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Delaware Department of Education Career & Technical Education
Career & Technical Student Organizations Policies and Procedures
Teaching and Learning Branch Career & Technical Education and STEM Office
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STATE OF DELAWARE
OFFICERS OF THE DEPARTMENT OF EDUCATION
Townsend Building
401 Federal Street, Suite 2
Dover, DE 19901
Dr. Steven H. Godowsky
Secretary of Education
David Blowman
Deputy Secretary of Education
Michael Watson
Chief Academic Officer, Teaching & Learning Branch
DELAWARE STATE BOARD OF EDUCATION
Dr. Teri Quinn Gray, President
Mr. Jorge L. Melendez, Vice President
Mr. Gregory B. Coverdale, Jr., Board Member
Mr. G. Patrick Heffernan, Board Member
Mr. Randall L. Hughes, II, Board Member
Mrs. Barbara B. Rutt, Board Member
Dr. Terry M Whittaker, Board Member
Mr. Mark Murphy, Executive Secretary
Ms. Donna Johnson, Executive Director
THE DELAWARE DEPARTMENT OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER. IT DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, MARITAL STATUS, DISABILITY, AGE, GENETIC INFORMATION, OR VETERAN’S STATUS IN EMPLOYMENT, OR ITS PROGRAMS AND ACTIVITIES.
STATE CTSO CONTACTS Delaware Department of Education
Career & Technical Education STEM Initiatives Townsend Building
Phone: 302•735•4015 Fax: 302•739•1780 Luke Rhine, CTE Director [email protected] Lisa Stoner, CTE Policy Advisor [email protected] CTE Content Area: Business, Finance, and Marketing Associated CTSO: BPA State Advisor: Lisa Wilson [email protected] Executive Associate Middle School: Steven Mercer; [email protected] Executive Associate High School: Cheryl Calicott-Trawick; [email protected] State Website: www.delawarebpa.org CTE Content Area: Marketing Education Associated CTSO: DECA State Advisor: Lisa Wilson [email protected] Executive Associate: Christine Rich [email protected] State Website: www.delawaredeca.org CTE Content Area: Family and Consumer Sciences Associated CTSO: FCCLA State Advisor: Rita Hovermale [email protected] Executive Associate: Alexis Cristo [email protected] CTSO Website: www.delawarefccla.org CTE Content Area: Education Associated CTSO: Educator’s Rising State Advisor: Rita Hovermale [email protected] Executive Associate: Vacant CTSO Website: under construction CTE Content Area: AgriScience Associated CTSO: FFA
State Advisor: Dr. Bart Gill [email protected] Executive Associate: Benjamin Somers [email protected] CTSO Website: www.delawareffa.org CTE Content Area: Health Sciences Associated CTSO: HOSA State Advisor: Dr. Peggy Enslen [email protected] Executive Associate: Sue Parkowski [email protected] CTSO Website: www.delawarehosa.org CTE Content Area: Skilled and Technical Sciences Associated CTSO: SkillsUSA State Advisor: Mike Fitzgerald [email protected] Executive Associate: Robert Bogziewski [email protected] CTSO Website: http://delawareskillsusa.org CTE Content Area: Technology Education Associated CTSO: TSA State Advisor: Mike Fitzgerald [email protected] Executive Associate: Jim Medved [email protected] CTSO Website: www.detsa.org Geri Donahue, Administrative Secretary/ CTSO Financial Associate [email protected] Corinne Stayton, Secretary/ CTSO Administrative Associate [email protected] Bliss Holcomb, Secretary/ CTE Administrative Associate [email protected]
TABLE OF CONTENTS INDRODUCTION i SECTION I – CTSO OVERVIEW 1 National CTSOs 1 BPA 2 DECA 2 FCCLA 3 FEA 3 FFA 4 HOSA 4 SKILLSUSA 5 TSA 5 State CTSOs 6 State CTSO Goals 6 Roles and Responsibilities 7 Meeting Structure 8 Bylaws 9 Local CTSOs 10 District Responsibilities 10 Local Advisors 12 Student Delegates 13 SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES 15 Processing Payments 15 Accounts Payable 15 Accounts Receivable 16 Event Management 17 File Management 20 Contractual Services 21 Travel Policy 25 State Advisor 25 Executive Associate 25 Local Advisors 25 State Officers 26 SECTION III – STATE CTSO BUDGET AND FINANCE 27 501 (c) (3) Status 27 Filing Taxes 27 Audits 28 Budget Approval 29 Fund Allocations 30 Expenditures 31 Allowable Expenses 31 Reporting 32 ADDENDUMS 33
I
INTRODUCTION
Career and Technical Student Organizations, commonly referred to as CTSOs, are youth organizations
designed to support students in Career & Technical Education (CTE) programs. CTSOs provide students
with an opportunity to explore and apply academic and technical subject matter through leadership
activities and competitive events at the local, state, and national levels. In addition, CTSOs are designed
to be paired with a CTE program of study to assist students with an early start on their career
preparation.
Delaware programs of study are comprehensive pathways for delivering academic and Career &
Technical Education (CTE) to prepare all students for career success and continuing education. Defined
by state-district-school-business and community partnerships, programs of study include a sequence of
academic and technical coursework as well as opportunities to earn early college credit and industry
recognized credentials. Programs of study also provide opportunities for students to participate in work-
based learning opportunities, service learning, and other leadership experiences including
CTSOs. Programs of study are designed to prepare students for future career success and a seamless
transition into employment and continuing education. CTE programs pair rigorous academic content
and technical subject matter to relevant and authentic applications of the content. When CTSOs are
aligned with a CTE program of study, students are able to participate in a comprehensive model that
helps them to develop a student’s growth mindset.
Delaware has historically exhibited strong support for CTSOs as an integral component of CTE programs.
Past Governors and General Assemblies have demonstrated their support through legislation and the
provision of state funding. The State Board of Education, the Delaware Advisory Council for Career &
Technical Education, and the Delaware Department of Education promote and support CTSOs through
regulations that require all local school districts and charter schools that offer state approved CTE
programs to “organize and financially assist Career and Technical Student Organizations as integral
components of Career & Technical Education Programs in public schools that complement and enrich
instruction.”
The purpose of this handbook is to reflect the Department of Education’s vision and the commitment to
supporting every child. When CTE programs of study and CTSOs are aligned, they provide students with
competency-based instruction and applied learning opportunities that build academic knowledge,
higher-order thinking, problem-solving, improved employability and leadership abilities, as well as
occupation specific and technical skills
SECTION I – CTSO OVERVIEW
1
National CTSOs
All state student organizations have a corresponding national organization. The National Coordinating
Council for Career and Technical Student Organizations (NCC-CTSO) is a coalition of national career and
technical student organizations (CTSOs) serving Career & Technical Education students and teachers in
one or more of the sixteen (16) career clusters identified in the National Career Clusters Framework.
The Association of Career & Technical Education (ACTE) works closely with the NCC-CTSO to share and
coordinate CTE resources.
National CTSOs are comprised of eleven (11) not-for-profit organizations, specifically authorized by the
U.S. Congress in the Perkins Act. The Delaware Department of Education CTSOs align with the National
Career Cluster model and more than fifty (50) career pathways – serving more than 12,000 CTSO
members statewide.
BPA
Business Professionals of America (BPA) is the leading CTSO for students pursuing careers in business
management, office administration, information technology and other related career fields. BPA has
43,000 members in over 2,300 chapters in 23 states. BPA is a co-curricular organization that supports
business and information technology educators by offering co-curricular exercises based on national
standards.
The Workplace Skills Assessment Program (WSAP) is BPA’s showcase program that facilitates students
demonstrating their career skills at regional, state and national conferences in 72 competitive events.
The WSAP prepares students to succeed and assesses real-world business skills and problem solving
abilities in finance, management, IT and computer applications.
Some of BPA’s other major programs include the National Leadership Academy, Officer Elections, and
scholarships. The Torch Awards Program and BPA Cares Program recognize students and chapters,
respectively, for their leadership and service to their chapter and community.
Contact National BPA
Business Professionals of America
5454 Cleveland Avenue | Columbus, OH 43231-4021
614-895-7277
FAX: 614-895-1165
www.bpa.org
SECTION I – CTSO OVERVIEW
2
DECA
DECA prepares emerging leaders and entrepreneurs in marketing, finance, hospitality and management
in high schools and colleges around the globe. With over a 60 year history, DECA has impacted the lives
of more than ten million students, educators, school administrators and business professionals since it
was founded in 1946. Their strong connection with CTE and the Delaware Department of Education has
resonated into a brand that people identify as a remarkable experience in the preparation of emerging
leaders and entrepreneurs.
Contact National DECA
DECA Inc.
1908 Association Drive | Reston, VA 20191
703-860-5000
FAX: 703-860-4013
www.deca.org
FCCLA
Family, Career and Community Leaders of America is a nonprofit national career and technical student
organization for young men and women in Family and Consumer Sciences education in public and
private school through grade twelve (12). Everyone is part of a family, and FCCLA is the only national
CTSO with the family as its central focus. Since 1945, FCCLA members have been making a difference in
their families, careers, and communities by addressing important personal, work, and societal issues
through Family and Consumer Sciences education.
Today 200,000 members in more than 5,500 chapters are active in a network of associations in 50
states, including the Virgin Islands and Puerto Rico. Chapter projects focus on a variety of youth
concerns, including teen pregnancy, parenting, family relationships, substance abuse, peer pressure,
environment, nutrition and fitness, teen violence, and career exploration. Involvement in FCCLA offers
members the opportunity to expand their leadership potential and develop skills for life - planning, goal
setting, problem solving, decision making, and interpersonal communication necessary in the home and
workplace.
Contact National FCCLA
Family, Career, and Community Leaders of America
1910 Association Drive | Reston, VA 20191-1584
703-476-4900
www.fcclainc.org
SECTION I – CTSO OVERVIEW
3
Educators Rising
Educator’s Rising, formerly known as Future Educators Association (FEA), is an international student
organization dedicated to supporting young people interested in education-related careers. Founded in
1937, Educators Rising has helped thousands of students develop the skills and strong leadership
behaviors that are found in highly-qualified educators over the past 75 years. By staying true to its
mission while incorporating the latest in technology and education research, Educators Rising continues
to help:
Attract exemplary future educators and begin averting teacher shortages at a local level,
particularly within the areas of math, science, and special education;
Encourage students from diverse cultural and ethnic backgrounds to enter the education
profession; and
Elevate the image of teaching and promote it as a challenging and rewarding career.
