DELHI INTERNATIONAL AIRPORT (PRIVATE) LIMITED · respective advisors, consultants, contractors, officers, representatives, servants, employees and/or agents incur any liability arising

DELHI INTERNATIONAL AIRPORT (PRIVATE) LIMITED New Udaan Bhawan, Opp. Terminal 3, Indira Gandhi International Airport, New Delhi-110 037.

REQUEST FOR PROPOSAL(RFP)/NOTICE INVITING TENDER (NIT)

For

Hiring of Building for CISF Staff accommodation deployed At IGI Airport, New Delhi for 3 years

NIT Reference No: PROC/DIAL/15-16/169

Critical Dates:

Date of issuance of Tender document

: December 23, 2015

Last Date for submission of any clarifications/Queries by Bidders

: January 5, 2016

Reply to the Bidder’s clarification/Queries by the Employer and issuance of Addendum, if any

: January 8, 2016

Last date of obtaining Tender : January 11, 2016 (1200 Hrs)

Last date for quotation/Bid submission

: January 11, 2016 (1700 Hrs)

Delhi International Airport P Ltd. Page | ii

TENDER NOTICE

Delhi International Airport (P) Ltd. (DIAL) invites sealed bids under single stage two-bid system (Technical & Commercial Bid in separate envelopes) from the legal owners/registered power of attorney holders of premises for hiring of building having carpet area of approx. 30000 sqft to accommodate CISF staff preferably near the existing CISF camp at AAI complex, Bijwasan, New Delhi.

The lease period will initially be for 3 (Three) years and extendable further on mutual consent.

Interested parties having clear title may download the Tender document free of charge from www.gmrgroup.in or www.newdelhiairport.in from 23.12.2015 to 11.01.2016.

The Tender Document can also be obtained in person from the Tender Officer, DIAL, New Udaan Bhawan, Opp. Terminal-3, IGI Airport, New Delhi-110037 on any working day between 2pm to 4pm from 23.12.2105 to 11.01.2016 against a payment of tender fee of Rs. 1000/- (One Thousand rupees only) (Non-refundable) through a demand draft drawn in favour of “Delhi International Airport Pvt. Ltd.” payable at New Delhi only. For Due Date, Time, EMD & other details refer the Tender Document.

http://www.gmrgroup.in/

http://www.newdelhiairport.in/

Delhi International Airport P Ltd. Page | iii

IMPORTANT NOTICE

1. This Notice Inviting Tender (“NIT”) is being issued for the determination of Interested Parties for the execution of Services (hereinafter defined) at Indira Gandhi International Airport at New Delhi. This NIT provides the conditions and timelines to assist entities to whom this NIT is issued, (“Interested Parties”) to submit a quotation in response to this NIT. The information contained in this NIT is being provided for the limited purposes of enabling the Interested Parties to submit quotation(s) and for no other purpose. In no circumstances shall DIAL, or its respective advisors, consultants, contractors, officers, representatives, servants, employees and/or agents incur any liability arising out of or in respect of the issue of this NIT, or the bid process.

2. The use and its possession of this NIT/Tender document in any manner contrary to any

Applicable Law is expressly prohibited. The Interested Party (ies) shall inform themselves concerning, and shall observe any and all applicable legal requirements in submission of their quotation(s).

3. This NIT does not purport to contain all the information that the Interested Parties and their

advisors would desire or require in reaching a decision as to the submission of the quotation. This NIT is a summary of available information and no reliance shall be placed on any information or statements contained herein, and no representation or warranty, expressed or implied, is or will be made in relation to such information and no liability is or will be accepted by DIAL, its respective advisors, consultants, contractors, officers, representatives, employees, servants and/or its agents in relation to the accuracy, adequacy or completeness of such information or statements made, nor shall it be assumed that such information or statements will remain unchanged.

4. The information does not purport to be comprehensive or to have been independently verified.

DIAL and its respective consultants and advisors will not be liable for any costs or expenses, howsoever incurred by the Interested Parties in connection with the preparation and/or submission of a quotation. DIAL reserves the right to amend this NIT and any information contained herein at its sole discretion, at any time by written notice to the Interested Parties.

5. Nothing in this NIT is, nor shall be relied upon as, a promise or representation as to DIAL's

ultimate decision in relation to the Services. DIAL expects to select an entity for the execution of the Services (“Service Provider”) in accordance with this NIT on the basis of the quotation submitted by the Interested Parties. However, DIAL reserves the right to change the basis of or the procedures (including the timetable) relating to the tender process, reject any, or all, of the Interested Parties, not to invite a Interested Party to proceed further, not furnish a Interested Party with additional information nor otherwise to negotiate with a Interested Party in respect of the Services at any time. DIAL does not undertake to accept the lowest or indeed any quotation.

6. No person other than the Tender Officer has been authorized by DIAL to give any information or

to make any representation, not contained in this NIT and, if given or made, any such information or representation shall not be relied upon as having been so authorized.

7. This NIT outlines DIAL‟s expectations in relation to the quotation(s) to be submitted by the

Interested Parties. DIAL, its respective advisers, consultants, contractors, officers, representatives, employees, servants and/or agents do not accept any responsibility for the legality, validity, effectiveness, adequacy or enforceability of any documentation executed, or which may be executed, in relation to the Services. No legal or other obligation shall arise between an Interested Party and DIAL unless and until the Agreement has been formally executed between DIAL and the selected Party and any conditions precedent to the effectiveness of such Agreement have been fulfilled. DIAL shall not be obliged to appoint any of the Interested Party(s) and reserves its right not to proceed with the bid process and to withdraw from the bid process, or any part thereof, at any time at its absolute discretion.

9. Each Interested Party must rely on the terms and conditions contained in the Agreement when,

and if, finally executed, subject to such limitations and restrictions which may be specified in the Agreement. Any reference to this NIT in the Agreement or any correspondence between DIAL

Delhi International Airport P Ltd. Page | iv

and the Interested Party shall not be construed so as to have the effect of this NIT forming part of the Agreement.

10. The Interested Parties are prohibited to effect, undertake, abet or prompt any form of collusion

or arrangement by and/ or between any one or more Interested Party(s) (directly or through their advisers or consultants) in an attempt to influence the bid and award process or dispersing any kind of information, which is not factually correct or may adversely affect the competitive bidding process. Giving or offering of any gift, bribe or inducement to any officer/ employee of DIAL or to any other person in a position to influence the decision of DIAL for showing any favor in relation to this NIT or any other contract, shall render the Interested Party to such liability/ penalty as DIAL may deem proper, including but not limited to rejection of the quotation of the Interested Party.

