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Creating Killer Handouts for Your Training Classes Richard Binning Highlights: Remember The Three Cs - Content, Character, And Consistency Saying More With Less - White Space Is Not A Bad Thing A Picture Tells A Thousand Stories - Working With Graphics Building Bridges - Connecting The Content With Conduct ED24-1

Creating Killer Handouts for Your Training Classes

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Creating Killer Handouts for Your Training Classes. Richard Binning Highlights: Remember The Three Cs - Content, Character, And Consistency Saying More With Less - White Space Is Not A Bad Thing A Picture Tells A Thousand Stories - Working With Graphics - PowerPoint PPT Presentation

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Page 1: Creating Killer Handouts for  Your Training Classes

Creating Killer Handouts for Your Training Classes

Richard Binning

Highlights: Remember The Three Cs - Content, Character, And

Consistency Saying More With Less - White Space Is Not A Bad

Thing A Picture Tells A Thousand Stories - Working With

Graphics Building Bridges - Connecting The Content With

Conduct

ED24-1

Page 2: Creating Killer Handouts for  Your Training Classes

Richard BinningThe Haskell Company•Trainer, Applications Architect, Systems Analyst

AUGI Board of Directors; Officer, Secretary•Manager; Local User Groups, Exchange Team, Web Team, Forums

Trainer:•Adjunct Instructor – Florida Community College Jacksonville

• Instructor - AUGI Training Program, In-house Stds•Speaker; Autodesk University, AUGI CAD CAMP

Page 3: Creating Killer Handouts for  Your Training Classes

Handouts •What they are and aren’t•The True Purpose of a Handout

Constructing Handouts•Using Visual Design Rules

• Legibility & Readability– The Unfortunate Acronym

• The Three C’s• Stylizing Your Documents

•A Picture tells a thousand stories

Page 4: Creating Killer Handouts for  Your Training Classes

Handouts Have PurposeKiller Handouts•Motivate•Focus•Direct•Expand, Support, Remember

Killer Handouts Aren’t:•PowerPoint Slides•An Accessory•Merely An Outline•A Replacement for Missing the Course

Page 5: Creating Killer Handouts for  Your Training Classes

Purpose Cont.Killer Handouts Should:•Lead•Liberate•Guide•Represent

Killer Handouts Will:•Enhance Career•Act as a Reminder•Reinforce Learning•Give You Credibility

Page 6: Creating Killer Handouts for  Your Training Classes

Visual Design

Killer Handouts Use Visual Design Rules•Design School•OJT•Experience

Visual Design Rules:•Legibility•Readability

Page 7: Creating Killer Handouts for  Your Training Classes

Legibility

Killer Handouts Have Legibility•Recognition

Definition: BrainyDictionary•Capable of being read or deciphered; distinct to the eye; plain; -- used of writing or printing; as, a fair, legible manuscript.

•Capable of being discovered or understood by apparent marks or indications; as, the thoughts of men are often legible in their countenances.

“Legibility refers to the recipient’s ability to recognize the message being delivered…”

Page 8: Creating Killer Handouts for  Your Training Classes

Legibility - Typeface

3 Basic Types•Serif

•Sans Serif

•Decorative

TimesTahoma

Mistral

Page 9: Creating Killer Handouts for  Your Training Classes

Remember:•Legibility can be a Deal Killer!

• Cognitive Impaired• Vision Impaired

• Its better to have a Killer Handout than for your handout to be a Deal killer!

Page 10: Creating Killer Handouts for  Your Training Classes

Readability

Killer Handouts Have Readability•Comprehension

Definition: Wikipedia• is a measure of the comprehensibility or understandability of written text. The ease with which something can be understood.

“Readability is… the ease with which a topic or subject can be readily understood…”

Page 11: Creating Killer Handouts for  Your Training Classes

Readability

Readability is directly related to Visual DesignInvolves:•Layout of the Page•Graphics•Tables•Text

Our Unfortunate Acronym

Page 12: Creating Killer Handouts for  Your Training Classes

Acronym

Contrast•Distinguish Between Elements•Draw Attention•Quick Test

Repetition•Unity through Planning•Provide Subtle Training• Identify Information

Page 13: Creating Killer Handouts for  Your Training Classes

Acronym

Alignment•Provide Flow•Rhythm & Context• Justification

Proximity•Assists Reinforcement•Visual Reminder•Lend Importance

Page 14: Creating Killer Handouts for  Your Training Classes

Three C’s

Killer Handouts get you noticed and lead your students to Learning by adherence to:

ContentCharacterConsistency

CCCC

CC

Page 15: Creating Killer Handouts for  Your Training Classes

Content

Content•Outline•Basics•Public Domain•Clear Objectives•Step by Step

CCCC

CC

Page 16: Creating Killer Handouts for  Your Training Classes

Character

Character•Pleasing•Appropriate Use Of Graphics

•Clean Copies•Quality Representation

•Master Copies

CCCC

CC

Page 17: Creating Killer Handouts for  Your Training Classes

Consistency

Consistency•Template

• Header• Styles• Footer• Fonts

•Maintain Convention• Graphics• Contrast

CCCC

CC

Page 18: Creating Killer Handouts for  Your Training Classes

White Space

Killer Handouts aren’t afraid of White Space

— the space between visual elements — is an integral part of the message. White space tells you where one section ends and another begins.