Educators Rising is a federally-recognized CTSO. As the co-curricular component of state-recognized CTE
programs of study, Educators Rising enhances the classroom experience for students enrolled in
Education and Training career cluster programs.
Contact National FEA
1525 Wilson Blvd., Suite 605 | Arlington, VA 22209
800-776-1156
www.futureeducators.org
FFA
The National FFA Organization envisions a future in which all agriscience students will discover their
passions and build on that insight to chart a course for their education, careers and personal futures.
FFA makes a positive difference in the lives of students by developing their potential for premier
leadership, personal growth and career success through agricultural education. In 1988 the official
name of the organization was changed from “Future Farmers of America” to “The National FFA
Organization” to reflect the growing diversity of agriculture.
Today, agricultural education prepares students for successful careers and a lifetime of informed choices
in global agriculture, food, fiber and natural resources systems. FFA is one part of the three-circle model
for school-based agricultural education. The other two parts of the model include the agriscience
classroom/laboratory and supervised agricultural experience. Currently, there are 610,240 FFA members
aged 12-21 in 7,665 chapters in all 50 states, Puerto Rico, and the US Virgin Islands.
SECTION I – CTSO OVERVIEW
4
The National FFA Organization operates under a federal charter granted by the 81st Congress of the
United States and is an integral part of public instruction in agriculture. The U.S. Department of
Education provides leadership and helps set direction for FFA as a service to state and local agriscience
programs.
Contact National FFA
National FFA Organization
P.O. Box 68960, 6060 FFA Drive | Indianapolis, IN 46268-0960
317-802-6060
www.ffa.org
HOSA
HOSA- Future Health Professionals is a national student organization recognized by the U.S. Department
of Education and the Health Science Education (HSE) Division of ACTE. HOSA’s two-fold mission is to
promote career opportunities in the health care industry and to enhance the delivery of quality health
care to all people. HOSA’s goal is to encourage all health occupations instructors and students to join
and be actively involved in the HSE-HOSA Partnership. HOSA provides a unique program of leadership
development, motivation, and recognition exclusively for secondary, post-secondary, adult, and
collegiate students enrolled in HSE programs.
Since its inception in 1976, HOSA has grown steadily reaching over 165,000 members through 47
chartered HOSA State Associations, Puerto Rico, Washington, DC and Italy. HOSA had over 3,700
secondary and post-secondary/collegiate chapters in 2013-2014. HOSA’s mission is especially critical
when considering the acute shortage of qualified workers for the health care industry. It is essential
that the HSE-HOSA Partnership maintain its momentum and encourage all HSE instructors to integrate
HOSA into their curriculum and classrooms.
Contact HOSA
HOSA- Future Health Professionals
548 Silicon Drive, Suite 101 | Southlake, TX 76092
http://www.hosa.org
SKILLSUSA
SkillsUSA is a partnership of students, teachers and industry working together to ensure America has a
skilled workforce. SkillsUSA’s mission is to empower its members to become world-class workers,
leaders and responsible American citizens.
SECTION I – CTSO OVERVIEW
5
SkillsUSA uses an applied method of instruction for preparing America’s high performance workers in
public career and technical programs. It provides quality education experiences for students in
leadership, teamwork, citizenship and character development. It builds and reinforces self-confidence,
work attitudes and communications skills. It emphasizes total quality at work—high ethical standards,
superior work skills, life-long education, and pride in the dignity of work. SkillsUSA also promotes
understanding of the free-enterprise system and involvement in community service.
SkillsUSA serves more than 300,000 students and instructors annually. The organization has 13,000
school chapters in 54 state and territorial associations. More than 14,500 instructors and administrators
are professional members of SkillsUSA.
Contact National SkillsUSA
14001 SkillsUSA Way | Leesburg, VA 20176
703-777-8810
FAX: 703-777-8999
www.skillsusa.org
TSA
The Technology Student Association (TSA) is a national organization devoted exclusively to the needs of
students interested in science, technology, engineering, and mathematics (STEM). Open to young
people enrolled in—or who have completed—technology education courses, TSA’s membership
includes more than 200,000 middle and high school students in 2,000 schools spanning 48 states. TSA
partners with universities and other organizations to promote a variety of STEM competitive events and
opportunities for students and teachers. TSA is supported by educators, parents, and business leaders
who believe in the need for a technologically literate society. Members learn through exciting
competitive events, leadership opportunities, and much more. The diversity of activities makes TSA a
positive experience for every student. From engineers to business managers, alumni members credit
TSA with a positive influence on their lives.
TSA chapters take the study of STEM beyond the classroom and give students the chance to pursue
academic challenges among friends with similar goals and interests. Together, chapter members work
on competitive events, attend conferences on the state and national levels and have a good time raising
funds to get there. At the chapter level, leadership skills are developed, and members may become
officers within their state and then run nationally. TSA chapters are committed to a national service
project and are among the most service-oriented groups in the community.
SECTION I – CTSO OVERVIEW
6
Contact National TSA
1914 Association Drive | Reston, VA 20191-1540
703-860-9000
888-860-9010
FAX: 703-758-4852
www.tsaweb.org
State CTSOs
State CTSO activities are required components of the Career & Technical Education (CTE) curricula, as
stated in Delaware CTE content standards and state regulations 14 DE Administrative Code, §525. The
Delaware Department of Education (DDOE) designates and sponsors a CTSO for each CTE content area.
CTE Education Associates serve as State Advisors for their respective CTSO(s) and report directly to the
State Director for CTE.
The State CTSO Leadership Committee provides leadership and general oversight for all Delaware
CTSOs. The State CTSO Leadership Committee is governed by the Delaware Department of Education,
Teaching and Learning Branch, Office of Career & Technical Education. Members of the committee
include the CTE State Director, CTE Policy Advisor, CTSO State Advisors, and CTSO Administrative
Associates. The committee develops, coordinates, and aligns activities, programs, and procedures
common to all state CTSOs in order to ensure statewide consistency. State CTSOs should be considered
resource and support organizations. They do not select, control, supervise, or approve local chapter or
individual activities except as expressly provided for in the respective state CTSO constitution and/or
bylaws. Individual members of the State CTSO Leadership Committee must carry out decisions of the
committee for all respective CTSOs.
State CTSO Goals
While each state CTSO is designed to meet the career training needs of its respective students, all state
CTSOs share common goals to support the career and technical curricula. All Delaware CTSOs:
1. Have enrolled students in state approved CTE programs of study;
2. Provide opportunities for students to develop leadership, career advancement, and technical skills
related to specific career areas;
3. Provide opportunities for students to develop social and personal skills necessary for effective
interactions with business, education, and industry leaders and for career success;
SECTION I – CTSO OVERVIEW
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4. Recognize the direct relationship between their CTSO, their selected career pathway, and their
related school and work-based educational activities; and
5. Plan activities and experiences that benefit the community through community service programs.
Roles and responsibilities State CTE Director and Policy Advisor
The Delaware Department of Education, Office of Career & Technical Education is responsible for
coordinating and managing CTSO activities for CTE. The services provided through this office include
financial management, national representation, and conference coordination and facilitation. In
support of Delaware CTSOs, the State CTE Director:
1. Develops a clear transition between secondary and post-secondary education and the workforce
through CTE programs of study and the designation of career pathways under the national career
cluster framework;
2. Establishes purposeful alignment of curricular and co-curricular activities through leadership
opportunities for all students as well as connections to business and industry;
3. Ensures rigorous standards, curricula, and assessments are evident within all state CTE programs;
4. Ensures programs of study provides a comprehensive and structured approach to meet the unique
needs of all students; and
5. Engages partners in post-secondary education and business leaders to support CTE programs.
CTSO State Advisors
Career & Technical Education Associates or CTSO State Advisors at the Delaware Department of
Education, Office of Career & Technical Education are responsible for providing leadership and technical
assistance to local CTSOs, managing state CTSO activities, and partnering with the national CTSO. Each
state CTSO conducts activities according to its national CTSO bylaws. The responsibility of the CTSO
State Advisor includes, but is not limited to, the following areas:
1. Provide leadership in the development and alignment of curriculum to state and local CTSO
activities;
2. Organize and conduct professional development and technical assistance for local CTSO advisors;
3. Supervise the state CTSO including all state sponsored competitive, leadership, and career
development activities;
4. Provide supervision and training opportunities for CTSO state officers;
5. Develop and implement financial documentation for the use of state CTSO funds;
6. Serve as the liaison between state and national CTSOs;
7. Supervise CTSO contractual services and personnel; and
8. Conduct other activities necessary for the success of the state CTSOs.
SECTION I – CTSO OVERVIEW
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Administrative Associates
The Administrative Associates at the Delaware Department of Education, Office of Career & Technical
Education are responsible for performing a wide range of administrative and office support activities for
the department, CTE Director, Policy Advisor, and CTE Education Associates. Administrative Associates
facilitate the efficient operation of Delaware CTSOs in the following ways:
1. Partner with CTSO State Advisors to manage contracts for services that are provided in support of
CTSOs;
2. Partner with CTSO State Advisors to plan career and technology student organization events;
3. Manage fiscal policies and logistics related to career and technology student organizations; and
4. Coordinate and conduct annual State CTSO Leadership Committee meetings.
CTSO Executive Associates
Each state CTSO has a designated Executive Associate that provides deliverables outlined within an
individualized contractual agreement. The contracts for Executive Associates are specific to the needs of
the respective CTSO. General responsibilities consistent across each state CTSO Executive Associate are
to provide:
1. A list of current elected state officers with contact information to include school, local advisor, home
address, and contact number;
2. Documentation of a plan of work. This documentation will vary with each CTSO but may be as
simple as a narrative describing the student organizations involvement in the community and/or
events planned throughout the year; and
3. Support the planning and preparation of annual conferences and organizational activities such as:
Plan and execute State CTSO Fall Leadership Conference;
Plan and execute state leadership conference(s);
Coordinate state finalists to attend national CTSO leadership conferences;
Coordinate and attend Legislative Appreciation Day;
Develop state officer leadership trainings;
Track annual CTSO performance measures;
Coordinate and attend Advisory Committee/Board of Directors meetings; and
Maintain a current CTSO website.