11 This NIT is subject to the Laws of the Republic of India. The courts at Delhi shall have exclusive

jurisdiction in relation to any disputes arising from this NIT. 12. Each Interested Party's acceptance of delivery of this NIT constitutes its agreement to, and

acceptance of, the terms set forth in this Disclaimer and as set forth in the Letter of Undertaking for Non-Disclosure executed and submitted by the Interested Parties to DIAL. By acceptance of this NIT, the recipient agrees that this NIT, any information herewith supersedes document(s) or earlier information, if any, in relation to the subject matter hereof.

13 Bidders are advised to study the entire NIT/Tender document before submitting a bid.

* * * * * *

Delhi International Airport P Ltd. Page | 1

TABLE OF CONTENTS

Section Document description Page No.

- Notice Inviting Tender 02

1. Terms and Conditions for the Submission of

Bid

04

2. SLA/Scope of Work 13

3. Lease Deed Agreement 14

4. Price Schedule/Schedule of rates 20

5. Programme of Services 21

6. Technical Bid 22

7. Checklist of List of enclosures/documents to

be submitted along with Technical Bid

25


NOTICE INVITING TENDER

REFERENCE NO: PROC/DIAL/15-16/169

Delhi International Airport (Private) Limited (hereinafter referred to as the "Employer" or "DIAL"), has entered into the Operations, Maintenance and Development Agreement dated April 4, 2006 (“OMDA”) pursuant to which AAI, has inter alia, granted to DIAL, and DIAL has accepted the right to undertake the project to construct, upgrade, modernize, finance and manage the Indira Gandhi International Airport in New Delhi (“Airport”). DIAL invites bids in two part system (i)Part 1: Technical bid and (ii) Part 2:Commercial bid for Hiring of Building for CISF Staff deployed At IGI Airport, New Delhi as per attached Specifications for Hiring of Building for CISF Staff accommodation deployed At IGI Airport, New Delhi for 3 years (refer Annexure-A) on the terms and conditions contained in this NIT. The Part 1 and Part 2 should be sealed in separate envelopes and both these envelopes should be put in a single sealed outer envelope super scribing the Tender Reference No. Tender description & Bid Due Date. Bids shall be unconditional, firm and remain valid for three calendar months from the final bid due date. A bid valid for a shorter period may be rejected by the purchaser as non-responsive. However, DIAL may request the Interested Parties to extend the quotation beyond the quotation Validity Period by written notice to the Interested Parties. The Interested Party(s) may visit the Site to understand the routes and obtain for itself on its own responsibility and cost, all information that may be necessary for preparing the quotation and entering into the Agreement. The site inspection ,if required ,if any ,shall be carried out as per the timeline identified in this NIT, subject to the security clearances, if any. Interested Parties are advised to study the tender documents thoroughly. Submission of tender shall be deemed to have been done after careful study and examination of the tender document with full understanding of its implications. It will be imperative on each interested party to fully acquaint himself with all the local conditions and factors which would have any effect on the performance of the contract and cost of the goods / services. No request for the change of price or time schedule delivery will be considered. The tender document is not transferable. Interested Parties may obtain further information /clarification, if any from:

Tender Officer: Head (Procurement & Contracts) Delhi International Airport (Private) Limited New Udaan Bhawan, Opp. Terminal 3, IGI Airport, New Delhi – 110 037, India Tel. + 91-11-[4719 7000-01] or + 91-11-[4719 7403] Email id:[email protected];[email protected];[email protected].

The tender document can be obtained through following options: 1) Downloaded free of charge from GMR Group Website, www.gmrgroup.in & Delhi

Airport Website www.newdelhiairport.in

2) In physical form from above mentioned office on any working day between 2pm to 4pm from 23.12.2105 to 11.01.2016 against a payment of tender fee of Rs. 1000/- (One Thousand rupees only) (Non-refundable) through a demand draft drawn in favour of “Delhi International Airport Pvt. Ltd.” payable at New Delhi only.

http://www.newdelhiairport.in/


The Interested Parties are advised to adhere to the following schedule for the purpose of this tender

Date of issuance of Tender document

: December 23, 2015

Last Date for submission of any clarifications/Queries by Bidders

: January 5, 2016

Reply to the Bidder’s clarification/Queries by the Employer and issuance of Addendum, if any

: January 8, 2016

Last date of obtaining Tender : January 11, 2016 (1200 Hrs)

Last date for quotation/Bid submission

: January 11, 2016 (1700 Hrs)

* * * * * *


Section 1

Part A: General Terms and Conditions for the Submission of Bid 1. Qualification of the

Interested Parties 1.1 1.2

The Interested Parties who will submit its quotation shall be a registered private or public legal owners/registered power of attorney holders/entity of premises registered in India having adequate financial capacity, experience and technical know-how to undertake Services. No firm which has been blacklisted by any Govt Organization shall be allowed to participate in the tender process. All intending firms shall be under obligation to inform in writing about criminal cases pending against them (including Directors ,Managing Directors ,Managing Partners and Managers who may be authorized to look after their work),if any. The bidders shall also furnish names and residential address of their Directors, Managing Directors, Managing Partners and Managers.

2. Pre-bid meeting & Queries and Clarification of Notice Inviting Tender

Within the time as notified in Notice Inviting Tender., any of the Interested Parties requiring any clarification/ query of the NIT or related to the Services may notify the Tender Officer in writing or by Email at the Tender Officer‟s address indicated in this NIT. The Employer may respond to any request for clarification which it receives in accordance with the timelines set out in Notice Inviting Tender.

3. Site Visit The bidders, who submit the Bid fulfilling all the tender requirements, will be informed in writing by DIAL for arranging site inspection of the offered premises.

4. Amendment of Notice Inviting Tender

4.1 If any addendum is issued by the Tender Officer with respect to this NIT prior to quotation submission date then to afford Interested Parties reasonable time in which to take an addendum into account in preparing their quotation, the Employer may extend the deadline for submission of quotation.

