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Credit When It’s Due: Final Report www.asa.mnscu.edu/transfer/cwid PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT WHEN IT’S DUE REVERSE TRANSFER SPECIALIST

Credit When It’s Due: Final Report PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

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Page 1: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Credit When It’s Due: Final Report

www.asa.mnscu.edu/transfer/cwid

PRESENTED BY:

ROCHELLE AMENT: CREDIT WHEN IT ’S DUE PROJECT MANAGER

LAURA GRIFFIN: CREDIT WHEN IT ’S DUE REVERSE TRANSFER SPECIALIST

Page 2: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

What is Credit When It’s Due?

$500,000 Lumina funded grant aimed at increasing degree completion rates for early transfer students ◦ Awarded October 2012◦ Concludes July 1, 2015

Initial candidate pool includes students who earned a minimum of 12 credits at a MnSCU college before transferring to a MnSCU university during fall 2008-2012◦ Approximately 11,600 students

Additional candidate pool of students who transferred to the University of Minnesota – Twin Cities with the MnTC complete◦ Approximately 450 students

Page 3: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Degree Audit

Process

Transferred between fall 2008-2012◦ 11,535 students

System level degree audit◦ Conducted between May 2013 and April 2015◦ College AA audit analyzed against university MnTC audit

Pre-analyzed lists of eligible students sent to institutions◦ 1st priority – community colleges◦ 2nd priority – universities

Page 4: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Group Institutions Completion Date Results Deadline

Group #1682 audits MState, Saint Paul College July 31, 2013 September 30, 2013

Group #21,732 audits

Community College to Metro State; Technical College to University September 16, 2013 December 31, 2013

Group #32,835 audits

ARCC, Century, Hibbing, IHCC, Mn West, Normandale, NHCC, NCTC, Ridgewater, Riverland, STCC December 16, 2013 February 28, 2014

Group #41,228 audits

Central Lakes, Fond du Lac, Itasca, Mesabi, LSC, RCTC, Rainy River January 28, 2014 March 31, 2014

Group #5585 audits ATCC, MCTC, SCC, Vermilion February 11, 2014 April 30, 2014

Group #61,096 audits Multiple Institutions April 4, 2014 June 30, 2014

Group #73,381 audits Fall 2012 (Cohort #2) November 2014 March 2, 2015

Group #8242 audits Recycled students March 10, 2015 April 13, 2015

Group #9452 letters sent University of Minnesota January 31, 2014 January 31, 2014

Audit Timeline

Page 5: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Pre-Analyzed

Lists

Eligible: ALL degree requirements satisfied◦ Action steps: articulate, communicate, confer, report

Decision: MnTC complete; additional degree requirements incomplete (community college)◦ Common additional degree requirements: Health, PE, FYE◦ Action steps: campus conversation, articulate,

communicate, confer, report◦ Decision students rejected by community colleges were

sent to university for AA degree conferral

Page 6: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Results Summary by College

1,157 degrees awarded by colleges

Institution Degrees Conferred Institution Degrees Conferred

Anoka Ramsey CC 167 MN West CTC 31

Rochester CTC 135 Lake Superior College 26

Normandale CC 111 Inver Hills CC 23

MN State CTC 109 Minneapolis CTC 9

Riverland CC 97 Central Lakes College 8

Century College 75 Mesabi Range College 8

South Central College* 71 Itasca CC 6

Fond du Lac Tribal CC* 62 Northland CTC 5

Ridgewater College 54 Vermilion CC 3

St. Cloud TCC 52 Alexandria TCC 2

Saint Paul College 51 Hibbing CC 2

North Hennepin CC 48 Rainy River CC 2

Page 7: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Institution Degrees Conferred

Minnesota State University Mankato 159

Bemidji State University 30

Winona State University 4

St. Cloud State University 1

Minnesota State University Moorhead 0

Southwest Minnesota State University 0

Results Summary

by University

194 degrees awarded by universities

Page 8: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Institution Contacts Degrees Conferred

Anoka Ramsey CC 4 3Bemidji State University 1 1

Central Lakes College 1 0Century College 6 4

Inver Hills CC 3 0MN State University Mankato 1 0

Minneapolis CTC 7 0MN West CTC 1 1MN State CTC 1 1

North Hennepin CC 2 0Normandale CC 18 7Rochester CTC 2 0

Ridgewater College 1 1Southwest MN State

University 1 0

St. Cloud State University 2 1Saint Paul College 1 1

Unknown 6 0

Results Summary from Collaboration

with University of Minnesota

20 degrees awarded by colleges

Page 9: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Project Summary

Audits Reviewed: 11,535

Eligible (per system audit): 3,460◦ 30% of universe degree eligible per system level audit