Meeting structure State CTSO Leadership Committee
The State CTSO Leadership Committee will meet at a minimum of twice annually, typically in the spring
and fall. The primary agenda for the spring meeting is to review the Delaware CTSO Handbook, discuss
and plan the Fall Leadership Conference, and review the CTSO budget. In the fall, the Committee will
plan state officer trainings, Legislative Appreciation Day, and review the CTSO budget. Additional
SECTION I – CTSO OVERVIEW
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agenda items will be added as necessary. State CTSO Leadership Committee meetings will be recorded
and minutes will be provided to all committee members and made available for the general public.
Advisor Committee/Board of Director Meetings
According to the organization, the number of Advisor Committee/Board of Director meetings held each
year differs for each CTSO. All meeting agendas and minutes will be documented. The structure for
meetings will vary from organization to organization, but should follow these general guidelines:
Provide an agenda;
Review calendar of events; and
Produce minutes to be distributed and archived in public folders.
All Advisor Committee/Board of Director meetings will be entered in PDMS to be used for tracking
registration and clock hours. Only meetings scheduled after regular work hours will be granted clock
hours for the duration of the meeting. The CTSO Executive Associate is responsible for maintaining
meeting minutes per the deliverables outlined within their contract. Meeting minutes shall be provided
to the CTSO Administrative Associate at the conclusion of each meeting, as well as, posted on the
respective CTSO website. Any meal reimbursements must be accompanied by a sign in sheet and
meeting minutes. Meals for meetings shall follow the DDOE standard operating procedures and not
exceed the allowable expense. The following meal allowances are authorized for activities sponsored by
DDOE, and include cost of the meal, tax and gratuity:
Breakfast $10
Lunch $16
Dinner $20
Total delivery charges including tip may not exceed $25.
State Officer Meetings
The number of state officer meetings held each year will differ for each CTSO according to the structure
of the organization. Agenda and minutes for state officer meeting will be documented. Meeting
minutes will be supplied to the CTSO Administrative Associate as well as posted on the respective CTSO
website. The structure for meetings will vary from organization to organization, but shall follow these
general guidelines:
Provide an agenda;
Develop and execute Plan of Work for upcoming school year; and
Produce minutes to be distributed and archived in public folders.
SECTION I – CTSO OVERVIEW
10
BYLAWS
Each student organization is governed by its own constitution and bylaws. These bylaws describe the
governing structure for the organization, including how the state officers are to be elected, the
requirements to run for office, the composition of the Advisory Committee/Board of Directors, and the
requirements for annual meetings. All state CTSOs will have their own set of bylaws accessible on their
respective CTSO website. Bylaws are to be reviewed by the State CTSO Leadership Committee and CTSO
Advisory Committee/ Board of Directors annually to ensure they remain relevant and up to date.
Local CTSOs
Local CTSO activities are a required component of CTE curricula, as indicated in state content standards
and state regulation 14 DE Administrative Code, §525. Therefore, every state approved middle school
and high school CTE program must operate a local chapter of the state CTSO. State regulation also
require the district to provide financial (federal, state and/or local) support for local CTSOs under 14 DE
Administrative Code, §525.
District Responsibilities
The district is legally responsible for the supervision of students at all local, state, and national CTSO
activities. All participants (students and advisors) must abide by the regulations set forth by the district
and state CTSO. These regulations also apply to state officers. The state CTSO retains the right to
prohibit individuals from participation in activities for violation of these regulations. These
requirements also cover any member of a state officer team for any activity they attend as a
representative of a student organization. For all CTSO activities, the district must:
1. Provide funding opportunities to support statewide CTSO activities and ensure state and national
payment obligations are honored;
2. Complete and retain student permission/release forms;
3. Provide district advisors/chaperones to be present at CTSO conferences and activities;
4. Follow CTSO Codes of Conduct; and
5. Support co-curricular activities in relation to CTE and CTSOs.
Delaware CTSOs typically require registration fees to help supplement the expenses accrued to support
and facilitate high quality leadership events. By registering students for a Delaware CTSO event, districts
agree to all payment obligations for the costs associated with the event. Districts have five (5) working
days before the conference to cancel registration. Cancellations must be in writing and sent to the
respective Executive Associate. If cancellations are not made and the amount of students who attend
are less than the amount registered, districts are responsible for the full costs of the amount of students
SECTION I – CTSO OVERVIEW
11
registered. Payment is due upon the close of registration for that particular event. If payment is not
received in full, the state CTSO has the right to restrict local chapters from participating in upcoming
events.
Permission forms must be signed by students’ parents/guardians for each local, state, and national
CTSO activity to include a general release from liability and indemnification provision for the State of
Delaware. The following standard release forms are required to be completed and signed for each
student participant in CTSO activities:
Permission/Medical form;
Photo release form;
CTSO Code of Conduct; and
Waiver forms (only if required by CTSO).
Required forms are to be retained by chaperoning teacher advisors and readily available at all state
CTSO activities. The attending teacher advisor will sign a ‘Certification Form’ ensuring proper
documentation has been attained and is within their possession. The state CTSO will maintain a record
of certification forms for each event held.
Advisors/Chaperones are required to accompany students at all CTSO activities with the exception of
state officer functions. The district must ensure the local CTSO has no less than one adult
advisor/chaperone for each ten (10) student delegates in attendance at CTSO activities. If district or
national CTSO policies require a smaller chaperone to student ratio, then the number of students per
advisor/chaperone shall follow district guidelines. With the exception of state officer functions, no
student delegation may attend CTSO activities without appropriate district-assigned
advisor/chaperone(s). To that extent, the advisor/chaperone must remain on site at the CTSO event at
ALL times. The CTSO State Advisor, or their designee, will not accept student registrations for any
function without the identification of the district-assigned advisor/chaperone(s).
Districts/schools are also required to provide both male and female advisors if both male and female
student delegates are attending an overnight activity. In the event a district/school is sending only a
male or female advisor, an advisor/chaperone of the opposite gender from another district/school must
be identified and pre-approved in writing by the district(s) to assist in chaperoning their students.
Each CTSO has a National Code of Conduct that applies to all students participating in CTSO activities.
School districts retain responsibility for their student delegation at all CTSO activities. State and national
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12
CTSO activities are operated within the parameters of the CTSO and district codes of conduct, therefore,
CTSO and district codes of conduct apply for students at CTSO activities.
The local CTSO advisor/chaperone(s) is responsible for maintaining discipline and enforcement of the
student code of conduct, including curfew, for their student delegation. If a student has a major
conduct or disciplinary infraction, the local CTSO advisor/chaperone must consult with the CTSO State
Advisor. The local CTSO advisor/chaperone must then contact the school principal and the district
superintendent, or designee to report the incident. The local CTSO advisor/chaperone and CTSO State
Advisor have the authority to send the student home at the expense of the student or district.
School districts must obtain complete medical information for all student delegates. Those students
without written permission and complete medical information are not allowed to participate in the
CTSO activity. Any medical conditions, illnesses, and/or allergies must be brought to the attention of the
CTSO State Advisor at least one week prior to attendance in any state CTSO activity or four weeks prior
to any national CTSO event. The local CTSO advisor(s) is responsible for making arrangements to meet
the health needs, including medication administration and storage, for his/her students. Only a
registered nurse may administer medications, with the exception of an educator who may be trained to
assist with self-administration. Districts retain full responsibility to adhere to district policies and
procedures regarding administration of medications and/or medical treatments for students in their
delegations throughout the CTSO activity.
If a student has a family or medical emergency while attending a CTSO activity, the local
advisor/chaperone must notify the CTSO State Advisor. Permission forms should include parental
permission for any necessary medical treatment, including emergency care. If a student must return
home early because of medical problems, the local advisor/chaperone must consult with the CTSO State
Advisor, parent and school administration; make the necessary arrangements; and, if required,
accompany the student.
Certain CTSO events may require an additional waiver form for participation in that specific event.
When a special needs form is required as part of an event, the form should be completed and
documentation provided to the state CTSO as outlined by national CTSO at least six (6) weeks prior to
the event.
Local Advisors
The local advisor is responsible for co-curricular activities and administration of the local CTSO chapter
in accordance with district and state CTSO guidelines. Chapters should develop a local CTSO plan of
SECTION I – CTSO OVERVIEW
13
work, which incorporates leadership and skills development, community service projects, and
fundraising efforts in the classroom for participation by all students. The local plan of work should be
considered co-curricular and part of the CTE program of study. The local advisor is responsible for the
following:
1. Establish and maintain a local CTSO chapter;
2. Establish and maintain national membership expectations for chapter members;
3. Establish local chapter leadership and an annual plan of work;
4. Partner with business, industry, and institutions of higher education related to career cluster and
CTSO to ensure career and college connection for students;
5. Participate in state and national conferences;
6. Provide support to state officers who are elected from the school’s chapter; and
7. Serve as a liaison with the state CTSO and assume additional roles and responsibilities assigned by
the CTSO State Advisor or CTSO Executive Associate when attending state or national CTSO
functions.
In the event the local advisor has a student selected to be a state officer, they are then responsible for
providing support to ensure expectations and obligations are being met by the selected student. To this
extent, the local advisor will ensure travel arrangements are made per district guidelines when state
officers are scheduled to attend meetings and conferences. CTSOs with collegiate state officers will be
managed at the state level.
Additional Activities
There may be opportunities for educational and recreational tours, events, and/or trips while attending
CTSO activities. Student participation in these activities is at the discretion of the local advisor as a
representative of their district. The local advisor representing the district retains responsibility for their
student delegations at all CTSO events to include additional activities not associated with the CTSO.
Student Delegates
All students participating in CTE courses are state members of the related state CTSO. Support for
student participation is provided through the State Legislature, the Secretary of Education, the State
Board of Education, and the Delaware Department of Education.
Students may participate in more than one CTSO if they are actively enrolled in a related state approved
CTE program of study. Students may also compete in multiple state or national conferences as long as
they are members of multiple CTSOs; however, students may not compete in the same or similar event
for both conferences. Local chapter advisors are encouraged to contact the CTSO State Advisor
regarding a ruling on the degree of similarity in specific events prior to enrolling students in state and/or
SECTION I – CTSO OVERVIEW
14
national competitions for two CTSOs. In the event a decision cannot be made at the state level by the
CTSO State Advisor, the CTSO State Leadership Committee will review the case and render the final
decision. Students may serve as a state officer in only one CTSO during a given school year. State Officers
The selection process and requirements for state officer positions vary across each CTSO as outlined in
their bylaws; however the expectations for each state officer remain consistent throughout all state
CTSOs. State officers are expected to do the following:
Attend all assigned meetings, activities, and events throughout the year; however if unable to
attend a meeting it is the state officers responsibility to notify the CTSO State Advisor and CTSO
Executive Associate prior to the date of the meeting;
Demonstrate good behavior and professionalism at all times while representing the organization;
Promote the organization in a positive, exciting, and enthusiastic manner;
Develop an annual plan of work and work with the CTSO Executive Associate to perform duties and
assignments during state officer meetings and respective CTSO events; and
Learn and understand the mission statement, creed, and pledge for the respective CTSO. In addition,
FFA State Officers must know Opening and Closing Ceremony and Parliamentary Procedure.