4.2 In case after issuance of any addendum, Interested Parties who have already submitted their quotation, do not resubmit their quotations, it shall be deemed that such Interested Parties do not intend to modify their quotation on the basis of the addendum and the addendum has been taken into account.

5. Preparation of quotation

5.1 The quotation submitted by the Interested Parties shall comprise of the technical offer, price quotation (duly filled Price Schedule/Schedule of Rates) and other documents as may be required and set out in this NIT.

5.2 Interested Parties shall quote for the entire Services, such that the total price quotation covers all its risks, obligations and liabilities set out in or to be reasonably inferred from the NIT in accordance with the requirements of the Work and applicable laws.

5.3 In price quotation, the Interested Parties shall quote all prices exclusive of service tax. The Service Tax if applicable shall be payable extra by DIAL All other taxes, duties, levies as may be applicable for the Services shall be included in the quoted prices except service tax which shall be payable extra by DIAL.

6. Form of quotation

and Other Documents Comprising the quotation

The Interested Parties shall submit the quotation in the form attached to this NIT as Attachment 1 .The Interested Parties shall along with the quotation submit a valid power of attorney in the form set out in Attachment 2 to this Section 1 or a valid resolution of the Board of Directors of the Interested Parties or other valid authorization, authorizing the signatory of the quotation to commit the Interested Parties.


7. Tender Security 7.1 The Interested Parties shall submit to the Tender Officer a Tender

Security in the following manner: Rs. 5,00,000/- (INR Five Lakhs Only) from any scheduled Bank having branch in New Delhi, India or any entity approved by Employer in the form of a Demand Draft payable at Delhi in favor of Delhi International Airport (P) Limited, valid for a period of 90 (Ninety) days after the final bid due date as specified in tender documents/subsequent communications. No interest will be payable by the purchaser on this amount.

7.2

The Tender Security of the unsuccessful Parties shall be returned by the Tender Officer after Award of Work by the Employer to the successful Party.

7.3 The Tender Security of the successful Parties shall be returned by the Tender Officer within seven (7) days of the receipt of an acceptable performance guarantee in favour of the Employer in accordance with the Agreement to be executed between the Parties. The successful Interested Parties shall keep the Tender Security valid until the date of submission of the performance guarantee.

7.4 The Tender Security shall be forfeited, if: (a) The Interested Parties has, without the written consent of the

Employer, withdrawn its quotation during the quotation Validity Period; or

(b) The Interested Parties has refused to accept the correction of errors in its quotation in accordance with this NIT; or

(c) The Interested Parties has executed the Agreement with the Employer, but has failed to deliver a performance bond in accordance with the Agreement; or

(d) The Interested Parties has failed to execute the Agreement within Thirty (30) days of being required to do so by the Tender Officer.

8. Service Level Agreement /Scope of work:

9. Lease Agreement:

As Appended As Appended

10.Format and Signing of quotation

10.1 The quotation shall be typed and signed by a person or persons duly authorized to sign on behalf of the Interested Parties. All pages of the quotation shall be initialed by the person or persons signing the quotation. The quotation shall be submitted in one original and one photocopy.

10.2 The Interested Parties shall submit the bids in two part system. The Part 1(Technical Bid) and Part 2(Commercial Bid) should be sealed in separate envelopes and both these envelopes should be put in a single sealed outer envelope super scribing the tender reference no & bid due date.

10.3 The inner and outer envelopes shall: (a) be addressed to the Tender Officer at the address mentioned in

Notice Inviting Tender ; and


(b) bear the following identification:

Hiring of Building for CISF Staff accommodation deployed At IGI Airport, New Delhi for 3 years

DO NOT OPEN BEFORE [1700 Hrs] [January,11 2016]

11 Evaluation of Price

quotations The Tender Officer will examine the quotation to determine whether they

are complete, whether the documents have been properly signed, whether the quotation are substantially compliant to the requirements of the Notice Inviting Tender; and whether the Interested Parties have provided any clarification and/or substantiation that the Tender Officer may have required. Process of evaluation of quotations shall be confidential. To assist in the examination, evaluation and comparison of quotations, the Tender Officer may, at its discretion, request any Interested Party for clarification of its quotation. The Tender evaluation Committee shall evaluate the quotations received and select the most advantageous quotation taking into account the technical and price details submitted by the Interested parties. The Employer is not bound to award the Work to the party offering lowest price quotation.

12. Award of Work 12.1 12.2

The Purchaser reserves the right to accept any bid and to annul the bid process and reject all bids at any time, without assigning any reason, prior to placement of supply order/signing of contract, without thereby incurring any liability to the affected party(s) or any obligation to inform the affected party(s )of the grounds for the purchaser‟s action. The Tender Officer shall present the results of the evaluation of the Price quotation to the Employer and with the consent of the Employer, will award the Contract to the successful Parties whose quotation has been determined to be substantially compliant and who has offered the most advantageous quotation giving best value for money for carrying out the Services, in accordance with this NIT.


Part B: Special Terms and Conditions for the Submission of Bid

1. The Terms and condition shall form part of tender to be submitted by the bidder to the Delhi

International Airport Pvt. Ltd. hereinafter termed as “DIAL”. 2. All columns in the tender document should be duly filled in and no column should be left blank.

“NIL” or “Not applicable” should be marked, where there is nothing to report. All the pages of the tender document should be signed by the owner or his authorized registered power of attorney. Any other cutting of use of white ink should be duly initialed by the bidder. The DIAL reserves its right to reject the incomplete tender or in case information submitted is found to be incorrect.

3. In case space in tender document is found to be insufficient, the bidder may use separate sheet

to provide full information. 4. Tender documents received by DIAL after due date and time i.e. 1700 Hrs on 11.01.2016 shall be

rejected outright and no correspondence in this regard shall be entertained. 5. The offer should remain valid for three months. During the validity period of the offer, the bidder

should not withdraw / modify the offer in terms of area and price and other terms and condition quoted in the Technical or Commercial bids. The bidder has to submit an undertaking on non-judicial stamp paper of requisite value duly signed by legal owner or his registered power of attorney holder that the bidder shall not back out / cancel the offer / offers made to DIAL during

the validity period.

6. There should not be any deviation in terms and condition as have been stipulated in the tender

document.

7. The tender will be acceptable only from original owner of the building or having valid registered power of attorney. The space offered should be free from all encumbrances/claims and disputes /any liability and litigation with respect to its ownership, lease / renting and pending payments against the offered space.

