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Creating Killer Handouts for Your Training Classes. Richard Binning Highlights: Remember The Three Cs - Content, Character, And Consistency Saying More With Less - White Space Is Not A Bad Thing A Picture Tells A Thousand Stories - Working With Graphics - PowerPoint PPT Presentation
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Creating Killer Handouts for Your Training Classes
Richard Binning
Highlights: Remember The Three Cs - Content, Character, And
Consistency Saying More With Less - White Space Is Not A Bad
Thing A Picture Tells A Thousand Stories - Working With
Graphics Building Bridges - Connecting The Content With
Conduct
ED24-1
Richard BinningThe Haskell Company•Trainer, Applications Architect, Systems Analyst
AUGI Board of Directors; Officer, Secretary•Manager; Local User Groups, Exchange Team, Web Team, Forums
Trainer:•Adjunct Instructor – Florida Community College Jacksonville
• Instructor - AUGI Training Program, In-house Stds•Speaker; Autodesk University, AUGI CAD CAMP
Handouts •What they are and aren’t•The True Purpose of a Handout
Constructing Handouts•Using Visual Design Rules
• Legibility & Readability– The Unfortunate Acronym
• The Three C’s• Stylizing Your Documents
•A Picture tells a thousand stories
Handouts Have PurposeKiller Handouts•Motivate•Focus•Direct•Expand, Support, Remember
Killer Handouts Aren’t:•PowerPoint Slides•An Accessory•Merely An Outline•A Replacement for Missing the Course
Purpose Cont.Killer Handouts Should:•Lead•Liberate•Guide•Represent
Killer Handouts Will:•Enhance Career•Act as a Reminder•Reinforce Learning•Give You Credibility
Visual Design
Killer Handouts Use Visual Design Rules•Design School•OJT•Experience
Visual Design Rules:•Legibility•Readability
Legibility
Killer Handouts Have Legibility•Recognition
Definition: BrainyDictionary•Capable of being read or deciphered; distinct to the eye; plain; -- used of writing or printing; as, a fair, legible manuscript.
•Capable of being discovered or understood by apparent marks or indications; as, the thoughts of men are often legible in their countenances.
“Legibility refers to the recipient’s ability to recognize the message being delivered…”
Legibility - Typeface
3 Basic Types•Serif
•Sans Serif
•Decorative
TimesTahoma
Mistral
Remember:•Legibility can be a Deal Killer!
• Cognitive Impaired• Vision Impaired
• Its better to have a Killer Handout than for your handout to be a Deal killer!
Readability
Killer Handouts Have Readability•Comprehension
Definition: Wikipedia• is a measure of the comprehensibility or understandability of written text. The ease with which something can be understood.
“Readability is… the ease with which a topic or subject can be readily understood…”
Readability
Readability is directly related to Visual DesignInvolves:•Layout of the Page•Graphics•Tables•Text
Our Unfortunate Acronym
Acronym
Contrast•Distinguish Between Elements•Draw Attention•Quick Test
Repetition•Unity through Planning•Provide Subtle Training• Identify Information
Acronym
Alignment•Provide Flow•Rhythm & Context• Justification
Proximity•Assists Reinforcement•Visual Reminder•Lend Importance
Three C’s
Killer Handouts get you noticed and lead your students to Learning by adherence to:
ContentCharacterConsistency
CCCC
CC
Content
Content•Outline•Basics•Public Domain•Clear Objectives•Step by Step
CCCC
CC
Character
Character•Pleasing•Appropriate Use Of Graphics
•Clean Copies•Quality Representation
•Master Copies
CCCC
CC
Consistency
Consistency•Template
• Header• Styles• Footer• Fonts
•Maintain Convention• Graphics• Contrast
CCCC
CC
White Space
Killer Handouts aren’t afraid of White Space
— the space between visual elements — is an integral part of the message. White space tells you where one section ends and another begins.
Don’t Trap ItAvoid RiversProvides Breathing RoomGuides the Viewer -
White Space
Killer Handouts aren’t afraid of White Space
— the space between visual elements — is an integral part of the message. White space tells you where one section ends and another begins.
Don’t Trap ItAvoid RiversProvides Breathing RoomGuides the Viewer -
Graphics
Killer Handouts Have Lots of Graphics•Choose Graphics that
• Increase Learning– Focus Attention– Reinforce Points
• Improve Performance– Activating Prior Knowledge– Provide Familiarity with Task
Graphics
Killer Handouts Have “Lightweight” Graphics•Choose Graphics Formats that
• Minimize File Size• Are Targeted for Learning
– Cropped or trimmed• File Types (GIF, JPG, PNG)
•Screen Captures
Screen Capture?
Graphics
File Types (GIF, JPG, PNG)•347x186 pixels each
• Which is Lightest?• Which is Best Quality
Graphics
BMP•190kb•Best Quality
Graphics
JPG•14kb•Quality?
Graphics
GIF•13kb•Good Quality
Graphics
PNG•7kb•Good Quality
Graphics
Screen Capture How To:•Manual Method – See Page 9 of your handout
• “Alt + PrtScrn”-copy window• “PrtScrn”-copy desktop• “Ctrl + V” to Paste
TIP:TIP: Always Open MSPaint or other image editing software to unload images copied to clipboard.
Graphics
Screen Capture How to:•Professional Method:
• Secure Dedicated Screen Capture Software
• HyperSnap DX - http://tinyurl.com/6qdbu•SnagIt - http://tinyurl.com/3gb8 • Others - http://tinyurl.com/5ry5g TIP:TIP: Learn the Hotkeys. Adjust settings
prior to creation. Assign Application settings.
Working with Graphics
Screen Capture Software – Get some!Remember Optimal File Types – PNG, GIFUse Cropping Tools and Image Editing SoftwareDon’t resize to increase, recapture it!When replacing text captured from Screen – Choose•Font: Tahoma (Font used by Windows)•Size: 11 pt•Turn of Text Smoothing
Match Graphics – Scale one…Scale ‘em allPDF Printing? – No image compression in distillerResolution no higher than 150 ppi
Connected Content
Focus your Handouts by connecting Content with Conduct• Identify Discrete Goals•Generate Multiple 1-3 page Handouts•Provide True Step by Step Procedures•Solicit input/review from Newbies•Post them on Company Intranet or other known location.
•Advertise their existence.
Killer Handouts: •What they are and aren’t•The True Purpose of a Handout
Constructing Handouts•Using Visual Design Rules
• Legibility & Readability– The Unfortunate Acronym
• The Three C’s• Appropriate White space
Graphics Tips-n-TricksConnecting Content to ConductDouble Check on Delivery!
“Handouts should both expand and support your presentation as well as serve as an important memory aid.”
•EvaluationsEvaluations
•Handout & Ppt Handout & Ppt
•More AvailableMore Available
•http://www.integr-8.com/AU2004/http://www.integr-8.com/AU2004/Index.htmIndex.htm
http://www.integr-8.com/AU2004/http://www.integr-8.com/AU2004/Index.htmIndex.htm