The State CTSO Leadership Committee will maintain a file for each selected state officer to include a
completed state officer application, a signed code of conduct, and a notarized medical permission form.
Official uniforms will be provided by the DDOE to state officers when not available through the school.
State officers will be required to return blazers provided by DDOE at the end of their term in office.
Local Officers
It is highly recommended that each CTSO Chapter elect local officers. Electing local officers increases
student participation and creates more opportunities for them to develop leadership skills. Local
advisors can establish a local officer team by following the structure outlined in the respective CTSO
bylaws for state officers.
Similar to state officers, local officers represent the organization as well as their school. Local officers
serve as the liaison between the state CTSO and their individual chapter. Local officers should make
every effort to keep informed about upcoming meetings, activities, or events in their organization and a
local plan of work should be developed for their chapter.
Student Benefits
Each CTSO provides personal development in concert with career skills. CTSOs help students develop
social skills that can be used throughout life such as learning to work in teams and how to set and
achieve goals as a group. CTSOs promote the development of interpersonal relationship skills.
SECTION I – CTSO OVERVIEW
15
Additionally, CTSOs help students make school-to-career connections, prepare students to be
responsible citizens, and earn student recognition.
Student Responsibilities
Every CTSO has a built-in process for involving students in activities designed to develop their full
leadership and career potential. Students should assume responsibility for their own learning and
development. This includes participating at CTSO meetings, activities, and events, adhering to their
CTSO code of conduct, and following the respective CTSO dress code.
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
16
State CTSO Administrative procedures are managed and processed through the Delaware Department
of Education, Teaching and Learning Branch, Office of Career & Technical Education. The daily
operations for state CTSOs are outlined in this section.
Processing Payments
The CTSO State Advisor is responsible for proper accounting procedures of all funds received and
disbursed for the state CTSO. Complete and accurate accounting records must be kept for all accounts
receivable and payable including invoicing; written, canceled or voided checks; deposit slips; and vendor
receipts. Records must be maintained for a minimum of five years.
Accounts Receivable Invoicing
Delaware CTSOs receive funds from local CTSOs to offset the costs accrued during state CTSO events and
activities. Invoices are issued by the state CTSO primarily for state conference registration fees. These
fees cover conference materials, training expenses, and meals. Once registration closes, districts are
responsible for the full amount indicated on the conference registration invoice. Invoices are generated
automatically utilizing online registration services. Local teacher advisors are responsible for submitting
payment within their district with checks made payable to the respective. If payment is not received in
full, the state CTSO has the right to restrict local chapters from participating in upcoming events.
National membership dues are paid directly to the national CTSO by the local CTSO. Local advisors are
responsible for ensuring payments are processed in a timely manner to maintain good relations with the
national CTSO. With the exception of HOSA, DECA, and SkillsUSA, registration dues for National
Leadership Conferences are also paid directly to the national organization. For HOSA, DECA, and
SkillsUSA invoices are issued by the state CTSO and processed as pass through funds as required by the
national organization. Deposits
All cash and checks received must be secured at all times until deposited. Deposits will be made on a
weekly basis as needed. All checks must be endorsed as follows:
FOR DEPOSIT ONLY
Name of the CTSO
CTSO Account #
Each CTSO account has a custom endorsement stamp and preprinted deposit tickets. A deposit ticket
must be completed in ink to correspond with checks and cash receivables reflecting the total amount to
be deposited. It is not permissible to make refunds, pay expenditures, or create a change fund from
cash receipts. All checks received must be photo copied prior to making a bank deposit. Once a deposit
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
17
has been made, the bank receipt, copy of deposit ticket, and photo copy of all checks received will be
kept in the respective CTSO account records. When applicable, checks received shall have a
corresponding invoice attached detailing the payment being received. Issuing Receipts
Receipts must be issued for all accounts received. Each receipt written must contain the following
information:
Current date;
Amount received;
Received from;
Purpose of payment;
Type of transaction: cash or check (if check, check number must be indicated on receipt); and
Signature of person writing the receipt.
Receipts can either be mailed or scanned and emailed to the party submitting the payment. A carbon
copy of the receipt will be maintained in the receipt book for the respective CTSO account records and
the receipt number will be documented on the deposit record. If registration is managed online, a
paper receipt does not have to be completed as an email will be automatically generated notifying the
recipient of the payment received.
Accounts Payable Issuing Checks
The CTSO Administrative Associates will issue checks according to expenses approved by the State CTE
Director. Expenses accrued must be directly related to the needs for each CTSO activity. For further
information about allowable expenses, please refer to Section Three: STATE CTSO BUDGET AND
FINANCE. The process for issuing checks is as follows:
1. An invoice or receipt must accompany all checks to be signed and made payable to the party as
indicated on the invoice. Personal reimbursements must always have receipts or appropriate
documentation. No checks shall be made out to cash.
2. Each check written must have two (2) signatures by the pre-approved signees on the respective
CTSO bank account. No more than one state officer signature is permitted on any check. Any
person receiving a personal reimbursement shall not sign that check.
3. A copy of each check written must be included in the respective CTSO account records along with
the appropriate backup documentation.
4. Payments must be made in a timely manner and forwarded directly to the party receiving the funds.
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
18
5. Expenditures are to be recorded in the respective CTSO checkbook ledger and on the electronic
budget sheet.
Signatures for CTSO bank accounts must be updated on a yearly basis, unless no changes are necessary
(see Addendums). If a check is written incorrectly, it must be clearly marked “void” on the original and
its corresponding copies. The voided check shall remain in the checkbook unless it has already been
removed. If the voided check has been removed from the checkbook, then it should be stapled to a
piece of paper and filed in the respective CTSO account records.
Event Management
Annual CTSO activities and events are planned and sponsored by the Office of Career & Technical
Education. In June, the CTSO Administrative Associate will create an annual calendar of events that
outlines all CTSO activities and events providing basic information for each to include dates, times,
locations, and the title of the event. The CTSO State Advisors and CTSO Executive Associates will partner
with the CTSO Administrative Associates to compile the information needed to create the annual CTSO
calendar of events. Events and activities planned will be presented to the State CTE Director for final
approval before event arrangements are made. Annual events that are consistent across all CTSOs
include:
Summer State Officer Training
The CTSO State Advisors and CTSO Executive Associates are responsible for coordinating leadership
training for the state officer teams representing all state-recognized CTSOs. This annual event is
held locally in the mid-summer to prepare state officers for their role as student leaders and
facilitators of chapter development and planning. During this event, all state officers are provided
guidance on the development of a statewide plan of work, chapter management, and strategies to
support successful local chapters.
Fall Leadership Conference
During the fall of each year, state CTSOs sponsor a joint conference for current and prospective
student members who display an interest in developing leadership skills. The conference includes
CTSO state officer facilitated workshops designed to promote leadership development. As a result
of this conference, students develop leadership skills, advance their understanding of career
opportunities, and learn about CTSO membership opportunities.
State Leadership Conference(s)
Each state CTSO sponsors an annual leadership conference(s) for current student members. The
conference(s) provides opportunities for career development, leadership skill development, and
competitive events related to the student’s CTE program of study. The events offered at the state
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
19
level are generally modeled after events offered at the national level. Competitive events shall be
aligned to the standards in state approved CTE programs of study to support academic and technical
preparation. Judges for competitive events should be individuals from the career field who possess
the expertise and experience necessary to fairly evaluate the event for which they are assigned to
judge. A local chapter must belong to a state-approved pathway and have active membership with
the national CTSO in order to participate in the State Leadership Conference.
National Leadership Conference(s)
Each national CTSO sponsors an annual leadership conference of competitive events, career
development events, and career exhibitions. The National Leadership Conference includes student
competitors, workshop attendees, state officers and delegates, local teacher advisors, and
chaperones as required by local school districts for students participating in off-campus, out of state
activities. The CTSO State Advisor serves as the liaison between the national CTSO and the local
school districts to facilitate the registration of the Delaware delegation.
Legislative Appreciation Day
Each year, state CTSO state officers participate in Legislative Appreciation Day. State officers
representing all state-recognized CTSOs have a scheduled visit to Legislative Hall to meet with
Delaware’s State Senators and Representatives. While at Legislative Hall, selected state officers
from each organization will give a short presentation and all officers will have the opportunity to
present members of the General Assembly with a token of appreciation for their continued support
towards state CTSOs. In addition, Legislative Appreciation Day is a great opportunity for CTSO state
officers to advocate for the importance of CTE and CTSOs.
Additional activities and events that occur throughout the year vary from organization to organization in
accordance with the CTSO state officer’s plan of work. Such events may include:
State officer retreats;
Leadership Development Conferences (i.e. FFA: IMAGED!, COLT, DISCOVERY, QUEST, etc.);
Career Development Events (i.e. FFA: Preliminaries, June CDE week, DE State Fair, etc.);
National events {i.e. Washington Leadership Academy (HOSA), ProStart (FCCLA), the Big E (FFA),
etc.};
Community service projects; and
Fundraising events.
Event descriptions will be available on the respective state CTSO website. Planning and preparing for
CTSO events and activities will be a joint effort between State Advisors, Executive Associates, and
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
20
Administrative Associates to ensure successful operations. Preparation specific for state conferences
include, but are not limited to (listed in order of occurrence):
Determine dates and times for event;
Secure venue and catering contracts;
Secure speaker/special guest contracts, if applicable and available funds permit;
Secure judges for competitive events;
Solicit and select vendors (i.e. business partnerships, higher education institutes);
Process registration and fees;
Purchase and organize event materials and supplies (i.e. t-shirts, name tags, certificate paper,
scantron forms, awards, and specific competitive event materials);
Create programs and registration packets;
Create scripted award ceremony presentation;
Prepare written tests; and
Create result tabulation templates.
The CTSO Executive Associate will determine the specific needs for their respective CTSO event or
activity and coordinate with the CTSO State Advisor to ensure necessary resources are provided to
accomplish a successful event. The CTSO Administrative Associate will manage conference logistics,
such as securing locations for each event, processing contracts when applicable, coordinating
registration for each event, and processing fees accordingly. Online registration systems will be utilized
to manage attendees and to track invoicing.
