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THINGS TO REMEMBER
• MyITLab Lesson A Due 8th September• In Class Project soon.• Conditional Statements• Payments• Lookup Functions• Range Names• Manage Range Names
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BASIC FORMATTING
• Alignment• Labels- Merge & Center• Indent• Wrap Text• Borders• Fill Color• Font Color
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BASIC FUNCTIONS
• SUM• AVERAGE• MAX• MIN• MEDIAN• COUNT• RANK
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DATES AND TIME
• TODAY()• NOW()
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CONDITIONAL
• IF(condition, then, else)– Equal =– Not Equal <>– Less Than <, LT or Equal <=– Greater Than >, GT or Equal >=
• Example: You want to add bonus points if there is a yes in the bonus column– IF(C2=“YES”,B2+$E$2,B2)
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NESTED FUNCTIONS
• You can use a function as the parameter for another function.
• Example: Drop the lowest grade– 5 Assignments, 25 points each– SUM(B2:F2, -MIN(B2:F2))
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PAYMENTS
• Used for calculating loan payments• PMT(rate, number of periods, present
value)– Rate is per payment period– Present value of the Loan / Investment
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LOOKUP FUNCTIONS
• VLOOKUP(value, lookup table, column)– value is the item to look up– the table should use absolute references
($A$1:$B$6)– column is the column in the lookup table to
get the return value
• HLOOKUP(value, lookup table, row)– same as VLOOKUP, but for horizontal lookup
tables
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RANGE NAMES
• Range names make it easier to specify ranges in formulas and find ranges within large spreadsheets– Must begin with a letter or underscore– Only letters, numbers, underscores, and
periods
• You can reference the range in formulas with the name instead of using absolute references
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MANAGING RANGE NAMES
• Name Box• Name Manager Tool
– Formulas->Name Manager– Can add, edit, or delete ranges names
• Use in Formula– Paste Names as documentation– Find name for formula
• Autocomplete will show range names, double click the name to fill it in
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TEXT MANIPULATION
• Convert Text to Columns– Data->Text to Columns– Just like importing text files
• CONCATENATE()– Combines text
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CHANGING CASE
• PROPER()– Also known as title case– First letter of each word capitalized
• UPPER()• LOWER()
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SUBSTITUTE
• SUBSTITUTE(text, old text, new text, n)– text: the text you want to make the
substitution to– old text: the text you want to remove– new text: the text you want to replace old text
with– n: which occurrence to change
• If n is not specified, all text matching old text will be replaced with new text
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OTHER TEXT FUNCTIONS
• TRIM()– Removes leading and trailing spaces
• LEFT(text, n)– Returns the leftmost n characters of text
• RIGHT(text, n)– Returns the rightmost n characters of text
• MID(text, start, n)– Returns n characters of text, starting with the
character in the position specified by start
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XML
• eXtensible Markup Language• Why use XML?• Each piece of data has a tag that specifies
what it represents• A tag is like a label• HTML is a specific form of XML with limited
tags (<h1>header</h1>, <b>bold</b>, etc.)• XML can have any tag
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XML
• Wrong XML File• XML only carries data• No information on how to display it (like
Word, Excel, etc.)
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XML SYNTAX
• Element– Start tag, end tag, and data
• Tags– Tags use angled brackets <>– End tags must have the same name as the start tag, but
are prefixed with a /– <example>data</example>– Tags are case sensitive so you can’t end an <example>
with </Example>
• Comments <!-- comment tags do not need an end tag -->
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XML IMPORT
• Data Ribbon->From Other Sources->From XML Data Import
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CUSTOM XML IMPORTS
• File->Open->Select XML File• Choose “Use the XML Source task pane”• Drag elements to the desired cells• Right click on the XML area, XML->Import
and select the XML file again• Excel will import the data in the format you
laid out
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CHARTS
• Charts are visual representations of data.• Important Chart Terms
– Chart Area: entire chart– Plot Area: area where data is displayed– Title: brief description of chart– X-axis: labels and scale or category– Y-axis: labels and scale or category– Legend: labels for colors used
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TYPES OF CHARTS
• Column/Bar Charts– Clustered– Stacked– 100% Stacked
• Line Charts– Simple– Stacked– 100% Stacked
• Pie Charts– Simple– Exploded Pie– Pie of Pie– Bar of Pie
• Area Charts– Like line charts, but
area below line is filled
• Scatter Plot
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MORE CHART TYPES
• Stock Charts– High-Low-Close– Open-High-Low-Close
(candlestick)– With or without volume
(how many shares were traded) data
• Surface Chart– 3D plot of two
variables per category
• Doughnut Chart– Like pie chart, but can
show multiple data series
• Bubble Chart– Like scatter chart, but
shows three variables.– The 3rd variable
controls the size of the bubble
• Radar Chart
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