8. Offers received from Government Bodies / Public Sector Undertakings / State Housing Boards

etc. would be encouraged.

9. The building offered should be ready for immediate occupation.

10. The building should have separate electricity and having sufficient installed electricity load and water connection. If separate connection is not available sub-meter etc. to be got installed by the owner along with wiring.

11. The payment terms mentioned in the Lease deed agreement attached in section 3 of this tender

shall be strictly followed and no deviations will be allowed.

12. Canvassing in any form will automatically disqualify the offer. No brokerage will be paid.

13. The particulars of amenities provided/proposed to be provided inside the property / building complex should be clearly furnished in the Technical Bid.

14. The Technical Bid is required to be submitted along with certified copies of approved drawings

from relevant competent authority, certified copy of Land Deed, Municipal receipts, approved plan of building and copy of ownership of building. Technical Bids received without these documents are liable to rejection without any reference to the party whatsoever. Originals of these documents / certificates shall be produced at the time execution of Lease Agreement.

15. The bidder is required to enter into Lease Agreement in the prescribed format in section 3 of this

Tender.

16. DIAL reserves the right to verify/inspect the building before finalization of Tender and reject it outrightly, if the building is not according to the specification required by DIAL.


17. All existing and future rates, taxes insurance fee including public liability insurance, including

property taxes, assessment charges and other outgoings whatsoever of description in respect of the said premises payable by the owner thereof, shall be continued to be paid by landlord.

18. The Service Provider shall, inter alia, be responsible for taking all applicable insurances at its own

cost but not limited to following :- (i) Insurance of machinery, material and equipment deployed at site or in transit for the purpose

of execution of Services including third party and (ii) Such other insurances as may be considered appropriate.

19. Service Provider hereby agree to fully indemnify and keep indemnified DIAL, its employees,

agents, directors and officers against any loss, damage or injury caused to any person resulting from the violation of any statute, ordinance or regulation by Service Provider or any of its agents, employees, officers. In addition, Service Provider also agree to indemnify, defend and hold harmless DIAL from and against any and all claims, liabilities, losses, costs or damages arising out of: a. breach of any of its obligations hereunder or directions issued by DIAL from time to time; b. breach of any Applicable Law(s), any omission, commission or deficiency in execution of the

Services hereunder, by Service Provider; c. Any warranty, representation or statement Service Provider have made or may make to a

third party in connection with the Work/ Services provided hereunder; and/or d. the Work/ Services performed by Service Provider hereunder

20. This document and any material transmitted herewith may contain information proprietary to

DIAL, its subsidiaries, affiliates and such information is not to be used by the recipient for any purposes other than the purpose for which it was transmitted. Service Provider shall not publish, distribute, or use any information relating to or developed under or about the Order or use the trade name, trademark or service mark of DIAL for any business purposes or for the purposes of making an advertisement, creating a business reference, news, website content, or for endorsement of product or services of whatsoever nature without the prior written approval of DIAL. The information shall be maintained in confidence and not disclosed to third parties without the written consent of DIAL. The foregoing obligations as to confidentiality shall survive the termination or expiry of this Order.

21. As the accommodation is required for Central Industrial Security Forces (CISF) unit, no security Deposit / advance payment will be paid. The quotes of bidders who insist on advance deposit may not be considered for further evaluation.

22. No tender will be accepted by fax, email, telex or any other such means.

23. Tender is likely to be rejected because of non-fulfillment of any of the above terms.

24. The bidders who submit the bid fulfilling all tender requirements will be informed in writing by DIAL

for arranging site inspection of the offered premises.

25. All disputes lie within the jurisdiction of New Delhi only. The DIAL reserves the right to reject all or any tender without assigning any reason thereof.


Attachment 1

FORM OF QUOTATION (On the Interested Party’s Letterhead)

Tender Officer (date) Delhi International Airport (Private) Limited New Udaan Bhawan, Opp. Terminal 3, IGI Airport, New Delhi 110 037 India Tel. +91 (11) 4719 7000 or + 91 (11) 4719 7403 Ref: Notice Inviting Tender for Hiring of Building for CISF Staff accommodation deployed At IGI Airport, New Delhi for 3 years. Dear Sir, 1. Having examined Notice Inviting Tender [and addendum thereto (if any)] issued by Delhi

International Airport (Private) Limited for the above-mentioned work, we have ascertained that they contain no errors or other defects.

2. Other Documents attached to this Form of quotation are as following: (a) The registered Power of Attorney or resolution of the Board of Directors (b) Tender Security (c) Copies of previous rent agreements of the offered premises.

(d) Signed & Stamped copy of complete NIT documents including Technical Specification, un-priced BOQ,SLA/Scope of work, drawings and technical deviations (if any) etc as applicable.

(e) List of all enclosures as specified in the Technical Bid section of this Tender (f) Audited balance Sheets for preceding three financial years and in case of individuals,

the copy of income tax returns for past 3 years. (g) The interested party should be registered with the service tax department or fulfill the

requirement statutory taxes being applicable in such transactions. The interested party shall enclose a scanned valid copy of service tax registration certificate along with copy of latest service tax deposit receipt.

We accordingly offer to execute the Services, in conformity with such documents and our

enclosed price quotation (including this letter) for the prices completed and set out in price quotation –Price Schedule/Schedule of Rates.

2. We undertake:

2.1 to keep this quotation open for acceptance without unilaterally varying or amending its terms for the period stated in the Notice Inviting Tender.

2.2 that if this quotation is accepted, we shall provide in such numbers and in such form

as may be stipulated in the Agreement such Performance guarantees, undertakings and warranties;

2.3 to continue to maintain the Tender Security as stipulated in the Notice Inviting

Tender.

3. We understand that you are not bound to accept the lowest or any quotation you may receive. 4. This quotation shall be governed by and construed in all respects according to the applicable

laws being in force in India. The courts at Delhi will have exclusive jurisdiction in the matter. Signature _____________ in the capacity of _____________ Duly authorised to sign quotation for and on behalf of


Attachment 2

Not Used


Attachment 3

Details of the Services executed by the Interested party of similar nature, scale, complexity and time constraints as per the format given below.

