DATA A

NALYTI

CS

NORMS

Cell Phones on Vibrate

Respect all opinions

AGENDA

Identifying data for review

Prepping data for Excel

Printing prep

Sorting / Filtering data

Conditional Formatting

Pivot Tables

OBJECTIVES

To take external data and be able to highlight data for action

IDENTIFYING DATA SOURCES

Teacher anecdotal records

School anecdotal records

State reports

Data provided by vendor products

LOCATING EWI (ADMINISTRATOR)

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2

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4

EXPORTING EWI

Click the “Export to Excel” link

Wait, then

Click on “Go to Excel”

Locate downloaded file Downloads folder Desktop

DATA PREP

Data in the cells need to be numbers and not formatted as text or formulas

One method of changing data properties is described below.

Open the downloaded file

Using “Save as” option from “File” menu

Choose from “Format” drop down menu, Comma Separated Value (.csv)

Save file

Close Excel window

File > open recent > select recent csv file

PRINTING DATA

Printing considerations

What should be printed Certain Columns / Rows Sheets

How it should be displayed Alignment Headers Multiple sheets

PRINTING DATA-HIDING COLUMNS

Highlight Rows from Header

Right (Control) Click selection > Select option

Blue header indicates hidden rows

PRINT DATA - HEADERS

Priniting Headers

Helps when data spans pages

Data is organized with headers on every page

File > Page Setup > Sheet

Click on the Icon

Select row / column to repeat on the printed page

CONDITIONAL FORMATTING

Using Criteria to highlight data

Highlight column/row

Select conditional formatting icon

Select formatting type

Editing rule

Select Conditional formatting icon > select edit rule > select rule to edit

PIVOT TABLES

Data summarization tool

Automatically sorts, counts, totals or give the averages of the data stored

PIVOT TABLES

Select data

Click on the Data Tab

Click on the Pivot table icon

Using the pivot table browser, select criteria for display

ACTION QUESTIONS

With the data available,

• What is the data telling you?

• What are your next steps?

• What is actionable?

CONTACT

Jan Tong,

Program Specialist

Educational Technology

jtong@philasd.org