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
21
File Management
Delaware CTSOs are required to maintain records for a minimum of five (5) years. After three (3) years,
files may be archived electronically. CTSO files will primarily be kept electronically and organized for
easy access within the Career & Technical Education workgroup. Files that are consistent across all state
CTSOs include:
CONTACTS
Advisors;
CTE Teachers;
State Officers;
Judges;
Vendors;
Sponsors; and
Special invites.
MEETINGS
Board of Directors/Advisory Committee
agenda and minutes;
State Officer agenda and minutes; and
State CTSO Leadership Committee
agenda and minutes.
FINANCES
Expense reports;
Treasurer reports; and
Invoice trackers.
CONFERENCES
Registration;
Certificates;
Name tags;
Programs;
Award presentations; and
Results and Awards.
CTSO DELEGATION
Bylaws;
Code of Conduct; and
Plan of Work.
FORMS
Conference forms;
State Officer applications; and
Recognition forms.
CTSO EVENTS
State Officer summer trainings;
Leadership trainings;
Community service projects; and
Fundraiser events.
TRAVEL
Approved travel request with
justification; and
Supporting documentation.
CTSO RESOURCES
Equipment inventory;
Annual performance measures;
Calendar of events;
Venues;
Caterers;
DOE travel policy; and
Contracts.
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
22
Contractual Services
In accordance with the Delaware Department of Education (DDOE) contractual services policy, all plans
to enter into a contract or other financial agreement must be discussed and reviewed by the State CTE
Director. If the contract involves technology, it shall be reviewed by the DDOE Technology Committee.
Individuals seeking to provide contractual services to Delaware CTSOs must apply, interview, and be
selected by the State CTSO Leadership Committee for the position in which they are interested in. All
contracts will contain:
Specific details of the work to be done;
What deliverables will be made to the Department;
When deliverables are expected to be completed;
Amount of compensation and schedule of payments to be made (these must be linked to the
deliverables);
Rights and responsibilities of all parties involved; and
Any additional responsibilities to ensure quality of performance and timely completion.
Delaware CTSOs will use one of the following DDOE contracts to support CTSO operations.
1. Limited Service Contract; or
2. District or State Employee Contract.
For consultants who are non-state employees, the Office of Career & Technical Education must first
submit a Hiring Review Process form to the Office of Management and Budget (OMB) for approval. This
form can be found within the DDOE Administrative Office Procedures Manual, Chapter Three,
Procurement, Contracts, and Agreements. The OMB Hiring Review Process form must be submitted to
the DDOE business office for submission to OMB. In addition to an approved OMB Hiring Review
Process form, non-state employees must have an active Delaware business license in order to provide
services to the State of Delaware. If the consultant does not have a business license, they may apply for
one at http://www.delaware.gov/. Once a consultant has obtained an active business license they must
then complete a W9 form to be added as an approved state vendor in the First State Financials (FSF)
system. The W9 form can also be found at http://www.delaware.gov/. A DDOE Limited Service
Contract can be submitted for approval by the CTE Director, Teaching and Learning Associate Secretary,
and the Financial Reform and Resource Management Associate Secretary once;
1. OMB approves the Hiring Review Process form;
2. Consultant has an active business license;
3. Consultant completes a successful federal and state background check; and
4. Consultant has completed a W9 form and obtained a FSF vendor ID.
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
23
All required signatures must be obtained before the contract is presented to the consultant for
signature. Once a contract is in place for non-state employees, the CTSO Administrative Associate will
save a signed copy of the contract on the DDOE shared drive and then create a purchase order in the FSF
system to encumber the total amount of the contract. The purchase order shall contain the following;
1. Description of the work being performed;
2. Under ‘Header Comment’ provide the Delaware business license number, dates of the contract,
date of approval by OMB Hiring Review, and additional information of the work being performed;
3. Attach a copy of the approved contract with complete list of deliverables; and
4. Attach a copy of the OMB Hiring Review request and approval from OMB.
Once the purchase order has been initiated, the purchase order number must be forwarded to the
DDOE business office for them to provide to OMB. Contractual services can begin once the purchase
order has been approved and dispatched. Compensation will not be provided for services rendered
prior to the date the purchase order is dispatched.
The contractor is responsible for submitting an invoice to the CTSO State Advisor upon completion of
deliverables and in accordance with the contract payment schedule. The CTSO State Advisor will review
the invoice, initial, and submit to the CTSO Administrative Associate to process payment in the FSF
system. A copy of the invoice will accompany the payment voucher as an attachment in FSF along with
a copy of the signed contract and OMB Hiring Review approval.
For consultants who are a district or state employee, a Stipend Memo request and District or State
Employee Contract must be completed and processed for approval. Per the DDOE policy, the
Department may contract with district staff and state employees for services rendered to the
Department such as presenting at a workshop, reviewing documents, instructing seminars/classes, or
producing a product for the Department. A state employee is a person who receives a State of
Delaware paycheck and includes school district personnel, Delaware State University personnel, and
other state agency personnel. A contract should be prepared with each school district individual.
Payments for district employees will be provided through payroll mass updates, where other employee
costs (OECs) will apply. The district or state employee will need to provide their employee ID and record
number to process the District or State Employee Contract. School administrators are not eligible to
receive stipends for DOE-sponsored trainings. The following must be completed to enter into a contract
with a district or state employee;
1. Successful federal and state background check;
2. Approved Stipend Memo request; and
3. Approved District or State Employee Contract.
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
24
The district or state employee is responsible for submitting an invoice to the CTSO State Advisor upon
completion of deliverables and in accordance with the contract payment schedule. Invoices must be
submitted and received three weeks prior to a payday. The CTSO State Advisor will review the invoice,
initial, and submit for payment to the CTSO Administrative Associate. The CTSO Administrative
Associate will complete a stipend spreadsheet indicating the funding source. The stipend spreadsheet
along with a copy of the approved contract and approved stipend memo will then be emailed to the
CTSO Financial Associate requesting approval to pay. The CTSO Financial Associate will forward their
approval to the DDOE business office for payment to be processed including the attachment of the
stipend spreadsheet, approved contract, and approved stipend memo. CTSO Executive Associate Contracts
CTSO Executive Associate contracts are specific to the needs of the respective CTSO being supported.
The CTE State Director and CTSO State Advisor will select, oversee and monitor the performance of such
contractual services to ensure deliverables and expectations are being met through a quarterly
evaluation process. Interested candidates shall submit a resume that includes related work experience
to CTSOs. All personal records will be kept on file at DDOE to include performance review documents
should the DDOE decide to renew or discontinue a contract.
Payments for contractual services will be made upon successful completion of benchmarked
deliverables and will follow a payment timeline in accordance with the approved contract. The CTSO
Administrative Associate will process payments to CTSO Executive Associates using the First State
Financials System (FSF) and through payroll mass updates. Taxes will be deducted in addition to
statewide established OEC rates for current district or state employees. Non-state employees resuming
the position of the CTSO Executive Associate will be responsible for filing their own taxes.
All Other Contractual Services
Contractual services for each state CTSO will vary from organization to organization. The following
services are considered allowable contractual services:
Web management services;
Event staffing (registration, conference management, tabulations, test proctors, etc.);
State officer coordinators;
Training consultants;
Guest speakers; and
Tax/Auditing services.
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
25
Unless otherwise agreed upon in a formal contract, the hourly rate for event staffing is $12/hour. The
state requires completion of a W-9 form to make payments to vendors for contractual services.
Successful completion of this form enables the creation of a state vendor record in FSF. If the vendor
does not have a record in FSF, the vendor cannot provide contractual services. Payment will be
processed upon receipt of an invoice that denotes the time and efforts rendered. Additional contractual
services not mentioned above are subject to approval by the State CTE Director and contingent upon
available funds.
Travel Policy
The following travel policy includes allowable uses of federal, state, and local funding for CTSO State
Advisors, CTSO Executive Associates, local advisors, and state officers. Social assemblage expenses are
NOT allowed under any of the following provisions.
State Advisors
Travel expenses for CTSO State Advisors will be covered using state CTSO general funds up to $2,000
with use of the state credit card. A Delaware Department of Education (DDOE) travel request must be
submitted and approved by the State CTE Director, Teaching and Learning Chief Academic Officer, and
the Financial Reform and Management Director. Travel requests must be approved prior to making any
associated expense obligations and shall meet the guidelines of the DDOE travel policy. Reimbursement
for meals may not exceed the guidelines of the DDOE per diem. All other CTSO travel in excess of
$2,000 will be covered using individual CTSO funds and will follow the same DDOE approval process as
stated above when travel is out of state. The CTSO State Advisor is not to use the state credit card
unless travel has been approved by DDOE. CTSO Executive Associate
Travel for CTSO Executive Associate participation at the National Leadership Conference may be covered
utilizing individual CTSO funds with a maximum allocation of $2,000.00 per student organization when
the State Advisor is unable to attend. An out of state travel request must be completed within the CTE
workgroup for approval by the State CTE Director, Teaching and Learning Chief Academic Officer, and
the Financial Reform and Management Director. Travel approval will be contingent upon available
funds and plausible justification. The travel request must follow the DDOE travel policy and adhere to
the per diem outlined in federal GSA rates. Executive Associates will be required to supply receipts to
be reimbursed for all approved travel expenses. Local Advisors
While allowable under current legislation and federal guidelines, it is highly recommended that school
districts use local funds to support local advisor travel. Under Perkins funding, local advisor travel
expenditures is allowable if they have been approved in the local plan for both in state and out of state
travel and if the advisor instructs a related state approved CTE program. Expenditures including
SECTION II – STATE CTSO ADMINISTRATIVE PROCEDURES
26
mileage, transportation (ground or airfare), registration fees, and lodging have been considered
allowable; however, please note that travel expenses supported using federal funds will be processed at
the local level and are subject to state and federal audits. Should the school district choose to use
federal funds to support local advisors expenses related to CTSO travel, it is recommended that the total
amount not exceed 5% of the school districts total allocation of federal Perkins funding. Expenses
related to CTSO local advisor travel beyond 5% will need to sufficiently demonstrate that they are of
such size, scope, and quality to bring about improvement in the quality of Career & Technical Education
programs. All other funds identified and used to support the district expense for local advisor travel
should follow the same guidelines and use that apply to federal funds. State Officers
When travel is not being supported at the districts’ expense, state officer travel is permissible using
funds made available through a donation and/or outside sponsorship. Funds received through a
donation or outside sponsorship will be managed externally and shall not be deposited in the respective
CTSO account. Any expenses in excess of the donated/sponsored funds will be the responsibility of the
state officer and/or school district. Out of state travel for state officers is contingent upon district
approval.