Title of the Services

Employer

Main Contractor

Approximate Value of Services

Start Date – Completion Date

Brief Description of Services

Reference Contact, Name & Phone


Attachment 4

TENDER SECURITY

The Interested Parties shall submit to the Tender Officer a Tender Security in the following manner: Rs. 5,00,000/- (INR Five Lakhs Only) from any scheduled Bank having branch in New Delhi, India or any entity approved by Employer in the form of a Demand Draft payable at Delhi in favor of Delhi International Airport (P) Limited, valid for a period of 90 (Ninety) days after the final bid due date as specified in tender documents/subsequent communications.

*******End of Section 1*******


Section 2

SERVICE LEVEL AGREEMENT /SCOPE OF WORK

Specification for Hiring of Premises / Building for CISF Unit, IGI Airport

1. The leased premises / building must be situated near the existing CISF Camp at AAI Complex, Bijwasan, New Delhi and it should preferably be within a radius of 01 Km of the AAI Complex so that the distance remains walkable.

2. Proposed Building / leased premises should be abutting / adjoining the main road or a road

not less than 20 feet wide.

3. Building should be well ventilated and having access to sufficient light.

4. There should be 24 hours water supply, preferably having its own source of potable water.

5. The building should have at least 25 lavatories & 25 bath rooms properly fitted with sanitary wares.

6. Availability of parking space to accommodate at least 10 no of two wheelers in the building complex.

7. Proper space for arrangement/ provision of kitchen & dining facility for approx. 200 personnel.

8. Building should be having legal electricity connection and it should be well equipped with adequate electrical fixtures. It should also have a provision for power back-up.

9. All required and necessary repairs, white washing , maintenance –civil ,electrical &

mechanical, shall be done by the building owner from time to time and for which the entire expenses shall be borne by the building owner only. Delhi International Airport Pvt Ltd (DIAL) shall not be responsible or accountable in any way or in any manner for such expenses. The proposed building should always be well maintained.

10. The total carpet area inclusive of bath rooms, toilets, kitchen, living room etc should be

approx 30000 sqft.

11. The leased premises should have carpet area of approx. 30,000 sqft and the area could either be on the same floor of the offered building or it can be on multiple floors i.e. ground plus four (04) maximum. The layout of the building should contain multiple rooms & not halls. Each room should be able to accommodate two to four persons.

12. The initial period of lease will be 03 (three) years, extendable at the sole and exclusive

discretion of DIAL.

13. Rent shall be payable by DIAL, only for the carpet area which will exclude the area covered by walls and columns, portico / canopy ,sanitary shafts, stair case, lift wells, balcony etc.

14. All sorts of Municipal taxes, levies and charges like property tax and any other tax levied, is

required to be paid for, by the property owner only.

15. The land lord / building owner shall furnish the details of the building i.e. ownership registry, drawing with area, layout etc.

16. The Landlord / building owner should carry out all the modifications if needed and mutually agreed to accommodate the CISF personnel before commencement of the Agreement at its own cost.



Section 3

LEASE DEED - Indicative THIS DEED OF LEASE (“Lease Deed”) is made and executed on the __________ day of _________ 2016 at New Delhi, BY AND BETWEEN [Insert name of legal owners/registered power of attorney holders], resident of [Insert address] (hereinafter referred to as the “Lessor” which expression shall unless it be repugnant to the context or meaning thereof be deemed to mean and includes the legal heirs, successors, executors, administrators and assigns) of the ONE PART.

AND Delhi International Airport Private Limited, a company incorporated under the provisions of the Companies Act, 1956 and having its registered office at New Udaan Bhawan, Opposite Terminal 3, Indira Gandhi International Airport, New Delhi 110037 through its authorised signatory, and shall hereinafter be referred to as the “Lessee” (which expression shall unless it be repugnant to the context or meaning thereof be deemed to mean and include its successors, executors, administrators and assigns) of the OTHER PART. Lessor and the Lessee shall individually be referred to as a “Party” and collectively as “Parties”. WHEREAS,

A. The Lessor represents and warrants that he is the absolute owner and has the absolute right to use, occupy, and possess the property known as and situated at [Insert the address of property] admeasuring [Insert carpet area of building] or thereabouts (hereinafter referred to as the “Premises”) which is more particularly described and detailed in the Schedule hereunder.

B. The Premises consist of [Insert number] of floors with [Insert number] of Room, [insert no.] of kitchens/dining areas, [insert numbers] of lavatories & bath rooms etc.

C. DIAL desires to take on lease the Premises for the purpose of accommodation of the Central

Industrial Security Forces (CISF) personnel who have been posted and assigned for duty at the Indira Gandhi International Airport, New Delhi (“Airport’).

D. The Parties are desirous of entering into a lease agreement for the said premises for the

above said purposes on the terms set forth herein.

NOW THIS DEED OF LEASE WITNESSSETH AS FOLLOWS:

1. TERM 1.1 The Lessor, in consideration of the Rent hereinafter specified and of the Lessee‟s

covenants hereinafter contained, hereby grants lease unto the Lessee, the said Premises (“Lease”) fitted with electricity, water connections etc., belonging thereto and to hold the same with effect from [insert date] (hereinafter called as “Effective Date”) for a term of 3 (Three) years i.e. till [insert date] (“Lease Period”). The Parties may agree to renew or extend the Lease on mutually agreed terms.

2. LEASE RENT

2.1 The Lessee shall pay to the Lessor a sum of Rs. [insert amount] (Rupees ________ only)

per month as rent (“Rent”) for use and occupation of the Premises during the Lease Period, which shall be payable monthly in advance on or before the 10

th day of every

calendar month during the subsistence of this Lease.


2.2 All the above rental charges are subject to deduction of tax deducted at source (TDS) as per the provisions of the Income Tax Act, 1961.

3. COVENANTS OF THE LESSOR

3.1 The Lessor represents and covenants that he has full right and absolute authority to grant

the Lease of the Premises as absolute owner. 3.2 The Lessor has represented to the Lessee that the Premises is fit for residential use and

does not suffer from any structural damage or defect. 3.3 The Lessor shall allow the Lessee to enjoy quiet and peaceful possession of the

Premises during the entire period of the Lease without any interruption by any person lawfully claiming either through or under or in trust for the Lessor or otherwise.

