Custodial Services Expectations and Cleaning Frequencies

Overview

Napa Valley College is comprised of 34 buildings totaling over 500,000 square feet of space. The District has 15 custodians each responsible for cleaning more than 30,000 square feet. As a comparison, this cleaning load is more than 18 average size homes with hundreds of people passing through them every day. The state standard for school custodians established by the California Schools Business Officials is 15,000 square feet per custodian if reasonable cleaning standards are met. Acknowledging our staffing is less than one half the standard and that the District does not have a substitute budget for scheduled or unscheduled absences, it comes as no surprise that desirable cleaning expectations cannot be met. The custodial crew is also responsible for non-cleaning tasks. Event setups, furniture moves, project tasks and special requests take time away from routinely scheduled cleaning tasks. Regular scheduled cleaning is adjusted to meet these special needs and cleaning levels are affected. The custodial shift is 3:00 p.m. to 11:30 a.m., Monday through Thursday and 2:30 p.m. to 11:00 p.m. on Friday. During the summer session the custodians work a 4-10 schedule, Monday through Thursday. We have no weekend custodial service. A classroom cleaned Friday afternoon will not be cleaned again until Monday after 4:00 p.m. Campus activities between Friday afternoon and Monday will have an impact on the space’s appearance.

Project Cleaning Tasks In an effort to keep pace with wear and tear and to maintain general appearance, it is necessary to perform major cleaning tasks periodically. These major or project cleaning tasks include high dusting, cleaning walls and light fixtures, washing windows, cleaning carpets and refinishing floors. Project cleaning tasks are scheduled by the Facilities office during the summer session and semester breaks when demand for routine cleaning tasks is at the lowest level. While we try to clean carpets and refinish floors annually, some areas are done less frequently due to staffing constraints or conflicts in space scheduling, i.e.; short-term classes or testing may be scheduled during semester breaks. Requests for project type cleaning during regular semester periods are evaluated for need and scheduled for the next available instructional break or earliest feasible time.

Routine Cleaning Levels The following pages outline the basic level of service for the various areas on campus. Please keep in mind that these are general guidelines. Some areas on campus have special cleaning needs that require different cleaning frequencies than those outlined. There are also shop/lab environments in which students, instructional assistants and instructors do some of their own housekeeping and cleaning. Also, as absences occur, custodians are shifted from other areas to backfill for the absence resulting in secondary impacts to other areas.

OFFICES

Private offices are cleaned once a week as shown below.

TUESDAY WEDNESDAY THURSDAY FRIDAY

100 1500 1200 400

800 1st

1700 1300 600

1000

2000 1500 800 2nd & 3rd

1400

3000 ABCD 3100 900

1700 Modulars 3200 ABC 1600

1800 3900

3700 3950

NOTE:

If staff is absent on the scheduled office night, offices are not cleaned until the next regularly scheduled time (following week).

We do not clean around office clutter or clean personal areas including bookcases, desks, and file cabinets

We do not empty individual recycling containers in offices. Individual recycling cans are to be emptied into the large area recycling containers. The custodians empty the large recycling containers as part of routine cleaning.

Office cleaning consists of the following:

Empty trash

Vacuum or dust mop if accessible

Empty large area recycling containers Annual project cleaning tasks for offices:

High Dusting

Window washing

Carpet cleaning if floor accessible

CLASSROOMS

Traditional classrooms, HEOC, computer and science classrooms are cleaned daily Monday through Friday. NOTE: Classrooms are only cleaned once on the assigned day. When the area is cleaned prior to a night class, the space may not appear recently cleaned when seen the following day. If custodians are absent, cleaning tasks are reduced or skipped if affected classrooms are reasonably clean. Classroom cleaning consists of the following:

Empty trash

Empty pencil sharpener

Dust mop floor

Straighten desks/chairs

Wipe chalk/marker tray

Vacuum or damp mop floor once a week Annual project cleaning tasks for classrooms:

High dust including light fixtures

Strip and wax floor or clean carpet

Wash windows

Wipe down student desks

GYMNASIUM

The dance studio, racquetball courts, weight rooms and main gym floor are swept/dust mopped once daily. The locker rooms and training room are cleaned and disinfected daily. Dance studio and racquetball courts are tack mopped monthly. Main gym floor scrubbed once a week. NOTE: Areas are only cleaned once on the assigned day. When the area is cleaned prior to the night class the space may not appear recently cleaned when seen the following day. If custodians are absent, cleaning in the dance studio, racquetball courts, and public spaces are reduced. Annual project cleaning tasks for Gymnasium:

Refinish main gym floor

High dusting

Clean vents

Deep scrub shower areas

Refinish racquetball/dance studio floors if space is available

RESTROOMS/LOCKER ROOMS/FOOD SERVICE

AREAS

Public restrooms, shower/locker rooms and food service areas are cleaned and disinfected once daily, Monday through Friday. NOTE: Providing basic health and safety is the primary objective of the custodial department. To that end, public restrooms are cleaned and disinfected daily regardless of staffing levels. As absences occur, custodians are reassigned from office and classroom areas to provide basic service in restrooms, locker rooms and food service areas. Restroom cleaning and locker room cleaning consist of the following:

Empty trash

Refill dispensers

Sweep floor

Clean/disinfect fixtures

Clean/disinfect sinks

Clean mirrors

Mop/disinfect floor Food service area cleaning consists of the following:

Empty trash

Refill dispensers

Sweep floor

Mop floor with approved degreaser Note: The cleaning of all cooking surfaces and food prep surfaces is the responsibility of food service staff and/or those preparing food.