State officer travel expenses may include in-state overnight stays as part of leadership training
throughout the year including summertime. In-state travel costs will be covered utilizing individual
CTSO funds. State officers are required to complete and submit to DDOE the proper permission and
medical forms prior to travel. State advisors will ensure proper chaperoning is available for both male
and female students to include a male chaperone for male students and a female chaperone for female
students. It is the state officers’ responsibility to ensure their local advisor is aware of in-state travel
arrangements and approval is granted by the district. State officers may request a letter of absence
from school from the CTSO State Advisor as needed.
SECTION III – STATE CTSO BUDGET AND FINANCE
27
501 (c)(3) Status
State CTSOs receive their tax exemption as a subordinate of their national association’s tax status and
are tax-exempt under section 501(c)(3) of the Internal Revenue Code. Due to their 501(c)(3) status,
state CTSOs are eligible to receive tax-deductible contributions in accordance with IRS Code section 170.
Internal Revenue Code prohibits 501(c)(3) organizations from:
1. Organizing or operating for the benefit of private interests, such as the CTSO State Advisor,
members or their families, officers of the organization, other designated individuals, or persons
controlled directly or indirectly by such private interests;
2. Allowing any part of the net earnings of a CTSO to benefit a CTSO Advisor or member. A CTSO
Advisor or member is a person having a personal and private interest in the activities of the
organization;
3. Benefiting a person having substantial influence over the organization; and
4. Attempts to influence legislation as a substantial part of their activities. Advisors and members may
not participate in any campaign activity for or against political candidates as representatives of the
CTSO.
Filing Taxes
State CTSOs are required to file all appropriate tax documents required for 501(c)(3) organizations and
remain in good standing with the State of Delaware. Failure to comply may result in funds being
withheld from the organization. Documentation and tax submission will generally depend on the
financial activity of the CTSO as indicated in the chart below.
Status Form to File Instructions
Gross receipts normally ≤ $50,000 Note: Organizations eligible to file the e-Postcard may choose to file a full return
990-N n/a
Gross receipts < $200,000, and Total assets < $500,000
990-EZ or 990
Instructions
Gross receipts ≥ $200,000, or Total assets ≥ $500,000
990 Instructions
Private foundation - regardless of financial status 990-PF Instructions
The timeline to submit tax related information can be found in the table below, specifically for the due
date of annual returns (Forms 990, 990-EZ, 990-PF, or 990-BL) that a tax-exempt organization must file.
To use the table the CTSO must be aware of when the organization’s tax year ends.
SECTION III – STATE CTSO BUDGET AND FINANCE
28
Ending date of tax year Initial return due date First extended due date Second extended due date
December 31 May 15 August 15 November 15
November 30 April 15 July 15 October 15
October 31 March 15 June 15 September 15
September 30 February 15 May 15 August 15
August 31 January 15 April 15 July 15
July 31 December 15 March 15 June 15
June 30 November 15 February 15 May 15
May 31 October 15 January 15 April 15
April 30 September 15 December 15 March 15
March 31 August 15 November 15 February 15
February 28/29 July 15 October 15 January 15
January 31 June 15 September 15 December 15
Typically, if a due date falls on a Saturday, Sunday, or legal holiday, the due date is delayed until the next
business day. The above table does not reflect the additional day.
If an organization fails to file an exempt organization annual return, it may be subject to penalties. In
addition, an organization that fails to file the required return or electronic notice for three consecutive
tax years will automatically lose its tax-exempt status. For additional information on tax requirements
for Delaware CTSOs visit www.irs.gov.
Audits
All state CTSO accounts will be audited annually and reported to the State CTE Director. The audit is
performed to obtain reasonable assurance of appropriate financial statements including accuracy of
accounting and financial reporting in compliance with state and federal laws and regulations. Each CTSO
is independently held accountable for any audit exceptions. The CTSO Administrative Associate will
submit the financial records for each state CTSO to an agreed upon certified public accountant during
the first week of November for the annual audit. The following documentation will be provided for the
audit:
1. Monthly bank account statements;
2. Record of cancelled and voided checks; and
3. Budget sheet reflecting annual activity based on a fiscal year.
SECTION III – STATE CTSO BUDGET AND FINANCE
29
In addition, the CTSO State Advisor will complete, sign, and date a questionnaire from the auditor
regarding any knowledge of fraud or suspicious activities affecting their CTSO detailing the targeted
solutions.
Budget Approval
Each CTSO State Advisor must draft an annual budget for their respective CTSO. The State CTE Director
and CTSO Administrative Associates will provide input and final approval of the annual budget. Budgets
must be developed per program year beginning July 1 and ending June 30. Each CTSO State Advisor
must submit a budget proposal by July 1 each year. Funds transferred are then subject to the DDOE
approval process and availability of funds. New fiscal year allocations may not be dispersed to each
organization until records are up to date through the third quarter (March 31) of the previous fiscal
year. The CTSO Administrative Associate will manage individual CTSO accounts as well as the VSO
account, but it is the responsibility of the CTSO State Advisor to oversee accounts payable and accounts
receivable to ensure funding availability.
State budget categories and items for expenditures have been defined and agreed upon by the State
CTSO Leadership Committee. Any deviation must be approved in advance by the committee and
reflected in the meeting minutes. The State CTSO Leadership Committee is responsible for determining,
as a group, categorical allowable expenditures and shall review and update the list annually or on an as-
needed basis.
Each state CTSO shall maintain a current and accurate budget sheet of all available funds during each
fiscal year. Current approved budget categories are:
Advisory Board Expenses;
Conference Fees;
Contractual Services;
Office Supplies;
Printing & Publishing;
Promotional Supplies;
State Officer Expenses; and
Travel.
As Delaware CTSOs transition to the FSF system, the above referenced column headings will be utilized
on the state CTSO account template and reflected in a state reporting tool linked to FSF. These headings
reflect the approved categorical areas required to complete the electronic financial record statement.
All entries shall follow the approved budget categories.
SECTION III – STATE CTSO BUDGET AND FINANCE
30
Fund Allocations
The State CTSO Leadership Committee is responsible for annually determining a formula for equitable
distribution of state funds to each state CTSO. The distribution formula is finalized once it is
unanimously approved by the State CTSO Leadership Committee. The State CTSO Leadership
Committee must follow the formula once it has been approved.
For the 2015-2016 school year, the total state allocation is $222,400. As agreed upon by the State CTSO
Leadership Committee, a flat rate of $10,000 will be allocated to each CTSO account to be used for
expenditures outlined under ‘Allowable Expenses’. The remaining state allocations will be remain in FSF
under the 05229 student organization appropriation to be used for contractual services and basic needs
across all state CTSOs. Costs associated with contractual services are based off the student capacity and
state conference participation from the previous school year. For the 2015-2016 school year, CTSOs
with more than 1,000 student participants at the annual leadership conference will be awarded a
$15,000 contract for an Executive Associate position with deliverables to be made prior to payment.
CTSOs with less than a 1,000 student participants at the annual state leadership conference will be
awarded a $10,000 contract for an Executive Associate with deliverables to be made prior to payment.
State CTSOs may accrue additional funds through local sources such as fundraising efforts, donations,
and sponsorships. Funds received from local sources will be clearly denoted on the respective CTSO
budget sheet as local funds and will include a description of what the funds are intended for. Funds
received for conference fees from local CTSOs will be deposited into the FSF system with an identifying
program code for the respective CTSO account. Conference fees will be used to supplement the
expenses accrued for that particular event. At the end of each fiscal year (June 30) any remaining state
funds will be reallocated back to the state if not properly expended. Funds received throughout the
fiscal year will be coded as Appropriate Special Funds (ASF) and retained for future CTSO expenses.
SECTION III – STATE CTSO BUDGET AND FINANCE
31
Expenditures
Allowable Expenses
The following lists provide a breakdown of allowable expenses and the funding source to be used for
each expense. All expenses are subject to approval from the State CTE Director and contingent upon
available funds.
VSO Funds
Contractual Services;
Joint state officer trainings;
Fall Leadership Conference expenses, including CTSO in-state travel;
Technology equipment and accessories; and
General office supplies (to include certificate paper, name tags, flipcharts, etc).
CTSO Funds
State Leadership Conference expenses (to include venue and catering expenses);
Judges Gifts;
Student awards;
State officer activities;
State Advisor personal reimbursements;
Executive Associate expenses;
Event materials and supplies;
Meals for meetings;
Advisory Committee gifts;
Promotional items;
Printing/Communications;
Conference props or decorations;
T-shirts;
CTSO Pens/Pencils;
State Advisor CTSO travel expenses; and
All other expenses not covered under VSO funds.
Local Funds (to include fundraising, donations, and sponsorships)
State officer travel;
Community service projects; and
All other expenses not covered by VSO or CTSO funds.
SECTION III – STATE CTSO BUDGET AND FINANCE
32
Reporting
In accordance to the approved annual budget for VSO and CTSO funds, each account will maintain a
monthly treasurer report. The treasurer report will be descriptive of expenses and incomes for the
indicated month. A bi-annual expense report will be created for the VSO and CTSO accounts to be used
at the State CTSO Leadership Committee meeting in the fall and spring for budget review.
Each CTSO will be responsible for tracking annual performance measures. Annual performance
measures will be reported to the State CTE Director to determine future CTSO needs based upon
student growth. It is recommended that elements of the performance measures be documented after
each event occurs (see Addendums for the Annual Performance Measures template).
33
ADDENDUMS
Agenda template
Annual Performance Measures template
List of National CTSO Membership Dues
State Leadership Conference Fees
FSF Vendor ID#’s and EI#’s
Budget approval template
List of approved signatures for CTSO checks
List of state officers by CTSO
Please refer to respective CTSO website for the following information:
Dress Codes
Bylaws
Code of Conducts
State officer applications and agreements
Reviewed and approved by:
________________________________________________ ____________________
State CTE Director Date:
________________________________________________ ____________________
CTE Policy Advisor Date:
________________________________________________ ____________________
AgriScience Education Associate Date:
________________________________________________ ____________________
Business, Finance, and Marketing Education Associate Date:
________________________________________________ ____________________
Family and Consumer Science Education Associate Date:
________________________________________________ ____________________
Health Sciences Education Associate Date:
________________________________________________ ____________________
Technology Education Associate Date:
________________________________________________ ____________________
CTSO Financial Associate Date:
________________________________________________ ____________________
CTSO Administrative Associate Date:
SAMPLE
[Include target audience] Draft Agenda
Monday, November 17, 2014
[Provide Location of Meeting]
09:00 AM – 12:00 PM
By the end of this meeting, we will have: [detail the anticipated outcomes of the meeting]
Understanding of;
Discussed General Updates; and
Discussed Next Steps.