3.4 The Lessor has represented that all the amounts, taxes, charges, levies in respect of the

Premises and the utilities have been duly paid to date and the Lessor shall continue to pay all present and future taxes, municipal and local levies rates, cess and any other dues levied/recovered by any government, any governmental department statutory authorities, municipal authorities, local bodies etc. including but not limited to house tax, property tax, municipal charges, and all taxes, charges, levies etc. whether already levied or which may be levied and the Lessor shall ensure that the same do not fall in arrears in respect of the Premises.

3.5 That if the Lessor at any time during the Lease Period, sells and/or transfers his rights in

the Premises as a whole or in any part or parts thereof to any person or more than one person, then in such event the present Lease shall attorn to the such transferee or transferees on the same terms and conditions as are contained herein.

4. OBLIGATIONS OF LESSOR

That the Lessor covenants with the Lessee as follows:

4.1 That all the taxes, charges, levies and all normal out goings whether already levied or which may be levied in respect of the Premises shall be paid by the Lessor themselves and not to allow the same to fall in arrears.

4.2 The Lessor shall abide by and comply with all laws, bye laws, rules and regulations of the

local bodies and other relevant authorities in respect of the Premises. 4.3 The Lessor shall hand over the entire Premises in proper finished condition to the

satisfaction of management of the Lessee which cover walls etc. for seepage of water, fans and light bulbs at all the points, new fittings for all broken electrical switches, all windows and doors with fittings, toilets, bathrooms, kitchen, rooms etc. exhaust fans, drinking water facilities, distemper/whitewash of all room and other areas.

4.4 All articles, things, installations, fixtures, fittings and all the interiors (“Fit Outs”) installed

at the Premises by the Lessee shall be the absolute property of the Lessee. The Lessee shall be entitled to dismantle, remove and take away the same from time to time and when Lessee vacates the Premises on the expiry or upon the termination of the Lease.

4.5 The Lessor shall keep the Premises in good order and proper tenable condition. 4.6 The Lessor agrees and undertakes to provide the required water, toilets and sanitary

fittings. 4.7 The Lessor agrees to undertake all structural repairs and major repairs in the Premises

before handing over the possession and thereafter the maintenance shall be the responsibility of the Lessee.


4.8 The Lessor shall allow the Lessee to place the nameplate/signage in or upon any part of the Premises of such size and in such position as may be thought fit from time to time without causing any inconvenience to other users of the neighborhood.

5. OBLIGATIONS OF LESSEE

The Lessee covenants with the Lessor as follows:

5.1 That the electricity and water charges as per meter readings and as levied by the concerned authorities shall be paid regularly by the Lessee. Lessor shall arrange for a separate electricity meter for the Lessee.

5.2 That the Lessee shall not under-let, sub-let, assign, transfer, part with or permit to use

either part or whole of the Premises without the prior written consent of the Lessor to any third party. However, the Lessee shall be entitled to lease, sublet, under-let, assign, transfer, part with or permit to use either part or whole of the Premises to any of its affiliates, group companies and/or associates during the Lease Period after prior intimation to the Lessor in writing and the Lessor shall not object to the same.

5.3 That the Lessee shall allow the Lessor or its agent, with or without workmen to view the

state and the condition of the Premises and also to repair, renovate, replace water pipes, sewerage pipes, soil pipes, ducts and other fixtures and fittings of common use only after giving reasonable prior notice in writing to the Lessee before such entry.

5.4 The Lessee shall at its own cost remove articles and things belonging to the Lessee, and

deliver vacant possession of the Premises on the expiry of the Lease Period or in case of termination of the Lease.

5.5 The Lessee shall not make any structural alterations to/or in the Premises except with the

Lessor‟s prior approval in writing and the Lessor shall not unreasonably withhold such request by the Lessee. However, no approval shall be required for additions or alterations if required by the Lessee, if done at its own cost without any material damage to the Premises building.

5.6 The Lessee assures the Lessor that that the Premises shall be used for residential

purpose of the CISF personnel only and it will not be used to store any objectionable, inflammable, hazardous materials and dangerous chemicals.

5.7 The Lessee shall keep the interior of the Premises and the fixtures and fittings, including

electrical, sanitary and plumbing fixtures therein in good and tenable repair and conditions, reasonable wear and tear expected.

5.8 The Lessee shall not do or suffer to be done anything in the Premises, which is likely to

be a nuisance or annoyance to the occupants of the neighborhood where it is situated. 5.9 The Lessee or any person claiming through the Lessee shall not at any time put up any

claim of tenancy or sub-tenancy or any adverse right or title in the Premises and this Lease shall not be construed as creating any such right or title into or upon the Premises in the favour of the Lessee, it being expressly agreed and declared that this is a bare lease for the Lessee during the period that the Lease subsists.

5.10 The Lessee shall not be responsible for damages resulting from earthquake, fire, storm,

war, civil or social disturbance (including terrorism act) or any other such calamity. 6. INDEMNIFICATION

6.1 That the Lessor hereby agrees to indemnify the Lessee and keep indemnified the Lessee

against any and all claims, losses, injuries, liabilities, costs, expenses, damages, actions or proceedings whatsoever, which may be made or taken against the Lessee by any person or which may be suffered by the Lessee arising out of any action or non-action,


accident or otherwise, or by any reason due to the defect in title of the Premises or breach of any of the terms of this Lease Deed or otherwise attributable to the Lessor.

6.2 In case of misuse of the Premises by the Lessee the Lessor will not be liable and

responsible for the same and the Lessee shall indemnify the Lessor for all and any charges, penalty demand or any other loss including any damages which the Lessor may have to pay and suffer for such misuse by the Lessee.

6.3 The Lessor shall indemnify the Lessee for any and all penalties, charges, levies, taxes

and all normal out goings in relation to the Premises which may be levied on the Lessor by any government authority or otherwise.

7. FORCE MAJUERE

That if the whole or any part of the Premises at any time during the Lease Period is destroyed, damaged or flooded due to any Force Majeure Event, the Lessor shall restore the Premises as expeditiously as possible. However, if the Premises cannot be used by the Lessee due to such destruction or damage, the Lessee after notifying the Lessor in writing of such situation shall not be liable to pay the Rent for the period the Premises remain in such a situation. Provided that if the Premises is rendered unusable for more than 1 (one) month, then, notwithstanding the provisions of Clause 9 of this Lease Deed, any time after the expiry of the said 1 (one) month, at the sole option of the Lessee, the Lease shall stand terminated, upon the Lessee giving a notice in writing to this effect to the Lessor. Further the Lessor shall be responsible for any loss or damage caused to the Lessee‟s property due to the said reason.

