Business Continuity aspectsBusiness Continuity aspects Communication issues (public and media)Communication issues (public and media) Slide 19 Recovery issues Slide 20 Managing resources Responding to welfare needs welfare needs Rebuilding the community Managing the financial implications Slide 21 Rebuilding the Community Building projectsBuilding projects Public information strategyPublic information strategy Chance to improve amenitiesChance to improve amenities MemorialsMemorials From adversity comes opportunity From adversity comes opportunity Slide 22 Financial Implications Avoid other organisations tasksAvoid other organisations tasks Liaise with Insurance industry, particularly loss adjustersLiaise with Insurance industry, particularly loss adjusters Establish systems for emergency expenditureEstablish systems for emergency expenditure Maintain accurate financial recordsMaintain accurate financial records Slide 23 Managing Resources What is the most important resource of local authorities?What is the most important resource of local authorities? STAFF! STAFF! Issues include; Issues include; Health & SafetyHealth & Safety Workloads of diverted staffWorkloads of diverted staff InformationInformation Support networksSupport networks Mutual AidMutual Aid Slide 24 Welfare needs of the Community Database of offers of support.Database of offers of support. Drop-in centresDrop-in centres Public helpline.Public helpline. Voluntary organisationsVoluntary organisations Website/leaflets/Website/leaflets/newsletters Slide 25 Foot and Mouth Environmental risk (groundwater) and public health assessments for on-site burialsEnvironmental risk (groundwater) and public health assessments for on-site burials Plume monitoring from pyresPlume monitoring from pyres Burial sites - Animals classed asBurial sites - Animals classed as agricultural waste need to be buried immediately buried immediately Non-collection of refuse as lorries not permitted to leave public highways in rural areasNon-collection of refuse as lorries not permitted to leave public highways in rural areas Slide 26 Buncefield Oil Terminal Unaware of the constituents of the smokeUnaware of the constituents of the smoke Local water suppliesLocal water supplies MonitoringMonitoring Checking damaged buildings within cordons were safeChecking damaged buildings within cordons were safe Slide 27 Gloucestershire Flooding 5,000 homes and businesses flooded, 200 people rescued.5,000 homes and businesses flooded, 200 people rescued. Electricity lost to 48,000 homes. Many without any mains water.Electricity lost to 48,000 homes. Many without any mains water. 825 homes evacuated.825 homes evacuated. 10,000 people stranded on the M5 motorway.10,000 people stranded on the M5 motorway. Slide 28 Gloucs. Flooding - impact on EH team Officers visited more than 1000 propertiesOfficers visited more than 1000 properties Advice to businesses and visits by EHOs/Police to ensure complianceAdvice to businesses and visits by EHOs/Police to ensure compliance Survey of all flooded residentialSurvey of all flooded residential properties properties Extra staff had to be drafted inExtra staff had to be drafted in Accounts set up to apply for moniesAccounts set up to apply for monies from Bellwin Fund from Bellwin Fund EH officers shadow the Call CentreEH officers shadow the Call Centre Pest control officers distribute waterPest control officers distribute water Slide 29 Gloucs. Flooding - Ongoing work Appointment of EHO to deal with Flood issuesAppointment of EHO to deal with Flood issues Vulnerable groups identified from survey contactedVulnerable groups identified from survey contacted Householders affected by the floods offered help and advice.Householders affected by the floods offered help and advice. Regular visits to those living in caravansRegular visits to those living in caravans Helped set up and staff Flood Forums and drop-insHelped set up and staff Flood Forums and drop-ins Site inspections - monitoring vulnerable areasSite inspections - monitoring vulnerable areas Working closely with site developersWorking closely with site developers Slide 30 Summary Summary Working in a multi- agency environmentWorking in a multi- agency environment The role of Local AuthoritiesThe role of Local Authorities Emergency ManagementEmergency Management in LAs in LAs Recovery issuesRecovery issues Case studiesCase studies Slide 31 Emergency Planning is everybodys business. What will your role be in an emergency?What will your role be in an emergency? Are you prepared?!Are you prepared?! Slide 32 A reminder 5 minutes before the party is not the time to learn how to dance. Charlie Brown