What? Who? Time (AM)
General Introduction List presenter 9:00 – 9:05
Presentation [include any special topics] 9:05 – 9:30
General Updates:
[Bullet discussion topics]
9:30 – 9:50
9:50 – 10:00
Break 10:00 – 10:10
Next Steps & Upcoming Meetings:
[Bullet next steps and indicate next meeting
date, time, and location]
11:45 – 11:55
Adjournment 11:55 – Noon
Delaware Career and Technical Student Organizations Annual Performance Measures
[School Year]
Report prepared for Choose an item. Prepared by [name]
# Students # Advisors
Membership
State Membership
National Membership
Statewide CTSO Activities
Officer Leadership Training/Meetings
Fall Leadership Conference(s)
State Leadership Conference(s)
Regional/National Conference(s)
Recognitions
State CDE/Competitive Event Awards distributed
National CDE/Competitive Event Awards
National special award recognitions
Scholarships received
Other (specify)
TOTAL # of Students/Advisors
# of Events
Annual Statewide CTSO Activities
Officer Leadership Training
Board of Directors Meetings
Advisor Meetings/Trainings
Fall Leadership Conference(s)
State Leadership Conference(s)
Regional/National Conference(s)
Other (specify)
Additional Highlights/Successes
National CTSO Membership Dues
2015-2016
BPA Secondary Division $12.00 Middle Level Division $ 8.00 _____________________________________________________________________________________ DECA High School Division $8.00/ student _____________________________________________________________________________________ FCCLA Membership Dues $9.00/ student (Minimum of 12 members) $108/ 12 students _____________________________________________________________________________________ FEA Membership Dues $8.00/ student _____________________________________________________________________________________ FFA Membership Dues $7.00/ student _____________________________________________________________________________________ HOSA Membership Dues $10.00/ student Alumni Membership FREE _____________________________________________________________________________________ SkillsUSA See national SkillsUSA website for fee schedule _____________________________________________________________________________________ TSA Red CAP $90.00 (Up to ten members) White CAP $9.00 (Eleven or more members) Blue CAP $350 (More than 25 members)
Delaware CTSOs Conference Fees
2015-2016
BPA Fall Leadership Conference $25.00 Spring Leadership Conference $90.00/High School $55.00/Middle School _____________________________________________________________________________________ DECA Fall Leadership Conference $25.00 Spring Leadership Conference $80.00 _____________________________________________________________________________________ FCCLA Fall Leadership Conference $25.00 Spring Leadership Conference $60.00/High School $30.00/Middle School _____________________________________________________________________________________ FEA Fall Leadership Conference $25.00 State Leadership Conference $20.00 _____________________________________________________________________________________ FFA COLT $75.00 IMAGED! $15.00 Discovery $20.00 QUEST $20.00 State Convention $100-160 _____________________________________________________________________________________ HOSA Fall Leadership Conference $25.00 State Leadership Conference $20.00 _____________________________________________________________________________________ SkillsUSA Fall Leadership Conference $25.00 State Leadership Conference $15.00 _____________________________________________________________________________________ TSA Fall Leadership Conference $25.00 State Leadership Conference $40.00
FSF Vendor ID#’s & EI #’s
CTSO Vendor # EI #
BPA (Business Professionals of America) 0000025354 51-0224667
DECA (Delaware DECA) 0000025311 51-6019989
FCCLA (Family Career Community Leaders) 0000029356 61-6024284
FEA (Future Educators of America) 0000027904 27-4109989
FFA (Delaware Association of FFA) 0000029350 51-6022777
HOSA (Delaware HOSA) 0000011680 45-3611685
Skills USA (Delaware Skills USA) 0000029542 52-0812433
TSA (Technology Student Association) 0000025728 51-0261303
VSO (Vocational Student Organization) 0000027921 51-0369179
SAMPLE CTSO Budget
Fiscal Year - 16
Budget Category Allocation Amount
Advisor/Board Expenses $1000.00
Conference Fees $5000.00
Printing & Publishing $1000.00
Promotional Supplies $2000.00
State Officer Expenses $1000.00
Total $10,000.00
SAMPLE
State Funding Budget
Fiscal Year - 16
Budget Category Allocation Amount
Conference Fees $40,000.00
Contractual Services $95,000.00
Materials and Supplies $4,000.00
Office Supplies $3,000.00
Travel $0.00
Total $142,400.00
CTSO AUTHORIZED SIGNERS
2015-2016
BPA
Lisa Wilson
Lisa Stoner-Torbert
Luke Rhine
Corinne Stayton
DECA
Lisa Wilson
Luke Rhine
Lisa Stoner-Torbert
Corinne Stayton
FEA
Rita Hovermale
Luke Rhine
Lisa Stoner-Torbert
Corinne Stayton
FCCLA
Rita Hovermale
Luke Rhine
Lisa Stoner-Torbert
Corinne Stayton
FFA
Stacy Hoffman
David Townsend
Luke Rhine
AJ Cannon
HOSA
Peggy Enslen
Luke Rhine
Lisa Stoner-Torbert
Corinne Stayton
SkillsUSA
Michael Fitzgerald
Luke Rhine
Lisa Stoner-Torbert
Corinne Stayton
TSA
Mike Fitzgerald
Luke Rhine
Lisa Stoner-Torbert
Corinne Stayton
Rita Hovermale
Connor Wagaman, Treasurer
Michael Canning, President
Johnny Bui , Vice President
VSO
Luke Rhine
Lisa Stoner
Rita Hovermale
BPA State Officers 2015-2016
Office School Advisor
Kirsten Nguyen, President Lake Forest High School Email: [email protected]
Lake Forest School District Lake Forest High School 5407 Killens Pond Road Felton, DE 19943 Phone: (302) 284-9291 Fax: (302) 284-5833 SLC: S690
Corey Yanoshak Lake Forest School District Lake Forest High School Email: [email protected]
Charles Megginson, Vice President Sussex Central High School Email:[email protected]
Indian River School District Sussex Central High School 26026 Patriots Way Georgetown, DE 19947 Phone: (302) 934-3166 Fax: (302) 934-3234 SLC:
Joe Parker Indian River School District Sussex Central High School Email: [email protected]
Showvik Haque, Secretary William Penn High School Email: [email protected]
Colonial School District William Penn High School 713 East Basin Road New Castle, DE 19720 Phone: (302) 323-2800 Fax: (302) 323-2955 SLC: N160
Carolyn Smalls Colonial School District William Penn High School [email protected]
Thien Nguyen, Treasurer William Penn High School [email protected]
Colonial School District William Penn High School 713 East Basin Road New Castle, DE 19720 Phone: (302) 323-2800 Fax: (302) 323-2955 SLC: N160
Carolyn Smalls Colonial School District William Penn High School [email protected]
Bridget Barrett, Historian Sussex Tech High School Email: [email protected]
Sussex Tech School District Sussex Tech High School 17137 County Seat Highway Georgetown, DE 19947 Phone: (302) 856-2541 Fax: (302) SLC:
Frank Makray Sussex Tech School District Sussex Tech High School [email protected]
Alison Sayers, Parliamentarian Smyrna High School Email: [email protected]
Smyrna School District Smyrna High School 500 Duck Creek Parkway Smyrna, DE 19977 Phone: (302) 653-8581 SLC: N460
Angie Hewes Smyrna School District Smyrna High School [email protected]
DECA State Officers 2015-2016
Office School Advisor
Karvee Tamba, President William Penn High School 131 Highland Blvd. New Castle, DE 19720 Phone: (302) 467-8374 Email: [email protected]
Colonial School District William Penn High School 713 East Basin Road New Castle, DE 19720 Phone: (302) 323-2800 Fax: (302) 323-2955 SLC: N160
Keri Young William Penn High School Email: [email protected]
Katarina Milewski, Vice President Glasgow High School 44 Bobby Drive Newark, DE 19713 Phone: (302) 766-0682 Email: [email protected]
Christina School District Glasgow High School 1901 South College Avenue Newark, DE 19702 Phone: (302) 631-5600 Fax: (302) 454-5433 SLC: N410
Patrick Costigan Glasgow High School Email: [email protected]
Jalynn Patterson, Secretary Glasgow High School 23 Laxford Drive Newark, DE 19702 Phone: (302) 562-9021 [email protected]
Christina School District Glasgow High School 1901 South College Avenue Newark, DE 19702 Phone: (302) 631-5600 Fax: (302) 454-5433 SLC: N410
Patrick Costigan Glasgow High School Email: [email protected]
Grace Enenmo, Treasurer William Penn High School 732 Parkman Drive Bear, DE 19701 Phone: (302) 229-9345 Email: [email protected]
Colonial School District William Penn High School 713 East Basin Road New Castle, DE 19720 Phone: (302) 323-2800 Fax: (302) 323-2955 SLC: N160
Keri Young William Penn High School Email: [email protected]
James Story, Reporter Dover High School 112 Bur Oak Drive Smyrna, DE 19904 Phone: (610) 308-4353 Email: [email protected]
Capital School District Dover High School 1 Dover High Drive Dover, DE 19904 Phone: (302) 672-1525 Fax: (302) 672-1565 SLC: D103
Tina Pinkett Dover High School Email: [email protected]
FCCLA State Officers 2015-2016
Office School Advisor
Krista Jarrell, President Caesar Rodney High School 504 Falcon Drive Camden, DE 19934 Phone: (302) 697-0120 Cell: (302) 853-5765 Email: [email protected]