8. DEFAULT OF LESSOR

In the event any of the taxes, levies, penalties and charges and all normal outgoings are not paid by the Lessor during the Lease Period, the Lessee may pay the same and deduct such amount from the Rent payable to the Lessor along with service charge as the Lessee may deem fit.

9. DEFAULT OF LESSEE

9.1 If the Lessee is in arrears of Rent payable for the Premises for a continuous period of 45

(forty five) days from the due date of payment thereof, and does not make such payment within 90 (ninety) days of receipt of the notice to make good the payment, then the Lessor may at his option terminate the Lease after the expiry of the notice period subject to the Clause 14 of this Lease Deed.

10. TERMINATION 10.1 The Lessor may terminate the Lease Deed at any time by giving a written notice of 3

(three) months and the Lessor shall give sufficient time to the Lessee to remove/dismantle the interiors, furniture, fixtures and other installations installed/attached in the Premises by the Lessee and to take back the Fit Outs, if any. The Lessee may terminate the Lease Deed at any time by giving a written notice of 1 (one) month to the Lessor.

10.2 DIAL shall be entitled to terminate this Lease Deed upon the termination of the OMDA. 11. OPERATIONS, MANAGEMENT AND DEVELOPMENT AGREEMENT (OMDA) 11.1 The right of DIAL to enter into this Lease Deed with the Lessor is in accordance with the

OMDA. The Lessor does hereby expressly understand that:

(a) Upon the termination or expiry of the OMDA, howsoever caused, all the rights and obligations of DIAL under this Lease Deed shall stand transferred to and vested in AAI, in terms of the OMDA.


(b) Under the provisions of the OMDA, AAI has a right, upon termination/suspension of the OMDA, to acquire the land, buildings, structures and other assets at the Airport, including the rights and obligations under the Lease Deed in the manner provided under the OMDA.

11.2 In the event of AAI exercising, during the term of this Lease Deed (including any renewals

thereof), the right as referred to in Clause 11.1(a) above, for any reason whatsoever, including termination due to breach of any agreement by DIAL, all such land, buildings, structures and/or other assets at the Airport (including the rights and obligations) shall forthwith stand transferred/reverted to AAI or to such other person as AAI may nominate in this regard, without there being any requirement of further actions of the parties.

11.3 In case the Lessor is a limited or private limited company than the Lessor shall declare

the shareholding pattern of their company applicable on the date of signing of this Lease deed.

12. CONSEQUENCES OF TERMINATION 12.1 On the expiry or termination of the Lease Deed, the Lessee shall hand over the

possession of the Premises in good state and condition, normal wear and tear accepted. 13. ATTORNMENT 13.1 Subject to Clause 13.3, if the Lessor at any time during the Lease Period, sells and/or

transfers its rights with respect to the Premises as a whole or in part or parts thereof to any one person or more than one person, then in the event the Lessor shall attorn to such transferee or transferees on the same terms and conditions as are contained herein.

13.2 However, the Lessor shall ensure that a letter is issued by the prospective new landlord in

favour of the Lessee confirming the terms herein agreed to shall be binding on the new landlord and such landlord shall also acknowledge all outstanding amounts paid by the Lessee to the Lessor whose benefit shall be transferred to the new landlord. The same shall also apply in case of any subsequent sale or transfer pending the leasehold rights of the Lessee.

13.3 The Lessor agrees to give 30 (thirty) days first right of refusal to Lessee to terminate the

Lease in case the Lessor decides to transfer the Premises during the Lease Period. 13.4 Notwithstanding anything contained in this Lease Deed, the Lessee shall have the right to

terminate the Lease in case the Lessor sells or transfers his rights in the Premises after giving 90 (ninety) days‟ notice in writing.

14. NOTICE 14.1 Notices, demands or other communication required or permitted to be given or made

under the Lease Deed shall be in writing and delivered personally or sent by prepaid post with recorded delivery and confirmed by registered mail/courier addressed to the intended recipient at its address set forth below, or to such other address as any Party may from time to time duly notify to the others:

LESSEE:

Delhi International Airport Private Limited, New Udaan Bhawan, Opp. Terminal -3, New Delhi-110037

LESSOR: [Insert Address]

14.2 A notice shall be deemed to have been served, if delivered personally, on the date of

delivery, if posted on the expiration of 5 (five) days after posting.


15. DISPUTE RESOLUTION AND GOVERNING LAW 15.1 Any dispute, controversy or claim (“Dispute”) arising out of, relating to, or in connection

with this Lease Deed, termination or validity hereof, shall initially be resolved by amicable negotiations among the Parties and, if not resolved though such negotiations with 30 (thirty) days of written notice of the existence of such Dispute, be finally settled by arbitration by a sole arbitrator to the appointed by Managing Director of DIAL or his nominee within 30 (thirty) days after receipt of a request for appointment of arbitrator, which notice shall contain all information regarding the dispute(s) between the Parties.

15.2 The arbitration shall be conducted in accordance with the Arbitration and Conciliation Act,

1996 as amended from time to time. The venue of arbitration shall be New Delhi, India and it shall be conducted in the English language.

15.3 The arbitral award shall be in writing, state the reasons for the award, and be final and

binding on the Parties concerned. The award may include an award of costs, including reasonable attorney‟s fees and disbursements.

15.4 The Lease Deed shall be governed by the laws of India. In respect of all matters arising

out or relating to this Lease Deed, the courts at New Delhi, India shall have exclusive jurisdiction.

16. MISCELLANEOUS

16.1 This Lease Deed shall supersede all other correspondences, agreements and/or any

other documents executed/exchanged between the Parties herein and this Lease Deed shall be final and binding on the Parties.

SCHEDULE OF PROPERTY APPENDED WITH THE LEASE DEED

All that piece and parcel of property situated at [insert address of property] admeasuring [insert carpet area] or thereabouts bounded as follows: North: East: South: West: IN WITNESS WHEREOF both the Parties have put their respective signatures to this Deed of Lease on the month and year aforementioned. FOR AND ON BEHALF OF LESSOR Witness: Signature: Signature: Name: Name: FOR AND ON BEHALF OF THE LESSEE Witness: Signature: Signature: Name: Name:



Section 4

PRICE SCHEDULE /SCHEDULE OF RATES

COMMERCIAL BID For Hiring of Building for CISF Staff accommodation deployed At IGI Airport, New Delhi for 3 years The Service Provider shall submit their Commercial offers as follows:

01 Name & Address of the applicant with Phone Nos.

02 Status of the applicant with regard to Building / Accommodation offered for hire by the owner or registered power of Attorney Holder

03 Full particulars of the owner(s): (i) Name(s) (ii) Address(es) (iii)Telephone Nos/Mobile Nos. (iv) Business (v) Residential (vi) Tele Fax No.

