Decatur Swim Club

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Decatur Swim Club. Annual Meeting September 19, 2010. Agenda. Call to Order Treasurer’s Report- Cindy Staudenmaier President’s Report- Sue Miller Coach’s Report New Business Nomination and Election of Board Members 2010-11 Nomination of committee chairs- 2010-11 - PowerPoint PPT Presentation

Text of Decatur Swim Club

Decatur Swim Club

Decatur Swim ClubAnnual MeetingSeptember 19, 2010AgendaCall to OrderTreasurers Report- Cindy StaudenmaierPresidents Report- Sue MillerCoachs ReportNew BusinessNomination and Election of Board Members 2010-11Nomination of committee chairs- 2010-11Next Board Meeting- September 20, 2010Treasurers ReportCindy Staudenmaier2009-10 Budget versus ActualChallengesNew Coach started September 09Lost the majority of the seniorsMembership mix did not provide the same income streamFocus of the board and coach was put towards membership instead of fundraisingPlans to add a meet did not work out.Paid Coach Kat in the interim to create a smooth transition

OtherAudit will be completed by Melissa Livasy, results will be posted on the website

SummaryBudget 2009-10Actual Variance Dues 39,500 31,297 (8,203)DSC Registration 2,300 2,600 300 Corporate Contributions 2,500 4,049 1,549 Fundraising, net (meets) 12,600 7,284 (5,317)Other Fundraising, net 5,500 - (5,500)Other 650 627 (23)Total Receipts 63,050 45,856 (17,194)Coaches Expense 41,200 51,891 10,691 Pool Expense/ other program 13,000 10,200 (2,800)Mgmt & General 8,850 7,960 (890)Total Disbursements 63,050 70,051 7,001 Net Loss - (24,195)Pricing for 2010-11Dues are slightly higher for this season.

Added a punch card system for the High School athletesProposed Dues pricing 2010-11Bronze $ 45.00 per monthSilver $ 70.00 per monthGold $ 85.00 per monthSenior $ 115.00 per monthFF 10 and under $ 40.00 per monthFF 11 and over $ 65.00 per month Masters $ 44.00 per punch card (8 uses)High School $ 44.00 per punch card (8 uses)DSC Registration Fee $ 50.00 per family per yearUSA Registrations $ 60.00 per swimmer per calendar year2010-11 BudgetMembership growth expected this year

Membership mix expected to produce greater income

Need to produce more income from meetsSummaryDues 55,000.00 DSC Registration 3,000.00 Corporate Contributions 4,000.00 Fundraising, net (meets) 10,000.00 Other Fundraising, net 1,000.00 Other 350.00 $ 73,350.00 Coaches Expense 50,000.00 Pool Expense/ other program 13,300.00 Mgmt & General 10,050.00 $ 73,350.00 Team Unify siteBetter Communication through email and websiteAutomated Billing & payment processingMeet Entry managementTime TrackingVolunteer time management for meetsSponsor fundraisingGetOutSwim.com

Presidents ReportSue Miller/ Cindy StaudenmaierCoachs ReportCoach JohnsonAssistant CoachesChris Sykes

Ally Staudenmaier

Jill Stern

Membership Report

GroupNumberFnF- 10 and under17FnF- 11 and over8Bronze8Silver4Gold4Senior16Masters9Total66GroupTarget AgeMondayTuesdayWednesdayThursdayFridayFun and Fit10 and under5-106:00p-7:00p6:00p-7:00p5:00p-6:00pFun and Fit11 and over11 and up6:00p-7:30p6:00p-7:30p5:00p-6:30pBronze5-86:00p-7:00p6:00p-7:00p6:00p-7:00p6:00p-7:00pSilver8-106:00p-7:00p6:00p-7:00p6:00p-7:00p6:00p-7:00p5:00p-6:00pGold11 and up6:00p-7:30p6:00p-7:30p6:00p-7:30p6:00p-7:30p5:00p-6:30pSenior/ National13 and up5:30a-6:30a5:45p-8:00p5:45p-8:00p5:30a-6:30a5:45p-8:00p5:45p-8:00p5:30a-6:30a4:45p-6:45pHigh School5:30a-6:30a5:45p-7:30p5:45p-8:00p5:30a-6:30a5:45p-7:30p5:45p-8:00p5:30a-6:30aPractice SchedulePractice ScheduleMeet ScheduleDateMeetLocationOctober 23-24Spooktacular MeetPeoria, ILNovember 6-7Champaign HEAT MeetChampaign, ILNovember 13Girls HS SectionalChampaign, ILNovember 19Girls HS StateChicago, ILNovember 20-21Redbird MeetBloomington, ILDecember 9-11SC Junior NationalsAtlanta, GADecember 11DOCS MeetPeoria, ILJanuary 7-9, 2011DSC Seth Dunscomb Decatur, ILMeet Schedule, continuedJanuary 22-23Champaign HEAT MeatChampaign, ILFebruary 4-6Indy Dolphins InviteIndianapolis, INFebruary 11-13Redbird MeetBloomington, ILFebruary 19Boys HS SectionalsChampaign, ILFebruary 25-26Boys HS State FinalsChicago, ILFebruary 25-27Regional ChampsPeoria, ILMarch 3-6Senior State ChampsChicago, ILMarch 11-13Age Group State ChampsChicago, ILMarch 11-14Speedo Sectional ChampsUniversity of MinnesotaMeet Performance SheetMeet Performance Sheet Meet NameSwimmer Name Meet Date Event Lifetime Best TimeSeason Best TimeGoal Time Official ResultCoaches CommentsNotes:Team SuitsSizing:

TBA coach will email time

Parent InvolvementHealthy parent- coach relationshipTrust and listen to the coachRespect and support the coachs decisionsStay in the backgroundSupport your child, but dont add additional pressure

Parent Volunteer OpportunitiesBoard positionsCommittee positionsFundraisingHome meetsOfficial Training

New BusinessSue MillerBoard of Directors 2010-2011MemberPositionTerm expiresCindy StaudenmaierPresident2012Sally AnselmoVice President2012SecretaryMaureen Ruski2011TreasurerCarol Cunningham2012MemberAllison Hinch2013MemberPhil Shils2013MemberScott Roberts2013MemberIan Clark2011MemberMark Morthland2011Committee Chairs 2010-2011MemberCommitteeMelissa LivasyClothingJamie McCoyFundraisingPublicityMary Kay ThompsonMembershipRhonda KellermanWebsiteIan ClarkSocialOpenTravelOpenOtherDSC Clothing---Melissa LivasyExamples here todayOrders will be taken through end of September

Membership Chair--Rhonda KellermanTeam PictureAny Questions????Call Coach Johnson at 217-422-7946Visit website: decaturswimclub.orgE-mail from website