◦ 2,855 at colleges (83%)◦ 605 at universities (17%)

Degrees Conferred (to date): 1,371◦ 12% of universe earned degree◦ 40% of eligible students earned degree

Page 10: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Degree Conferral Factors

Additional degree requirements◦ Colleges without any additional AA degree requirements - 25.5% eligible◦ Colleges with one additional degree requirement - 19.4% eligible◦ Colleges with two additional degree requirements - 17.1% eligible◦ Colleges with three or more additional degree requirements - 3.1% eligible

Method of consent◦ Opt In Communication - 51% response/conferral rate (very good)◦ Opt Out Communication - 97% response/conferral rate

Method of consent-after FERPA re-interpretation◦ Eligible students contacted by system office (2 exceptions)

◦ 2 letters via USPS, 4 emails and 1 phone call◦ 47% consent rate◦ Consenting students sent to institutions for degree conferral

Decision to contact eligible students◦ Some universities opted not to contact currently enrolled students

Page 11: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Transferology Course Import

Page 12: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

◦ Launched July 2014◦ Allows students to track progress toward MnTC completion

MnTC Completion Project: eServices

Page 13: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

MnTC Completion Project: eTranscript

◦ Launched October 2014◦ Allows institutions to automatically identify and post MnTC complete notation to student transcripts

◦ On-going process run each semester to sustain reverse transfer efforts after grant conclusion

Page 14: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

MnTC Transcript Notation

Page 15: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

MnTC Certifications Institution Certifications Institution Certifications

Alexandria TCC 11 Pine TCC 0

Anoka Ramsey CC 277 Rainy River CC 3

Central Lakes College 53 Ridgewater College 90

Century College 169 Riverland CC 44

Dakota County TC 2 Rochester CTC 125

Fond du Lac Tribal CC 34 Saint Paul College 50

Hennepin TC 11 MN State Southeast TC 31

Hibbing CC 27 South Central College 24

Inver Hills CC 114 St. Cloud TCC 62

Itasca CC 47 Vermilion CC 9

Lake Superior College 96 Bemidji State University 778

Mesabi Range College 33 Metropolitan State University 449

Minneapolis CTC 140 Minnesota State University Mankato 3,406

Minnesota State CTC 64 Minnesota State University Moorhead 718

MN West CTC 6 Southwest Minnesota State University 451

Normandale CC 505 St. Cloud State University 2,480

North Hennepin CC 44 Winona State University 1,083

Northland CTC 91 Total 11,527

Page 16: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Electronic Release of Records Consent Project

◦ Electronic release of records consent obtained via eServices

◦ Scheduled to launch early June 2015

◦ Identification process included students who had:◦ MnTC certified via eTranscript process◦ Earned at least 12 credits from a community college◦ Earned at least 60 cumulative credits ◦ Not earned an AA degree or higher

◦ Automated dashboard action item

◦ Consenting students audited and sent to institutions for verification

◦ Degree conferral consent (optional) will be the responsibility of institutions

Page 17: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Electronic Consent Action Item

Page 18: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Pilot Sustainability Cohort Summary

Identification of 816 students who:• Were currently enrolled• Received the MnTC complete notation (via eTranscript process)• Earned at least 12 credits from a community college• Earned at least 60 cumulative credits• Had not earned an AA degree or higher

Consent for release of records:• Eligible students contacted by system office (2 exceptions)• 1 letter via USPS and 2 emails

• 177 provided consent (21%)

Degrees awarded:• 45 degrees awarded• 41 students are pending degree conferral

Page 19: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Reverse Transfer

Sustainability

System Level (each semester)

1. Identify students who are/have:• Currently enrolled• MnTC complete notation (via eTranscript process)• Earned at least 12 credits from a community

college• Earned at least 60 cumulative credits• Not earned an AA degree or higher

2. Obtain release of records consent (via eServices)

Campus Level (each semester)

3. Articulate coursework and verify degree eligibility

4. Award degree and communicate with student

Page 20: Credit When It’s Due: Final Report  PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT

Questions?Please contact us with additional questions, concerns and recommendations at:

Rochelle Ament Laura Griffin

Credit When It’s Due Project Manager Reverse Transfer Specialist

[email protected] [email protected]

Credit When It’s Due: Reverse TransferA Minnesota State Colleges and Universities project funded by

the Lumina Foundation