04 Complete details of the building viz. Complete postal address of the location

05

Rent in Indian Rupees per month per square feet (during the initial lease period of three years) of the Carpet area as mentioned in Technical Bid (Since the premises is required to accommodate CISF staff (Govt. Body), hence no advance rent is payable in line with Govt. policy) All corporation taxes, cess or any other tax applicable are to be borne by the landlord.. The electricity and water bills as per actual consumption to be borne by DIAL

Carpet Area (Sqft)

Rent per Sqft / month

Rent/ month

Rent/Year

Year-1

Year-2

Year-3

TOTAL RENT FOR 3 YEARS

Signature of Legal Owner/ Registered Power of Attorney Holder

(NAME IN BLOCK LETTERS) (DESIGNATION AND SEAL WHERE APPLICABLE)



Section 5

PROGRAMME OF SERVICES

ITEM DATA

Commencement Date From the date of award or the date as mutually agreed by the Parties.

Time for Completion 03 years from Commencement Date and extendable further on mutual consent.



Section 6

TECHNICAL BID

S.N Particulars Bidders to Provide / information as below. In case space in tender document is found to be insufficient, the bidder may use separate sheet to provide full information.

01 Full particulars of the legal owner(s) of the premises: (i) Name(s) (ii) Address(s) of office & Residence: (iii)Telephone No./Mobile No. (iv) Tele Fax: (v) E-Mail Address:

02 Full particulars of person(s) offering the premises on rent / lease and submitting the tender:

03 Status of the applicant with regard to the accommodation offered for hiring (enclose registered power of attorney also if the applicant is other than owner)

04 (a) Complete Address and location of the building: (b) Details of the Accommodation offered for rent (viz. carpet area, no. of floors, floor wise area) (Enclose Certified Sketch Plan also)

05 Total Carpet Area offered for rent in Sq.ft NOTE : Definition of Carpet area Carpet area is the area of the premises which is covered but excluding the following portions (i) Walls and columns (ii) Portico / canopy (iii) sanitary shafts (iv) stair case (v) Bon Louvers (vi) lift wells (vii) Air conditioning duct (viii) Balcony (ix) portion below windows sil (x) loft

06 Particulars of completion certificate. Enclose


attested / self – certified copy of completion certificate issued by Competent Authority.

07 Whether accommodation offered for rent is free from litigation including disputes in regard to ownership, pending taxes / dues or like (enclose copy of Affidavit from owner or registered Power of Attorney holder)

08 Facilities for vehicle parking (Mention details for four wheelers and two wheelers):

09 No. of lift / carrying capacity, provide details of make, year of installation etc.

10 Number of Toilets – floor wise with details

11 (a) Whether running water, drinking and otherwise, available round the clock. (b) Whether sanitary and water supply installations have been provided for?

12 Whether separate electricity and having sufficient installed electricity load and water connection available

13 Sanctioned electricity load

14 (a) Whether electrical installation and fitting, power plugs, switches etc. provided or not? (b) Whether building has been provided with fans in all rooms or not? (If yes, give the Nos. of fans floor wise)

15 Details of Fire Safety Mechanism, if any

16 Whether the premises is ready for occupation

17 The period and time when the said accommodation could be made available for occupation (after the approval):


18 Specify the lease period (minimum three years) and provision for extension:

19 Any other salient aspect of the building, which the party may like to mention:

Declaration

(i) I/We have read and understood the detailed terms and conditions of the tender applicable to the subject offer as supplied with the bid documents and agree to abide by the same in totality.

(ii) It is hereby declared that the particulars of the buildings etc. as furnished against the individual items are true and correct as per my knowledge and belief and in the event of any of the same being found to be not true, I /We shall be liable to such consequences / lawful action as the DIAL may wish to take.

Signature of Legal Owner/registered Power of Attorney Holder.

(NAME IN BLOCK LETTERS) (DESIGNATION AND SEAL WHERE APPLICABLE)



Section 7

Checklist of List of enclosures/documents to be submitted along with Technical Bid Attested photocopies / certified true copies of the following documents are required to be annexed with the Technical Bid. Technical Bids received without these documents are liable to rejection without any reference to the party whatsoever. Originals of these documents / certificates shall be produced at the time execution of Lease Agreement. 1. „Title Deed‟ showing the ownership of the premises. 2. Certified copies of approved drawings from relevant authorities or any other competent authority

of the area offered for rent/hire, certified copy of Land Deed, Corporation tax receipts and copy of ownership of building.

3. Affidavit from owners and if tender is submitted by the registered power of Attorney Holder, an

Affidavit from such registered power of Attorney Holder regarding accommodation offered for hiring being free from any litigation / liability / pending dues and taxes.

4. Attested / self – certified copy of completion certificate issued by Competent Authority.

5. The copies of recent water and Electricity bill with bill payment receipts.

6. Copies of sanctioned water and electricity loads from relevant authorities.

7. The registered Power of Attorney or resolution of the Board of Directors

8. Tender Security

9. Copies of previous agreements (if any).

10. List of all enclosures as specified in the Technical Bid section of this Tender

11. Audited balance Sheets for preceding three financial years and in case of individuals, the copy of

income tax returns for past 3 years.

12. The interested party should be registered with the service tax department or fulfill the requirement statutory taxes being applicable in such transactions. The interested party shall enclose a scanned valid copy of service tax registration certificate along with copy of latest service tax deposit receipt.

13. Signed & Stamped copy of complete NIT documents including Technical Specification, un-priced

BOQ,SLA/Scope of work, drawings and technical deviations (if any) etc as applicable.

14. Copies of valid Identity proofs of owner(s) / Registered Power of Attorney Signature of Legal Owner/ Registered Power of Attorney Holder. (NAME IN BLOCK LETTERS) (DESIGNATION AND SEAL WHERE APPLICABLE)