Don’t Trap ItAvoid RiversProvides Breathing RoomGuides the Viewer -

Page 19: Creating Killer Handouts for  Your Training Classes

White Space

Killer Handouts aren’t afraid of White Space

— the space between visual elements — is an integral part of the message. White space tells you where one section ends and another begins.

Don’t Trap ItAvoid RiversProvides Breathing RoomGuides the Viewer -

Page 20: Creating Killer Handouts for  Your Training Classes

Graphics

Killer Handouts Have Lots of Graphics•Choose Graphics that

• Increase Learning– Focus Attention– Reinforce Points

• Improve Performance– Activating Prior Knowledge– Provide Familiarity with Task

Page 21: Creating Killer Handouts for  Your Training Classes

Graphics

Killer Handouts Have “Lightweight” Graphics•Choose Graphics Formats that

• Minimize File Size• Are Targeted for Learning

– Cropped or trimmed• File Types (GIF, JPG, PNG)

•Screen Captures

Page 22: Creating Killer Handouts for  Your Training Classes

Screen Capture?

Page 23: Creating Killer Handouts for  Your Training Classes

Graphics

File Types (GIF, JPG, PNG)•347x186 pixels each

• Which is Lightest?• Which is Best Quality

Page 24: Creating Killer Handouts for  Your Training Classes

Graphics

BMP•190kb•Best Quality

Page 25: Creating Killer Handouts for  Your Training Classes

Graphics

JPG•14kb•Quality?

Page 26: Creating Killer Handouts for  Your Training Classes

Graphics

GIF•13kb•Good Quality

Page 27: Creating Killer Handouts for  Your Training Classes

Graphics

PNG•7kb•Good Quality

Page 28: Creating Killer Handouts for  Your Training Classes

Graphics

Screen Capture How To:•Manual Method – See Page 9 of your handout

• “Alt + PrtScrn”-copy window• “PrtScrn”-copy desktop• “Ctrl + V” to Paste

TIP:TIP: Always Open MSPaint or other image editing software to unload images copied to clipboard.

Page 29: Creating Killer Handouts for  Your Training Classes

Graphics

Screen Capture How to:•Professional Method:

• Secure Dedicated Screen Capture Software

• HyperSnap DX - http://tinyurl.com/6qdbu•SnagIt - http://tinyurl.com/3gb8 • Others - http://tinyurl.com/5ry5g TIP:TIP: Learn the Hotkeys. Adjust settings

prior to creation. Assign Application settings.

Page 30: Creating Killer Handouts for  Your Training Classes

Working with Graphics

Screen Capture Software – Get some!Remember Optimal File Types – PNG, GIFUse Cropping Tools and Image Editing SoftwareDon’t resize to increase, recapture it!When replacing text captured from Screen – Choose•Font: Tahoma (Font used by Windows)•Size: 11 pt•Turn of Text Smoothing

Match Graphics – Scale one…Scale ‘em allPDF Printing? – No image compression in distillerResolution no higher than 150 ppi

Page 31: Creating Killer Handouts for  Your Training Classes

Connected Content

Focus your Handouts by connecting Content with Conduct• Identify Discrete Goals•Generate Multiple 1-3 page Handouts•Provide True Step by Step Procedures•Solicit input/review from Newbies•Post them on Company Intranet or other known location.

•Advertise their existence.

Page 32: Creating Killer Handouts for  Your Training Classes

Killer Handouts: •What they are and aren’t•The True Purpose of a Handout

Constructing Handouts•Using Visual Design Rules

• Legibility & Readability– The Unfortunate Acronym

• The Three C’s• Appropriate White space

Graphics Tips-n-TricksConnecting Content to ConductDouble Check on Delivery!

“Handouts should both expand and support your presentation as well as serve as an important memory aid.”

Page 33: Creating Killer Handouts for  Your Training Classes

•EvaluationsEvaluations

•Handout & Ppt Handout & Ppt

•More AvailableMore Available

•http://www.integr-8.com/AU2004/http://www.integr-8.com/AU2004/Index.htmIndex.htm

Page 34: Creating Killer Handouts for  Your Training Classes

http://www.integr-8.com/AU2004/http://www.integr-8.com/AU2004/Index.htmIndex.htm