Caesar Rodney School District Caesar Rodney High School 239 Old North Road Camden, DE 19934 Phone: (302) 697-2161 Fax: (302) 697-6888 SLC: D280
Amy Finley [email protected]
Kylie Sanchez, Vice President of Membership Smyrna High School Phone: (302) 331-7125 Email: [email protected]
Smyrna School District Smyrna High School 500 Duck Creek Parkway Smyrna, DE 19977 Phone: (302) 653-8581 SLC: N460
Valerie Coll [email protected]
Brian Wherry, Vice President of Community Service William Penn High School Phone: (302) 897-3402 Email: [email protected]
Colonial School District William Penn High School 713 East Basin Road New Castle, DE 19720 Phone: (302) 323-2800 Fax: (302) 323-2955 SLC: N160
Brianna Lyons [email protected]
Yeliz Kurt, Vice President of Records Seaford High School Phone: (302) 519-4693 Email: [email protected]
Seaford School District Seaford High School 399 N. Market Street Seaford, DE 19973 Phone: (302) 629-4587
Kaitlin Russell [email protected]
FEA State Officers
2014-2015
Office School Advisor
Mallory Matusevich, President Smyrna School District
Smyrna High School 500 Duck Creek Parkway Smyrna, DE 19977 Phone: (302) 653-8581 Fax: (302) 653-3139 SLC: N460
Michael Shaner
Orlando Kelley Jr., Vice President
Sussex Technical High School 17099 County Seat Highway Georgetown, DE 19947 302-856-0961 SLC:880
Beth Bendistis
Lauren Williams, Secretary
Smyrna High School 500 Duck Creek Parkway Smyrna, DE 19977 Phone: (302) 653-8581 Fax: (302) 653-3139 SLC: N460
Michael Shaner
Mallory Neilsen, Treasurer
Cape Henlopen High School 1250 Kings Highway Lewes, DE 18858 Phone; 302-645-7711 SLC: S150
Linda Marvel
FFA State Officers 2015-2016
Office School Advisor
Evan Davis, President 115 Tracy Circle Laurel, DE 19956 Phone: (443) 736-0184 Email: [email protected] Birthday: 11/18/1996
Del Tech- Owens Campus Delmar FFA Chapter
Dr. Bart Gill Phone: 302-735-4015 Email: [email protected] Parents: Joseph and Crystal Davis
Jordan Karr, Vice President 22299 Bunting Road Georgetown, DE 19947 Cell: (302) 344-4505 Email: [email protected] Birthday: 7/18/1995
Del Tech- Owens Campus Central FFA Chapter
Dr. Bart Gill Phone: 302-735-4015 Email: [email protected] Parents: Mike and Chasity Karr
Shannon Thorpe, Secretary 234 Waterford Drive Middletown, DE 19709 Cell: (302) 437-4650 Email: [email protected] Birthday: 7/21/1997
University of Delaware Appoquinimink FFA Chapter
Dr. Bart Gill Phone: 302-735-4015 Email: [email protected] Parents: Lori and Jack Thorpe
Alison Kowalski, Treasurer 405 Tindall Road Wilmington, DE 19805 Phone: (302) 565-9107 Email: [email protected] Birthday: 4/22/1996
University of Delaware McKean FFA Chapter
Dr. Bart Gill Phone: 302-735-4015 Email: [email protected] Parents: Susan Kowalski
HOSA State Officers
2015-2016
Office School Advisor
Nolwenn Daniels, President Hodgson Vo-Tech High School 727 Fiske Lane Newark, DE 19711 Phone: (302) 733-0437 Email: [email protected]
NCC Vo-Tech School District Hodgson Vo-Tech High School 2575 Glasgow Avenue Newark, DE 19702 Phone: (302) 834-0990 Fax: (302) 834-0598 SLC: N330
Sue Moyer Phone: (302) 834-0990 [email protected]
Inayzha Wallace, Vice President Delcastle Technical High School 110 Oakwood Ct. New Castle, DE 19720 Phone: (302) 298-6453 Email: [email protected]
NCC Vo-Tech School District Delcastle Technical High School 1417 Newport Road Wilmington, DE 19804 Phone: (302) 540-7755 SLC: N330
Jaydin Crow, Vice President POLYTECH High School 1468 Peach Basket Felton, DE 19943 Phone: (302) 943-8862 [email protected]
POLYTECH School District POLYTECH High School 823 Walnut Shade Road Woodside, DE 19980 Phone: (302) 697-3255 SLC: D300
Karen Tiedgen Phone: (302) 697-3255 [email protected]
Emily Lee, Vice President Sussex Tech High School 124 Ivy Lane Milford, DE 19963 Phone: (302) 424-6995 [email protected]
Sussex Tech School District Sussex Tech High School 17099 County Seat Hwy. Georgetown, DE 19947 Phone: (302) 856-0961 SLC: S880
Crystal Thawley Phone: (302) 856-0961 [email protected]
Rajbir Bal, Vice President William Penn High School 161 Malcolm Forest Road New Castle, DE 19720 Phone: (302) 345-8113 Email: [email protected]
Colonial School District William Penn High School 713 East Basin Road New Castle, DE 19720 Phone: (302) 323-2800 Fax: (302) 323-2955 SLC: N160
Jordan Hudson [email protected]
SkillsUSA State Officers
2015-2016
Office School Advisor
Edward Guajardo, Jr., President St. Georges Technical HS 1 Violet Court Bear, DE 19701 Phone: (302) 832-8662 Cell: (302) 584-1695 Email: [email protected]
NCC Vo-Tech School District St. Georges Technical HS 555 Hyetts Corner Road Middletown, DE 19709 Phone: (302) 449-3627 Fax: (302) 376-6796 SLC: N330
Jamie Crumlish Phone: (302) 449-3627 Fax: (302) 376-6796 [email protected]
Diana Hernandez, Secretary Delcastle Tech High School 22 Geneva Court Apt. A4 Newark, DE 19702 Phone: (302) 945-3497 Cell: (302) 565-9426 Email: [email protected]
NCC Vo-Tech School District Delcastle Tech High School 1417 Newport Road Wilmington, DE 19804-3499 Phone: (302) 995-8113 Fax: (302) 995-8197 SLC: N330
Vonetta Pierce Phone: (302) 995-8113 Fax: (302) 995-8197 [email protected]
William Voges, Treasurer Sussex Tech High School 25206 Dogwood Drive Seaford, DE 19973 Phone: (302) 245-5917 Cell: (302) 542-8245 Email: [email protected]
Sussex Tech School District Sussex Tech High School 17099 County Seat Hwy. Georgetown, DE 19947 Phone: (302) 856-0961 SLC: S880
Sherri Smith Phone: (302) 856-0961 [email protected]
Ciana Santiago, Vice President Hodgson High School 4 Pembroke Lane New Castle, DE 19720 Home: (267) 650-0152 Cell: (302) 367-0849 Email: [email protected]
NCC Vo-Tech School District Hodgson High School 2575 Glasgow Avenue Newark, DE 19702 Phone: (302) 834-0990 Fax: (302) 834-0598 SLC: N330
Lisa Jackson Phone: (302) 834-0990 Fax: (302) 834-0598 [email protected]
Natalia Mahecha, Vice President 25 Dryden Road New Castle, DE 19720 Home: (302) 897-1213 Cell: (302) 897-0117 Email: [email protected]
NCC Vo-Tech School District Howard High School 401 East 12th Street Wilmington, DE 19801-3400 Phone: (302) 571-5426 Fax: (302) 571-5843 SLC: N330
Lori Hayes Phone: (302) 571-5426 Fax: (302) 571-5843 [email protected]
Daniele Richards, Vice President POLYTECH High School 2358 Gun and Rod Club Road Houston, DE 19954 Phone: (302) 398-3057 Cell: (302) 423-1456 Email: [email protected]
POLYTECH School District POLYTECH High School 823 Walnut Shade Road Woodside, DE 19980 Phone: (302) 697-3255 SLC: D300
Macky Trabaudo Phone: (302) 697-8663 Fax: (302) 697-7194 [email protected]
Gyllian O’Neill, Vice President St. Georges Technical High School 202 East Harvest Drive New Castle, DE 19720
St. Georges Technical HS 555 Hyetts Corner Road Middletown, DE 19709 Phone: (302) 449-3627 Fax: (302) 376-6796 SLC: N330
Jamie Crumlish [email protected]
Emily Whaley, Vice President Sussex Tech High School 30987 South Shell Bridge Road Laurel, DE 19956 Phone: (302) 875-0645 Cell: (302) 381-5280 Email: [email protected]
Sussex Tech High School 17099 County Seat Hwy. Georgetown, DE 19947 Phone: (302) 856-0961 SLC: S880
Sherri Smith Phone: (302) 856-0961 [email protected]
Juan Zamudio, Vice President Delcastle Technical High School 3803 Eunice Avenue Wilmington, DE 19808 Phone: (302) 999-7650 Cell: (302) 898-8737 Email: [email protected]
NCC Vo-Tech School District Delcastle Tech High School 1417 Newport Road Wilmington, DE 19804-3499 Phone: (302) 995-8113 Fax: (302) 995-8197 SLC: N330
Vonetta Pierce Phone: (302) 995-8113 Fax: (302) 995-8197 [email protected]
TSA State Officers
2015-2016
Office School Advisor
Michael Canning, President Caesar Rodney High School Phone: (302) 697-2161 Email: [email protected]
Caesar Rodney School District Caesar Rodney High School 239 Old North Road Camden, DE 19934 Phone: (302) 697-2161 SLC: D280
Chris Harris [email protected]
Johnny Bui, Vice President Caesar Rodney High School Phone: (302) 697-2161 Email: [email protected]
Caesar Rodney School District Caesar Rodney High School 239 Old North Road Camden, DE 19934 Phone: (302) 697-2161 SLC: D280
Chris Harris [email protected]
Sherry Kumar, Secretary Caesar Rodney High School Phone: (302) 697-2161 [email protected]
Caesar Rodney School District Caesar Rodney High School 239 Old North Road Camden, DE 19934 Phone: (302) 697-2161 SLC: D280
Chris Harris [email protected]
Connor Wagaman, Treasurer Concord High School Email: [email protected]
Brandywine School District Concord High School 2501 Ebright Road Wilmington, DE 19810 Phone: (302) SLC: N280
Jordan Estock [email protected]
Kiran Manisuubbu, Reporter Postlethwait Middle School Email: [email protected]
Caesar Rodney School District Postlethwait Middle School 2841 S. State Street Dover, DE 19901 239 Old North Road Camden, DE 19934 Phone: (302) 698-8410 SLC: D280
Laura Barnas [email protected]
Katheryn Hartley, Sergeant-at-Arms Caesar Rodney High School Email: [email protected]
Caesar Rodney School District Caesar Rodney High School 239 Old North Road Camden, DE 19934 Phone: (302) 697-2161 SLC: D280
Chris Harris [email protected]
